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22 results for Senior Administrative Assistant in Riverside, CA

Sr. Administrative Assistant
  • Covina, CA
  • onsite
  • Contract / Temporary to Hire
  • 24.7 - 28.6 USD / Hourly
  • We are looking for a highly organized and detail-oriented Sr. Administrative Assistant to join our team in Covina, California. This Contract to permanent position requires an individual who can support executive operations in a fast-paced environment, ensuring seamless coordination and communication. The ideal candidate will thrive in managing multiple priorities while maintaining accuracy and confidentiality.<br><br>Responsibilities:<br>• Provide comprehensive administrative support to management and executive teams, including scheduling and calendar management.<br>• Prepare agendas, meeting minutes, and track action items to ensure timely follow-up on tasks.<br>• Coordinate timely filings and mailings by collaborating with account executives and department managers.<br>• Assist in updating and distributing key documents, such as enrollment materials, forms, and benefit summaries.<br>• Attend operational meetings to document notes and support follow-up activities.<br>• Create presentations, including PowerPoint decks and proposals, tailored for executive meetings.<br>• Arrange travel accommodations, including flights and hotels, while keeping account executives informed.<br>• Ensure accuracy and confidentiality in all administrative tasks and maintain flexibility to meet deadlines.<br>• Monitor and organize daily, weekly, and monthly tasks to meet operational goals efficiently.<br>• Support communication efforts by drafting correspondence and notifications with impeccable grammar and spelling.
  • 2026-03-26T00:00:00Z
Administrative Assistant
  • Seal Beach, CA
  • onsite
  • Temporary
  • 20.5865 - 23.837 USD / Hourly
  • Administrative Assistant,Administrative Assistance,Answering Inbound Calls,Administrative Office,Data Entry Key Responsibilities <br> Maintain and update the homeowner information database (e.g., Buildtopia). Promptly process and resolve incoming homeowner service requests. Respond to homeowner inquiries via phone and email. Serve as the main point of contact for company mainline calls and email communications. Compile and send new homeowner information to survey systems such as Eliant each month. Communicate with utility providers to confirm service transfers for homeowners as needed. Keep homeowner files organized and current. Process field directive orders in systems like JD Edwards for the homeowner satisfaction team. Utilize electronic signature platforms (e.g., DocuSign) for department needs. Facilitate communication between the homeowner satisfaction team and other divisions. Participate in and support community team meetings and homeowner appreciation events. Manage the procurement and distribution of routine supplies for the homeowner satisfaction team. Key Responsibilities (Construction &amp; Operations Support): <br> Prepare and distribute internal communications, including memos, letters, training resources, flyers, meeting agendas, and minutes. Draft and issue electronic contracts, change orders, and related documentation. Support department meetings and training sessions for field personnel. Assist with field trailer logistics, including setup, relocation, and removal. Submit, reconcile, and prepare expense reports. Coordinate with departments such as Accounting, Human Resources, Sales Processing, Legal, IT, Purchasing, and Office Services. Manage ordering and posting of Department of Labor notices. Produce and distribute workers’ compensation postings for job sites. Oversee the coding and payment workflow for operational invoices via digital platforms. Coordinate delivery and removal of dumpsters for ongoing projects. Track and arrange contract labor resources for projects. Work with Construction Managers on inventory and rental management for items such as fencing, portable toilets, and steel plates. Process receipts for monthly department purchases (e.g., Home Depot). Manage schedules and generate reports using project management systems such as Buildtopia.
  • 2026-03-26T00:00:00Z
Administrative Assistant
  • Irvine, CA
  • onsite
  • Contract / Temporary to Hire
  • 23.75 - 26 USD / Hourly
  • We are looking for a detail-oriented Administrative Assistant to join our team in Irvine, California. In this Contract to permanent position, you will play a pivotal role in supporting the office operations of an accounting firm, ensuring efficiency and accuracy in administrative tasks. The ideal candidate will have prior experience in a similar environment, be tech-savvy, and possess strong organizational skills.<br><br>Responsibilities:<br>• Provide administrative support to the team, including managing schedules, handling correspondence, and organizing files.<br>• Assist with tax-related administrative tasks, ensuring compliance with procedures and timelines.<br>• Utilize QuickBooks (desktop and online) for data entry, record keeping, and financial management.<br>• Support the use of Lacerte tax software and e-filing processes during tax season.<br>• Manage inbound calls professionally, addressing inquiries and directing them appropriately.<br>• Coordinate and oversee individual tax return documentation, ensuring accuracy and completeness.<br>• Collaborate with part-time tax administrators and interns to ensure workflow efficiency.<br>• Maintain and update Sharefile systems for secure document sharing.<br>• Perform receptionist duties, such as greeting visitors and maintaining a welcoming office environment.<br>• Contribute to the overall organization and smooth operation of the office, including assisting with special projects.
