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14 results for Personal Executive Assistant in Riverside, CA

Executive Assistant

San Bernardino, CA
onsite
Temporary / Contract
25.3365 - 31 USD / Hourly
We are looking for an experienced and highly organized Executive Assistant to support senior leadership within a mission-driven nonprofit in San Bernardino, California. This Long-term Contract position is ideal for a proactive individual who can balance executive support, project coordination, and day-to-day administrative operations with sound judgment and discretion. The right candidate will be comfortable managing changing priorities, maintaining accurate records, and helping leadership stay organized and prepared. Responsibilities: • Manage a dynamic executive calendar, adjusting appointments and priorities to keep leadership aligned with daily and long-range commitments. • Coordinate business travel from start to finish, including itineraries, lodging, transportation, and related scheduling details. • Prepare and submit expense documentation accurately and on schedule while keeping supporting records organized. • Plan and facilitate meetings by arranging schedules, developing agendas, distributing materials, and ensuring follow-up items are tracked. • Provide administrative support for special assignments and organization-wide initiatives as directed by executive leadership. • Act as a central contact for communications, helping route information effectively between internal teams and external stakeholders. • Partner with other administrative staff to maintain efficient office operations and consistent support across the organization. • Organize confidential files, records, and documentation with a strong focus on accuracy, accessibility, and discretion. • Improve and maintain administrative workflows that promote structure, consistency, and operational efficiency. • Anticipate executive needs, prioritize competing requests, and respond to shifting deadlines with professionalism.
2026-06-01T00:00:00Z

Executive Assistant

Pasadena, CA
onsite
Temporary / Contract
27 - 30 USD / Hourly
Robert Half has upcoming opportunities for experienced Executive Assistants. The executive assistant will report directly to and support director level, vice-presidents, and C-level executives. Apply today for immediate consideration. Responsibilities may include:· Providing administrative assistance, such as writing and editing e-mails, drafting memos, and preparing communications on the executive’s behalf· Maintaining comprehensive and accurate records · Performing minor accounting duties · Organizing meetings, including scheduling, sending reminders, and organizing catering when necessary· Answering phone calls in a polite and professional manner· Welcoming visitors and identifying the purpose of their visit before directing them to the appropriate department· Managing the executive’s calendar, including making appointments and prioritizing the most sensitive matters
2026-06-04T00:00:00Z

Sr. Executive Assistant

Irvine, CA
onsite
Temporary / Contract
47.5 - 55 USD / Hourly
We are looking for an experienced Sr. Executive Assistant to provide strategic, high-touch support to senior leadership in Irvine, California. This Long-term Contract position is ideal for someone who is detail oriented and can bring structure to a fast-moving environment, manage competing priorities with sound judgment, and strengthen executive effectiveness through exceptional coordination and communication. The role will partner closely with the President while also offering targeted assistance to an additional senior leader as business needs require. Responsibilities: • Direct and optimize a senior executive’s schedule by balancing priorities, safeguarding focus time, and ensuring critical meetings align with business goals. • Manage executive communications by reviewing incoming messages, preparing responses when appropriate, and helping maintain timely follow-up on key matters. • Organize meeting cadence for leadership activities such as staff sessions, one-on-ones, skip-level discussions, town halls, and operational reviews. • Develop agendas, assemble pre-read materials, capture decisions, and monitor action items so meetings result in clear next steps and accountability. • Coordinate domestic and international travel arrangements, build realistic itineraries, and address disruptions quickly to minimize impact on business plans. • Oversee expense-related processes in accordance with company policy, including Concur submissions, approvals, and other routine purchasing support within established guidelines. • Prepare daily briefing materials, decision support documents, and meeting logistics such as room coordination and technology readiness. • Provide selective support to an additional executive leader through calendar coordination, travel planning, and task execution based on organizational priorities. • Help maintain operational discipline by tracking deadlines, facilitating business rhythms, and supporting administrative workflows tied to purchase orders, statements of work, or budget-related activities when needed.
2026-06-05T00:00:00Z

Office Assistant

Monrovia, CA
onsite
Temporary / Contract
19 - 20 USD / Hourly
We have local ongoing opportunities for Office Assistants / Administrative Assistants. Are you a self-starter who loves handling multiple projects at once with a positive outlook? Then we have a position for you. Please apply today for immediate consideration. How you will make an impact· Filing, copying and faxing for multiple departments· Maintain office facility· Route calls appropriately· Data entry If you have a winning team attitude approach and you are eager to grow your career to the next level, we want to hear from you! This position is perfect for you if you love thriving in a dynamic environment. Contact us now!
2026-06-04T00:00:00Z

