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11 results for Medical Office Administrator in Riverside, CA

Office Manager

Pasadena, CA
onsite
Temporary / Contract
26 - 28 USD / Hourly
We currently have excellent ongoing opportunities for highly skilled and motivated Office Managers to lead operations at a growing company. Are you a deeply passionate self-starter who is looking to grow their career? Then we have a position for you. Please apply today for immediate consideration.How you will make an impact· Leading overall office administration· Handling copy services, word processing, mail and distribution services, office reception, office equipment, utility services and communication systems· Evaluating and improving office production· Assisting in developing and revising office policies and procedure for improved work flow· Assisting the Operations Manager and Director in monitoring budget for office related items and staff
2026-05-20T00:00:00Z

Administrative Assistant

Irvine, CA
onsite
Temporary to Hire
19.7885 - 22.913 USD / Hourly
We are looking for a dependable Administrative Assistant to support daily office operations in Irvine, California for a global law firm. This contract opportunity is well suited for someone starting their career who wants to build experience in a collaborative, team-oriented environment with hands-on training. The person in this role will help keep the office running smoothly by assisting with front desk coverage, administrative coordination, and employee support. This position is fully onsite and offers the chance to grow into a long-term career path within office services. Responsibilities: • Welcome visitors and provide consistent front desk support, including coverage during scheduled staff absences and breaks. • Assist with day-to-day administrative activities that help maintain an organized and efficient office environment. • Monitor supply levels, place replenishment orders, and work with external vendors to keep office materials available. • Fulfill document support needs by handling printing, scanning, and related administrative requests accurately and on time. • Oversee incoming and outgoing mail, courier shipments, and package deliveries while ensuring timely distribution. • Support workspace readiness by helping with office setup, basic facilities coordination, and event preparation. • Respond to employee questions and service requests with a customer-focused approach. • Coordinate conference call and meeting support as needed to assist internal teams and office operations.
2026-05-12T00:00:00Z

Administrative Assistant

Pasadena, CA
onsite
Temporary / Contract
20 - 22 USD / Hourly
We are looking for an Administrative Assistant to support import-related coordination for an agriculture organization in Pasadena, California. This Long-term Contract position is fully onsite and is well suited for someone who is highly organized, comfortable managing documentation, and able to keep pace with time-sensitive operational work. The person in this role will help maintain smooth day-to-day administrative processes by tracking shipments, handling records, and communicating with external partners and internal teams. Responsibilities: • Monitor incoming import activity, follow shipment progress, and keep stakeholders informed of status updates. • Prepare, organize, and maintain import files to ensure documentation is complete, accurate, and easy to retrieve. • Communicate with suppliers, carriers, freight partners, and internal departments to resolve questions and support timely movement of goods. • Review shipping paperwork, invoices, and packing documentation to identify discrepancies and help ensure compliance with internal standards. • Enter operational data into tracking logs and reports while maintaining a high level of accuracy. • Assist with administrative coordination related to import operations, including document filing, report preparation, and routine office support. • Help organize records and support reporting needs for ongoing import activities and related transactions.
2026-05-19T00:00:00Z

Administrative Assistant

Artesia, CA
onsite
Temporary / Contract
28.5 - 33 USD / Hourly
We are looking for an Administrative Assistant to support daily office operations for a local government team in Artesia, California. This is a Contract position with an immediate start, initially covering several consecutive workdays with the potential for a short-term extension. The ideal candidate will bring strong organizational skills, professionalism in public-facing communication, and confidence handling administrative tasks in a fast-paced office setting. Responsibilities: • Manage incoming phone calls and direct inquiries to the appropriate department or staff member while maintaining a courteous and helpful approach. • Provide front-line administrative support by responding to emails, preparing correspondence, and assisting with routine office communication. • Enter, update, and maintain records accurately in office systems and spreadsheets to support daily operations. • Coordinate calendars, arrange appointments, and help keep schedules organized for assigned team members. • Prepare and format documents, presentations, and reports using Microsoft Word, Excel, Outlook, and PowerPoint. • Assist with outbound calls and follow-up communication as needed to support departmental activities and service requests. • Support general office functions such as organizing files, tracking information, and ensuring administrative processes run smoothly.
2026-05-22T00:00:00Z

