30 Results for Office Specialist Jobs in Riverside, CA

Add your latest resume to match with open positions.

Office Assistant

Fallbrook, CA
onsite
Temporary / Contract
21 - 23 USD / Hourly
Looking for an entry point into a professional office with room to grow?A local education-focused organization is seeking a dependable Office Assistant to provide day-to-day administrative support to its office team. This position is a great fit for someone who enjoys staying organized, helping people, and keeping routine office tasks moving without missing the details. You'll support staff, respond to general inquiries, maintain records, and help coordinate documents and schedules. The role offers a mix of front-office interaction and behind-the-scenes administrative work, making it ideal for someone who wants to develop a strong foundation in office administration. The team is looking for someone who is approachable, reliable, comfortable using a computer, and willing to learn new systems and processes.What you'll be doing:<ul><li>Answer incoming calls, respond to general inquiries, and direct requests to the appropriate department.</li><li>Greet visitors and provide basic office or appointment information.</li><li>Enter information into spreadsheets and internal databases.</li><li>Scan, copy, file, and organize physical and electronic documents.</li><li>Assist with scheduling meetings, appointments, and internal activities.</li><li>Prepare correspondence, forms, mailings, and document packets.</li><li>Maintain office supply inventory and submit replenishment requests.</li><li>Sort incoming mail and coordinate outgoing shipments.</li><li>Update records and verify that documents are complete and accurate.</li><li>Assist staff with basic reporting, data collection, and administrative projects.</li><li>Maintain organized shared folders and filing systems.</li><li>Provide general support to the office team during busy periods.</li></ul>
2026-10-12T00:00:00Z

Office Manager

Newport Beach, CA
onsite
Temporary / Contract
34.0385 - 43 USD / Hourly
We are looking for an organized and service-focused Office Manager to support daily operations in Newport Beach, California. This Contract position is ideal for someone who thrives in a fast-moving environment, creates a welcoming experience for clients and staff, and keeps administrative processes running smoothly. The role blends front office coordination, operational support, and team-facing responsibilities, with opportunities to contribute to hiring and HR-related activities. Candidates with experience in healthcare, wellness, or similar service-oriented settings will be especially well suited for this opportunity. Responsibilities: • Oversee day-to-day office operations to ensure an efficient, detail-oriented, and well-organized workplace. • Welcome visitors and serve as a primary point of contact, delivering a positive and attentive customer experience. • Manage office inventory by ordering, tracking, and replenishing supplies to support uninterrupted business operations. • Handle administrative tasks such as scheduling, document coordination, record maintenance, and general office support. • Assist with accounts payable activities, including invoice processing, tracking expenses, and supporting accurate financial documentation. • Build strong working relationships with clients, vendors, and internal team members to support collaboration and service excellence. • Contribute to recruiting and HR support activities, including interview coordination, onboarding preparation, and related administrative follow-up. • Maintain organized systems and processes that help the office operate effectively in a high-volume environment.
2026-10-19T00:00:00Z

Office Manager

Pasadena, CA
onsite
Temporary / Contract
23 - 25 USD / Hourly
We currently have excellent ongoing opportunities for highly skilled and motivated Office Managers to lead operations at a growing company. Are you a deeply passionate self-starter who is looking to grow their career? Then we have a position for you. Please email your resume and call 626.463.2031 for immediate consideration.How you will make an impact· Leading overall office administration· Handling copy services, word processing, mail and distribution services, office reception, office equipment, utility services and communication systems· Evaluating and improving office production· Assisting in developing and revising office policies and procedure for improved work flow· Assisting the Operations Manager and Director in monitoring budget for office related items and staff
2026-10-05T00:00:00Z

General Office Clerk

Santa Ana, CA
onsite
Temporary / Contract
17.4135 - 20.163 USD / Hourly
We are looking for a detail-oriented General Office Clerk to support daily administrative operations for a Contract position based in Santa Ana, California. This role is well suited for someone who enjoys keeping records accurate, maintaining organized files, and assisting with high-volume document handling in a busy office setting. The ideal candidate will bring strong clerical skills, a careful approach to data entry, and the ability to provide reliable back-office support across routine business functions. Responsibilities: • Process, scan, and index paper and digital documents to maintain accurate and accessible records • Organize physical files and electronic folders so materials can be retrieved quickly and efficiently • Enter information into internal systems with close attention to completeness and accuracy • Provide administrative support for day-to-day back-office activities and general clerical tasks • Review documents for missing details, formatting issues, or filing errors before submission or storage • Handle incoming paperwork and route records to the appropriate teams or departments • Assist with records maintenance projects, including large-volume document sorting and archiving
2026-10-08T00:00:00Z

