<p>Tess Gilmore with Robert Half is seeking a detail oriented and outgoing Accounts Payable Specialist to join her client's growing and exuberant team. As the Accounts Payable Specialist you will own the day‑to‑day processing of vendor invoices and employee expenses, ensuring accurate coding, timely payments, and strong compliance with company policies and tax/reporting requirements. This role partners closely with Purchasing, Receiving/Inventory, FP& A, and vendors to resolve discrepancies and maintain clean, auditable records.</p><p><br></p><p>The key responsibilities of this role is listed below;</p><ul><li>Review, validate, and enter invoices into the accounting/ERP system with accurate coding to GL accounts, departments, projects, and locations.</li><li>Research invoice discrepancies (price variances, quantity issues, duplicate charges) and coordinate resolution with Purchasing, Receiving, and vendors.</li><li>Ensure invoices comply with approval matrices and company spending policies.</li><li>Communicate with vendors regarding payment status, missing documents, credits, and account reconciliations.</li><li>Maintain up‑to‑date vendor records, including remit addresses, banking details, payment terms, and tax documentation (W‑9/W‑8).</li><li>Prepare and execute weekly or scheduled payment runs (checks, ACH, wires, virtual cards).</li><li>Validate payment batches for accuracy and proper support before releasing funds.</li><li>Participate in month‑end close activities, including AP accruals, invoice cutoff, and subledger reconciliation to the general ledger.</li></ul><p>For immediate and confidential consideration, apply today or contact Tess Gilmore with Robert Half's Rochester, NY branch directly!</p><p><br></p>
<p>The Purchasing Clerk is responsible for supporting procurement activities by ordering materials, supplies, and equipment based on company needs. This role ensures timely and cost-effective purchasing while maintaining accurate records and working closely with vendors and internal teams.</p>
<p>Tess Gilmore with Robert Half is searching a team leader and people-focused Accounts Payable Manager for a client located here in Rochester, NY. The AP Manager leads the end‑to‑end payables function, ensuring accurate vendor records, on‑time payments, and strong controls. This role oversees a team of AP specialists, drives process improvements, and partners with Purchasing and key vendors to resolve discrepancies and support the broader finance organization. </p><p><br></p><p>The ideal candidate will be able to take on these key responsibilities: </p><ul><li>Oversees daily PO/invoice/receipt matching; validates quantities, pricing, part numbers, and descriptions prior to approval and payment.</li><li>Guides AP specialists in daily workflow; coaches team members on skill development, career paths, and best practices; sets standards for accuracy, responsiveness, and service.</li><li>Identifies process gaps, implements efficiency gains, and strengthens internal controls across AP workflows.</li><li>Manages weekly payment cycles (checks, ACH, and wires), processes recurring obligations (e.g., rent, insurance, shared services), and executes Positive Pay submissions for review by the FP& A Director.</li><li>Owns the vendor database; ensures complete and accurate onboarding documentation (including W‑9s) to support 1099 reporting and annual form issuance.</li><li>Processes credit card transactions and employee expense reimbursements in compliance with policy.</li><li>Reviews PO Accrual reports; reconciles vendor statements and corrects duplicate receipts to maintain accurate inventory and financial records.</li></ul><p><br></p><p>For immediate and confidential consideration, apply today or contact Tess Gilmore with Robert Half's Rochester, NY branch directly!</p>
<p>Tess Gilmore with Robert Half is working alongside a growing client in Rochester to find a dynamic <strong>Human Resources Manager</strong> to sit onsite at their Rochester, NY location. The Human Resources Manager oversees all core HR functions while serving as a strategic partner to leadership. This position provides both operational oversight and high‑level decision-making, ensuring HR initiatives support organizational goals, compliance standards, and a positive employee experience. The HR Manager leads with sound judgment, strong communication, and a solutions‑oriented mindset while guiding HR policies, programs, and staff.</p><p><br></p><p><strong><u>Key Responsibilities</u></strong></p><p><strong>Leadership & Strategic HR Management</strong></p><ul><li>Develop and execute HR strategies that align with organizational goals and workforce needs.</li><li>Make informed leadership decisions regarding policies, disciplinary actions, staffing, compensation adjustments, and employee development.</li><li>Lead HR projects such as policy updates, culture initiatives, audit preparation, and process improvements.</li></ul><p><strong>Employee Relations & Workforce Support</strong></p><ul><li>Serve as a trusted advisor and escalation point for complex employee relations issues.</li><li>Partner with managers to coach, mentor, and guide them through performance management and employee concerns.</li></ul><p><strong>Talent Acquisition & Workforce Planning</strong></p><ul><li>Oversee recruitment processes, ensuring effective sourcing, interviewing, selection, and onboarding.</li><li>Collaborate with department leaders to evaluate staffing needs and develop long-term workforce plans.</li><li>Implement strategies to improve hiring quality, retention, and overall candidate experience.</li></ul><p><strong>Compensation, Benefits & Payroll Oversight</strong></p><ul><li>Manage compensation structures, job evaluations, and pay recommendations to ensure competitiveness and equity.</li><li>Oversee benefits administration and annual open enrollment in collaboration with benefits vendors.</li><li>Partner with payroll teams to ensure accuracy, compliance, and timely processing of employee changes.</li></ul><p><strong>HR Compliance & Policy Administration</strong></p><ul><li>Ensure compliance with federal, state, and local labor laws (FMLA, ADA, FLSA, EEO, etc.).</li><li>Maintain employee handbooks, policies, and procedures; communicate updates to staff and leadership.</li><li>Oversee recordkeeping, personnel files, and reporting in accordance with regulatory standards.</li></ul><p><strong>HRIS & Data Management</strong></p><ul><li>Oversee HRIS usage, reporting, and data governance.</li><li>Make data-driven decisions using dashboards and metrics on turnover, retention, job performance, and workforce trends.</li></ul><p><strong>Training & Development</strong></p><ul><li>Identify skill gaps and coordinate training initiatives (leadership development, compliance training, onboarding programs).</li><li>Guide managers and employees through performance evaluation cycles, feedback processes, and development planning.</li></ul><p>For immediate and confidential consideration, apply today or contact Tess Gilmore with Robert Half's Rochester, NY branch directly!</p>
