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22 results for Help Desk Support Manager in Rochester, NY

Application Support Engineer
  • Amherst, NY
  • onsite
  • Permanent
  • 70000.00 - 85000.00 USD / Yearly
  • <p>We are looking for a skilled Application Support Analyst to join our team in Buffalo, New York. This role involves managing and supporting business applications, ensuring their optimal performance, and collaborating with vendors on hosted platforms. The ideal candidate will have a solid technical background, strong problem-solving skills, and the ability to work effectively in a fast-paced environment.</p>
  • 2026-04-15T19:13:44Z
Exception Role
  • Williamsville, NY
  • remote
  • Temporary
  • 20.00 - 22.00 USD / Hourly
  • We are looking for a highly organized and detail-oriented Sales Assistant to join our team on a long-term contract basis in Williamsville, New York. In this role, you will play a key part in ensuring accurate and efficient processing of sales orders while supporting a dynamic sales team. This position requires strong analytical skills, adaptability, and the ability to work independently to meet deadlines and optimize team performance.<br><br>Responsibilities:<br>• Process sales orders with accuracy and efficiency, ensuring timely delivery to meet customer expectations.<br>• Collaborate with sales representatives and management to coordinate order changes and address customer needs.<br>• Monitor account activity for assigned groups and provide insights through regular reporting on market trends, sales outcomes, and team performance.<br>• Manage leads and order activities within specific account sizes or geographic territories, ensuring smooth workflow.<br>• Prepare product or service quotes for prospective clients and support pre-sales activities.<br>• Verify the accuracy of orders and address discrepancies to maintain high-quality service standards.<br>• Track data using monitoring tools and create detailed reports for management decision-making.<br>• Resolve non-routine issues by analyzing situations and providing effective recommendations.<br>• Ensure compliance with organizational policies and procedures while working independently on assignments.<br>• Communicate effectively with internal and external stakeholders to ensure alignment and progress.
  • 2026-04-08T15:48:43Z
Executive Assistant
  • Williamsville, NY
  • onsite
  • Permanent
  • 60000.00 - 70000.00 USD / Yearly
  • <p><strong>Robert Half Permanent Placement</strong> is partnering with a leading property management company in <strong>Williamsville, NY</strong> on their search for an <strong>Executive Assistant / Office Administrator </strong>to join their team. In this role you will directly support the President/CEO as well as managing general office administration. This is an <strong>in-office</strong> position with a starting salary of <strong>$60,000 - $70,000 </strong>and a total benefits package.</p><p><br></p><p><strong>Responsibilities include but not limited to:</strong></p><p><br></p><ul><li>Provide executive support to the President, including calendar management, travel coordination, correspondence, and special requests</li><li>Oversee daily office operations, ensuring an organized, efficient, and well-maintained work environment </li><li>Monitor general voicemail and manage incoming calls, providing timely responses and routing as needed </li><li>Greet visitors and coordinate front-desk activities, creating a professional and welcoming experience </li><li>Handle mail distribution, shipping, office inventory, and supply ordering </li><li>Maintain office equipment, kitchen supplies, and coordinate service/maintenance for copiers and appliances </li><li>Manage company records, contracts, and data within internal systems, including property management software updates </li><li>Support company operations with administrative tasks such as ordering branded materials, furniture, and coordinating vendors </li></ul><p><br></p>
  • 2026-04-17T20:29:04Z
Sr HR Generalist
  • Rochester, NY
  • onsite
  • Permanent
  • 80000.00 - 100000.00 USD / Yearly
  • <p>Hannah Savage with Robert Half is seeking a detail-oriented and proactive Senior HR Generalist to support day-to-day human resources operations and oversee payroll administration. This role plays a key part in maintaining compliance, supporting employees, and enhancing workplace culture. The foundation of the organization's business makes this company ultimately recession proof, and there is little to no turnover. Candidates must have extensive experience in all facets of the HR function, including payroll (if utilizing ADP, this is a huge plus), and must be both professional and personable!