Legal Secretary

Santa Ana, CA
onsite
Permanent / Full Time
70000 - 90000 USD / Yearly
We are looking for a skilled Legal Secretary to support a busy civil litigation team in Santa Ana, California. This role is well suited for someone who thrives in a fast-paced law firm environment, brings strong organizational judgment, and can manage multiple attorney needs with accuracy and professionalism. The position offers the opportunity to contribute to a respected national practice while working closely with attorneys on civil litigation matters. Responsibilities:• Support a group of attorneys by coordinating day-to-day administrative and litigation-related tasks across an active caseload.• Prepare, format, revise, and finalize legal documents, correspondence, tables of contents, and tables of authorities with close attention to detail.• Handle electronic court filings in state and, when needed, federal courts while ensuring submissions meet procedural requirements and deadlines.• Maintain attorney schedules by organizing meetings, tracking commitments, and helping keep calendars and priorities aligned.• Process attorney expense reports and related administrative documentation in a timely and accurate manner.• Assist with client-facing materials, including drafting and editing routine correspondence and other legal support documents.• Work within document management platforms to organize files, retrieve records, and maintain efficient document control practices.• Provide dependable office support that helps attorneys stay prepared, responsive, and organized throughout the litigation process.
2026-10-09T00:00:00Z

Legal Secretary

Irvine, CA
onsite
Permanent / Full Time
85000 - 105000 USD / Yearly
Exciting opportunity for a Legal Secretary to join a sophisticated BIG FIRM! An international law firm is seeking an experienced Legal Secretary with 5+ years of litigation support experience to join its growing team. This is an excellent opportunity to support high-level attorneys within a sophisticated and collaborative law firm environment. We have placed people at this firm who love the work and the firm's environment! Highlights<ul><li>Prestigious international law firm platform</li><li>Sophisticated litigation practice</li><li>Competitive compensation + bonus potential</li><li>Comprehensive benefits package</li><li>Stable, team-oriented environment</li><li>Long-term growth opportunity</li></ul>Responsibilities<ul><li>Provide high-level administrative and litigation support to attorneys</li><li>Prepare, revise, and format legal documents and correspondence</li><li>Handle state and federal court filings</li><li>Manage calendaring, deadlines, and scheduling</li><li>Coordinate meetings, depositions, travel, and client communications</li><li>Maintain case files and assist with trial preparation</li><li>Process time entries and expense reports</li></ul>Qualifications<ul><li>5+ years of legal secretary experience within a law firm environment</li><li>Strong experience with both state and federal court filings</li><li>Excellent knowledge of court rules, calendaring, and litigation procedures</li><li>Strong proficiency with Microsoft Office and legal technology platforms</li><li>Exceptional attention to detail and organizational skills</li><li>Ability to thrive in a fast-paced environment supporting multiple attorneys</li></ul>This is an outstanding opportunity for a polished legal support professional seeking sophisticated work, stability, and the resources of a respected international law firm. To apply, please submit resumes to Vice President, Quidana Dove at Quidana.Dove<at>RobertHalf.<com>
2026-10-12T00:00:00Z

Legal Secretary

Irvine, CA
onsite
Permanent / Full Time
85000 - 95000 USD / Yearly
We're partnering with a highly respected Am Law firm seeking an experienced Legal Secretary to join its collaborative team. This is an exceptional opportunity to join a prestigious firm that truly values its staff. We've successfully placed multiple legal professionals with this firm, and they consistently speak highly of the supportive culture, professional development opportunities, and long-term career growth. Qualifications:<ul><li>5+ years of legal secretary experience in a law firm.</li><li>Experience supporting multiple attorneys in a fast-paced legal environment.</li><li>Strong knowledge of state and federal court filings, calendaring, and litigation deadlines.</li><li>Experience preparing pleadings, correspondence, TOAs/TOCs, discovery, and other legal documents.</li><li>Excellent organizational, proofreading, and communication skills.</li><li>Ability to prioritize competing deadlines while maintaining exceptional attention to detail.</li><li>Proficiency with Microsoft Office and legal document management systems.</li></ul>What the Firm Offers:<ul><li>Hybrid work schedule.</li><li>Competitive compensation.</li><li>Excellent medical, dental, and vision benefits.</li><li>401(k) with employer contribution.</li><li>Generous PTO and paid holidays.</li><li>Annual bonus potential.</li><li>Outstanding firm culture with strong employee retention.</li><li>A collaborative team where legal support staff are valued and recognized.</li></ul>We've placed professionals with this firm who continue to thrive and are genuinely happy in their roles—a testament to the firm's culture and commitment to its employees.If you're an experienced legal secretary looking to join a top-tier firm with excellent benefits and long-term stability, we'd love to speak with you. To apply, submit resumes ONLY to Vice President, Quidana Dove at Quidana.Dove<at>RobertHalf.<com>
2026-09-22T00:00:00Z