  • 2026-03-27T00:00:00Z
Administrative Assistant
  • Costa Mesa, CA
  • onsite
  • Temporary
  • 26.6 - 30.8 USD / Hourly
  • We are looking for a detail-oriented Administrative Assistant to join our team in Costa Mesa, California. In this long-term contract role, you will provide essential support to the Property Manager by handling administrative tasks and ensuring smooth operations within the office. This position is ideal for individuals with a background in office administration and a proactive approach to problem-solving.<br><br>Responsibilities:<br>• Perform general administrative tasks, including answering inbound calls, managing correspondence, and maintaining organized records.<br>• Assist the Property Manager with daily operational needs and provide support on property-related matters.<br>• Schedule appointments and coordinate meetings with vendors, clients, and team members.<br>• Oversee payment processing and ensure accurate documentation of financial transactions.<br>• Manage vendor relationships and track service requests to completion.<br>• Handle receptionist duties such as greeting visitors and directing inquiries.<br>• Conduct data entry tasks to maintain accurate and up-to-date records.<br>• Support office operations by ordering supplies and ensuring the workspace remains organized.<br>• Prepare reports and presentations as required by the Property Manager.<br>• Collaborate with team members to improve office workflows and efficiency.
  • 2026-03-27T00:00:00Z
Administrative Assistant
  • Pomona, CA
  • onsite
  • Contract / Temporary to Hire
  • 20.9 - 24.2 USD / Hourly
  • We are looking for a skilled Administrative Assistant to join our team in Pomona, California. This Contract to permanent position offers an excellent opportunity to provide organizational and financial support in a dynamic and detail-oriented environment. The ideal candidate will possess a blend of administrative expertise, attention to detail, and adaptability to ensure smooth daily operations.<br><br>Responsibilities:<br>• Manage scheduling and calendar coordination for leadership, ensuring timely communication and efficient planning.<br>• Provide administrative assistance, including documentation, correspondence, and organizing internal communications.<br>• Support accounts receivable processes by tracking payments, following up on invoices, and maintaining accurate financial records.<br>• Facilitate general office operations to promote an organized and service-oriented environment.<br>• Answer inbound calls and address inquiries with professionalism while providing exceptional customer service.<br>• Perform data entry tasks with precision to maintain accurate and up-to-date records.<br>• Uphold confidentiality and accuracy in all administrative and financial tasks.<br>• Assist with receptionist duties such as greeting visitors and managing front-desk operations.<br>• Collaborate with team members to identify and implement process improvements.
