<p>We are looking for a skilled IT Field Services Lead to oversee and enhance the delivery of field services operations. In this role, you will play a critical part in managing resources, driving productivity improvements, and ensuring service level agreements (SLAs) are consistently met. This is a <strong>Contract-to-Permanent </strong>position based in Rochester, New York.</p><p><br></p><p>Responsibilities:</p><p>• Supervise the incident and maintenance services to ensure end-user issues are resolved in alignment with customer expectations.</p><p>• Organize and schedule field service activities to optimize resource allocation and meet operational demands.</p><p>• Handle technical escalations by collaborating closely with the customer’s service owner.</p><p>• Facilitate communication about widespread incidents by coordinating with the Service Owner and Communication Office.</p><p>• Develop and execute proactive measures to minimize recurring incidents, with a focus on top issues affecting the area.</p><p>• Ensure proper management and resolution of service requests in alignment with organizational standards.</p><p>• Drive change management strategies to streamline processes and support team adaptation to new initiatives.</p><p>• Maintain and enhance business processes to improve information dissemination, sharing, and utilization.</p><p>• Foster an environment that promotes efficiency and high-quality output among team members.</p>
<p>Dana Klier from the Rochester, NY Robert Half office has been engaged by a local company to find their next Director of Financial Reporting. The Director of Financial Reporting is responsible for overseeing the preparation and delivery of accurate, timely financial statements and reports. This role ensures compliance with accounting standards and regulatory requirements while providing financial insights to support strategic decision-making. The position plays a critical role in maintaining the integrity of the organization’s financial reporting processes.</p><p><br></p><p>For confidential consideration, please apply or email your resume to Dana Klier out of the Rochester, NY Robert Half office.</p><p><br></p><p>Core Responsibilities</p><ul><li>Lead the preparation of monthly, quarterly, and annual financial statements and supporting schedules</li><li>Ensure accuracy, consistency, and timeliness in all financial reporting</li><li>Ensure compliance with GAAP and internal accounting policies</li><li>Develop and document company-specific accounting policies as needed</li><li>Design, implement, and maintain internal controls to safeguard financial data</li><li>Manage the external audit process, including coordination with auditors and resolution of audit findings</li><li>Analyze financial data to identify trends and provide actionable insights</li><li>Support strategic planning and executive decision-making with financial analysis</li><li>Partner with the Director of Operational Finance, Director of FP& A, Accounting Manager, and tax team to align on reporting requirements and best practices</li><li>Engage and lead internal and external stakeholders to drive financial strategy</li><li>Supervise and mentor staff accountants</li><li>Foster a culture of continuous improvement and professional growth</li><li>Lead recruitment, retention, and performance management efforts</li><li>Oversee financial reporting systems to ensure efficiency and accuracy</li><li>Develop and monitor the monthly financial close checklist</li><li>Continuously review financial data for accuracy and consistency</li><li>Identify and resolve discrepancies or potential issues proactively</li></ul><p>Position Requirements:</p><ul><li>Bachelor’s or Master’s degree in Accounting, Finance, or a related field</li><li>CPA certification or actively pursuing certification</li><li>Minimum of 10 years of experience in financial reporting or public accounting, preferably within the construction or engineering industry</li><li>Expertise in Percentage of Completion or Construction Accounting</li><li>Strong knowledge of GAAP and internal controls over financial reporting</li><li>Experience managing a comprehensive financial close process</li><li>Proficiency in Microsoft Word, Excel, and PowerPoint</li><li>Familiarity with ERP/accounting systems</li><li>Proven leadership experience, including team management and development</li><li>Excellent analytical, problem-solving, and communication skills</li></ul>
We are looking for an experienced FP& A Manager/Supervisor to join our team in Rochester, New York. In this long-term contract role, you will play a pivotal part in overseeing financial planning and analysis activities while supporting strategic decision-making processes. This position requires a strong background in financial modeling, budgeting, and small business lending.<br><br>Responsibilities:<br>• Lead the development and execution of comprehensive financial planning processes, including annual budgeting.<br>• Create and maintain detailed financial models to support forecasting and strategic initiatives.<br>• Perform in-depth financial analysis to identify trends, risks, and opportunities for business growth.<br>• Collaborate with stakeholders to provide actionable insights and recommendations based on financial data.<br>• Ensure accurate reporting of financial performance metrics and assist in preparing presentations for leadership teams.<br>• Manage and optimize processes related to small business lending operations.<br>• Monitor financial outcomes and implement improvements to enhance efficiency and profitability.<br>• Provide leadership and guidance to the FP& A team, fostering a culture of collaboration and continuous improvement.<br>• Stay informed about industry trends and best practices to ensure alignment with organizational goals.<br>• Support ad hoc financial projects and analysis as required.