Legal Secretary

Newport Beach, CA
onsite
Permanent / Full Time
80000 - 105000 USD / Yearly
Litigation Legal Assistant – HYBRID - Newport BeachRobert Half Legal is partnering with a highly regarded, full-service business law firm to identify a Litigation Legal Assistant. With over 50 years in the market and a national footprint, this firm is known for delivering sophisticated legal counsel across a wide range of complex transactions and disputes while maintaining a collaborative, team-oriented culture. This opportunity is best suited for a Litigation Legal Assistant with strong federal court experience who can independently manage filings, deadlines, and procedural requirements across multiple jurisdictions. Candidates must be comfortable navigating federal rules (including outside of California) and supporting attorneys in a fast-paced, high-expectations environment. Key Responsibilities<ul><li>Provide high-level litigation support to attorneys across complex civil matters</li><li>Draft, format, proofread, and finalize pleadings, motions, discovery, affidavits, complaints, and legal memoranda</li><li>Handle state and federal court filings, including e-filings and occasional paper filings</li><li>Manage litigation calendars, court deadlines, and procedural timelines using firm software</li><li>Identify and submit documents for docketing and ensure compliance with all court requirements</li><li>Assist attorneys with reviewing, organizing, and summarizing case materials and correspondence</li><li>Prepare matrices, charts, spreadsheets, and privilege logs as needed</li><li>Support arbitration and trial preparation, including document organization and logistics</li><li>Maintain accurate time records for billable tasks</li></ul>Why Join This Firm<ul><li>Established firm with 50+ years of success and over 100 attorneys across multiple offices</li><li>Offers sophisticated, “big firm” work with a more flexible and collaborative environment</li><li>Team-oriented culture where support staff are valued and cross-trained</li><li>Hybrid work schedule (4 days onsite, 1 day remote)</li><li>Beautiful penthouse office in Newport Beach</li></ul>Benefits<ul><li>Medical, dental, vision, and life insurance starting day one</li><li>401(k) with profit sharing</li><li>Paid time off, including vacation and sick time</li><li>Additional voluntary benefits including disability, supplemental insurance, and wellness programs</li><li>Access to financial planning resources and educational seminars</li></ul>CompensationSalary range: $80,000–$105,000 + performance-based holiday bonus.Compensation will vary based on federal court experience, technical skillset, and overall career stability.
2026-10-16T00:00:00Z

Legal Assistant

San Juan Capistrano, CA
remote
Temporary / Contract
27.7115 - 32.087 USD / Hourly
We are looking for an experienced Legal Assistant to support a busy civil litigation practice in California. This Long-term Contract opportunity is ideal for a highly organized individual who can manage litigation support tasks with accuracy, urgency, and sound judgment in a fast-moving environment. The role offers the chance to work closely with attorneys on active matters while helping keep filings, deadlines, and case materials on track from start to finish. Responsibilities: • Oversee litigation calendars by monitoring court dates, filing deadlines, and key case milestones to help matters progress smoothly. • Draft, revise, and finalize pleadings, letters, and other legal materials with careful attention to formatting, grammar, and accuracy. • Submit court documents through California state e-filing systems and confirm that all filings are completed correctly and on time. • Maintain organized case records and document repositories so attorneys and staff can quickly access essential information. • Provide day-to-day administrative and litigation support to attorneys handling civil disputes and related case activity. • Coordinate filings, task tracking, and deadline management across matters from initial intake through resolution. • Partner effectively with attorneys and support team members to keep case-related work moving efficiently in a remote setting. • Review documents before submission to ensure compliance with court rules and internal quality standards.
2026-10-14T00:00:00Z

