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18 results for Payroll Specialistadministrator in Riverside, CA

Payroll Specialist
  • Riverside, CA
  • onsite
  • Temporary / Contract
  • 23.75 - 30 USD / Hourly
  • We are looking for a Payroll Specialist to join a team on a Contract basis. In this role, you will help manage bi-weekly payroll activities in a fast-paced setting, ensuring pay is processed accurately and on time. The position is well suited for someone who is highly organized, attentive to detail, and comfortable working with payroll systems and reporting tools.<br><br>Responsibilities:<br>• Administer bi-weekly payroll processing while meeting established deadlines and accuracy standards.<br>• Gather employee time records, verify entries for completeness, and address issues before payroll is finalized.<br>• Examine payroll information carefully to identify inconsistencies and coordinate corrections as needed.<br>• Prepare and review payroll-related reports, including journal reports, to support accurate recordkeeping.<br>• Maintain organized payroll documentation and uphold company policies and applicable procedures.<br>• Respond to payroll and timekeeping inquiries from employees and supervisors in a clear and timely manner.<br>• Support reconciliations, audits, and other payroll administrative tasks to ensure reliable payroll operations.<br>• Use payroll platforms and related tools effectively, with Munis experience considered an advantage.
  • 2026-08-14T00:00:00Z
Payroll Administrator
  • Monrovia, CA
  • onsite
  • Temporary / Contract
  • 23 - 25 USD / Hourly
  • <p>Ongoing opportunities for ambitious Payroll Administrators. As a Payroll Administrator, you will be responsible for data entry, reconciliation of timecards, paycheck distribution and providing statements to various departments. This temporary assignment with a well known company offers great career growth. Please submit your resume and call 626.463.2030 for immediate consideration. </p><p>Payroll Processing:</p><p>·        Calculate and process employee salaries, wages, bonuses, and deductions.</p><p>·        Ensure accuracy in time and attendance records and apply relevant payroll policies.</p><p>Data Entry and Record Keeping:</p><p>·        Enter and maintain employee data in the payroll system.</p><p>·        Keep accurate records of employee information, tax withholdings, and other payroll-related details.</p><p>Tax Compliance:</p><p>·        Ensure compliance with tax regulations and statutory requirements.</p><p>·        Calculate and withhold income taxes, Social Security contributions, and other deductions as required.</p><p>Benefits Administration:</p><p>·        Administer employee benefits programs, such as health insurance and retirement plans.</p><p>·        Deduct and remit employee contributions to benefit plans.</p><p>Payroll Reporting:</p><p>·        Prepare and distribute payroll reports to management and relevant departments.</p><p>·        Generate reports for tax purposes, including year-end reports and W-2 forms.</p><p> </p><p> </p><p><br></p>
  • 2026-07-31T00:00:00Z
Payroll Tax Administrator
  • Downey, CA
  • onsite
  • Temporary / Contract
  • 33.25 - 38.5 USD / Hourly
  • We are looking for a Payroll Tax Administrator to support complex payroll tax and reconciliation activities for a public-sector style, multi-entity environment in Downey, California. This Long-term Contract position focuses on quarterly and annual payroll balancing, W-2 validation, tax filing support, and close collaboration with payroll teams to maintain accurate reporting and compliance. The role also contributes to process documentation, training, and scalable support as additional districts are brought into the organization’s payroll operations.<br><br>Responsibilities:<br>• Conduct quarter-end and year-end payroll reconciliations to confirm the accuracy of federal, state, Medicare, and local tax reporting.<br>• Compare payroll results from gross pay through net pay and investigate mismatches involving taxes, deductions, and related payroll outputs.<br>• Examine adjustment activity across reporting periods to ensure corrections are applied to the appropriate quarter and reflected properly in payroll records.<br>• Review W-2 wage and tax data, including taxable earnings, pre-tax and post-tax deductions, benefits, retirement contributions, and imputed income, and resolve issues before final issuance.<br>• Prepare and validate payroll data used for state and federal reporting submissions, and address file or transmission errors to support timely acceptance.<br>• Work closely with district payroll teams during quarterly reviews and year-end close to resolve discrepancies and support accurate adjustment entries.<br>• Deliver training sessions, walkthroughs, and clear procedural documentation to promote consistent reconciliation practices across payroll teams.<br>• Audit deduction configurations and contribution limits for retirement-related plans such as 403(b) and 457 arrangements, and assist with correction activity when needed.<br>• Verify overtime calculations against applicable labor agreements and organizational payroll rules to ensure accurate employee compensation.<br>• Support the onboarding of additional districts by helping create repeatable workflows, reference materials, and operational guidance for expanded payroll administration.