<p>We are looking for a Financial Planning & Analysis Manager to lead and enhance our financial planning and reporting efforts. In this role, you will work closely with senior leadership and business units to analyze financial results, identify growth opportunities, and ensure alignment with organizational goals. This position is pivotal in driving the annual budgeting process, monthly forecasting, and performance tracking to support long-term success.</p><p><br></p><p>For confidential consideration, please apply or email your resume to Dana Klier out of the Rochester, NY Robert Half office.</p><p><br></p><p>Responsibilities:</p><p>• Serve as a trusted financial advisor to business leaders, providing insights and support for strategic decision-making.</p><p>• Oversee the preparation and submission of the annual budget, ensuring accuracy and alignment with organizational objectives.</p><p>• Implement and manage a monthly forecasting process to deliver clear and actionable financial projections.</p><p>• Analyze financial data to create comprehensive reports and effectively communicate results to stakeholders.</p><p>• Develop tools to monitor branch and department performance against budget and forecast, identifying areas for improvement.</p><p>• Collaborate across departments to advise on margin optimization and operational expense efficiencies.</p><p>• Track and report on productivity, profitability, and key performance indicators to support organizational goals.</p><p>• Provide regular updates to senior leadership on financial risks and opportunities, promoting informed decision-making.</p><p>• Lead the financial close process by reviewing work-in-progress jobs and approving revenue postings.</p><p>• Build strong relationships with branch leaders to facilitate discussions on profitability and forecast optimization.</p>
<p>We are looking for an organized and detail-oriented Payroll/HR Clerk to join our team in Rochester, New York. In this role, you will manage payroll functions for one of our companies while providing HR support across multiple entities. This position offers a unique opportunity to contribute to both operational efficiency and employee satisfaction.</p><p><br></p><p>Responsibilities:</p><p>• Process payroll for approximately 200-300 employees, depending on the time of year, ensuring accuracy and compliance with salary and hourly pay structures.</p><p>• Manage HR tasks for multiple entities, including overseeing the full onboarding process for new team members.</p><p>• Initiate and track background checks to ensure compliance with company standards.</p><p>• Handle unemployment claims and follow-ups as required.</p><p>• Prepare and manage new employee paperwork, ensuring all documentation is complete and accurate.</p><p>• Collaborate with the HR Manager to address employee concerns and support organizational needs.</p><p>• Maintain accurate payroll and HR records using Paychex systems.</p><p>• Ensure adherence to employment laws and regulations across all companies.</p><p>• Support additional administrative tasks as needed to enhance HR and payroll operations.</p>
<p>We are looking for a Financial Planning & Analysis Manager to lead data-driven initiatives that support strategic financial and operational decision-making. This role, based in Rochester, New York, will collaborate closely with the VP of Finance to design and deliver impactful management reports, analyses, and presentations while driving business growth. The ideal candidate will combine advanced analytical skills with leadership capabilities to streamline processes, improve efficiency, and ensure the integrity of financial data.</p><p><br></p><p>Responsibilities:</p><p>• Conduct in-depth analyses to guide decisions related to product and customer sales, pricing strategies, costing, purchasing, incentive plans, inventory control, and capital allocation.</p><p>• Collaborate with departments to develop annual budgets, long-term plans, and rolling forecasts that align with organizational objectives.</p><p>• Create detailed reports on sales and backlog activity, including customer, product, and contract-level analyses to assess volumes and margins.</p><p>• Prepare monthly and quarterly financial reports for Board meetings, including comparisons against budgets and prior-year outcomes.</p><p>• Establish and monitor operational and financial reporting systems, KPIs, procedures, and controls to enhance accountability.</p><p>• Identify and address variances between budgeted and actual financial results, offering actionable recommendations to resolve discrepancies.</p><p>• Perform ad-hoc analyses to uncover cost-saving opportunities and enhance operational efficiencies.</p><p>• Partner on internal projects, including acquisition integrations, to drive process improvements and boost productivity and earnings.</p><p>• Ensure data accuracy and consistency across systems to maintain reliable and centralized information sources.</p><p><br></p><p><br></p>
