We are looking for a friendly and organized Receptionist to join our team on a contract basis in Carlsbad, California. This role is essential for creating a positive first impression and ensuring smooth daily operations in a dynamic office environment. As the first point of contact for visitors and callers, you will play a key role in maintaining efficient communication and supporting administrative tasks.<br><br>Responsibilities:<br>• Welcome and guide visitors, ensuring they have a positive experience upon arrival.<br>• Maintain the front desk area, keeping it clean, orderly, and presentable.<br>• Manage incoming and outgoing mail and deliveries in a timely manner.<br>• Oversee conference room scheduling and assist with meeting preparations, including technology setup.<br>• Monitor and replenish office supplies to ensure adequate inventory levels.<br>• Perform administrative tasks such as data entry, scanning, and updating internal directories.<br>• Respond to general inquiries and provide accurate information about the organization.<br>• Support office operations and assist team members with additional tasks as needed.
We are looking for a detail-oriented and organized Receptionist to join our team in Santa Ana, California. This is a Contract-to-Permanent position offering an excellent opportunity for growth and long-term career development. The ideal candidate will provide essential front desk support while delivering exceptional customer service to clients and team members.<br><br>Responsibilities:<br>• Manage and operate a multi-line phone system, ensuring calls are answered promptly and directed appropriately.<br>• Greet visitors and clients with professionalism and assist them as needed.<br>• Perform accurate data entry tasks to maintain and update records.<br>• Handle email correspondence efficiently, responding to inquiries and forwarding messages to the appropriate departments.<br>• Organize and maintain files and records to ensure easy accessibility.<br>• Schedule appointments and manage calendars for staff and executives.<br>• Collaborate with team members to ensure smooth daily operations and communication.<br>• Utilize Microsoft Office tools, including Word, Excel, and Outlook, to complete administrative tasks.<br>• Maintain a clean and organized reception area, creating a welcoming environment for visitors.<br>• Support additional administrative tasks as assigned by management.
<p>We are excited to represent our client in Valley Center who is looking for a <strong>Front Desk Receptionist</strong> to become the warm, welcoming face of their office. This role goes beyond answering phones — it’s about creating a positive first impression for clients, visitors, and team members alike. The ideal candidate has strong organizational skills, excellent interpersonal abilities, and thrives in an environment where <strong>every day brings new interactions and challenges</strong>.</p><p><br></p><p><strong><u>Responsibilities</u></strong></p><ul><li>Greet visitors, clients, and vendors with professionalism and warmth.</li><li>Answer, screen, and direct phone calls; take accurate messages as needed.</li><li>Maintain an organized front desk and lobby area.</li><li>Assist with scheduling appointments and maintaining calendars.</li><li>Receive and distribute mail, deliveries, and office supplies.</li><li>Support administrative functions such as filing, data entry, and document preparation.</li><li>Provide general support to internal departments as needed.</li></ul>
<p>We are looking for a dedicated and detail-oriented Medical Receptionist to join our team in Long Beach, California. The Medical Receptionist role involves providing essential administrative support to ensure smooth operations within the patient care team during a coverage period. It is an excellent opportunity for professionals with strong organizational skills and a passion for delivering exceptional service in a healthcare environment.</p><p><br></p><p>Responsibilities:</p><p>• Organize and maintain patient admission charts, medication records, and daily schedules.</p><p>• Provide clerical support to the administrative office, handling a variety of coordination tasks.</p><p>• Ensure accurate documentation and streamline workflow processes for the patient care team.</p><p>• Communicate effectively with team members and other departments to facilitate seamless operations.</p><p>• Schedule appointments and assist patients with inquiries or concerns.</p><p>• Manage patient medical records with precision and confidentiality.</p><p>• Support the patient care team in delivering high-quality service.</p><p>• Check patients in and out, ensuring all necessary documentation is completed.</p>
<p>Step into the world of healthcare where every interaction makes a difference. Our client, a highly respected <strong>healthcare and wellness practice</strong>, is seeking a <strong>Receptionist</strong> to be the heart of their front office. This role blends administrative expertise with compassion, ensuring patients feel welcome, supported, and cared for the moment they step through the door. In this role, you’re not just answering phones — you’re guiding patients through appointments, helping families navigate insurance details, and making sure providers have everything they need to deliver exceptional care.</p><p><br></p><p><strong><u>What You’ll Do</u></strong></p><ul><li>Greet patients warmly, check them in, and provide clear instructions for their visit.</li><li>Answer phones, schedule appointments, and manage a busy provider calendar.</li><li>Verify insurance, process patient paperwork, and update electronic health records.</li><li>Coordinate with medical assistants, nurses, and providers to keep daily operations on track.</li><li>Handle billing inquiries with professionalism and tact.</li><li>Ensure the waiting area is clean, organized, and welcoming.</li><li>Maintain confidentiality in line with HIPAA regulations.</li></ul>