</p><p><br></p><p><strong>Key Responsibilities</strong></p><ul><li>Administer end-to-end payroll processing using ADP Workforce Now, ensuring accuracy and timeliness</li><li>Maintain employee records, HR documentation, and reporting systems with strict confidentiality</li><li>Serve as a resource for employees on payroll, benefits, and company policies; assist with issue resolution and employee relations matters</li><li>Support compliance with federal, state, and local employment laws to reduce organizational risk</li><li>Assist with benefits administration, including enrollments, changes, and employee communications</li><li>Contribute to HR initiatives by tracking metrics, generating reports, and supporting system improvements</li><li>Help develop and interpret HR policies and procedures, recommending enhancements where needed</li><li>Promote a positive workplace culture focused on engagement, diversity, and retention</li><li>Support workplace safety efforts and ensure adherence to OSHA standards</li><li>Coordinate employee wellness programs, training sessions, and development opportunities</li><li>Stay informed on HR trends, employment law updates, and best practices</li><li>Manage multiple priorities and projects effectively while maintaining strong internal and external relationships</li><li>Provide support on special projects and additional duties as assigned by leadership</li></ul><p>For immediate and confidential consideration, apply today or contact Hannah Savage with Robert Half's Rochester, NY branch today! </p>
  • 2026-04-01T13:23:46Z
HR Generalist
  • Rochester, NY
  • onsite
  • Permanent
  • 50000.00 - 60000.00 USD / Yearly
  • <p>We are looking for an HR Generalist to join our team in Rochester, New York. This role offers the opportunity to support a dynamic and fast-paced organization, contributing to key HR functions such as employee relations, payroll, recruitment, and onboarding. The ideal candidate will collaborate with the HR team to ensure smooth processes and a positive employee experience.</p><p><br></p><p>Responsibilities:</p><p>• Respond to employee inquiries related to time cards, payroll, and other general HR topics.</p><p>• Manage payroll processes for employees across multiple shifts, ensuring accuracy and timeliness.</p><p>• Coordinate recruitment efforts, including applicant tracking, scheduling interviews, and conducting pre-screenings.</p><p>• Facilitate onboarding and offboarding processes to ensure seamless transitions for new and departing employees.</p><p>• Assist with investigations by gathering information and completing required documentation.</p><p>• Collaborate with the HR team to maintain compliance with company policies and procedures.</p><p>• Support HRIS system operations, including updates and data management in Paylocity.</p><p>• Participate in scheduling meetings with employees working off-shift hours when needed.</p><p>• Provide input and assistance in implementing new HR strategies and team structures.</p><p>• Contribute to the development of employee engagement initiatives.</p>
  • 2026-04-17T18:18:46Z
Part Time Admin (Canva Experience Required)
  • Rochester, NY
  • remote
  • Temporary
  • 18.00 - 21.00 USD / Hourly
  • <p>We are seeking an organized and proactive Part Time Administrative Assistant with proven experience using Canva to join our team. In this role, you will support day-to-day administrative tasks, coordinate office activities, and assist in creating visually compelling documents and presentations using Canva. This position is ideal for an individual who excels in a fast-paced environment and brings both administrative and creative skills.</p><p>Key Responsibilities:</p><ul><li>Provide comprehensive administrative support to management and team members.</li><li>Schedule meetings, coordinate calendars, and handle correspondence.</li><li>Draft, edit, and format a variety of documents, reports, and presentations.</li><li>Design flyers, newsletters, social media graphics, and other professional materials using Canva.</li><li>Assist with event logistics, internal communication, and basic project coordination.</li><li>Maintain organized electronic and physical filing systems.</li><li>Screen and route phone calls, emails, and general inquiries.</li><li>Order office supplies and assist with vendor relationships as needed.</li><li>Support other administrative projects as assigned.</li></ul><p><br></p>
  • 2026-04-13T20:08:42Z
Human Resources (HR) Business Partner
  • Rochester, NY
  • onsite
  • Permanent
  • 70000.00 - 85000.00 USD / Yearly
  • <p>We are looking for a skilled Human Resources (HR) Business Partner to join our team in Rochester, New York. This role is pivotal in fostering a positive workplace culture, implementing merit-based performance systems, and providing leadership training. The ideal candidate will excel in managing HR functions while supporting organizational growth and strategic initiatives.</p><p><br></p><p>Responsibilities:</p><p>• Act as a collaborative HR partner to align business objectives with human resources strategies.</p><p>• Develop and implement a culture focused on performance and merit-based systems.</p><p>• Provide training and coaching to leadership teams on conflict resolution and effective management practices.</p><p>• Oversee the maintenance and updates of the company HR manual to ensure compliance and relevance.</p><p>• Manage payroll processing with accuracy and timeliness, with potential delegation to HR Generalists.</p><p>• Support employee relations efforts to resolve workplace issues and enhance employee engagement.</p><p>• Facilitate onboarding processes and ensure new hires are fully integrated into the organization.</p><p>• Utilize HRIS systems, such as Paylocity, to streamline HR processes and maintain accurate employee records.</p><p>• Collaborate with senior leadership to create and execute HR strategies aligned with organizational goals.</p><p>• Occasionally travel to secondary office locations to address HR needs and support remote teams.</p>