We are looking for a detail-oriented and analytical Staff Accountant to join our team in Rochester, New York. This is an exciting opportunity for professionals eager to contribute to critical accounting functions while advancing their careers. In this role, you will handle various financial responsibilities, ensuring the accuracy and integrity of financial data and processes.<br><br>Responsibilities:<br>• Manage month-end close procedures, ensuring all financial data is accurate and finalized on time.<br>• Prepare and maintain trial balances while ensuring the accuracy of all general ledger accounts.<br>• Review and reconcile general ledger accounts, making necessary adjustments through journal entries.<br>• Conduct account analysis and reconcile discrepancies in bank statements and intercompany accounts.<br>• Post monthly, quarterly, and annual accruals to ensure accurate financial reporting.<br>• Assist in preparing financial statements, including balance sheets, income statements, and cash flow statements.<br>• Maintain fixed asset records, including depreciation schedules, and ensure proper accounting treatment.<br>• Provide audit support by gathering and organizing required documentation and responding to auditor inquiries.<br>• Perform variance analysis and generate ad-hoc reports to support management decision-making.<br>• Contribute to budget preparation and conduct monthly budget variance analysis to track financial performance.
<p>We are looking for an experienced Accounting Manager to oversee the daily operations of our accounting department in Geneva, New York. This role involves managing financial reporting, implementing internal controls, and leading a team to achieve organizational goals. The ideal candidate will bring a strong background in accounting, leadership, and financial analysis to ensure accuracy and efficiency in all processes.</p><p><br></p><p>For confidential consideration, please apply or email your resume to Dana Klier out of the Rochester, NY Robert Half office.</p><p><br></p><p>Responsibilities:</p><p>• Supervise and develop the accounting team, including setting goals, planning workloads, and conducting performance evaluations.</p><p>• Manage general ledger activities, month-end close processes, and ensure timely and accurate financial records.</p><p>• Prepare detailed financial reports and projections, analyzing data to support organizational decision-making.</p><p>• Develop and enforce internal controls, policies, and procedures to ensure compliance with federal and state regulations.</p><p>• Coordinate with auditors, providing necessary documentation and addressing inquiries during audits.</p><p>• Oversee fiscal services department budgets and contribute to the annual health system budget process.</p><p>• Conduct in-depth financial data analysis to identify trends and recommend improvements.</p><p>• Utilize advanced accounting software and Microsoft Office tools to streamline processes and reporting.</p><p>• Promote a positive work environment that prioritizes integrity, collaboration, and high standards.</p><p>• Address and resolve any accounting-related issues to maintain operational efficiency.</p>
<p>Our client, a successful law firm based in Rochester, NY, is seeking a Paralegal for their busy litigation practice. In this role, you will be working alongside an administrative support team to ensure efficiency and accuracy in case management.</p><p><br></p><p><strong>Role: </strong>Paralegal/E-Discovery Specialist</p><p><strong>Location: </strong>Rochester, NY </p><p><strong>Salary: </strong>$55,000 - $85,000 (DOE)</p><p><strong>Schedule: </strong>In-Office</p><p><br></p><p><strong>Responsibilities:</strong></p><ul><li>Demonstrate a strong understanding of the end-to-end eDiscovery lifecycle, including the identification, collection, processing, review, and production of electronically stored information (ESI) for litigation and legal proceedings.</li><li>Organize and maintain electronic discovery files, ensuring accurate documentation of collected materials and tracking of all productions sent and received.</li><li>Coordinate with clients and eDiscovery vendors throughout the discovery process to ensure efficient workflows and timely delivery of results.</li><li>Manage data collection efforts from various sources in support of ongoing legal matters.</li><li>Support attorneys in reviewing electronic evidence for relevance, privilege, and responsiveness.</li><li>Leverage eDiscovery platforms and tools to review and manage large datasets, maintaining compliance with legal standards and optimizing efficiency.</li><li>Collaborate closely with legal teams to troubleshoot issues, resolve challenges, and ensure effective oversight of the eDiscovery process.</li><li>Draft, revise, and format legal documents, correspondence, and related materials as needed.</li><li>Prepare clear and concise transcript summaries to assist with case analysis and preparation.</li><li>File legal documents via NYSCEF, ECF, or other court-mandated electronic filing systems.</li><li>Maintain and update spreadsheets tracking financial data and other quantitative information relevant to legal matters.</li><li>Assist with preparation for depositions, mediations, arbitrations, and court hearings, including compiling exhibits and supporting materials.</li></ul>