We are looking for a dedicated Front Desk Coordinator to join our team in Santa Fe Springs, California. This Contract to permanent position requires an individual who thrives in a fast-paced environment and can maintain an organized and welcoming front office. The ideal candidate will possess strong administrative skills and a proactive approach to daily tasks.<br><br>Responsibilities:<br>• Answer and route incoming calls to the appropriate departments or individuals.<br>• Greet visitors warmly and ensure they are directed to the correct locations.<br>• Maintain an organized and detail-oriented appearance at the front desk.<br>• Manage physical filing systems and assist with transitioning documents to digital formats by scanning and organizing files.<br>• Perform accurate data entry tasks into organizational systems, ensuring attention to detail.<br>• Monitor and replenish kitchen supplies, including coffee pods, utensils, and napkins, while ensuring the cleanliness of the kitchen area.<br>• Stock refrigerators in training rooms, conference spaces, and executive offices with beverages.<br>• Open and sort incoming mail, scanning and distributing documents as needed.<br>• Operate postage meters to properly stamp outgoing mail in a timely manner.
We are looking for an organized and proactive Office Assistant to join our team in Lawndale, California. This contract position requires someone who is detail oriented, with strong communication skills and attention to detail, capable of supporting daily office operations effectively. The ideal candidate will play a key role in ensuring smooth administrative processes and providing excellent front desk support.<br><br>Responsibilities:<br>• Greet visitors and handle receptionist duties, ensuring a welcoming and organized environment.<br>• Organize and scan documents to maintain accurate digital records.<br>• Answer inbound calls, addressing inquiries and directing them to the appropriate personnel.<br>• Perform general clerical duties, including filing, data entry, and managing correspondence.<br>• Support team members with administrative tasks to ensure efficient workflow.<br>• Maintain office supplies and coordinate inventory replenishment.<br>• Assist in preparing reports and documentation as needed.<br>• Uphold confidentiality and accuracy when handling sensitive information.
<p>We are looking for a dedicated and resourceful Front Desk Coordinator to join a neurosurgery office in Los Angeles, California. This contract position involves working closely with a board-certified neurosurgeon and a skilled clinical team to ensure seamless administrative operations and patient support. If you excel in multitasking, have strong organizational skills, and possess a compassionate approach to patient care, this role is an excellent opportunity to thrive in a dynamic medical environment. MUST BE Bilingual in Spanish.</p><p><br></p><p>Responsibilities:</p><p>• Schedule patient appointments, follow-ups, and medical procedures efficiently.</p><p>• Act as a liaison between patients, the neurosurgeon, and other healthcare providers to facilitate clear communication.</p><p>• Maintain accurate and confidential patient records in compliance with organizational standards.</p><p>• Verify insurance coverage, handle authorization processes, and assist patients with billing inquiries.</p><p>• Oversee clinic operations, including managing supplies, preparing exam rooms, and organizing the provider’s daily calendar.</p><p>• Provide administrative support to the neurosurgery team, ensuring smooth workflow.</p><p>• Address patient inquiries and concerns with professionalism and empathy.</p><p>• Utilize electronic medical records and relevant software to manage clinic documentation and operations.</p>
We are looking for a friendly and organized Community Associate to join our team in Century City, California. This is a contract position lasting two weeks, where you will play a key role in ensuring smooth front desk operations and providing exceptional service to clients and visitors. If you thrive in a dynamic environment and have a passion for helping people, we encourage you to apply.<br><br>Responsibilities:<br>• Act as the first point of contact by welcoming clients and visitors with professionalism and warmth.<br>• Manage the front desk area, ensuring it remains organized and presentable at all times.<br>• Handle a multi-line phone system by answering inbound calls and directing them appropriately.<br>• Provide concierge services by addressing client inquiries and offering assistance as needed.<br>• Maintain accurate records of visitor logs and other relevant documentation.<br>• Assist with scheduling and coordinating appointments or meetings as requested.<br>• Address and resolve any issues or concerns raised by clients or visitors promptly.<br>• Collaborate with team members to ensure seamless daily operations.<br>• Support additional administrative tasks as assigned by management.