  • 2026-03-27T00:00:00Z
Administrative Assistant
  • Arcadia, CA
  • onsite
  • Temporary
  • 25 - 26 USD / Hourly
  • <p>We currently have ongoing positions for a results-oriented Administrative Assistants who are deeply passionate about growing their career. In this role, you will perform various administrative and office support duties. Do you love mail merging, pivot tables and presentation design? Then we have a position for you. </p><p>·        Answer phones and greet visitors</p><p>·        Schedule appointments and maintain calendars</p><p>·        Schedule and coordinate staff and other meetings</p><p>·        Collate and distribute mail</p><p>·        Prepare communications, such as memos, emails, invoices, reports and other correspondence</p><p>·        Write and edit documents from letters to reports and instructional documents</p><p>·        Create and maintain filing systems, both electronic and physical</p><p><br></p><p>If you are a self-starter who is passionate about supporting a dynamic and growing company and looking to thrive in a creative environment, we would love to hear from you! Contact us now</p>
  • 2026-03-27T00:00:00Z
Administrative Assistant
  • Pasadena, CA
  • onsite
  • Temporary
  • 25 - 26 USD / Hourly
  • <p>We currently have ongoing positions for a results-oriented Administrative Assistants who are deeply passionate about growing their career. In this role, you will perform various administrative and office support duties. Do you love mail merging, pivot tables and presentation design? Then we have a position for you. </p><p>·        Answer phones and greet visitors</p><p>·        Schedule appointments and maintain calendars</p><p>·        Schedule and coordinate staff and other meetings</p><p>·        Collate and distribute mail</p><p>·        Prepare communications, such as memos, emails, invoices, reports and other correspondence</p><p>·        Write and edit documents from letters to reports and instructional documents</p><p>·        Create and maintain filing systems, both electronic and physical</p><p><br></p><p>If you are a self-starter who is passionate about supporting a dynamic and growing company and looking to thrive in a creative environment, we would love to hear from you! Contact us now</p>
  • 2026-03-27T00:00:00Z
Administrative Assistant
  • Yorba Linda, CA
  • onsite
  • Contract / Temporary to Hire
  • 27.55 - 31.9 USD / Hourly
  • We are looking for a detail-oriented Administrative Assistant to join our team in Yorba Linda, California. In this Contract to permanent position, you will play a key role in supporting the Install team by coordinating tasks, managing reports, and ensuring smooth communication with customers. This role requires strong technical skills, excellent customer service abilities, and a proactive approach to handling administrative responsibilities.<br><br>Responsibilities:<br>• Provide administrative support to the Install team, including project coordinators.<br>• Generate and manage reports using Excel to track project progress and team performance.<br>• Communicate effectively with customers regarding purchase orders, invoices, and project updates.<br>• Address customer inquiries and provide timely updates on project statuses.<br>• Collaborate with team members to ensure accurate and timely entry of invoices and purchase orders.<br>• Monitor and update records related to ongoing projects and customer transactions.<br>• Ensure all administrative tasks are completed efficiently to support project deadlines.<br>• Utilize knowledge of the construction industry to assist with relevant documentation and processes.<br>• Maintain organized records and ensure compliance with company procedures.
  • 2026-03-23T00:00:00Z
Executive Assistant
  • Irvine, CA
  • onsite
  • Contract / Temporary to Hire
  • 33.25 - 38.5 USD / Hourly
  • We are looking for a proactive and detail-oriented Executive Assistant to join our team in Irvine, California. This is a Contract to permanent position, offering an excellent opportunity to support high-level executives while contributing to the organization’s efficiency and success. The ideal candidate will have outstanding organizational skills, a strong ability to manage multiple priorities, and proficiency with modern tools and software.<br><br>Responsibilities:<br>• Manage executive calendars, including scheduling meetings and appointments.<br>• Coordinate and arrange travel plans, including booking flights and accommodations.<br>• Organize and prepare materials for executive meetings, ensuring all documentation is accurate and complete.<br>• Oversee email communications, responding promptly and professionally on behalf of the executives.<br>• Plan and execute corporate events, ensuring seamless logistics and attention to detail.<br>• Maintain and update records in Salesforce, ensuring data accuracy and consistency.<br>• Utilize Canva to create visually appealing presentations and materials.<br>• Leverage Apple applications and other Mac OS tools to streamline daily operations.<br>• Facilitate team communication using platforms like Slack and Click-Up to enhance collaboration.<br>• Take initiative to improve internal processes and enhance team experiences.