<p>Our client, a high-growth enterprise software company, is seeking a strategic and execution-focused Chief Operating Officer (COO) to join its executive leadership team. This newly created role will be responsible for translating the company’s vision into disciplined, scalable operations—building the infrastructure, processes, and teams that support product innovation, customer success, and sustainable growth.</p><p>The COO will work closely with the CEO and executive team to lead day-to-day operations, drive cross-functional alignment, and ensure the company operates efficiently, profitably, and with excellence. This is a high-impact role for a seasoned operator with deep experience in enterprise software, SaaS, or platform-based businesses.</p><p><br></p><p>For confidential consideration, please apply or email your resume to Dana Klier out of the Rochester, NY Robert Half office.</p><p><br></p><p><strong>Key Responsibilities</strong></p><p><strong>Strategic & Operational Leadership</strong></p><ul><li>Develop and implement operating plans that align with strategic goals and drive measurable outcomes.</li><li>Oversee core business functions including Product Delivery, Engineering Operations, Customer Success, and GTM execution.</li><li>Build and refine scalable systems, processes, and teams to support rapid growth and operational maturity.</li><li>Establish and maintain KPIs, dashboards, and business reviews to ensure accountability and performance.</li></ul><p><strong>Financial Oversight & Analytics</strong></p><ul><li>Partner with Finance to manage P& L, budgeting, forecasting, and resource planning.</li><li>Use data and analytics to identify opportunities for margin improvement, cost optimization, and ROI enhancement.</li><li>Provide clear operational insights to support executive and board-level decision-making.</li></ul><p><strong>Risk Management & Compliance</strong></p><ul><li>Ensure operational compliance with industry regulations, data privacy standards, and contractual obligations.</li><li>Collaborate with Legal, Finance, and Security to strengthen risk management and business continuity practices.</li></ul><p><strong>Culture & Talent Development</strong></p><ul><li>Foster a culture of accountability, collaboration, and innovation across all teams.</li><li>Support leadership development, succession planning, and organizational health in partnership with HR.</li><li>Champion company values and culture during periods of growth and transformation.</li></ul><p><strong>Cross-Functional Execution</strong></p><ul><li>Act as a connector across Product, Engineering, Sales, Marketing, HR, and Finance to ensure coordinated execution.</li><li>Partner with product and engineering leaders to align operational priorities with roadmap delivery.</li><li>Serve as a trusted advisor to the CEO, enabling focus on strategic growth, partnerships, and market expansion.</li></ul><p><strong>Board Engagement & Change Leadership</strong></p><ul><li>Present operational updates, risk assessments, and strategic recommendations to the Board.</li><li>Lead through industry shifts, organizational change, and scaling transitions with clarity and confidence.</li><li>Build trust across teams and stakeholders by maintaining transparency and reinforcing priorities.</li></ul>
We are looking for an experienced PIA P& C Support Specialist (Tier II) to join our team on a long-term contract basis in Rochester, New York. This role requires expertise in providing advanced customer service and technical support for property and casualty insurance products, as well as workers’ compensation services. The ideal candidate will thrive in a dynamic environment, ensuring client satisfaction through effective communication and problem-solving.<br><br>Responsibilities:<br>• Provide advanced technical support and customer service for property and casualty insurance products, workers’ compensation services, and related offerings.<br>• Research and resolve product and service issues reported by internal and external clients, ensuring timely and accurate solutions.<br>• Handle inbound and outbound calls to address inquiries, troubleshoot concerns, and maintain high client satisfaction.<br>• Maintain detailed records of all communications and interactions with clients, carriers, and internal teams.<br>• Collaborate with insurance carriers, external clients, and internal departments to foster positive relationships and ensure seamless service delivery.<br>• Utilize multiple software applications and carrier websites to efficiently respond to client inquiries and resolve issues.<br>• Stay informed about regulatory updates, policy changes, and industry trends to provide accurate and up-to-date information to clients.<br>• Develop and recommend enhancements to processes and procedures, contributing to continuous improvement initiatives.<br>• Participate in assigned projects and training sessions to support team goals and personal development.<br>• Notify management of critical client concerns and assist in implementing effective solutions.
