We are looking for a detail-oriented Part Time Administrative Assistant to join our team in Rochester, New York. In this contract position, you will play a key role in supporting daily office operations and ensuring smooth administrative processes. This role is ideal for someone who excels in multitasking and has a strong commitment to organization and efficiency.<br><br>Responsibilities:<br>• Handle incoming phone calls with attention to detail and courtesy, ensuring inquiries are directed to the appropriate team members.<br>• Perform data entry tasks with accuracy and attention to detail, maintaining organized records.<br>• Manage administrative tasks such as scheduling, filing, and document preparation to support office operations.<br>• Act as the first point of contact for visitors, providing a welcoming and attentive reception experience.<br>• Ensure compliance with company policies and procedures in all administrative activities.<br>• Assist with maintaining office supplies and inventory to ensure a well-functioning workspace.<br>• Collaborate with team members to support special projects and meet deadlines.<br>• Provide consistent updates and reports to management regarding completed tasks and ongoing responsibilities.
We are looking for an Accounts Receivable Operations Specialist I (Tier II) to join our team on a long-term contract basis. In this role, you will handle financial and accounting tasks with moderate complexity, ensuring the accuracy and compliance of financial transactions and reports. Based in Rochester, New York, this position offers an opportunity to contribute to the organization’s operational excellence while developing your technical expertise.<br><br>Responsibilities:<br>• Process and code financial data into the system to ensure sub-ledger accuracy and proper general ledger integration.<br>• Conduct research and reconcile financial information to maintain compliance with quality standards and regulations.<br>• Generate detailed reports for supervisors and specialists to verify data accuracy and adherence to company policies, including Sarbanes-Oxley requirements.<br>• Participate in monthly team and departmental meetings to discuss updates, share insights, and support ongoing development.<br>• Review and confirm the consistency of financial transactions to ensure alignment with established controls and policies.<br>• Provide training to new team members and cross-train existing employees on operational procedures to maintain team efficiency.<br>• Draft and evaluate departmental procedures, suggesting updates to improve accuracy and relevance.<br>• Analyze and resolve ad hoc financial issues, ensuring thorough research and quality outcomes.<br>• Monitor data feeds between financial systems to safeguard the integrity of accounting processes and records.<br>• Collaborate with colleagues to uphold high standards of quality and compliance across accounts receivable functions.
<p>Hannah Savage with Robert Half is seeking a detail‑oriented, highly organized <strong>Service Coordinator</strong> to support her client's service operations. In this role, you will be responsible for scheduling technicians, managing service requests, performing accurate data entry, and ensuring a positive customer experience. The ideal candidate thrives in a fast-paced environment, communicates clearly, and enjoys solving problems. This position is onsite and based out of Rochester, NY.</p><p><br></p><p><strong>Key Responsibilities</strong></p><ul><li><strong>Technician Scheduling:</strong> Coordinate and schedule service technicians based on availability, skillset, and customer needs.</li><li><strong>Data Entry & System Management:</strong> Accurately enter service orders, updates, and notes into <strong>NetSuite</strong> and other internal systems.</li><li><strong>Customer Support:</strong> Serve as a primary point of contact for customer inquiries, providing timely updates and resolving concerns with professionalism.</li><li><strong>Quoting & Documentation:</strong> Create service quotes, follow up on outstanding proposals, and maintain accurate documentation for all service-related activities.</li><li><strong>Reporting:</strong> Generate daily/weekly/monthly service reports and support the service team with data insights as needed.</li><li><strong>Workflow Coordination:</strong> Collaborate with technicians, sales, and management to ensure efficient service delivery and smooth operational flow.</li></ul><p>For immediate and confidential consideration, apply today or contact Hannah Savage with Robert Half's Rochester, NY branch today!</p>
<p> The Transactional Cost Accountant supports daily and monthly cost accounting activities, focusing on accurate data entry, reconciliations, and reporting. This role helps maintain cost records, inventory data, and production-related transactions to ensure accurate financial reporting.</p><p><br></p>
We are looking for an experienced Accounts Payable Clerk to join our team in Rochester, New York. In this Contract to permanent role, you will play a key part in ensuring the efficient management of financial transactions and maintaining accurate records. This position is ideal for someone with strong attention to detail, organizational skills, and a commitment to accuracy.<br><br>Responsibilities:<br>• Process and manage a high volume of invoices, ensuring accuracy and timely payment.<br>• Perform account reconciliations to verify ledger accuracy and resolve discrepancies.<br>• Handle check runs and prepare payments in compliance with company policies.<br>• Code invoices accurately and ensure proper allocation to accounts.<br>• Maintain and update financial records through precise data entry.<br>• Collaborate with vendors and internal teams to address invoice-related issues.<br>• Utilize accounting software such as QuickBooks, SAP, Oracle, and QuickBooks Online.<br>• Generate reports and provide analysis related to accounts payable activities.<br>• Ensure compliance with financial regulations and company procedures.