Legal Assistant

Santa Ana, CA
onsite
Permanent / Full Time
70000 - 90000 USD / Yearly
We are looking for an organized Legal Assistant to support a busy civil litigation practice in California. This role is ideal for someone who thrives in a fast-paced law firm environment, manages multiple priorities with care, and produces high-quality work with minimal supervision. You will work closely with attorneys on litigation support, document preparation, filing coordination, and day-to-day administrative needs while contributing to a collaborative office culture. Responsibilities: • Support a group of attorneys with a broad range of litigation-related administrative and document tasks in a high-volume practice. • Coordinate and submit court filings in state courts and assist with federal filings when needed, ensuring accuracy and timeliness. • Prepare legal documents and assemble tables of authorities, tables of contents, correspondence, and other case materials for attorney review. • Maintain attorney schedules by tracking deadlines, appointments, and key case-related commitments while helping keep priorities organized. • Process expense reports and related administrative items for assigned attorneys using internal systems and firm procedures. • Manage document handling and file organization within the firm’s document management platform and other office technologies. • Provide general litigation support by assisting with client communications, formatting documents, and maintaining organized records. • Contribute to smooth daily office operations while adapting to workload changes across multiple attorney desks.
2026-10-09T00:00:00Z

Legal Assistant

Irvine, CA
onsite
Permanent / Full Time
70000 - 100000 USD / Yearly
Looking to join a modern, growing litigation firm where your career can continue to evolve? Our client, a tech-forward civil litigation firm in Irvine, is seeking a Legal Assistant with 3+ years of litigation experience to join its collaborative team. This is an excellent opportunity for someone who enjoys working in a fast-paced environment, values mentorship, and wants to be part of a firm that embraces technology and continuous improvement.This position offers the chance to work closely with experienced attorneys while receiving ongoing training and professional development in a supportive team environment. What You'll Do<ul><li>Support attorneys throughout all phases of civil litigation</li><li>Prepare, revise, and proofread legal documents and correspondence</li><li>Manage attorney calendars, deadlines, and court filings</li><li>Coordinate depositions, mediations, and hearings</li><li>Prepare discovery, pleadings, and trial-related documents</li><li>Communicate with clients, opposing counsel, and court personnel</li><li>Maintain electronic files and utilize the firm's technology-driven systems</li></ul>What They're Looking For<ul><li>3+ years of civil litigation legal assistant experience</li><li>Experience with California state court filings (federal experience is a plus)</li><li>Strong organizational and time management skills</li><li>Excellent written and verbal communication</li><li>Ability to prioritize multiple deadlines in a fast-paced practice</li><li>Positive attitude with a desire to learn and grow</li></ul>Why This Firm?<ul><li>Growing civil litigation practice with long-term stability</li><li>Tech-forward environment utilizing modern legal technology</li><li>Direct mentorship from experienced attorneys and leadership</li><li>Ongoing training and career development</li><li>Collaborative, team-oriented culture</li><li>Opportunity to make a meaningful impact as the firm continues to expand</li></ul>Schedule<ul><li>Onsite daily – Irvine</li></ul>If you're looking for a firm that values professional development, embraces innovation, and offers long-term growth, I'd love to connect.Please send your resume to Quidana.Dove<at>RobertHalf.<com> for a confidential discussion.
2026-10-16T00:00:00Z

Legal Assistant

Irvine, CA
onsite
Permanent / Full Time
75000 - 80000 USD / Yearly
One of our top law firm clients is seeking an experienced Legal Assistant to join its growing Irvine office. This is a highly regarded boutique firm with a collaborative, team-oriented culture and a sophisticated practice spanning business litigation, transactions, employment, and personal injury.The firm continues to grow and is looking for a Legal Assistant who enjoys being an integral part of the legal team and can confidently manage the day-to-day demands of a busy civil litigation practice. This is an excellent opportunity for someone seeking stability, mentorship, professional development, and long-term growth with a firm that values and invests in its team. Key Responsibilities:<ul><li>Manage litigation calendars, including court deadlines, hearings, filing dates, and other critical case deadlines</li><li>Prepare, format, proofread, and finalize pleadings, correspondence, and other legal documents</li><li>Handle state and federal court filings, including electronic filings, while ensuring compliance with applicable court rules and deadlines</li><li>Support attorneys throughout all phases of civil litigation and assist with day-to-day case management</li><li>Coordinate and organize case materials, discovery, and litigation documents</li><li>Maintain accurate and well-organized electronic and physical case files</li><li>Assist with attorney scheduling, correspondence, and administrative workflow</li><li>Provide overflow support to attorneys and other members of the legal team as needed</li><li>Collaborate closely with attorneys, paralegals, and administrative staff in a team-oriented, onsite environment</li></ul>Ideal Candidate:<ul><li>Prior experience supporting attorneys in a civil litigation practice</li><li>Strong knowledge of California court procedures, calendaring, and e-filing</li><li>Excellent proofreading, formatting, and organizational skills</li><li>Able to manage multiple priorities and deadlines in a fast-paced environment</li><li>Detail-oriented, dependable, proactive, and collaborative</li><li>Interested in continuing to develop their skills and grow within the firm</li></ul>Why Consider This Opportunity:<ul><li>Growing boutique firm with a strong, collaborative culture</li><li>Mentorship and professional development from experienced attorneys and legal professionals</li><li>Opportunity to grow within the role and take on increased responsibility</li><li>Medical, dental, and vision insurance</li><li>Paid time off</li><li>Stable, long-term opportunity with a firm that values its employees</li></ul>To apply, submit resumes to Vice President, Quidana Dove at Quidana.Dove<at>RobertHalf.<com>
2026-10-02T00:00:00Z