  • 2026-08-12T00:00:00Z
Accounts Payable Specialist
  • Costa Mesa, CA
  • onsite
  • Temporary / Contract
  • 27 - 32 USD / Hourly
  • <p>We are looking for a eager and fast aced Accounts Payable Specialist to join our team in Irvine, California. In this long-term contract position, you will play a vital role in managing and processing high-volume invoices while ensuring compliance with company policies and procedures. This role requires a proactive approach to problem-solving and excellent organizational skills to maintain accurate financial records.</p><p><br></p><p>Responsibilities:</p><p>• Process a large volume of invoices, including PO-based, non-PO, and recurring invoices, with precision and adherence to company guidelines.</p><p>• Perform comprehensive 3-way matching by verifying purchase orders, receiving documentation, and invoices to ensure accuracy in pricing, quantities, and terms.</p><p>• Review invoices for proper general ledger coding, cost center allocation, tax compliance, and ensure routing for approvals according to company hierarchy.</p><p>• Investigate and resolve invoice discrepancies by coordinating with Purchasing, Receiving, Inventory Control, and vendors to reconcile issues.</p><p>• Conduct regular reviews of vendor statements to ensure all invoices are accounted for, processed, and paid on time.</p><p>• Support month-end closing activities by preparing accruals, reviewing aging reports, performing reconciliations, and reporting outstanding liabilities.</p><p>• Maintain organized digital records of invoices, purchase orders, receipts, and other supporting documentation in compliance with audit requirements.</p><p>• Utilize ORACLE systems effectively to process approvals and manage accounts payable workflows.</p><p>• Collaborate with internal teams to improve efficiency in invoice processing and payment cycles.</p><p>• Ensure compliance with internal controls and company policies throughout all accounts payable processes</p>
  • 2026-08-10T00:00:00Z
Accounts Payable Specialist
  • Whittier, CA
  • onsite
  • Temporary / Contract
  • 26.6 - 30.8 USD / Hourly
  • We are looking for an Accounts Payable Specialist to support a construction and contractor organization in Whittier, California. This Long-term Contract position is ideal for someone who brings strong payables experience, sharp attention to detail, and the ability to keep financial records accurate and current in a fast-paced environment. The person in this role will work closely with vendors, purchasing, and internal departments to maintain smooth invoice processing, timely payments, and reliable reporting for leadership.<br><br>Responsibilities:<br>• Process accounts payable transactions in Sage 100, ensuring invoices are entered accurately and aligned with company procedures.<br>• Match vendor receipts to purchase orders and confirm supporting documentation is complete before posting.<br>• Review invoices for correct coding, investigate inconsistencies, and coordinate with purchasing teams or vendors to resolve payment issues.<br>• Maintain dependable payment schedules for vendors and service providers, including ACH activity and check run preparation.<br>• Record incoming receipts, reconcile discrepancies, and help preserve accurate financial data across payables activity.<br>• Prepare recurring reports for management covering payables activity, receivers, and overtime-related tracking.<br>• Follow up with vendors and internal teams to obtain invoices and billing documents within required timelines.<br>• Support day-to-day communication between accounts payable, operational departments, and affiliated corporate entities to keep workflows moving efficiently.