  • 2026-04-17T18:43:45Z
Payroll/HR Administrator
  • Canandaigua, NY
  • onsite
  • Permanent
  • 72000.00 - 82000.00 USD / Yearly
  • <p>We are looking for a dedicated Payroll/HR Administrator to join our team in Canandaigua, New York. In this role, you will oversee payroll processes for multiple entities and provide essential HR support. This position is ideal for someone with a strong background in payroll and a passion for ensuring accurate and efficient operations.</p><p><br></p><p>Responsibilities:</p><p>• Manage weekly payroll processing for approximately 75-90 employees across multiple entities, including union-based staff.</p><p>• Handle certified payroll and prevailing wage requirements for union employees, coordinating with Procore for reporting.</p><p>• Administer truck allowances and travel pay for employees working on out-of-town projects.</p><p>• Maintain payroll data accuracy by reviewing hours entered through ProCore by project managers.</p><p>• Process year-end bonuses and ensure compliance with payroll deadlines.</p><p>• Generate offer letters and assist with basic HR tasks such as recruiting and employee relations.</p><p>• Collaborate with HR Works to address outsourced HR needs and maintain compliance.</p><p>• Communicate payroll and HR updates effectively to relevant stakeholders.</p><p>• Provide support for discretionary profit-sharing and 401(k) plan administration.</p><p>• Ensure adherence to company policies and procedures in payroll and HR functions.</p>
  • 2026-03-20T17:48:41Z
Database Developer
  • Rochester, NY
  • onsite
  • Permanent
  • 80000.00 - 110000.00 USD / Yearly
  • <p>We are looking for an experienced Database Developer to join our team in Rochester, New York. This role involves designing, maintaining, and enhancing database applications, as well as troubleshooting issues to ensure seamless system performance. The ideal candidate will have a strong technical background and the ability to collaborate effectively with business stakeholders and team members.</p><p><br></p><p>Responsibilities:</p><p>• Design, enhance, and maintain custom database applications to support business needs.</p><p>• Troubleshoot and resolve production issues, ensuring timely and effective resolution.</p><p>• Collaborate with business stakeholders to understand challenges and recommend technical solutions.</p><p>• Mentor and guide team members to improve their technical and procedural skills.</p><p>• Generate ad-hoc reports and ensure data integrity across systems and applications.</p><p>• Write and maintain comprehensive functional and technical documentation.</p><p>• Provide end-user support to enhance their proficiency with database applications.</p><p>• Monitor application system functionality to maintain system synergy and operational efficiency.</p><p>• Ensure adherence to the software development lifecycle and company compliance standards.</p><p>• Keep management informed of potential operational changes that may impact deliverables.</p>
  • 2026-04-07T13:44:05Z
Administrative Assistant
  • Rochester, NY
  • onsite
  • Temporary
  • 20.00 - 22.00 USD / Hourly
  • We are looking for a detail-oriented Administrative Assistant to join our team on a contract basis in Rochester, New York. In this role, you will provide essential support to ensure smooth day-to-day office operations and deliver excellent service to both internal teams and external clients. This is a great opportunity for someone who thrives in a fast-paced administrative environment.<br><br>Responsibilities:<br>• Manage incoming calls, respond to inquiries, and route calls to the appropriate departments.<br>• Perform accurate data entry tasks, ensuring all records and databases are updated and maintained.<br>• Provide administrative support, including preparing correspondence, scheduling meetings, and organizing documents.<br>• Welcome and assist visitors, ensuring a courteous and friendly front-office experience.<br>• Coordinate and manage office supplies, ensuring that inventory is well-stocked and organized.<br>• Maintain and update client and internal databases to ensure information is current and accessible.<br>• Assist in creating reports, presentations, and other documents as needed.<br>• Support internal teams with various administrative tasks to ensure operational efficiency.<br>• Handle sensitive information with confidentiality and professionalism.<br>• Collaborate with team members to streamline workflows and improve administrative processes.