Office Assistant

Pomona, CA
onsite
Temporary / Contract
21 - 24 USD / Hourly
We are looking for a detail-oriented Office Assistant to provide dependable administrative support for a busy team in Pomona, California. This Office Assistant position is well suited for someone who enjoys keeping records accurate, managing documents efficiently, and helping day-to-day office operations run smoothly. The ideal candidate is organized, comfortable handling clerical tasks, and able to maintain accuracy while working with files, schedules, and billing-related information. Key Responsibilities:• Enter, revise, and retrieve information across databases, billing platforms, and departmental records to keep data current and accessible.• Maintain organized files, activity logs, scheduling records, and department-specific reports while ensuring documentation is stored properly.• Review charts, forms, and related materials for accuracy, completeness, and adherence to established procedures before finalizing or distributing them.• Prepare routine correspondence, memos, copies, and appointment schedules to support daily office operations.• Gather client financial details and supporting paperwork, update billing records, and help ensure account information remains accurate.• Handle general clerical duties such as scanning, imaging, indexing, filing, collating, and retrieving documents as needed.• Process incoming and outgoing mail, distribute materials to the appropriate parties, and maintain supply and form inventory for the office.• Organize, update, research, and archive office records in accordance with retention and file maintenance practices.• Follow workplace safety standards, required regulations, and departmental protocols while completing assigned tasks. Benefits: Medical, Dental and Vision Insurance. 401K Retirement, Sick Time Off and Tuition Reimbursement.
2026-06-05T00:00:00Z

Administrative Assistant

Orange, CA
onsite
Temporary to Hire
28.5 - 33 USD / Hourly
We are looking for an experienced Administrative Assistant to support daily office operations for a busy team in California. This fully onsite role is ideal for someone who brings strong organizational judgment, strong communication skills, and the ability to manage a wide range of administrative priorities with accuracy and consistency. The position is a contract opportunity with the potential for a permanent role and offers the chance to contribute in a senior-level support capacity within a structured office environment. Responsibilities: • Coordinate day-to-day administrative support for the office, ensuring schedules, correspondence, and general operations run smoothly. • Prepare, format, and organize reports, proposals, and other business documents with a high level of accuracy and attention to detail. • Review and audit employee timesheets, follow up on discrepancies, and help maintain organized administrative records. • Handle incoming calls and front-office communication in a careful manner, directing inquiries and responding appropriately. • Perform data entry, document management, copying, scanning, and filing to keep office information current and accessible. • Provide ad hoc support across administrative functions, adapting quickly to shifting priorities and team needs. • Use Microsoft Office applications and Adobe tools to create, edit, and maintain clear documentation. • Support teams with technical or engineering-related documentation when applicable, helping organize materials and maintain consistency.
2026-06-04T00:00:00Z

Administrative Assistant

Seal Beach, CA
onsite
Temporary / Contract
20.5865 - 23.837 USD / Hourly
Administrative Assistant,Administrative Assistance,Answering Inbound Calls,Administrative Office,Data Entry Key Responsibilities Maintain and update the homeowner information database (e.g., Buildtopia). Promptly process and resolve incoming homeowner service requests. Respond to homeowner inquiries via phone and email. Serve as the main point of contact for company mainline calls and email communications. Compile and send new homeowner information to survey systems such as Eliant each month. Communicate with utility providers to confirm service transfers for homeowners as needed. Keep homeowner files organized and current. Process field directive orders in systems like JD Edwards for the homeowner satisfaction team. Utilize electronic signature platforms (e.g., DocuSign) for department needs. Facilitate communication between the homeowner satisfaction team and other divisions. Participate in and support community team meetings and homeowner appreciation events. Manage the procurement and distribution of routine supplies for the homeowner satisfaction team. Key Responsibilities (Construction & Operations Support): Prepare and distribute internal communications, including memos, letters, training resources, flyers, meeting agendas, and minutes. Draft and issue electronic contracts, change orders, and related documentation. Support department meetings and training sessions for field personnel. Assist with field trailer logistics, including setup, relocation, and removal. Submit, reconcile, and prepare expense reports. Coordinate with departments such as Accounting, Human Resources, Sales Processing, Legal, IT, Purchasing, and Office Services. Manage ordering and posting of Department of Labor notices. Produce and distribute workers’ compensation postings for job sites. Oversee the coding and payment workflow for operational invoices via digital platforms. Coordinate delivery and removal of dumpsters for ongoing projects. Track and arrange contract labor resources for projects. Work with Construction Managers on inventory and rental management for items such as fencing, portable toilets, and steel plates. Process receipts for monthly department purchases (e.g., Home Depot). Manage schedules and generate reports using project management systems such as Buildtopia.
2026-06-05T00:00:00Z