Legal Assistant

Irvine, CA
onsite
Permanent / Full Time
90000 - 110000 USD / Yearly
If you're a seasoned Litigation Legal Assistant looking for a firm where people build careers—not just jobs—this opportunity deserves your attention.Our client is a highly respected Orange County litigation firm with a thriving commercial and employment practice, a strong reputation in the legal community, and a track record of retaining top talent. As the firm continues to grow, they are seeking an experienced Legal Assistant to join their collaborative team. The firm continues to experience steady growth and is seeking an experienced Legal Assistant to support a busy team of attorneys handling sophisticated litigation matters in state and federal courts.This is an excellent opportunity to join a collaborative, professional environment that offers long-term career stability, challenging work, and a supportive team culture.Responsibilities<ul><li>Support attorneys handling commercial and employment litigation matters</li><li>Prepare, revise, and proofread pleadings, motions, discovery, and correspondence</li><li>E-file documents in California State and Federal Courts</li><li>Maintain attorney calendars and track litigation deadlines</li><li>Coordinate depositions, mediations, hearings, and client meetings</li><li>Prepare TOAs, TOCs, exhibits, and litigation binders</li><li>Manage case files and document organization</li><li>Assist with trial preparation and related litigation support</li></ul>Qualifications<ul><li>7+ years of litigation legal assistant experience</li><li>Strong experience with both California State and Federal Court procedures</li><li>Advanced e-filing experience in state and federal courts</li><li>Experience supporting commercial litigation, employment litigation, or other complex civil litigation matters</li><li>Proficiency with Microsoft Office Suite and litigation support software</li><li>Excellent organizational, communication, and multitasking skills</li><li>Ability to thrive in a fast-paced, deadline-driven environment</li></ul>Why Consider This Opportunity?<ul><li>Join a thriving and highly regarded Orange County litigation firm</li><li>Sophisticated commercial and employment litigation practice</li><li>Stable, growing firm with an excellent reputation in the legal community</li><li>Supportive attorneys and collaborative team environment</li><li>Meaningful work with direct exposure to complex litigation matters</li><li>Long-term career growth potential</li><li>Competitive compensation and comprehensive benefits package</li></ul>Benefits<ul><li>Medical, dental, and vision insurance</li><li>401(k) retirement plan</li><li>Paid vacation, sick time, and holidays</li><li>Professional development opportunities</li><li>Additional benefits to be discussed during the interview process</li></ul>If you're an experienced litigation legal assistant seeking a stable firm, sophisticated work, and a team-oriented culture, we'd love to connect with you.Submit resumes to Vice President, Quidana Dove at Quidana.Dove<at>RobertHalf.<com>
2026-09-25T00:00:00Z

Corporate Legal Assistant

Pomona, CA
onsite
Temporary / Contract
20 - 21 USD / Hourly
We are looking for a detail-oriented Corporate Legal Assistant to support an in-house legal team in Pomona, California. This Contract position is an onsite assignment expected to run for one month and is well suited for someone who can manage legal documents with accuracy and efficiency. The role will focus on organizing physical and electronic files, assisting with contract-related documentation, and providing day-to-day administrative support to the legal department. Responsibilities: • Maintain and organize legal records, ensuring both physical files and electronic documents are accurately sorted and easy to retrieve. • Assist with the review, tracking, and categorization of contracts and related legal paperwork. • Prepare, submit, and monitor court and electronic filings in accordance with required deadlines and procedures. • Manage calendars for legal matters, including important filing dates, meetings, and other time-sensitive activities. • Support civil litigation administration by handling documentation and coordinating case-related materials. • Conduct routine follow-up on legal documents and help keep departmental records current and complete. • Provide general administrative assistance to the in-house legal team and take on additional assigned tasks as needed.
2026-10-16T00:00:00Z