  • 2026-08-12T00:00:00Z
Accounts Payable Specialist
  • Azusa, CA
  • onsite
  • Temporary / Contract
  • 23 - 32 USD / Hourly
  • We are looking for an Accounts Payable Specialist to support a mission-driven non-profit organization in California. This Long-term Contract opportunity is ideal for an accounting specialist who can manage high-volume payables work with accuracy, organization, and strong follow-through. The person in this role will help ensure timely payments, maintain reliable financial records, and provide responsive support to vendors and internal stakeholders.<br><br>Responsibilities:<br>• Examine invoices and payment requests to confirm they include the required approvals, supporting records, and accurate coding before processing.<br>• Organize payment activity based on due dates, vendor terms, and available discount opportunities to support timely and cost-effective disbursements.<br>• Enter payable transactions into the accounting system, upload documentation, and maintain records in alignment with generally accepted accounting principles.<br>• Process multiple forms of payment, including electronic transfers, credit card activity, and scheduled check runs, while ensuring completeness and accuracy.<br>• Reconcile accounts payable balances, match payments to related invoices, and investigate differences to resolve outstanding issues promptly.<br>• Communicate with vendors to answer questions, review statements, and address billing discrepancies in a timely manner.<br>• Maintain 1099-related records and help prepare documentation needed for year-end reporting requirements.<br>• Support month-end close activities by organizing payable data, preparing reconciliations, and supplying backup for audits and internal reviews.<br>• Preserve orderly files and accounting documentation in accordance with organizational standards and accepted financial practices.<br>• Contribute to special assignments and finance-related projects as business needs arise.
  • 2026-08-07T00:00:00Z
Accounts Payable Specialist
  • Santa Fe Springs, CA
  • onsite
  • Temporary / Contract
  • 25 - 26 USD / Hourly
  • We are looking for an Accounts Payable Specialist to support invoice review and financial accuracy for a long-term contract opportunity in Santa Fe Springs, California. This role is ideal for someone who is highly organized, comfortable working with large volumes of data, and confident navigating a fast-moving accounting environment. The position will focus on validating invoice details, resolving discrepancies, and helping maintain reliable payment records through careful analysis and strong Excel usage.<br><br>Responsibilities:<br>• Review invoices in the legacy platform to confirm accuracy of pricing, quantities, and supporting details before processing<br>• Investigate billing discrepancies and work with internal partners to ensure issues are corrected in a timely manner<br>• Reconcile vendor statements and accounts payable records using Excel to identify variances and outstanding items<br>• Maintain accurate documentation of invoice audits, exceptions, and follow-up actions for reporting purposes<br>• Support high-volume accounts payable activities while meeting deadlines in a fast-paced work setting<br>• Analyze payment-related data to improve accuracy and reduce processing errors<br>• Collaborate with accounting and operations teams to clarify invoice information and resolve open questions
  • 2026-08-13T00:00:00Z
Accounts Payable Specialist
  • Anaheim, CA
  • onsite
  • Temporary to Hire
  • 28.5 - 33 USD / Hourly
  • We are looking for an Accounts Payable Specialist to join a growing team in Anaheim, California on a contract-to-permanent basis. This position is ideal for someone who thrives in a fast-paced construction accounting environment and can manage a large volume of payables with strong attention to detail. The role will support accurate financial operations by handling invoice review, payment processing, and job cost tracking while ensuring compliance with documentation requirements.<br><br>Responsibilities:<br>• Manage a high volume of invoices from vendors and subcontractors, confirming completeness, accuracy, and required approvals before processing.<br>• Assign charges to the appropriate jobs, cost categories, and general ledger accounts to maintain alignment with project budgets and financial records.<br>• Verify payment support by comparing invoices against purchase orders, subcontract documentation, and approved change orders.<br>• Maintain detailed job cost information to help support reliable project accounting and reporting.<br>• Review and collect conditional and unconditional lien waiver documents to support payment compliance with applicable regulations.<br>• Confirm that subcontractors have current insurance coverage and valid licensing documentation before releasing payments.<br>• Prepare weekly disbursements through checks, ACH, and wire transactions in accordance with payment schedules.<br>• Reconcile vendor statements, investigate outstanding issues, and resolve payment discrepancies promptly.<br>• Support month-end activities by assisting with accounts payable accruals and reporting related to project costs.<br>• Organize and retain financial documentation to support audits, compliance needs, and strong internal recordkeeping practices.