  • 2026-03-27T00:00:00Z
Executive Assistant
  • Pasadena, CA
  • onsite
  • Temporary
  • 27 - 30 USD / Hourly
  • <p>Robert Half has upcoming opportunities for experienced Executive Assistants. The executive assistant will report directly to and support director level, vice-presidents, and C-level executives. Apply today for immediate consideration. </p><p>Responsibilities may include:</p><p>·        Providing administrative assistance, such as writing and editing e-mails, drafting memos, and preparing communications on the executive’s behalf</p><p>·        Maintaining comprehensive and accurate records </p><p>·        Performing minor accounting duties </p><p>·        Organizing meetings, including scheduling, sending reminders, and organizing catering when necessary</p><p>·        Answering phone calls in a polite and professional manner</p><p>·        Welcoming visitors and identifying the purpose of their visit before directing them to the appropriate department</p><p>·        Managing the executive’s calendar, including making appointments and prioritizing the most sensitive matters</p><p><br></p>
  • 2026-03-27T00:00:00Z
Executive Assistant
  • Pasadena, CA
  • onsite
  • Temporary
  • 29 - 34 USD / Hourly
  • We are looking for a detail-oriented Executive Assistant to provide high-level administrative support to executives in Pasadena, California. This is a Contract position ideal for someone who thrives in fast-paced environments and can maintain professionalism while handling sensitive and confidential information. The role requires strong organizational skills and the ability to coordinate various tasks seamlessly.<br><br>Responsibilities:<br>• Manage executive calendars, including scheduling meetings and appointments.<br>• Organize and arrange travel plans, including booking flights, accommodations, and transportation.<br>• Coordinate and oversee travel itineraries to ensure seamless logistical execution.<br>• Prepare and handle confidential documents with discretion and accuracy.<br>• Assist in planning and executing executive meetings, ensuring all necessary materials are prepared.<br>• Act as the primary point of contact for internal and external inquiries directed to executives.<br>• Maintain clear communication with stakeholders to relay information efficiently.<br>• Monitor deadlines and ensure timely completion of executive-related tasks.<br>• Support executives with administrative duties as needed, fostering productivity and efficiency.
  • 2026-03-27T00:00:00Z
Administrative Assistant- Receptionist
  • Fullerton, CA
  • onsite
  • Temporary
  • 22 - 27 USD / Hourly
  • <p>Administrative Assistant / Receptionist is seeking a highly presentable and detail-oriented Administrative Assistant / Receptionist to support daily front office operations while assisting the HR and Accounting departments. This is a key, client-facing role ideal for someone who thrives in a structured, corporate setting and enjoys balancing administrative responsibilities with receptionist duties.</p><p><br></p><p><strong>Key Responsibilities</strong></p><p><strong>Front Desk / Reception Duties:</strong></p><ul><li>Greet and assist visitors, clients, and vendors in a professional manner </li><li>Answer and route incoming calls using a multi-line phone system </li><li>Maintain a clean, organized, and welcoming lobby and front office area </li><li>Monitor front door access and ensure office security protocols are followed </li></ul><p><strong>Administrative &amp; Office Support:</strong></p><ul><li>Perform daily filing, scanning, and document management </li><li>Maintain organized records for multiple departments </li><li>Assist with general office tasks, including data entry and supply coordination </li><li>Support internal team members with administrative needs as required </li></ul><p><strong>HR Support (Reporting to HR Generalist):</strong></p><ul><li>Review and organize HRIS files for accuracy and compliance </li><li>Scan and upload employee documentation into HR systems </li><li>Follow up with employees regarding internal policy acknowledgments and signatures </li><li>Assist with onboarding documentation and general HR administrative tasks </li></ul><p><strong>Accounting &amp; Operations Support:</strong></p><ul><li>Provide administrative assistance to the Accounting and Operations teams </li><li>Help maintain accurate documentation and support department workflows </li></ul><p> </p><p> </p><p><br></p><p><b> </b></p><p> </p><p><br></p>
  • 2026-03-23T00:00:00Z
Executive Assistant / Executive Legal Admin (Hybrid)
  • Seal Beach, CA
  • onsite
  • Temporary
  • 50 - 60 USD / Hourly