<p>We are looking for an Administrative Assistant to join our team in Rochester, New York. This role is essential in supporting our tax managers and processors, ensuring seamless operations during tax preparation and assisting with office administrative tasks. If you have experience in administrative support within services requiring precision and thrive in a fast-paced environment, we encourage you to apply.</p><p><br></p><p>Responsibilities:</p><p>• Provide administrative support to tax managers and processors, facilitating efficient workflows.</p><p>• Input tax projects into the system, coordinating with operations teams and tax preparers to ensure timely completion.</p><p>• Distribute due date reports to tax processors and ensure deadlines are met.</p><p>• Communicate with clients to gather necessary tax information and provide updates as required.</p><p>• Assist the Office Manager with tasks such as corporate event planning, maintaining office supplies, and managing miscellaneous duties.</p><p>• Organize and maintain filing systems to ensure accurate record-keeping.</p><p>• Participate in extended hours during the busy tax season, including occasional Saturday shifts.</p><p>• Support smooth office operations during summer hours by adapting to reduced schedules while maintaining productivity.</p>
<p>We are looking for an experienced Human Resources (HR) Manager to join our team on a contract basis. This role requires a proactive and adaptable individual who thrives in a fast-paced environment and can contribute effectively to various HR functions, including payroll management, benefits administration, compliance, and employee relations. The position involves working closely with the HR team to support organizational goals and ensure smooth operations.</p><p><br></p><p>Responsibilities:</p><p>• Oversee payroll processes for both union and non-union employees, ensuring accuracy and compliance with regulations.</p><p>• Administer benefits programs and assist employees with enrollment and inquiries.</p><p>• Handle employee relations matters, providing guidance and resolution to support a positive workplace environment.</p><p>• Manage recruitment efforts, particularly for sales positions, and facilitate onboarding for new hires.</p><p>• Ensure compliance with labor laws and company policies, conducting audits as necessary.</p><p>• Collaborate with the HR Director and team to streamline processes and improve overall efficiency.</p><p>• Utilize HRIS systems to maintain accurate records and generate reports.</p><p>• Assist with interim support for payroll and compliance-related tasks.</p><p>• Provide on-site HR presence daily, fostering strong communication and support for staff.</p><p>• Contribute to creating a hybrid work model while maintaining effective HR operations.</p>
<p>We are looking for a skilled Application Developer in the Upstate/Western New York area. This role is focused on creating, enhancing, and maintaining enterprise applications that support enrollment, admissions, and CRM processes. The ideal candidate will work collaboratively with stakeholders to ensure systems meet business needs while maintaining high standards of data integrity and user experience.</p>
<p>We are looking for a skilled Financial Analyst to join our team in Geneva, New York. The ideal candidate will excel in analyzing financial data, preparing detailed reports, and supporting the organization’s budgeting and forecasting processes. This role offers an opportunity to contribute to key financial decisions by delivering accurate insights and ensuring compliance with industry standards.</p><p><br></p><p>For confidential consideration, please apply or email your resume to Dana Klier out of the Rochester, NY Robert Half office.</p><p><br></p><p>Responsibilities:</p><p>• Assist in the preparation of detailed financial reports, including budgeting, forecasting, and cash flow analysis.