  • 2026-08-13T00:00:00Z
Accounts Payable Specialist
  • Santa Fe Springs, CA
  • onsite
  • Temporary / Contract
  • 24 - 25 USD / Hourly
  • <p>We are looking for an Accounts Payable Specialist to support a high-volume wholesale distribution operation in Santa Fe Springs, California. The person in this role will help keep vendor payments organized and accurate while contributing to day-to-day financial operations and additional projects as needed.</p><p><br></p><p>Responsibilities:</p><p>• Enter vendor invoices accurately and efficiently into the company’s accounts payable records.</p><p>• Review invoices against supporting documents to confirm correct matching and proper charge coding.</p><p>• Maintain organized payment documentation and help ensure files are complete and easy to retrieve.</p><p>• Assist with resolving routine invoice discrepancies by coordinating with internal teams and vendors.</p><p>• Support the accounts payable process by tracking invoice status and following established procedures.</p><p>• Contribute to special assignments and departmental projects as business needs arise.</p>
  • 2026-08-14T00:00:00Z
Accounts Payable Specialist
  • Ontario, CA
  • onsite
  • Temporary / Contract
  • 20.9 - 24.2 USD / Hourly
  • We are looking for an Accounts Payable Specialist to join a manufacturing organization in Ontario, California on a Contract basis. This position supports day-to-day invoice processing and vendor payment activities in a high-volume setting, requiring strong accuracy, sound judgment, and the ability to move work forward on schedule. The ideal candidate is detail-oriented, comfortable working with numbers, and able to collaborate effectively with accounting and shipping teams while maintaining clear communication.<br><br>Responsibilities:<br>• Process vendor invoices from receipt through entry, ensuring documentation is complete and information is recorded accurately.<br>• Review billing details, validate payment terms with suppliers, and confirm that received goods align with invoice records before submission.<br>• Perform three-way matching by comparing purchase documentation, receipts, and invoices to identify and address inconsistencies.<br>• Classify, batch, and code invoices by customer location or regional assignment, then post transactions into internal accounting systems.<br>• Support weekly payment activity by preparing approved items for check runs and handling ACH and wire payment workflows.<br>• Investigate invoice variances, missing documentation, and payment issues, working with vendors and internal teams to resolve discrepancies promptly.<br>• Coordinate closely with the shipping department and accounting staff to verify delivery status and maintain smooth invoice flow.<br>• Use QuickBooks Desktop and Excel tools, including pivot tables and VLOOKUPs, to organize payable data and support reporting needs.
  • 2026-08-13T00:00:00Z
Payroll Supervisor/Manager/Director
  • Long Beach, CA
  • onsite
  • Permanent / Full Time
  • 100000 - 120000 USD / Yearly
  • <p>Payroll Manager</p><p><strong>Location:</strong> Carson, CA (On-site)</p><p>Our client is a <strong>growing, dynamic organization</strong> in the Carson area seeking an experienced <strong>Payroll Manager</strong> to lead and oversee in-house payroll operations for a large, complex workforce. This is a hands-on leadership role for a detail-oriented payroll professional who thrives in a fast-paced environment and brings deep expertise in payroll compliance, union payroll, and multi-state operations.</p><p>The ideal candidate will have strong leadership capabilities, a commitment to accuracy, and the ability to partner cross-functionally while ensuring compliance with all applicable laws and regulations.</p><p>Key Responsibilities:</p><ul><li>Oversee and manage <strong>in-house payroll processing for 800+ employees</strong>, including union and non-union staff</li><li>Supervise weekly and bi-weekly payroll cycles, ensuring accuracy of wages, benefits, garnishments, and tax deductions</li><li>Ensure compliance with <strong>multi-state payroll tax laws</strong>, wage and hour regulations, and union labor agreements</li><li>Reconcile payroll tax submissions and manage quarterly and annual filings, including <strong>W-2s</strong></li><li>Prepare payroll documentation and reports for audits, workers’ compensation reviews, and union contract requirements</li><li>Serve as the primary escalation point for payroll inquiries and discrepancy resolution</li><li>Partner with HR, Finance, and Operations to support payroll-related initiatives</li><li>Identify and implement process improvements to streamline payroll operations