  • <p>A leading manufacturer in the aerospace industry is seeking a<strong> Legal Administrator / Executive Assistant</strong> to support attorneys and executives within its Law and Global Compliance organization. This temporary role provides high-level administrative support in a fast-paced, deadline-driven legal environment with the potential of conversion to full time employment.</p><p>The ideal candidate thrives with minimal supervision, manages multiple priorities with accuracy and discretion, and communicates effectively with internal and external stakeholders.</p><p><strong>Key Responsibilities</strong></p><ul><li>Provide day-to-day administrative and executive support to senior attorneys and legal leadership</li><li>Manage complex calendars, meetings, conference calls, and video conferences across multiple time zones</li><li>Monitor deadlines and time-sensitive matters; proactively keep executives informed</li><li>Prepare, proofread, and distribute legal documents, presentations, reports, and correspondence</li><li>Coordinate domestic and international travel, itineraries, agendas, and logistics</li><li>Prepare and submit expense reports using Concur</li><li>Manage legal matters and invoices using an internal legal matter management system</li><li>Handle sensitive and confidential information in compliance with company policies and security standards</li><li>Coordinate with other legal administrators and provide backup support as needed</li></ul><p>This is an excellent opportunity for a detail-oriented legal administrative professional to support senior legal leaders within a globally recognized aerospace organization. This position is hybrid in Seal Beach, three days a week on-site in a great office environment with free parking and a number of office perks. </p>
  • 2026-03-24T00:00:00Z
Office Assistant
  • Monrovia, CA
  • onsite
  • Temporary
  • 19 - 20 USD / Hourly
  • <p>We have local ongoing opportunities for Office Assistants / Administrative Assistants. Are you a self-starter who loves handling multiple projects at once with a positive outlook? Then we have a position for you. Please apply today for immediate consideration.</p><p><br></p><p>How you will make an impact</p><p>·        Filing, copying and faxing for multiple departments</p><p>·        Maintain office facility</p><p>·        Route calls appropriately</p><p>·        Data entry</p><p><br></p><p> </p><p>If you have a winning team attitude approach and you are eager to grow your career to the next level, we want to hear from you! This position is perfect for you if you love thriving in a dynamic environment. Contact us now!</p>
  • 2026-03-27T00:00:00Z
Senior Accountant
  • Irvine, CA
  • onsite
  • Permanent
  • 75000 - 80000 USD / Yearly
  • We are looking for an experienced Senior Accountant to join our team in Irvine, California. The ideal candidate will bring bilingual proficiency in Mandarin and English, along with a strong background in full-cycle accounting and financial management. This role requires attention to detail, exceptional organizational skills, and the ability to operate in a multi-entity environment.<br><br>Responsibilities:<br>• Manage the complete accounting cycle for multiple entities, including journal entries, intercompany transactions, and month-end closing processes.<br>• Oversee accounts receivable and accounts payable functions, ensuring accurate billing and collections for contract-based projects.<br>• Prepare monthly reconciliations for bank accounts and other financial records.<br>• Collaborate with external tax advisors to ensure timely filing of federal, state, and local tax returns, including income, sales/use, and franchise taxes.<br>• Monitor changes in tax regulations, assess their impact on the company, and maintain knowledge of seller’s permits.<br>• Produce accurate and compliant financial statements while maintaining audit-ready documentation.<br>• Support the headquarters team with financial forecasting, budgeting, and operating expense management.<br>• Coordinate with internal teams such as administration, marketing, and technology to support daily operations.
  • 2026-03-23T00:00:00Z
Senior Accountant
  • Ontario, CA
  • onsite
  • Temporary
  • 40 - 48 USD / Hourly
  • <p>We are a well-established and growing manufacturing company located in Ontario, CA. Known for operational excellence and a strong leadership team, we are seeking a Senior Staff Accountant to join our finance department. This is a high-impact role offering exposure to executive leadership, process improvement initiatives, and long-term career growth.</p><p><br></p><p>Position Overview</p><p>The Senior Staff Accountant will play a key role in the month-end close process, financial reporting, and cost accounting functions. This position requires strong technical accounting knowledge, experience in a manufacturing environment, and the ability to work cross-functionally with operations and supply chain.</p><p>The ideal candidate is hands-on, analytical, and comfortable working in a fast-paced production environment.</p><p><br></p><p>Key Responsibilities</p><ul><li>Lead and manage the month-end and year-end close process</li><li>Prepare and review journal entries, accruals, and account reconciliations</li><li>Maintain general ledger integrity and ensure GAAP compliance</li><li>Oversee inventory reconciliations and support cost accounting analysis</li><li>Analyze manufacturing variances (labor, materials, overhead)</li><li>Assist with financial statement preparation and management reporting</li><li>Maintain fixed asset schedules and depreciation</li><li>Support budgeting and forecasting processes</li><li>Coordinate audit requests and assist with external audits</li><li>Identify and implement process improvements and internal controls enhancements </li></ul>