  • 2026-04-06T13:48:42Z
Financial Analyst
  • Lancaster, NY
  • onsite
  • Permanent
  • 117000.00 - 135000.00 USD / Yearly
  • <p>Kyle Clarke is looking for a dedicated Financial Analyst to join a thriving manufacturing company in Lancaster, New York. In this role, you will collaborate with the Plant Finance Manager to oversee financial planning, reporting, and analysis processes. Your expertise will play a key role in providing meaningful insights to drive business decisions and improve financial performance.</p><p><br></p><p>Responsibilities:</p><ol><li><strong>Costing:</strong> Lead the Global Supply Chain (GSC) Annual Operating Cost (AOC) process, including defining and updating standard overhead rates, establishing product costing methodologies, and ensuring accurate allocation of manufacturing costs.</li><li><strong>Inventory KPIs:</strong> Define, implement, and monitor key inventory performance indicators (KPIs) such as inventory turns, days on hand, excess & obsolete levels, and accuracy metrics. Partner with operations and supply chain teams to drive improvements in working capital, optimize inventory levels, and ensure alignment with corporate financial targets.</li><li><strong>Budgeting and Forecasting:</strong> Assist in the development of the annual budget and financial forecasts; monitor performance against the budget and provide variance analysis.</li><li><strong>Data Analysis:</strong> Conduct in-depth financial analysis to identify trends, variances, and opportunities for cost reduction and revenue enhancement.</li><li><strong>Integration Support:</strong> Collaborate with cross-functional teams to support the financial integration of these entities, ensuring alignment with corporate policies and practices during the transition period.</li><li><strong>Collaboration:</strong> Work closely with various departments to gather relevant data and insights, ensuring alignment with financial goals and strategies.</li><li><strong>Ad Hoc Analysis:</strong> Prepare ad hoc financial analyses and reports as requested by the CFO or other senior management.</li><li><strong>Performance Metrics:</strong> Develop and track key performance indicators (KPIs) to measure financial performance and operational efficiency.</li><li><strong>Presentation Support:</strong> Assist in the preparation of presentations and reports for board meetings and executive-level discussions.</li></ol><p><br></p>
  • 2026-04-10T19:58:44Z
FP&A Analyst
  • Rochester, NY
  • remote
  • Temporary
  • 38.00 - 42.00 USD / Hourly
  • <p>The FP& A analyst will lead budgeting, forecasting, and financial analysis to support strategic decision-making. This role involves analyzing financial performance, preparing reports, identifying trends, and providing insights to improve profitability and efficiency. The FP& A team member collaborates with business leaders to drive financial planning and operational initiatives.</p>
  • 2026-04-17T20:04:17Z
Administrative Coordinator
  • Rochester, NY
  • remote
  • Temporary
  • 28.50 - 30.00 USD / Hourly
  • We are looking for an Administrative Coordinator to join our team in Rochester, New York. This long-term contract position involves providing administrative and travel coordination support while ensuring compliance with organizational policies. The ideal candidate will bring a strong background in office administration and travel industry experience to help streamline processes and deliver exceptional service.<br><br>Responsibilities:<br>• Monitor the shared travel department mailbox to address traveler inquiries and provide timely assistance.<br>• Offer guidance to travelers on company travel policies and ensure compliance with established protocols.<br>• Assist in preparing regular reports, ensuring accuracy and timely delivery.<br>• Support monthly reconciliation of Amex billing as a backup to the Travel Technology Analyst.<br>• Perform light office duties such as data entry, ordering supplies, and maintaining records.<br>• Update and maintain spreadsheets to track event-related changes and progress.<br>• Validate meeting requests by reviewing details, confirming participant lists, and clarifying missing information with requestors.<br>• Coordinate contract routing for signatures and utilize templates to send travel confirmations to attendees.<br>• Compile executive-level itineraries to ensure a high-quality and attentive experience.<br>• Track and manage budgets for key meetings and events, updating records as contracts are finalized and expenses are incurred.