Administrative Assistant

Cypress, CA
onsite
Permanent / Full Time
45760 - 52000 USD / Yearly
We are looking for a detail-oriented Administrative Assistant to support daily office operations and provide dependable coordination across administrative, human resources, and document management activities. This position is ideal for someone who thrives in a structured corporate environment, communicates effectively with a wide range of stakeholders, and handles sensitive information with discretion. The role combines front-office support, reporting assistance, employee-related coordination, and records oversight, requiring strong organization, follow-through, and accuracy. Responsibilities: • Oversee day-to-day administrative operations, including front desk support, inbound call handling, data entry, calendar coordination, correspondence, and general office organization. • Coordinate hiring and employee support activities by arranging interviews, assisting with onboarding logistics, maintaining personnel records, and responding to routine employee questions with professionalism and confidentiality. • Maintain contracts, service agreements, policies, procedures, and related business records to ensure documents are current, properly filed, and easy to retrieve. • Support document control practices by organizing files, tracking revisions, and helping preserve compliance with internal standards and recordkeeping requirements. • Prepare and update reports, surveys, inventory records, business license documentation, and fiscal year calendars while meeting deadlines and maintaining accuracy. • Assist with training coordination, employee communications, and recognition activities that help support a positive and well-organized workplace environment. • Work closely with leadership, employees, vendors, and visitors to provide responsive administrative service and facilitate smooth office operations. • Manage multiple priorities independently, identify routine process needs, and follow through on special projects and general administrative assignments as needed.
2026-10-08T00:00:00Z

Administrative Assistant

Pasadena, CA
onsite
Temporary / Contract
23 - 25 USD / Hourly
Opportunities for top Administrative Assistant (Administrative Coordinator / Administrative Associate)We currently have ongoing positions for a results-oriented Administrative Assistants who are deeply passionate about growing their career. In this role, you will perform various administrative and office support duties. Do you love mail merging, pivot tables and presentation design? Then we have a position for you. Please email your resume and call 626.463.2031 for immediate consideration.· Answer phones and greet visitors· Schedule appointments and maintain calendars· Schedule and coordinate staff and other meetings· Collate and distribute mail· Prepare communications, such as memos, emails, invoices, reports and other correspondence· Write and edit documents from letters to reports and instructional documents· Create and maintain filing systems, both electronic and physical If you are a self-starter who is passionate about supporting a dynamic and growing company and looking to thrive in a creative environment, we would love to hear from you! Contact us now
2026-10-05T00:00:00Z

Administrative Assistant

Monrovia, CA
onsite
Temporary / Contract
22 - 23 USD / Hourly
Opportunities for top Administrative Assistant (Administrative Coordinator / Administrative Associate)We currently have ongoing positions for a results-oriented Administrative Assistants who are deeply passionate about growing their career. In this role, you will perform various administrative and office support duties. Do you love mail merging, pivot tables and presentation design? Then we have a position for you. Please email your resume and call 626.463.2031 for immediate consideration. How you will make an impact<ul><li>Fielding telephone calls</li><li>Receiving and directing visitors</li><li>Word processing, filing and faxing</li><li>Support on diverse projects for other employees as needed</li></ul> If you are a self-starter who is passionate about supporting a dynamic and growing company and looking to thrive in a creative environment, we would love to hear from you! Contact us now
2026-10-05T00:00:00Z