  • 2026-03-24T00:00:00Z
Senior Accountant
  • Long Beach, CA
  • onsite
  • Temporary
  • 38 - 45 USD / Hourly
  • <p><strong>Job Title:</strong> Senior Accountant</p><p><strong>Location:</strong> Long Beach, CA</p><p><strong>Schedule:</strong> Monday–Friday (On-Site)</p><p><strong>Job Overview:</strong></p><p>We are seeking an experienced <strong>Senior Accountant</strong> with <strong>5–7+ years of accounting experience</strong> to join a growing team in Long Beach. The ideal candidate will have a background in the <strong>manufacturing or consumer products industry</strong>, strong experience with <strong>month-end close</strong>, and hands-on experience with <strong>Oracle ERP</strong>. This role will play a key part in maintaining accurate financial records and supporting core accounting functions, including <strong>fixed assets, accruals, and general ledger activities</strong>.</p><p><strong>Key Responsibilities:</strong></p><ul><li>Lead and support the <strong>month-end and year-end close processes</strong></li><li>Prepare and review <strong>journal entries</strong>, including <strong>accruals, adjustments, and reclassifications</strong></li><li>Maintain and manage <strong>fixed asset schedules</strong>, including asset additions, disposals, and depreciation</li><li>Perform and review <strong>balance sheet reconciliations</strong> and resolve discrepancies</li><li>Analyze financial data and provide <strong>variance analysis</strong> to support financial reporting</li><li>Ensure accuracy and integrity of <strong>general ledger accounting</strong></li><li>Partner with cross-functional teams to ensure proper accounting treatment and financial accuracy</li><li>Support <strong>internal and external audits</strong> by preparing schedules and documentation</li><li>Identify opportunities to <strong>improve accounting processes and controls</strong></li></ul><p><br></p>
  • 2026-03-10T00:00:00Z
Senior Accountant
  • Los Angeles, CA
  • onsite
  • Permanent
  • 90000 - 95000 USD / Yearly
  • Job Summary: <br>• Compute, classify, record and reconcile numerical data to keep financial records complete<br>• Handle Accounts Payable (AP) processing (heavy AP data editing involved)<br>• Handle Accounts Receivable (AR) processing (includes posting large quantity of AR data, as well as regular contact with branches)<br>• Handle Cash Management processing (wire transfer processing, web banking, bank reconciliations, etc.)<br>• Handle of Fixed Asset / Lease Asset (IFRS) processing (FAS system, preparation of addition / disposition, reconciliations)<br>• Prepare various reports and work papers every quarter for external auditors<br>• Handle sales tax audit and property tax audit with state governments<br>• Book and investigate costs / inventories every quarter<br>• Check accuracy of figures, calculations and posting pertaining to transactions recorded by branches<br>• Prepare and file government reports<br>• Prepare monthly financial statements<br>• Other accountants’ duties as required to support on-going business needs and cross-training initiatives<br>Qualifications: <br>• College graduate and Accounting major required<br>• +5 years’ experience in the related accounting work<br>• Experience in full cycle accounting experience<br>• Knowledge of IFRS<br>• Excellent Microsoft Office computer skills required<br>• Ability to maintain confidentiality of sensitive information <br>• Critical and analytical thinking skills required<br>• Strong attention to detail and exceptional organizational skills<br>• Dependable work ethic<br>• Organized and thorough<br>• Customer service oriented and able to catch on quickly <br>• Strong interpersonal and communication skills<br>• CPA (Preferred)
  • 2026-03-27T00:00:00Z
Accounting Assistant
  • La Mirada, CA
  • onsite
  • Contract / Temporary to Hire
  • 25.3365 - 29.337 USD / Hourly
  • <p>We are looking for a detail-oriented Accounting/Payroll Assistant to join our team in Richmond, California. In this Contract to permanent position, you will contribute to various accounting functions within the construction industry, ensuring accurate payroll support, timekeeping, and project cost tracking. The role is primarily on-site, requiring occasional visits to nearby refinery project site.</p><p>Responsibilities:</p><p>• Process and code payroll expenses to appropriate projects, ensuring accuracy and compliance.</p><p>• Maintain detailed timekeeping records for employees and projects.</p><p>• Prepare and issue invoices, ensuring proper coding and adherence to company procedures.</p><p>• Perform accounts payable and accounts receivable tasks, including reconciliations and tracking.</p><p>• Utilize Excel, including pivot tables, to analyze and report financial data.</p><p>• Collaborate with project teams to track and manage costs effectively.</p><p>• Conduct bank reconciliations to ensure accurate financial records.</p><p>• Handle certified payroll documentation and reporting in compliance with relevant regulations.</p><p>• Support month-end and year-end closing activities as required.</p><p>• Visit refinery project sites occasionally to assist with accounting-related tasks.</p>