Administrative Assistant

Long Beach, CA
onsite
Temporary / Contract
21.85 - 25.3 USD / Hourly
We are looking for an organized Administrative Assistant to support daily office operations. This is a Long-term Contract position suited for someone who can manage front-office activities, maintain accurate records, and provide clear communication support across the team. The ideal candidate will be comfortable handling a high volume of administrative tasks while ensuring a welcoming and efficient office environment. Responsibilities:• Manage incoming phone calls and direct inquiries to the appropriate contacts in a timely and organized manner.• Provide day-to-day administrative support by preparing documents, organizing files, and maintaining office records.• Enter, update, and verify data in internal systems with a strong focus on accuracy and completeness.• Coordinate interview scheduling by working with candidates and internal team members to confirm availability and logistics.• Support front-desk and reception activities, including greeting visitors and assisting with general office needs.• Monitor Outlook calendars, email correspondence, and meeting arrangements to help keep schedules organized.• Assist with administrative processes related to office operations and team support as assigned.Use Dayforce
2026-05-18T00:00:00Z

Administrative Assistant

Long Beach, CA
onsite
Temporary to Hire
20.9 - 24.2 USD / Hourly
We are looking for a dependable Administrative Assistant to support daily office operations for a growing organization in the waste and environmental services industry in Long Beach, California. This contract-to-permanent position is well suited for someone who enjoys organized, detail-focused work and can manage a steady flow of clerical and data-related tasks. The role offers an excellent opportunity for an entry-level candidate to contribute to administrative processes while building experience in a fast-paced office setting. Responsibilities: • Enter and maintain business information accurately in internal systems while checking records for completeness and consistency. • Provide day-to-day clerical support by organizing documents, preparing materials, and assisting with general office workflow. • Sort, prepare, and distribute incoming and outgoing mail to help keep communication and documentation moving efficiently. • File paper and electronic records in an orderly manner so information can be retrieved quickly when needed. • Support timekeeping activities by reviewing submitted hours and helping prepare information for payroll processing, without handling payroll directly. • Assist team members with routine administrative assignments and follow established procedures to keep office operations running smoothly. • Monitor details across multiple tasks and identify errors or missing information before records are finalized.
2026-05-22T00:00:00Z

Administrative Assistant

Arcadia, CA
onsite
Temporary / Contract
25 - 26 USD / Hourly
We currently have ongoing positions for a results-oriented Administrative Assistants who are deeply passionate about growing their career. In this role, you will perform various administrative and office support duties. Do you love mail merging, pivot tables and presentation design? Then we have a position for you. · Answer phones and greet visitors· Schedule appointments and maintain calendars· Schedule and coordinate staff and other meetings· Collate and distribute mail· Prepare communications, such as memos, emails, invoices, reports and other correspondence· Write and edit documents from letters to reports and instructional documents· Create and maintain filing systems, both electronic and physical If you are a self-starter who is passionate about supporting a dynamic and growing company and looking to thrive in a creative environment, we would love to hear from you! Contact us now
2026-05-20T00:00:00Z

Administrative Assistant

Pasadena, CA
onsite
Temporary / Contract
25 - 26 USD / Hourly
We currently have ongoing positions for a results-oriented Administrative Assistants who are deeply passionate about growing their career. In this role, you will perform various administrative and office support duties. Do you love mail merging, pivot tables and presentation design? Then we have a position for you. · Answer phones and greet visitors· Schedule appointments and maintain calendars· Schedule and coordinate staff and other meetings· Collate and distribute mail· Prepare communications, such as memos, emails, invoices, reports and other correspondence· Write and edit documents from letters to reports and instructional documents· Create and maintain filing systems, both electronic and physical If you are a self-starter who is passionate about supporting a dynamic and growing company and looking to thrive in a creative environment, we would love to hear from you! Contact us now
2026-05-20T00:00:00Z