Administrative Assistant

Orange, CA
onsite
Temporary to Hire
22.1635 - 25.663 USD / Hourly
We are looking for an organized Administrative Assistant to support bidding activities and project coordination for a construction-focused team in Orange, California. This contract opportunity is ideal for someone who thrives in a deadline-driven environment, communicates confidently with subcontractors and internal stakeholders, and keeps documentation accurate and well organized. The position plays an important role in preparing proposals, tracking bid activity, and assisting with project paperwork from early pursuit stages through post-award support. Responsibilities: • Identify relevant construction bid opportunities and track them through the full proposal timeline. • Review project documents and submission instructions to ensure bid packages are complete and compliant. • Assemble, organize, and deliver proposals and supporting materials by required deadlines. • Maintain bid schedules, project files, subcontractor records, and related administrative documentation. • Reach out regularly to subcontractors and vendors to gather pricing, quotes, and required qualification documents. • Coordinate meetings, pre-bid events, and project-related communications for internal teams and external partners. • Prepare and distribute requests for information and monitor follow-up items tied to active opportunities. • Support contract documentation and startup paperwork after award while keeping stakeholders informed of status updates. • Serve as a central point of coordination among estimators, project managers, subcontractors, and clients.
2026-10-19T00:00:00Z

Administrative Assistant

Newport Beach, CA
onsite
Temporary to Hire
28.5 - 30 USD / Hourly
We are looking for an Administrative Assistant to support daily office operations in NYC. This contract opportunity is ideal for someone who enjoys creating an organized, welcoming environment while managing a variety of administrative and front-desk tasks. The role requires strong communication, accuracy in data handling, and the ability to respond effectively to incoming inquiries. Responsibilities:• Manage front-desk activities by greeting visitors, directing inquiries, and maintaining an organized office presence.• Handle incoming phone calls with courtesy and efficiency, routing messages and providing timely assistance to callers.• Perform a range of administrative support tasks such as preparing documents, organizing files, and maintaining office records.• Enter and update information in internal databases and spreadsheets with a high degree of accuracy.• Coordinate day-to-day office workflow to help ensure administrative processes run smoothly and efficiently.• Support general receptionist functions, including monitoring shared inboxes and responding to routine requests.• Assist with clerical projects and operational tasks as needed to meet team and business priorities.
2026-10-15T00:00:00Z

Administrative Assistant

Costa Mesa, CA
onsite
Permanent / Full Time
65000 - 70000 USD / Yearly
Administrative AssistantLocation: Costa Mesa or Los Angeles, CACompensation: $65,000-$70,000 DOESchedule: Full-time, onsite A well-established Southern California law firm is seeking an organized and tech-savvy Administrative Assistant to support a busy litigation team handling a high-volume caseload. This is an excellent opportunity to join a collaborative, long-tenured team known for its strong culture, complex matters, and commitment to employee support. Responsibilities<ul><li>Maintain and audit large volumes of case files and documents</li><li>Organize, rename, and manage electronic files and records</li><li>Ensure documents are accurately stored, easily accessible, and up to date</li><li>Support a litigation team handling a high-volume client portfolio</li><li>Assist with administrative and overflow projects as needed</li></ul>Why You'll Love This Opportunity<ul><li>Stable firm with exceptional employee retention</li><li>Collaborative, team-oriented environment</li><li>Exposure to sophisticated, high-profile matters</li><li>Opportunity for growth and additional legal support responsibilities over time</li><li>Supportive leadership team that values employee well-being</li></ul>Compensation & Benefits<ul><li>$65,000-$70,000 base salary</li><li>Medical, dental, and vision coverage</li><li>401(k) plan</li><li>Paid holidays, vacation, and sick time</li><li>Free parking</li><li>FSA, life insurance, and long-term disability coverage</li></ul>
2026-10-14T00:00:00Z

Administrative Assistant

Fallbrook, CA
onsite
Temporary / Contract
22 - 27 USD / Hourly
Robert Half is hiring an Administrative Assistant to support the purchasing and operations teams of an established agricultural and distribution business in Fallbrook! This is an excellent opportunity for someone who enjoys detail-oriented work, coordinating information across departments, and helping ensure orders and inventory records stay accurate. This role goes beyond traditional reception duties. You'll assist with purchase orders, supplier communication, data entry, and operational documentation while working closely with purchasing, warehouse, and accounting personnel. The ideal candidate is dependable, comfortable working with spreadsheets, and able to keep multiple requests organized throughout the day. Responsibilities Include:<ul><li>Enter and update purchase orders, supplier details, and order information.</li><li>Track order confirmations, expected delivery dates, and outstanding shipments.</li><li>Communicate with vendors regarding order status, pricing, and missing documentation.</li><li>Maintain accurate inventory spreadsheets and purchasing records.</li><li>Review documents for missing information, incorrect quantities, and data-entry errors.</li><li>Assist with receiving paperwork and reconcile records against purchase orders.</li><li>Route invoices and supporting documents to the accounting department.</li><li>Update internal databases and maintain organized digital files.</li><li>Prepare routine reports related to purchasing, inventory, and operational activity.</li><li>Coordinate information between purchasing, warehouse, sales, and accounting teams.</li><li>Answer incoming calls and respond to general vendor or customer inquiries.</li><li>Assist with office supply orders, mail, filing, and other administrative needs.</li><li>Follow up on outstanding requests to ensure orders and records are updated promptly.</li></ul>
2026-10-16T00:00:00Z