  • 2026-04-15T13:43:43Z
Payroll Supervisor
  • Rochester, NY
  • onsite
  • Permanent
  • 80000.00 - 90000.00 USD / Yearly
  • <p>Hannah Savage with Robert Half is looking for an experienced Payroll Supervisor to oversee payroll operations for a large and diverse workforce in Rochester, New York. This role requires a detail-oriented individual who can ensure accurate and compliant payroll processing for a high volume number of employees, including faculty, staff, and students. The ideal candidate will bring expertise in payroll systems (particularly in Workday), tax reporting, and team management while fostering a collaborative and efficient work environment.</p><p><br></p><p>Responsibilities:</p><p>• Manage payroll operations for a large workforce, including union and non-union populations.</p><p>• Supervise and provide guidance to a team of payroll coordinators, an international payroll coordinator, and a garnishments specialist.</p><p>• Ensure compliance with payroll tax regulations, including handling multi-state tax payments and conducting detailed tax analyses.</p><p>• Train and mentor payroll staff, serving as the primary resource for Workday system knowledge and best practices.</p><p>• Oversee payroll processing across various pay cycles, including biweekly, semi-monthly, and monthly schedules.</p><p>• Collaborate closely with back-end teams to implement system updates and resolve configuration issues.</p><p>• Monitor and reconcile payroll transactions to ensure accuracy and timely processing.</p><p>• Manage payroll for international employees and students, addressing unique tax and payment requirements.</p><p>• Develop and implement procedures to optimize payroll operations and enhance overall team performance.</p><p><br></p><p>For immediate and confidential consideration, apply today or contact Hannah Savage with Robert Half's Rochester, NY branch directly!</p>
  • 2026-03-24T18:38:48Z
HR Generalist
  • Rochester, NY
  • onsite
  • Permanent
  • 45000.00 - 50000.00 USD / Yearly
  • We are looking for a skilled HR Generalist to join our team in Rochester, New York. In this role, you will play a pivotal part in supporting our human resources operations, with a focus on employee engagement, benefits administration, and performance management. This position offers a hybrid work environment after an initial onboarding period, allowing for a balance of in-office and remote work.<br><br>Responsibilities:<br>• Take the lead on managing and executing various HR projects to ensure effective implementation.<br>• Oversee employee relations initiatives, fostering a positive and engaging workplace culture.<br>• Administer employee benefits programs, ensuring accurate and timely processing.<br>• Coordinate and support the performance review process, promoting continuous feedback and development.<br>• Act as a mentor and team lead to other HR team members, providing guidance and support.<br>• Ensure compliance with employment laws and company policies across HR functions.<br>• Collaborate with leadership to develop strategies that align HR practices with organizational goals.<br>• Utilize HR technology platforms to streamline processes and enhance efficiency.<br>• Address and resolve employee concerns with professionalism and confidentiality.