and increase efficiency</li><li>Maintain and update payroll systems in alignment with current regulations and company policies</li><li>Train, mentor, and develop payroll staff to support operational excellence and team growth</li></ul><p>Qualifications:</p><ul><li><strong>5+ years of in-house payroll experience</strong>, including leadership or supervisory responsibilities</li><li>Proven experience managing payroll for <strong>large employee populations (1,000+ employees)</strong></li><li>Strong knowledge of <strong>union payroll</strong>, multi-state payroll compliance, and wage &amp; hour laws</li><li>Experience with payroll tax filings, audits, and regulatory reporting</li><li>High level of accuracy, attention to detail, and confidentiality</li><li>Strong leadership, communication, and problem-solving skills</li><li>Payroll certification (CPP or FPC) preferred</li></ul><p>Why Join?</p><ul><li>Join a <strong>growing and forward-thinking company</strong></li><li>Leadership role with the ability to make an impact</li><li>Stable, long-term opportunity with room for professional growth</li></ul><p><br></p><p><br></p><p>For confidential consideration, please email your Robert Half recruiter. If you&#39;re not currently working with anyone at Robert Half, please click &quot;Apply&quot; or call 562-800-3963 and ask for David Bizub. Please reference job order number 00460-0013350130. email resume to [email protected]</p>
  • 2026-07-22T00:00:00Z
Senior HR & Payroll Manager
  • Brea, CA
  • onsite
  • Temporary / Contract
  • 40 - 70 USD / Hourly
  • <p> </p><p><br></p><p><br></p><p>Key Responsibilities</p><p>Human Resources</p><ul><li>Manage the full scope of day-to-day HR operations.</li><li>Serve as a trusted resource and business partner to management and employees.</li><li>Provide guidance on employee relations, performance management, disciplinary matters, and workplace concerns.</li><li>Oversee recruiting, onboarding, offboarding, and employee lifecycle processes.</li><li>Maintain and administer company policies, procedures, and employee handbook.</li><li>Ensure compliance with federal, state, and local employment laws and regulations.</li><li>Partner with leadership on workforce planning, organizational development, and employee engagement.</li><li>Maintain accurate and confidential employee records.</li><li>Support benefits administration and employee communications.</li><li>Identify opportunities to improve HR processes, systems, and overall employee experience.</li></ul><p>Payroll</p><ul><li>Oversee and manage the company’s payroll process from start to finish.</li><li>Ensure accurate and timely payroll processing.</li><li>Review payroll for accuracy, including wages, deductions, taxes, overtime, bonuses, and other adjustments.</li><li>Maintain payroll records and ensure compliance with applicable payroll laws and regulations.</li><li>Work closely with employees and management to resolve payroll-related questions and issues.</li><li>Coordinate with payroll providers and other third-party partners as needed.</li><li>Support payroll reporting, audits, reconciliations, and year-end processes.</li></ul><p><br></p>
  • 2026-08-11T00:00:00Z
Accounting Specialist
  • Corona, CA
  • onsite
  • Permanent / Full Time
  • 50000 - 52000 USD / Yearly
  • We are looking for an Accounting Specialist to support day-to-day financial activities for our team in Corona, California. This role is ideal for someone who is organized, detail-oriented, and confident handling transactional accounting work across payables, receivables, and record maintenance. The successful candidate will contribute to accurate financial reporting, help keep accounts current, and provide dependable support for core accounting operations.<br><br>Responsibilities:<br>• Review and process vendor invoices, verify payment details, and help ensure timely accounts payable completion.<br>• Prepare customer billing, post incoming payments, and monitor outstanding balances within accounts receivable.<br>• Reconcile general ledger accounts and resolve discrepancies by researching supporting documentation.<br>• Maintain accurate financial records through consistent data entry, filing, and transaction tracking.<br>• Assist with month-end activities by recording journal entries and supporting account close procedures.<br>• Compile accounting information for routine financial reports and provide updates on account activity as needed.<br>• Support tax-related accounting tasks, including sales tax tracking and documentation for corporate tax reporting.<br>• Work with internal stakeholders to address invoice, payment, and account questions in a timely manner.