</p><p>• Perform account reconciliations and ensure financial records are balanced and accurate.</p><p>• Prepare and analyze financial statements to support decision-making processes.</p><p>• Conduct audits to assess financial accuracy and compliance with regulations.</p><p>• Develop and maintain financial models to forecast future business performance.</p><p>• Monitor and analyze cash flow to ensure efficient capital management.</p><p>• Collaborate with teams to deliver comprehensive financial reporting and analysis.</p><p>• Ensure compliance with banking regulations and industry standards.</p><p>• Provide insights on budget processes to improve financial planning.</p><p>• Support key financial initiatives through thorough data analysis and reporting.</p>
<p>Chris Preble from Robert Half is helping his client look for an experienced and motivated HR Generalist to join their manufacturing team in the Auburn, NY area. In this role, you will provide comprehensive support across a variety of human resources functions, working closely with the Head of HR to ensure smooth operations and a positive workplace environment. This position offers an excellent opportunity for a proactive individual to contribute to the development of HR policies and programs while fostering employee engagement.</p><p><br></p><p>Responsibilities:</p><p>• Act as a trusted partner to the Head of HR, assisting with daily operations and strategic initiatives.</p><p>• Support employee relations efforts by ensuring fair and consistent implementation of company policies.</p><p>• Oversee performance management processes, including providing guidance to managers and employees.</p><p>• Assist in developing and improving HR policies and ensuring compliance with regulations.</p><p>• Maintain accurate HR records, documentation, and reporting to support organizational needs.</p><p>• Collaborate with teams to promote a healthy and inclusive workplace culture.</p><p>• Identify opportunities for process improvements and take initiative in driving HR projects forward.</p><p>• Coordinate onboarding, benefits administration, and training programs to enhance employee experiences.</p><p>• Manage HR systems effectively to ensure seamless operations and data accuracy.</p>
We are looking for a skilled Finance Manager to join our team in Rochester, New York. This is a Contract-to-Permanent position, offering an excellent opportunity to contribute to financial operations while gaining valuable experience in a non-profit organization. The role involves managing financial processes, ensuring compliance with standards, and supporting strategic financial planning. The ideal candidate will bring expertise in financial reporting, budgeting, and analysis, along with a collaborative approach to working with diverse teams.<br><br>Responsibilities:<br>• Oversee month-end close processes, ensuring accurate and timely financial reporting.<br>• Prepare and analyze income statements, balance sheets, and other financial reports.<br>• Manage the organization’s annual budget, including forecasting, monitoring, and administration.<br>• Coordinate with the finance committee and assist the treasurer in leading monthly financial meetings.<br>• Handle accounts payable, track credit card expenses, and ensure accurate reconciliation of accounts.<br>• Manage donation entry and collaborate with the development team to verify accuracy.<br>• Administer grant management processes, including tracking and reporting on funding and expenditures.<br>• Support audit activities by preparing necessary documentation and addressing auditor inquiries.<br>• Develop financial models to assist in long-term planning and decision-making.<br>• Evaluate and provide insights on investment opportunities to align with the organization’s goals.