  • 2026-04-10T19:58:44Z
Executive Administrative Assistant
  • Williamsville, NY
  • onsite
  • Permanent
  • 60000.00 - 72000.00 USD / Yearly
  • <p>Jenny Bour with Robert Half is working with an established organization that is looking for a detail-oriented <strong>Executive Administrative Assistant </strong>to provide high-level support to senior leadership and various departments within the organization. This in-office Executive Administrative Assistant role requires exceptional organizational skills, discretion, and the ability to manage multiple priorities in a dynamic environment. The ideal Executive Assistant candidate will excel in administrative tasks, reporting, and cross-functional collaboration while maintaining a thorough and proactive approach.</p><p><br></p><p><strong>Responsibilities will include...</strong></p><ul><li>Deliver comprehensive administrative support to senior executives, including the President and other executives.</li><li>Organize and coordinate meetings, travel arrangements, and conference room bookings with meticulous attention to detail.</li><li>Prepare agendas, presentations, reports, budgets, and meeting minutes to ensure seamless operations.</li><li>Manage and produce daily, weekly, monthly, and annual reports to support business objectives.</li><li>Handle correspondence, mail, and shipping logistics efficiently.</li><li>Maintain office supplies, equipment inventories, and departmental records, ensuring smooth day-to-day operations.</li><li>Coordinate vendor relationships, supply orders, and departmental requests to meet organizational needs.</li><li>Analyze operational data and generate insightful reports to aid decision-making.</li><li>Oversee databases, corporate rosters, and archived records to ensure accurate record-keeping.</li></ul><p><br></p>
  • 2026-04-16T19:04:01Z
Full Charge Bookkeeper
  • Rochester, NY
  • onsite
  • Temporary
  • 24.00 - 29.00 USD / Hourly
  • We are looking for an experienced Full Charge Bookkeeper to oversee the financial operations of a nonprofit foster and adoption agency in Rochester, New York. This long-term contract position requires a highly organized individual with a strong background in payroll, billing, and financial record management. If you have a keen eye for detail and enjoy working in a dynamic environment, we encourage you to apply.<br><br>Responsibilities:<br>• Process payroll with accuracy and ensure timely payment for employees.<br>• Manage foster parent payments, maintaining detailed and organized tracking records.<br>• Handle billing, invoicing, and deposits while ensuring proper documentation.<br>• Monitor and track expenses to maintain well-organized financial records.<br>• Utilize QuickBooks to update and maintain accurate financial data.<br>• Collaborate with an external accounting firm for weekly reconciliations and month-end reporting.<br>• Support administrative accounting tasks, including insurance portals and contract management.<br>• Ensure all financial information is precise, up-to-date, and accessible for reporting purposes.
  • 2026-03-25T01:58:38Z
Administrative Assistant
  • Rochester, NY
  • onsite
  • Temporary
  • 20.00 - 23.00 USD / Hourly
  • We are looking for a dedicated Administrative Assistant to provide essential support to senior staff and ensure the smooth operation of daily office activities. This position requires strong organizational skills, attention to detail, and the ability to adapt to changing priorities in a dynamic, fast-paced environment. As a long-term contract role, this opportunity offers stability and the chance to contribute meaningfully to a high-volume office setting.<br><br>Responsibilities:<br>• Coordinate and schedule meetings for senior staff, ensuring all logistics are handled efficiently.<br>• Process incoming and outgoing mail, manage faxes, and perform photocopying tasks as needed.<br>• Organize and maintain both paper and electronic filing systems to ensure easy access to important documents.<br>• Draft and prepare letters, close incident and complaint reports, and handle correspondence as required.<br>• Manage daily office operations and provide support for various tasks assigned by senior management.<br>• Adapt to ad hoc assignments and shifting priorities with a proactive approach.<br>• Assist in orienting and training other support staff when necessary to maintain team productivity.
  • 2026-03-23T16:48:43Z
Sr. Payroll/Accounting Analyst
  • Rochester, NY
  • onsite
  • Temporary
  • 42.75 - 49.50 USD / Hourly
  • We are looking for a highly skilled Sr. Payroll/Accounting Analyst to join our team in Rochester, New York. In this long-term contract role, you will play a critical part in managing payroll operations, supporting compliance efforts, and providing in-depth financial analysis. This position offers a hybrid work environment, requiring in-office presence on Tuesday, Wednesday, and Thursday.<br><br>Responsibilities:<br>• Process biweekly payroll for two entities, covering approximately 235 employees.<br>• Collaborate with HR to implement and manage changes within the Paylocity system.<br>• Upload 401(k) contributions and ensure timely and accurate processing.<br>• Import and post payroll entries into the General Ledger system.<br>• Calculate and prepare monthly sales commission reports, including tracking prepaid versus expensed commissions.<br>• Generate and distribute detailed commission reports to sales representatives and management.<br>• Develop and manage Paylocity imports for raises, bonuses, and other payroll adjustments.<br>• Conduct labor analysis, comparing budgeted versus actual figures, and provide related reports to managers.<br>• Support the labor budget and raise processes by preparing spreadsheets, summaries, and analyses for various planning cycles.<br>• Ensure payroll compliance, including business licenses, state registrations, and sales tax filings in collaboration with relevant systems and agents.