We are looking for a highly organized and proactive Administrative Assistant to join our team in Irvine, California. In this long-term contract position, you will play a key role in supporting daily operations, managing schedules, and facilitating communication across various levels of the organization. If you thrive in a fast-paced environment and possess excellent administrative skills, we encourage you to apply.<br><br>Responsibilities:<br>• Coordinate and prepare meetings, including setting agendas, organizing materials, and recording notes.<br>• Assist with scheduling deadlines and managing logistics for safety meetings and office drills.<br>• Manage calendars for management, schedule appointments, and arrange travel as needed.<br>• Submit and reconcile expense reports in a timely manner.<br>• Update and maintain division policies and procedures as required.<br>• Research vendors and suppliers to order office and program supplies.<br>• Provide scheduling services tailored to the needs of various service lines.<br>• Answer inbound calls and handle receptionist duties to ensure smooth office operations.<br>• Perform data entry tasks accurately and efficiently.<br>• Take on additional responsibilities and projects as assigned.
We are looking for a detail-oriented Office Coordinator to join our team on a contract basis in Los Angeles, California. In this role, you will play a vital part in ensuring smooth office operations by handling administrative tasks and providing excellent support to staff and visitors. This is a great opportunity for someone who thrives in a fast-paced environment and enjoys multitasking.<br><br>Responsibilities:<br>• Welcome and assist visitors, ensuring a courteous and friendly reception experience.<br>• Manage inbound calls, directing them to the appropriate departments or individuals.<br>• Organize and execute document scanning tasks to maintain accurate digital records.<br>• Perform general clerical duties, including filing, data entry, and scheduling.<br>• Maintain office supplies inventory and ensure resources are readily available.<br>• Coordinate meeting preparations, including setting up rooms and arranging materials.<br>• Collaborate with team members to support daily office needs and special projects.<br>• Ensure that workspaces remain tidy and organized to promote productivity.<br>• Address inquiries and provide information about office procedures to staff and guests.
We are looking for a detail-oriented and empathetic Administrative Assistant to join our team in Pomona, California. In this long-term contract position, you will play a vital role in supporting administrative operations while ensuring a positive experience for patients and clients. The ideal candidate is organized, tech-savvy, and thrives in a collaborative yet independent work environment.<br><br>Responsibilities:<br>• Assist patients in completing forms accurately, ensuring all required details are properly documented.<br>• Manage and organize documents through scanning and filing, maintaining a high level of accuracy.<br>• Update and maintain call logs and records in alignment with clinic standards.<br>• Utilize Microsoft Word, Excel, and Outlook effectively to perform daily administrative tasks.<br>• Provide receptionist support, including answering inbound calls and addressing inquiries professionally.<br>• Handle high-volume data entry tasks with precision and attention to detail.<br>• Maintain a welcoming and supportive environment for patients and visitors.