<p><strong>Robert Half Permanent Placement</strong> is partnering with a leading property management company in <strong>Williamsville, NY</strong> on their search for an <strong>Accounting Clerk </strong>to join their growing team. In this role you will manage tenant billing, payments, and vendor invoices while ensuring accuracy, compliance, and timely processing of transactions. This is an <strong>in-office</strong> position with a starting salary of <strong>$50,000 - $60,000, </strong>a comprehensive benefits package, and an excellent opportunity for career growth.</p><p><strong> </strong></p><p><strong>Responsibilities include but not limited to:</strong></p><p><br></p><ul><li>Process tenant rent payments and adjustments; manage monthly close of tenant activity</li><li>Maintain Accounts Receivable records, ensuring accurate posting and timely collections</li><li>Process vendor invoices, purchase orders, and Accounts Payable payments</li><li>Reconcile general ledger accounts, ensuring compliance with monthly/quarterly SOX requirements</li><li>Assist with fixed asset tracking, including creation of new assets and running depreciation reports</li><li>Prepare financial reports, correspondence, and presentations as requested </li><li>Support the development and implementation of finance policies and procedures</li><li>Handle filing, documentation, and other administrative tasks as needed</li><li>Perform additional duties as assigned to support finance operations</li></ul><p><br></p>
We are looking for an experienced Executive Administrative Assistant with a strong background in property management and accounting to join our team in Rochester, New York. This Contract-to-Permanent position offers a dynamic opportunity to support financial operations, tenant management, and administrative tasks. The ideal candidate will bring expertise in accounting practices, organizational skills, and a proactive approach to managing diverse responsibilities.<br><br>Responsibilities:<br>• Monitor multiple bank accounts, process payroll including tax withholdings, track expenses, and assist with quarterly payroll reporting.<br>• Handle monthly billing procedures, manage annual expense reconciliations, and maintain accurate records of tenant accounts.<br>• Review real estate contracts and leases to ensure compliance with financial terms and tenant obligations.<br>• Arrange travel and provide general administrative and secretarial support as needed.<br>• Collaborate with brokers to secure new tenants and oversee the preparation of related documentation.<br>• Assist in managing a fleet of vehicles, ensuring processes are streamlined and efficient.<br>• Coordinate with external accounting firms on financial matters and assist in the preparation and distribution of annual 1099 forms.<br>• Oversee the ordering and maintenance of office supplies and other necessary inventory items.
We are looking for a dedicated Small Market Sales Assistant to provide essential administrative support to top-performing sales representatives and leaders. This role involves managing workflows, coordinating with clients and referral sources, and ensuring timely completion of sales-related tasks. As this is a long-term contract position, we seek an individual who is detail-oriented, organized, and proficient in business software applications.<br><br>Responsibilities:<br>• Prepare and send well-crafted correspondence to clients and referral accounts using Microsoft Outlook and other business software.<br>• Coordinate submission workflows and ensure adherence to sales deadlines.<br>• Organize and request reports, logging activity into CRM systems such as Salesforce.<br>• Collaborate with sales representatives and referral sources to maintain efficient communication.<br>• Manage and complete sales submissions accurately and on time.<br>• Utilize word processing and spreadsheet tools to generate and format documents.<br>• Perform ad hoc financial tasks and assist with data compilation as needed.<br>• Handle photocopying, scanning, and document management to support administrative processes.<br>• Maintain organized records and ensure seamless tracking of sales activities.
<p>We are seeking a dedicated and detail-oriented Customer Service Representative to join our team on a long-term contract basis. This role is ideal for someone who enjoys helping customers, thrives in a fast-paced environment, and has strong communication and organizational skills. </p><p><br></p><p><strong>Key Responsibilities: </strong></p><ul><li>Respond to customer inquiries via phone and email in a detail oriented and timely manner </li><li>Process and enter purchase orders accurately into the system </li><li>Provide customers with order status updates, including estimated delivery times (ETAs) </li><li>Collaborate with internal departments to ensure smooth order fulfillment and issue resolution </li><li>Maintain detailed records of customer interactions and transactions </li><li>Support continuous improvement of customer service processes</li></ul>