  • 2026-04-17T00:32:17Z
Vehicle Acquisition Clerk
  • Rochester, NY
  • onsite
  • Contract / Temporary to Hire
  • 18.00 - 20.00 USD / Hourly
  • We are looking for a meticulous and resourceful Vehicle Acquisition Clerk to support our rental fleet operations in Rochester, New York. In this Contract to permanent position, you will play a key role in managing vehicle registrations, documentation, and operational processes to ensure our fleet is ready for rental use. This is an exciting opportunity to join a dynamic team in the rental and leasing services industry while contributing to the smooth operation of our business.<br><br>Responsibilities:<br>• Process and renew vehicle registrations, ensuring all plates, decals, and documents are up-to-date.<br>• Collaborate with branches to fulfill requests for expired plates and coordinate with the central office for timely renewals.<br>• Maintain accurate records of vehicle titles and documentation to track fleet compliance.<br>• Oversee the preparation and distribution of renewal materials, including plates and registration stickers, to rental offices.<br>• Facilitate the intake of newly purchased vehicles, including inspection and documentation signing.<br>• Manage the installation and financial processing of fleet vehicles for daily and truck rental operations.<br>• Handle vehicle payments using PeopleSoft and communicate financial needs to the business management team.<br>• Coordinate the transfer of documents between cities and administrative offices to support operational continuity.<br>• Provide courteous and prompt communication with internal teams and branch personnel to address inquiries and concerns.
  • 2026-04-16T16:04:04Z
Marketing Assistant
  • Rochester, NY
  • onsite
  • Contract / Temporary to Hire
  • 25.00 - 28.00 USD / Hourly
  • We are looking for a skilled Marketing Assistant to join our team in Rochester, New York. This contract-to-permanent position offers an exciting opportunity to support various marketing initiatives and collaborate with vendors and internal teams to deliver impactful campaigns. If you are detail-oriented, creative, and experienced in marketing activities, we encourage you to apply.<br><br>Responsibilities:<br>• Coordinate with vendors to manage promotional materials and in-store merchandise.<br>• Develop and implement rebate programs and marketing campaigns at both national and state levels.<br>• Make minor edits to marketing projects using Adobe Illustrator and Photoshop.<br>• Provide comprehensive support to field sales teams in executing marketing strategies.<br>• Assist in the creation and design of promotional materials and organizational branding.<br>• Ensure compliance with procurement governance, risk management, and related frameworks.<br>• Manage social media platforms and email marketing campaigns to boost engagement.<br>• Organize and oversee events to ensure smooth execution and alignment with marketing goals.<br>• Monitor the effectiveness of marketing activities and provide insights for improvement.
  • 2026-04-15T13:23:44Z
Accounts Receivable Specialist
  • Rochester, NY
  • onsite
  • Contract / Temporary to Hire
  • 24.70 - 28.60 USD / Hourly
  • We are looking for a skilled Accounts Receivable Specialist to join our team in Rochester, New York, on a Contract to permanent position. In this role, you will play a key part in managing financial processes, ensuring accuracy in accounts receivable operations, and analyzing grant-related financial data. Ideal candidates will thrive in a fast-paced environment and demonstrate strong organizational and analytical skills.<br><br>Responsibilities:<br>• Process and monitor incoming payments to ensure compliance with organizational financial policies.<br>• Accurately verify, classify, and record accounts receivable transactions in a timely manner.<br>• Prepare and submit voucher requests for local, county, and federal funders.<br>• Maintain detailed and accurate portfolios for funders and donors.<br>• Reconcile accounts receivable ledgers to ensure all payments are properly documented and accounted for.<br>• Generate monthly financial statements and reports to support internal leadership and funding transparency.<br>• Collaborate with internal fiscal teams to ensure financial compliance and accuracy.<br>• Assist with audit preparations for both internal and external reviews.<br>• Analyze and organize financial data using Excel and other tracking tools.<br>• Review grant-related financial documents to ensure accurate reporting and allocation.
  • 2026-04-16T02:24:02Z