Administrative Assistant

Azusa, CA
onsite
Temporary to Hire
20 - 20 USD / Hourly
We are looking for an Administrative Assistant to support daily office operations for a non-profit organization in California. This contract opportunity is ideal for someone who enjoys balancing communication, scheduling, and administrative coordination in a service-focused environment. The role calls for a dependable individual who can manage multiple priorities, maintain accurate records, and provide responsive support to internal teams and external contacts. Responsibilities: • Manage incoming phone calls and emails, providing timely assistance and directing inquiries to the appropriate departments. • Coordinate calendars, arrange appointments, and help keep schedules organized for staff and visitors. • Enter, update, and maintain records with accuracy while ensuring administrative documents remain well organized. • Prepare routine correspondence, reports, and presentation materials using Microsoft Office applications. • Support front-office activities by assisting with general customer service and handling both inbound and outbound communications. • Monitor administrative workflows and help maintain efficient day-to-day office operations. • Assist with spreadsheet tracking, document formatting, and data management to support team needs. • Contribute to special projects and process-related administrative tasks as assigned.
2026-06-03T00:00:00Z

Administrative Assistant

Pasadena, CA
onsite
Temporary / Contract
25 - 26 USD / Hourly
We currently have ongoing positions for a results-oriented Administrative Assistants who are deeply passionate about growing their career. In this role, you will perform various administrative and office support duties. Do you love mail merging, pivot tables and presentation design? Then we have a position for you. · Answer phones and greet visitors· Schedule appointments and maintain calendars· Schedule and coordinate staff and other meetings· Collate and distribute mail· Prepare communications, such as memos, emails, invoices, reports and other correspondence· Write and edit documents from letters to reports and instructional documents· Create and maintain filing systems, both electronic and physical If you are a self-starter who is passionate about supporting a dynamic and growing company and looking to thrive in a creative environment, we would love to hear from you! Contact us now
2026-06-04T00:00:00Z

Administrative Assistant

Arcadia, CA
onsite
Temporary / Contract
25 - 26 USD / Hourly
We currently have ongoing positions for a results-oriented Administrative Assistants who are deeply passionate about growing their career. In this role, you will perform various administrative and office support duties. Do you love mail merging, pivot tables and presentation design? Then we have a position for you. · Answer phones and greet visitors· Schedule appointments and maintain calendars· Schedule and coordinate staff and other meetings· Collate and distribute mail· Prepare communications, such as memos, emails, invoices, reports and other correspondence· Write and edit documents from letters to reports and instructional documents· Create and maintain filing systems, both electronic and physical If you are a self-starter who is passionate about supporting a dynamic and growing company and looking to thrive in a creative environment, we would love to hear from you! Contact us now
2026-06-04T00:00:00Z

Administrative Assistant

Anaheim, CA
onsite
Temporary / Contract
28.5 - 33 USD / Hourly
We are looking for an Administrative Assistant to support day-to-day property management operations in Anaheim, California. This Contract position is fully onsite and offers the opportunity to contribute to a fast-paced office environment by handling administrative coordination, records management, and communication with tenants, vendors, and internal partners. The ideal candidate brings strong organizational skills, sound judgment, and the ability to manage multiple priorities while maintaining accuracy and professionalism. Responsibilities: • Support the Property Manager with administrative tasks related to tenant accounts, including follow-up on past-due rent and other outstanding charges. • Prepare and organize account details and supporting documentation for default notices and legal review when needed. • Review, code, and process vendor invoices accurately to support timely payment and recordkeeping. • Compile and draft assigned portions of recurring monthly property reports with close attention to detail. • Keep service agreement files current and ensure contracts for all assigned properties are properly maintained. • Update and maintain tenant, vendor, and contractor contact lists so records remain complete and accessible. • Monitor rent adjustment schedules and coordinate implementation with accounting and property management leadership. • Provide general office support such as data entry, answering inbound calls, and front-desk style administrative assistance as needed.
2026-06-04T00:00:00Z