Administrative Assistant

Adelanto, CA
onsite
Temporary / Contract
21.85 - 25.3 USD / Hourly
We are looking for an experienced and dependable Administrative Assistant to support daily office operations in California. This Contract position is ideal for someone who brings strong attention to detail to the front office, stays organized in a busy administrative setting, and handles routine clerical tasks with accuracy and care. The person in this role will help maintain an efficient workplace by managing documents, assisting visitors and callers, and supporting general administrative needs. Responsibilities: • Welcome visitors and provide a helpful first point of contact within the administrative office. • Answer incoming phone calls, direct inquiries appropriately, and relay messages in a timely manner. • Organize and maintain paper and numeric filing systems so records remain accurate and easy to retrieve. • Scan, copy, and distribute documents while ensuring materials are handled carefully and filed correctly. • Enter administrative information into office records with close attention to detail and data accuracy. • Support day-to-day clerical operations by preparing documents, sorting paperwork, and assisting with routine office requests. • Keep administrative areas orderly and help ensure office materials and records are maintained efficiently.
2026-10-19T00:00:00Z

Administrative Assistant

Adelanto, CA
onsite
Temporary / Contract
18.2115 - 23 USD / Hourly
We are looking for a dependable Administrative Assistant to support daily office operations in Adelanto, California. This Contract position is ideal for someone who brings strong organizational skills, a detail-oriented approach, and confidence handling front-office and clerical tasks. The role will focus on maintaining accurate records, preparing documents, and helping the administrative team keep workflows running smoothly. Responsibilities: • Welcome visitors and provide detail-oriented front-desk support while creating a positive office experience. • Manage incoming phone calls, direct inquiries appropriately, and relay messages in a timely manner. • Organize, sort, and maintain physical records to ensure documents are easy to retrieve and accurately stored. • Prepare copies of forms, reports, and other materials needed for day-to-day administrative activities. • Scan paper documents into digital formats and verify files are saved correctly for future access. • Enter routine information into office systems with a high level of accuracy and attention to detail. • Support general clerical needs within the administrative building, including handling paperwork and office documentation.
2026-10-19T00:00:00Z

Administrative Assistant

Alhambra, CA
onsite
Temporary / Contract
23 - 25 USD / Hourly
Opportunities for top Administrative Assistant (Administrative Coordinator / Administrative Associate)We currently have ongoing positions for a results-oriented Administrative Assistants who are deeply passionate about growing their career. In this role, you will perform various administrative and office support duties. Do you love mail merging, pivot tables and presentation design? Then we have a position for you. Please email your resume and call 626.463.2031 for immediate consideration.· Answer phones and greet visitors· Schedule appointments and maintain calendars· Schedule and coordinate staff and other meetings· Collate and distribute mail· Prepare communications, such as memos, emails, invoices, reports and other correspondence· Write and edit documents from letters to reports and instructional documents· Create and maintain filing systems, both electronic and physical If you are a self-starter who is passionate about supporting a dynamic and growing company and looking to thrive in a creative environment, we would love to hear from you! Contact us now
2026-10-05T00:00:00Z

Executive Assistant

Pasadena, CA
onsite
Temporary / Contract
28 - 30 USD / Hourly
Robert Half has upcoming opportunities for experienced Executive Assistants. The executive assistant will report directly to and support director level, vice-presidents, and C-level executives. Please submit your resume and call 626.463.2031 to schedule your interview. Responsibilities may include:· Providing administrative assistance, such as writing and editing e-mails, drafting memos, and preparing communications on the executive’s behalf· Maintaining comprehensive and accurate records · Performing minor accounting duties · Organizing meetings, including scheduling, sending reminders, and organizing catering when necessary· Answering phone calls in a polite and professional manner· Welcoming visitors and identifying the purpose of their visit before directing them to the appropriate department· Managing the executive’s calendar, including making appointments and prioritizing the most sensitive matters
2026-10-05T00:00:00Z

30 results for Office Specialist in Riverside, CA