<p>We are looking for a detail-oriented Project Coordinator for a long-term contract role. This role requires you to be onsite 4 days a week in Century City. The ideal candidate will have experience in media, entertainment or tech. The role involves supporting operational logistics, coordinating workshops, and maintaining documentation to ensure smooth workflows.</p><p><br></p><p><strong><u>Responsibilities:</u></strong></p><p>• Coordinate vendor contract requests and ensure timely processing.</p><p>• Schedule and manage logistics for workshops, including reserving conference rooms, ordering supplies, and arranging meals.</p><p>• Format presentation decks to ensure clear and effective visuals.</p><p>• Organize and maintain shared folders, manage version control, and establish access permissions for program-related materials.</p><p>• Compile status summaries of features and provide updates to relevant stakeholders.</p><p>• Draft meeting notes and document action items to support project execution.</p><p>• Proctor coding exercises for candidate screenings and ensure proper setup.</p><p>• Facilitate knowledge transfer sessions and streamline training logistics for project resources.</p><p>• Maintain technical documentation, record architecture decisions, and update runbooks for standardized procedures.</p><p>• Track expenses and assist with recurring administrative processes to ensure consistent operations.</p>
We are looking for an Office Assistant to join our team in Huntington Beach, California. In this role, you will provide crucial administrative support to ensure smooth operations within the healthcare industry. This is a long-term contract position, offering an opportunity to contribute to a dynamic and growing organization.<br><br>Responsibilities:<br>• Respond to inquiries from both internal and external stakeholders, addressing questions or concerns related to enrollment processes.<br>• Manage and maintain accurate records in the eligibility transactional system, ensuring data integrity.<br>• Process enrollment applications and dis-enrollments in compliance with company policies.<br>• Verify enrollment status with clients and resolve system rejections through thorough research.<br>• Collaborate with team members to address exceptions and take necessary actions to ensure proper member enrollment.<br>• Conduct daily and monthly reconciliation of enrollment files to maintain accurate records.<br>• Enter and retrieve data using standardized keyboard functions, ensuring alignment with sourced documentation.<br>• Handle clerical tasks such as scanning documents, answering inbound calls, and providing receptionist support.<br>• Assist with annual enrollment activities and maintain member eligibility change data.<br>• Perform other administrative duties as assigned to support operational efficiency.
We are looking for a dedicated Administrative Assistant to join our team in Hawthorne, California. This Contract position offers an exciting opportunity to contribute to a family-owned company that specializes in distributing high-quality, German-made toy vehicles. The ideal candidate will excel in providing exceptional customer service while maintaining organizational efficiency.<br><br>Responsibilities:<br>• Communicate with customers to identify their needs and offer tailored product recommendations.<br>• Demonstrate toy features and benefits effectively to enhance customer understanding.<br>• Process sales transactions accurately using company systems.<br>• Ensure the retail space remains clean, organized, and visually appealing.<br>• Respond promptly to customer inquiries and resolve any issues to maintain satisfaction.<br>• Update website content and manage inventory data to ensure accuracy.<br>• Import order details into accounting software and handle catalog request processing.<br>• Restock and arrange merchandise to optimize store presentation.<br>• Provide administrative support including answering inbound calls and managing data entry tasks.
<p>We are looking for a detail-oriented and resourceful part time Administrative Assistant to join a nonprofit organization in West LA. This Contract position is ideal for someone with strong organizational skills and a knack for managing administrative and computer-based tasks efficiently. The role primarily involves supporting the CEO with their personal and organizational projects with a focus on accuracy and professionalism.</p><p><br></p><p>Responsibilities:</p><p>• Organize and maintain digital files, ensuring efficient computer-based processes are in place.</p><p>• Conduct in-depth research and complete applications, including loan-related forms, with precision.</p><p>• Perform data entry tasks while maintaining high accuracy, particularly in Microsoft Excel.</p><p>• Provide administrative support for specific project-related tasks and initiatives.</p><p>• Assist in synthesizing online research into actionable insights.</p><p>• Ensure all administrative duties are completed in a timely and efficient manner.</p><p>• Collaborate with team members to streamline processes and improve workflow efficiency.</p><p>• Handle general office support tasks, including answering inbound calls and receptionist duties.</p>
We are looking for a skilled and detail-oriented Family Law Paralegal to join our team in Corona, California. This is a contract position that requires expertise in family law and the ability to manage multiple cases efficiently. The ideal candidate will have strong organizational skills, technical proficiency, and a commitment to delivering exceptional support to attorneys and clients.<br><br>Responsibilities:<br>• Draft and prepare legal documents such as petitions, motions, responses, and agreements, ensuring accuracy and adherence to templates.<br>• Manage discovery processes, including propounding and responding to discovery requests using established firm procedures and tools.<br>• Oversee case management for a portfolio of 30–60 cases, ensuring timely progress from initial filing to resolution.<br>• Collaborate with legal assistants for filings and document preparation, maintaining a smooth workflow.<br>• Coordinate with intake and receptionist staff to ensure comprehensive case support and client communication.<br>• Maintain organization and tracking of case files and deadlines to ensure compliance with legal timelines.<br>• Provide trial preparation assistance, including assembling necessary materials and supporting attorneys during litigation.<br>• Ensure proper use of platforms such as Clio, Microsoft Office 365, and Dropbox for case management and documentation.<br>• Uphold confidentiality and accuracy in handling sensitive family law matters.