Administrative Assistant

Orange, CA
onsite
Temporary to Hire
26.6 - 30.8 USD / Hourly
We are looking for a highly organized and detail-oriented Administrative Assistant to join our team on a contract-to-permanent basis in Orange, California. In this role, you will provide critical support to the Inside Sales team by managing sales reports, processing orders and quotes, and ensuring seamless communication between customers and internal departments. This position requires a proactive individual capable of handling multiple priorities independently while maintaining accuracy and efficiency. Responsibilities: • Prepare and maintain daily, weekly, and monthly sales reports, including bookings, shipments, and forecasts. • Track and follow up on pending quotes, prepaid orders, and open order statuses to ensure timely completion. • Assist in entering and processing sales orders and quotes, ensuring accuracy and compliance. • Organize and maintain records of sales orders, invoices, and quality documentation for easy access and compliance. • Distribute shipment tracking information and required documentation to customers in a timely manner. • Coordinate customer visits, meetings, and internal team communications to support smooth operations. • Provide backup administrative support during peak workloads and assist with special projects as needed. • Support the development and maintenance of standard operating procedures (SOPs) to improve workflow efficiency. • Assist with trade show coordination, marketing activities, and other departmental initiatives. • Manage office supplies and provide general administrative assistance to the team.
2026-06-04T00:00:00Z

Administrative Assistant

Pasadena, CA
onsite
Temporary / Contract
23.75 - 27.5 USD / Hourly
We are looking for an Administrative Assistant to provide onsite support for import-related coordination within an agriculture-focused environment in Pasadena, California. This Long-term Contract position is well suited for someone who is highly organized, attentive to detail, and confident handling documentation, reporting, and day-to-day administrative activities. The role works closely with vendors, shipping partners, and internal teams to keep records current and ensure import information is processed accurately. Candidates who can stay organized in a busy setting and manage multiple priorities effectively will thrive in this opportunity. Responsibilities: • Manage administrative support for import activities, including organizing paperwork and maintaining complete shipment files. • Monitor incoming shipments and keep status reports updated so internal stakeholders have current information. • Communicate with suppliers, freight partners, and cross-functional teams to help keep import processes moving smoothly. • Examine invoices, packing lists, and other shipping records to confirm details are accurate and complete. • Enter data into tracking documents and prepare routine reports that support operational visibility. • Maintain orderly digital and physical records related to import documentation and departmental activities. • Assist with general office coordination tasks tied to daily import and logistics support. • Help resolve documentation discrepancies by following up with the appropriate contacts in a timely manner.
2026-06-04T00:00:00Z

Administrative Assistant

Irvine, CA
onsite
Temporary / Contract
34.2 - 36 USD / Hourly
We are looking for an Administrative Assistant to support leaders and teams through thoughtful coordination, clear communication, and dependable day-to-day office support. This Long-term Contract position is ideal for someone who thrives in a fast-paced environment, keeps schedules running smoothly, and handles administrative tasks with accuracy and consistency. The role will contribute to meeting logistics, document preparation, travel coordination, and general office operations while helping maintain an organized and responsive workplace. Responsibilities: • Coordinate a wide range of meetings, including leadership sessions, team discussions, interviews, virtual calls, and onsite events, ensuring schedules align efficiently across multiple calendars. • Prepare meeting spaces by securing rooms, arranging catering, organizing materials, and supporting setup and cleanup to create a smooth in-office experience. • Draft, format, and distribute business documents such as correspondence, reports, summaries, and internal communications with a high level of accuracy. • Monitor executive and team calendars carefully to reduce scheduling conflicts, preserve productive time, and anticipate the impact of changes across stakeholders. • Arrange business travel when needed by researching transportation and lodging options, confirming approvals, and booking cost-conscious itineraries. • Handle routine office administration, including record maintenance, supply ordering, mailing, scanning, data entry, and basic bookkeeping support. • Capture meeting notes and follow up on action items to help teams stay aligned and informed after key discussions. • Communicate in a clear and attentive manner across written, verbal, and visual interactions while representing the organization effectively. • Provide additional administrative and operational support for special projects, events, training sessions, and other assigned tasks as business needs evolve.
2026-06-04T00:00:00Z