  • 2026-08-12T00:00:00Z
Accounts Payable Clerk
  • Adelanto, CA
  • onsite
  • Permanent / Full Time
  • 24 - 28 USD / Hourly
  • <p><strong>Job Title:</strong> Accounts Payable Specialist</p><p><br></p><p><strong>Location:</strong> High Desert area, near Adelanto, CA</p><p><br></p><p><strong>Job Description:</strong></p><p>Our client, a well-established company located in the High Desert area, is seeking an <strong>Accounts Payable Specialist</strong> to join their team. This is a great opportunity for an early-career accounting professional looking to grow within a stable organization.</p><p>The ideal candidate will have prior <strong>accounts payable experience</strong>, though we are also open to candidates with experience as an <strong>Accounting Clerk</strong> or those who have completed a relevant <strong>accounting internship</strong>.</p><p><br></p><p><strong>Key Requirements:</strong></p><ul><li>Must reside within <strong>15 miles of the Adelanto area</strong></li><li>Bachelor’s degree completed in <strong>Accounting or Finance</strong></li><li>Prior <strong>Accounts Payable experience preferred</strong></li><li>Will also consider candidates with <strong>Accounting Clerk experience</strong> or a relevant <strong>internship in accounting</strong></li><li>Strong attention to detail and organizational skills</li><li>Ability to work accurately in a fast-paced environment</li><li>Proficiency with accounting systems and Microsoft Excel is a plus</li></ul><p><strong>Responsibilities:</strong></p><ul><li>Process vendor invoices accurately and in a timely manner</li><li>Match invoices to purchase orders and receiving documentation</li><li>Assist with check runs and electronic payments</li><li>Reconcile vendor statements and resolve discrepancies</li><li>Maintain accurate AP records and supporting documentation</li><li>Communicate with vendors and internal departments regarding invoice and payment questions</li><li>Support the accounting team with additional clerical and administrative tasks as needed</li></ul><p><strong>Why Apply:</strong></p><p>This is an excellent opportunity for someone looking to build their accounting career with a growing company in the High Desert region.</p><p>If you meet the qualifications and are interested in learning more, we encourage you to apply.</p>
  • 2026-08-05T00:00:00Z
Accounts Payable Clerk
  • Irvine, CA
  • onsite
  • Temporary / Contract
  • 25.65 - 27 USD / Hourly
  • We are looking for an Accounts Payable Clerk to join our team in Lake Forest, California on a Contract basis. This position supports day-to-day payables operations by ensuring invoices are reviewed accurately, entered efficiently, and prepared for timely payment. The ideal candidate brings strong attention to detail, organization, and the ability to manage recurring financial tasks in a fast-paced environment.<br><br>Responsibilities:<br>• Review incoming invoices for completeness, accuracy, and proper supporting documentation before processing.<br>• Assign the correct accounting codes to invoices and enter payment details into the appropriate system with a high level of precision.<br>• Manage invoice processing activities from receipt through approval routing to help maintain timely payment cycles.<br>• Prepare and support scheduled check runs while confirming payment information and resolving discrepancies as needed.<br>• Maintain organized accounts payable records to support audit readiness and efficient document retrieval.<br>• Communicate with internal teams and external vendors to clarify invoice questions, payment status, and outstanding issues.
  • 2026-08-03T00:00:00Z
Accounts Payable Clerk
  • Los Alamitos, CA
  • onsite
  • Permanent / Full Time
  • 45500 - 58000 USD / Yearly
  • <p><strong>Essential Duties and Responsibilities</strong></p><p><br></p><ul><li>Responsible for obtaining approval of invoices.</li><li>Audit, code, and enter approved invoices and credit card purchases in QuickBooks.</li><li>Prioritizes invoices according to cash discounts potential and payment terms. Obtain favorable terms for the company.</li><li>Match invoices to checks, obtain signatures, and mail checks in a timely manner.</li><li>Process check requests.</li><li>Pay invoices online using company credit cards or bank accounts.</li><li>Answer all vendor inquiries. Strengthen and grow relationships with vendors.</li><li>Submit paperwork to vendors to obtain rebates.</li><li>Obtain vendor statements to ensure that our records agree with the vendor.</li><li>Review invoices in Ctuit to ensure that all invoices are coded correctly and recorded in QuickBooks.</li><li>Review delivery log and repairs and maintenance log to ensure that all invoices are received.</li><li>Obtain W-9s from all vendors. </li><li>Communicate and work with management at the three locations.</li><li>Maintain files and documentation thoroughly and accurately, in accordance with company policy and accepted accounting practices. </li><li>Assist in period and year end closings. </li><li>Accounts payable for the real estate companies as needed.</li><li>Assist with other accounting admin support as needed. </li></ul><p><br></p>