Administrative Assistant

Whittier, CA
onsite
Temporary / Contract
30 - 33 USD / Hourly
We are looking for a highly organized Administrative Assistant to support daily office operations in City of Industry, California. This Long-term Contract position is ideal for someone who excels at coordinating schedules, managing documentation, and providing responsive support across administrative and finance-related tasks. The role requires strong attention to detail, sound judgment, and the ability to handle multiple priorities in an onsite environment. Responsibilities: • Coordinate calendars, meetings, and travel arrangements while ensuring schedules remain accurate and up to date. • Respond to inbound calls and general inquiries professionally, directing requests to the appropriate teams and maintaining a high level of customer service. • Prepare, organize, and maintain records, files, and documentation to support administrative, hiring, and operational activities. • Assist with invoice review, payment processing, purchase order handling, and expense tracking in partnership with finance and vendors. • Support timekeeping activities by reviewing time sheets and helping maintain accurate administrative records. • Distribute incoming communications such as faxes and other office correspondence, ensuring timely delivery and follow-up. • Contribute to onboarding and training coordination by scheduling sessions, preparing materials, and supporting related administrative processes. • Help improve office workflows by identifying process efficiencies and assisting with the creation of dashboards and reporting tools.
2026-05-12T00:00:00Z

Administrative Assistant

Irvine, CA
onsite
Temporary / Contract
34.2 - 36 USD / Hourly
We are looking for an Administrative Assistant to support leaders and teams through thoughtful coordination, clear communication, and dependable day-to-day office support. This Long-term Contract position is ideal for someone who thrives in a fast-paced environment, keeps schedules running smoothly, and handles administrative tasks with accuracy and consistency. The role will contribute to meeting logistics, document preparation, travel coordination, and general office operations while helping maintain an organized and responsive workplace. Responsibilities: • Coordinate a wide range of meetings, including leadership sessions, team discussions, interviews, virtual calls, and onsite events, ensuring schedules align efficiently across multiple calendars. • Prepare meeting spaces by securing rooms, arranging catering, organizing materials, and supporting setup and cleanup to create a smooth in-office experience. • Draft, format, and distribute business documents such as correspondence, reports, summaries, and internal communications with a high level of accuracy. • Monitor executive and team calendars carefully to reduce scheduling conflicts, preserve productive time, and anticipate the impact of changes across stakeholders. • Arrange business travel when needed by researching transportation and lodging options, confirming approvals, and booking cost-conscious itineraries. • Handle routine office administration, including record maintenance, supply ordering, mailing, scanning, data entry, and basic bookkeeping support. • Capture meeting notes and follow up on action items to help teams stay aligned and informed after key discussions. • Communicate in a clear and attentive manner across written, verbal, and visual interactions while representing the organization effectively. • Provide additional administrative and operational support for special projects, events, training sessions, and other assigned tasks as business needs evolve.
2026-05-20T00:00:00Z

Administrative Assistant

Irvine, CA
onsite
Temporary to Hire
25.65 - 29.7 USD / Hourly
We are looking for an Administrative Assistant to join a growing team in Irvine, California on a contract basis with the potential for a permanent position. This onsite role supports daily office operations while also handling core bookkeeping tasks in QuickBooks Desktop, making it ideal for someone who is organized, detail-oriented, and comfortable balancing administrative and financial responsibilities. The person in this position will help keep the office running smoothly, provide support to leadership, and contribute to efficient coordination across day-to-day business activities. Responsibilities: • Manage day-to-day bookkeeping activities in QuickBooks Desktop, including invoice entry and support for accounts payable and accounts receivable functions. • Assist with payroll-related administrative tasks, track business expenses, and prepare routine financial and operational reports for leadership review. • Welcome visitors, answer inbound calls, respond to correspondence, and coordinate meetings to maintain an efficient front-office environment. • Organize and maintain electronic and physical files such as vendor records, customer information, contracts, and other essential office documentation. • Monitor outstanding action items, follow up with internal and external contacts, and help keep administrative workflows on schedule. • Provide general administrative support across departments and assist with special projects that improve office organization and efficiency.
2026-05-22T00:00:00Z