  • 2026-03-25T00:00:00Z
Accounting Assistant
  • Monrovia, CA
  • onsite
  • Temporary
  • 20 - 22 USD / Hourly
  • <p>Robert Half is searching for entry-level Accounting Assistants for ongoing opportunities. The Accounting Assistants&#39; duties will include: data entry, matching invoices to purchase orders or vouchers, and assisting with the processing of accounts payable and accounts receivable. If this sounds like you, please apply today!</p><p>Bookkeeping:</p><p>·        Assist in maintaining accurate and up-to-date financial records.</p><p>·        Record daily transactions, including accounts payable and accounts receivable entries.</p><p>Invoice Processing:</p><p>·        Process and verify invoices from vendors.</p><p>·        Ensure proper coding and documentation before submitting invoices for approval.</p><p>Expense Reconciliation:</p><p>·        Reconcile credit card statements and receipts.</p><p>·        Verify and reconcile employee expense reports with receipts and company policies.</p><p>Data Entry:</p><p>·        Enter financial data into accounting software or spreadsheets.</p><p>·        Maintain organized and well-documented records for easy retrieval.</p><p>Assist with Financial Reporting:</p><p>·        Support the preparation of financial reports, including income statements and balance sheets.</p><p>·        Provide necessary information and documentation for financial audits.</p><p><br></p>
  • 2026-03-27T00:00:00Z
Executive Assistant - Bilingual in Mandarin
  • Irvine, CA
  • onsite
  • Temporary
  • 60 - 70 USD / Hourly
  • We are looking for a dedicated and detail-oriented Executive Assistant who is fluent in both Mandarin and English to support a senior executive in Cupertino, California. In this long-term contract position, you will play a key role in managing schedules, coordinating travel, and facilitating communication across global teams. This is an excellent opportunity for an experienced individual with strong attention to detail to contribute to high-level strategic initiatives while ensuring smooth day-to-day operations.<br><br>Responsibilities:<br>• Coordinate and manage the Chairman&#39;s calendar, ensuring seamless scheduling of meetings and appointments across multiple time zones.<br>• Arrange and oversee complex global travel plans, including booking flights, accommodations, and transportation.<br>• Act as a liaison and translator for communication between English and Mandarin-speaking teams, ensuring clarity and efficiency.<br>• Organize executive meetings, prepare detailed agendas, briefing materials, and follow up on action items to ensure timely completion.<br>• Support strategic initiatives by monitoring deadlines and deliverables, contributing to project management tasks.<br>• Draft, review, and edit reports, presentations, and executive summaries with accuracy and attention to detail.<br>• Handle sensitive business and financial information with the utmost discretion and confidentiality.<br>• Build and maintain relationships with vendors, travel agencies, and other service providers to support operational needs.<br>• Anticipate and address potential challenges, providing proactive solutions to streamline processes in a fast-paced environment.
  • 2026-03-28T00:00:00Z
Human Resources (HR) Assistant
  • Los Alamitos, CA
  • onsite
  • Temporary
  • 18.2115 - 21.087 USD / Hourly
  • We are looking for a detail-oriented and proactive Human Resources (HR) Assistant to join our team in Los Alamitos, California. This long-term contract position offers the opportunity to contribute to a growing HR department, providing essential administrative and compliance support. If you thrive in a collaborative environment and enjoy working with HR systems and processes, this role is ideal for you.<br><br>Responsibilities:<br>• Conduct thorough audits of employee records, including I-9 forms, to ensure compliance with regulations and organizational standards.<br>• Support the implementation of new HR software and manage accompanying documentation.<br>• Assist with administrative tasks such as organizing employee files, addressing backlogs, and identifying opportunities for process improvements.<br>• Generate reports and perform basic HR data analysis using Microsoft Excel, applying formulas and simple analytics.<br>• Help the team adapt to a dynamic work environment by quickly learning new processes and tools.<br>• Maintain and update HR records, ensuring all documentation is accurate and well-organized.<br>• Input and validate data in Paylocity, ensuring system accuracy and reliability.<br>• Collaborate with the HR team to meet deadlines and enhance department efficiency.
  • 2026-03-27T00:00:00Z