  • 2026-07-20T00:00:00Z
Accounts Payable Clerk
  • Pasadena, CA
  • onsite
  • Temporary / Contract
  • 22 - 24 USD / Hourly
  • <p>We are currently seeking Accounts Payable (A/P) Clerks for temporary and temporary to full time opportunities. As an Accounts Payable Clerk, you should be able to match and batch code, resolve A/P issues, process expense reports, update and reconcile sub-ledger to G/L, and process checks. Accounts Payable Clerk candidates should possess good attention to detail, recent experience of 2+ years, and strong Microsoft Excel skills. If this sounds like you, please send your resume and then call 626.463.2030 to schedule an interview</p><p>Invoice Processing:</p><p>·        Receive and review invoices from vendors and suppliers.</p><p>·        Verify that invoices are accurate, complete, and in compliance with company policies.</p><p>Data Entry:</p><p>·        Enter invoice details into the accounting system or software.</p><p>·        Ensure accurate coding of expenses and allocation to appropriate accounts.</p><p>Invoice Approval:</p><p>·        Obtain necessary approvals from authorized personnel before processing payments.</p><p>·        Resolve any discrepancies or issues with invoices through communication with vendors and internal departments.</p><p>Payment Processing:</p><p>·        Schedule and process payments to vendors within specified payment terms.</p><p>·        Prepare and issue checks, electronic transfers, or initiate other payment methods.</p><p>Vendor Management:</p><p>·        Maintain accurate vendor records, including contact information and payment terms.</p><p>·        Communicate with vendors regarding payment status, inquiries, and discrepancies.</p><p>Expense Reconciliation:</p><p>·        Reconcile vendor statements with the accounts payable records to ensure accuracy.</p><p>·        Investigate and resolve any discrepancies in a timely manner.</p><p>Document Management:</p><p>·        Organize and maintain electronic and physical records of invoices, payments, and related documentation.</p><p>·        Ensure compliance with document retention policies.</p><p>Expense Reporting:</p><p>·        Assist in the preparation of financial reports related to accounts payable.</p><p>·        Provide necessary information for budgeting and forecasting processes.</p><p><br></p><p><strong> </strong></p><p><br></p>
  • 2026-07-31T00:00:00Z
Accounts Payable Supervisor
  • Long Beach, CA
  • onsite
  • Permanent / Full Time
  • 80000 - 105000 USD / Yearly
  • <p>We are looking for an experienced Accounts Payable Supervisor to oversee day-to-day payable operations for a multi-entity environment in Long Beach, California. This role is ideal for someone who can step in quickly, bring structure to high-volume invoice processing, and support accurate month-end accrual activity. The position will partner closely with vendors and internal stakeholders to keep approvals, payments, and issue resolution moving efficiently across a large location footprint. This a hybrid role with 3 days in the office. </p><p><br></p><p>Responsibilities:</p><p>• Lead daily accounts payable activities across a multi-entity organization, ensuring invoices are reviewed, coded, approved, and processed accurately and on schedule.</p><p>• Oversee the shared AP inbox and respond promptly to vendor and internal inquiries to maintain smooth communication and timely issue resolution.</p><p>• Coordinate payment activity, including check runs and ACH transactions, while helping ensure compliance with internal controls and approval requirements.</p><p>• Support month-end close by preparing and reviewing AP accruals, reconciling payable activity, and helping maintain accurate financial records.</p><p>• Build and maintain strong vendor relationships by addressing discrepancies, researching open items, and resolving payment concerns efficiently.</p><p>• Monitor invoice flow from operational platforms and identify sync or processing exceptions, partnering with appropriate teams to correct issues quickly.</p><p>• Help manage payable activity across approximately 85 locations, keeping workflows organized and priorities aligned with business needs.</p><p>• Use systems such as NetSuite, Expensify, and CrunchTime to track invoices, approvals, expenses, and payment status.</p><p>• Contribute supervisory support as needed by guiding AP processes, reinforcing accountability, and helping the team maintain high service levels.</p>
  • 2026-08-03T00:00:00Z