We are looking for a detail-oriented Administrative Assistant to join our team in Los Angeles, California. This Contract to permanent position requires someone who thrives in a fast-paced environment and is eager to support various administrative functions across the district. The ideal candidate will play a critical role in maintaining efficiency and accuracy in daily operations.<br><br>Responsibilities:<br>• Coordinate dispatching and scheduling of service jobs to ensure timely completion.<br>• Manage billing processes for service jobs, maintaining accuracy and attention to detail.<br>• Provide backup support for administrative roles, including scheduling and reception duties.<br>• Collaborate with the district team to assist members in completing assignments efficiently and effectively.<br>• Prepare and submit necessary documentation to corporate as requested.<br>• Review completed work for errors, duplicates, or missing information, and ensure corrections are made before final submission.<br>• Handle ordering of materials, equipment, and office supplies to support district operations.<br>• Generate and submit daily reports as required.<br>• Perform additional tasks and responsibilities as assigned by management.
We are looking for a dedicated and empathetic Office Assistant to join a compassionate, community-focused funeral home in Commerce, California. In this Contract to permanent role, you will provide bilingual support in both Spanish and English, ensuring exceptional service in a sensitive and service-oriented environment. This position is ideal for someone who values attention to detail, discretion, and meaningful interactions with clients.<br><br>Responsibilities:<br>• Communicate effectively in both Spanish and English, addressing client needs with cultural sensitivity and empathy.<br>• Respond to inquiries regarding services, pricing, and scheduling in a detail-oriented and informative manner.<br>• Coordinate service appointments and prepare related documentation with attention to detail and accuracy.<br>• Maintain organized and up-to-date client records, ensuring precise data entry and efficient record-keeping.<br>• Collaborate with team members to support smooth and timely service delivery.<br>• Handle all interactions and client information with the utmost confidentiality and discretion.<br>• Assist with administrative tasks such as answering inbound calls, billing functions, and clerical duties.<br>• Utilize computer programs, CRM systems, and accounting software to perform daily office functions effectively.
<p>We are looking for an experienced Office Manager to oversee the operations of a medical clinic based in Long Beach, California. This position involves managing clinical and administrative processes across multiple outpatient specialty centers and a hospital-based program. As a long-term contract role, the ideal candidate will play a key part in driving operational efficiency, fostering business growth, and ensuring high-quality patient care.</p><p><br></p><p>Responsibilities:</p><p>• Oversee daily administrative operations for outpatient specialty centers and hospital programs.</p><p>• Manage and maintain office supplies, ensuring seamless availability for staff needs.</p><p>• Handle accounts payable processes accurately and efficiently.</p><p>Focus on business development and outreach </p><p>• Coordinate credentialing and hospital privileges for physicians and clinical staff.</p><p>• Lead recruitment, training, and performance management initiatives for office and clinical personnel.</p><p>• Collaborate with physicians, hospital administration, and external stakeholders to optimize operational workflows.</p><p>• Monitor financial performance metrics and implement strategies to improve efficiency.</p><p>• Develop and execute marketing and business development initiatives to expand the division.</p><p>• Maintain a welcoming and organized reception area, ensuring excellent patient and visitor experiences.</p><p>• Establish benchmarking standards to measure and enhance operational performance.</p>
<p>Job Summary</p><p><br></p><p>We are seeking a highly skilled and resourceful Executive Assistant to provide direct support to multiple C-suite executives. The ideal candidate has 5+ years of experience supporting senior leaders, with proven expertise in managing demanding schedules, coordinating high-level meetings, and handling confidential information with discretion. This role requires a proactive professional who can anticipate needs, streamline workflows, and ensure executive-level operations run smoothly.</p><p><br></p><p>Key Responsibilities</p><p><br></p><p>Manage executive offices, including phone coverage, document preparation, file maintenance, visitor reception, and correspondence handling.