<p>We are looking for an experienced Accounting Manager/Supervisor to join our team in Penfield, New York. This role requires a versatile individual who thrives in a dynamic environment and can handle multiple responsibilities, ranging from financial reporting to overseeing key accounting processes. If you have a strong background in accounting and enjoy managing diverse tasks, this position is an excellent fit.</p><p><br></p><p>For confidential consideration, please apply or email your resume to Dana Klier out of the Rochester, NY Robert Half office.</p><p><br></p><p>Responsibilities:</p><p>• Oversee month-end close procedures, ensuring accurate and timely completion of all accounting tasks.</p><p>• Manage invoicing processes and ensure payroll postings are handled efficiently.</p><p>• Supervise billing operations, accounts payable (AP), and accounts receivable (AR) functions.</p><p>• Prepare and review financial reports, ensuring compliance with regulatory standards.</p><p>• Handle project and cost accounting, maintaining precise records and supporting budgetary goals.</p><p>• Reconcile accounts and maintain the general ledger to ensure accurate financial information.</p><p>• Review and post journal entries to ensure proper accounting practices are followed.</p><p>• Collaborate with auditors during financial statement audits, providing necessary documentation and support.</p>
We are looking for a detail-oriented and organized Accounting Clerk to join our team in Rochester, New York. This position offers an excellent opportunity to contribute to financial operations by managing accounts payable, accounts receivable, and other accounting tasks. The ideal candidate will have experience with QuickBooks and demonstrate exceptional accuracy in data entry and invoice processing.<br><br>Responsibilities:<br>• Process and manage accounts payable transactions, ensuring timely and accurate payments.<br>• Handle accounts receivable tasks, including generating invoices and tracking payments.<br>• Maintain and update financial records using QuickBooks software.<br>• Perform accurate data entry for financial documents and transactions.<br>• Review and reconcile invoices to ensure accuracy and resolve discrepancies.<br>• Assist in preparing financial reports and summaries for management review.<br>• Support month-end and year-end financial closing processes.<br>• Communicate with vendors and clients to address payment or billing inquiries.<br>• Ensure compliance with company policies and applicable financial regulations.<br>• Contribute to process improvements to enhance efficiency in accounting operations.
<p>Hannah Savage with Robert Half is seeking a highly skilled and experienced <strong>Assistant Director of Payroll</strong> to join her client's team in the higher education sector. This role is ideal for a payroll professional with <strong>5+ years of experience</strong> and deep knowledge of <strong>Workday payroll software</strong>. The Assistant Director will oversee the day-to-day payroll operations, manage a high-volume payroll process, and lead a dedicated team, ensuring compliance, accuracy, and efficiency across the board. This role is a hybrid opportunity, but candidates must be based out of Rochester, NY.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Oversee the full payroll cycle for a large, multi-state employee population within a higher education setting</li><li>Supervise and support the payroll team, ensuring accuracy, timeliness, and compliance with policies and regulations</li><li>Leverage <strong>Workday</strong> to manage and optimize payroll processing, reporting, and data integrity</li><li>Partner with HR, Finance, and other departments to coordinate payroll activities and resolve issues</li><li>Ensure compliance with all federal, state, and local tax regulations, as well as institutional policies</li><li>Review and approve payroll transactions, audits, and reconciliations</li><li>Identify and implement process improvements and efficiencies within payroll operations</li></ul><p><br></p><p>For immediate, confidential consideration apply today or contact Hannah Savage with Robert Half's Rochester, NY branch today!</p>
We are looking for a highly organized and proactive Sr. Administrative Assistant to join our team in Rochester, New York. This role requires an individual with strong attention to detail who can manage multiple responsibilities, ranging from scheduling to supporting financial services processes. This is a long-term contract position offering the opportunity to contribute to a dynamic and collaborative work environment.<br><br>Responsibilities:<br>• Coordinate and manage schedules, meetings, and appointments, ensuring efficient time management for team members.<br>• Facilitate the organization and execution of conference calls and virtual meetings using platforms such as Cisco Webex.<br>• Support financial services operations, including handling budget processes and expense reporting through systems like Concur.<br>• Assist in the preparation and management of marketing initiatives, including tasks related to banner ads.<br>• Maintain and update CRM systems to ensure accurate and up-to-date records.<br>• Handle communication and correspondence, ensuring clarity and professionalism in all interactions.<br>• Provide administrative support for team projects, ensuring deadlines and deliverables are met.<br>• Monitor and manage various tools and systems, such as About Time, to optimize workflow.<br>• Oversee the coordination of travel arrangements and expense reimbursements.<br>• Contribute to the smooth operation of daily office activities by addressing ad hoc administrative needs.