</p><p><br></p><p>Maintain and update daily schedules, departmental task lists, and ensure timely delivery of requested documents and information.</p><p><br></p><p>Coordinate and support the completion of special projects, including research, data tracking, presentations, and reporting.</p><p><br></p><p>Organize and prepare for meetings by drafting agendas, compiling materials, and recording/distributing minutes.</p><p><br></p><p>Arrange travel itineraries, events, courses, and logistics as needed.</p><p><br></p><p>Maintain and optimize filing systems to improve efficiency and record-keeping.</p><p><br></p><p>Track corporate timetables and provide backup support for executive mail processing and office operations.</p><p><br></p><p>Partner with stakeholders across departments to ensure smooth communication and project execution.</p><p><br></p><p>Perform additional executive support tasks as assigned.</p><p><br></p><p><br></p>
<p>We are expanding operations across three full floors of a Century City office. A Supervisor is already onsite overseeing back-office functions. We are now seeking an <strong>Account Manager</strong> to lead the <strong>front-office operations</strong>, ensuring a polished, professional, and service-oriented experience for all internal and external stakeholders.</p><p>Key Responsibilities</p><ul><li>Oversee concierge, hospitality, and reception functions for the office.</li><li>Serve as a high-visibility point of contact for internal and external clients during conferences, meetings, depositions, arbitrations, and child support cases.</li><li>Manage visiting partners and guests from other offices with professionalism and discretion.</li><li>Coordinate vendor management, meeting room setups, reservations, and other front-of-house logistics.</li><li>Act as the face of the office, ensuring client-facing operations reflect a high standard of service.</li></ul><p><br></p>
We are looking for a detail-oriented Administrative Assistant to join our team on a contract basis in Claremont, California. This role requires an experienced individual with exceptional organizational skills and the ability to support a dynamic team in a fast-paced environment. The position involves providing comprehensive administrative support to the Director of Development and a team of seven staff members.<br><br>Responsibilities:<br>• Maintain accurate and organized records through effective data entry, using systems such as Raiser’s Edge or similar platforms.<br>• Provide administrative assistance to the Director of Development and the broader team, ensuring smooth daily operations.<br>• Coordinate schedules, manage calendars, and oversee event logistics to support the team’s activities.<br>• Facilitate communication by answering inbound calls and addressing inquiries professionally.<br>• Assist in planning and executing educational events and other team initiatives.<br>• Prepare documents, reports, and presentations using Microsoft Office tools, including Excel, Word, and Outlook.<br>• Ensure the office environment is well-organized and equipped to meet operational needs.<br>• Adapt to new software and platforms as required, demonstrating a willingness to learn and improve processes.
<p>A marketing agency in Los Angeles is hiring an Administrative Support Specialist on a contract basis. There is potential for the position to go contract-to-hire for the right candidate. As the Administrative Support Specialist, you will support the team on a fully remote basis. This role involves managing meeting schedules, responding to client emails, monitoring inboxes, filing, data entry and creating presentation decks and putting together client-facing materials. You will also assist with other administrative tasks as needed to support daily operations.</p><p><br></p><p>Strong organizational skills, excellent communication abilities, and proficiency in tools like Microsoft Office Suite (PowerPoint, Word, Excel) are essential for success. The ideal candidate thrives in a fast-paced, remote environment and can handle shifting priorities with ease. Experience in marketing, entertainment, or hospitality is a plus. Pay is $18.50/hr.</p>
<p>We have a full-time Administrative Assistant – Office Clerical opportunity based onsite in Cerritos. This role is Monday–Friday and will start as a temporary assignment with the potential to convert to temp-to-hire.</p><p><br></p><p>Responsibilities</p><ol><li>Enter invoices into SAP and process payouts.</li><li>Support day-to-day clerical and administrative functions for the office.</li><li>Assist with filing, scanning, and maintaining organized records.</li><li>Handle incoming calls, emails, and correspondence as needed.</li><li>Provide general support to office staff to ensure smooth daily operations.</li><li>Pick up and assist with additional office tasks as required.</li></ol><p> </p><p><br></p>
