<p>Join a national defense firm in Irvine! Our law firm client is seeking an experienced Legal Assistant to join its team of 40+ talented attorneys. The ideal legal assistant will have 3+ years of experience in California civil litigation, with at least some of that experience in employment litigation.</p><p><br></p><p>As a Legal Assistant, you'll support four attorneys who handle labor & employment defense matters. <strong>This firm is offering this Legal Assistant the ability to work hybrid remotely</strong>. <strong><u>This Legal Assistant must be able to commute to Irvine.</u></strong></p><p><br></p><p>The firm offers an excellent compensation package with a comprehensive benefits package (medical, dental, vision, 401k, profit sharing, paid vacation, sick days, holidays, and more)!</p><p><br></p><p>For immediate consideration for this exciting Legal Assistant opportunity, please send your resume directly to Assistant Vice President of Direct Hire, Tess Poliakin: Tess.Poliakin< at >RobertHalf.< com ></p><p><br></p><p>#SoCalRHL</p>
<p>A leading real estate is hiring for part time (20 hours a week) Administrative Assistant with prior real estate office experience to support the Asset Management team onsite in El Segundo. This role is ideal for an organized, detail-oriented administrative professional who is comfortable working in a fast-paced real estate environment and supporting multiple stakeholders.</p><p>Key Responsibilities</p><ul><li>Provide administrative support to the Asset Management team</li><li>Assist with lease and property documentation, filings, and record maintenance</li><li>Organize and update asset files, contracts, and internal databases</li><li>Coordinate correspondence with property owners, vendors, and internal teams</li><li>Track deadlines, renewals, and key dates related to real estate assets</li><li>Prepare reports, spreadsheets, and summaries for asset managers</li><li>Handle data entry related to leases, payments, and property information</li><li>Support invoice processing and basic document review</li><li>Maintain organized electronic and physical filing systems</li><li>Assist with general office duties as needed</li></ul><p> </p><p> </p>
<p><br></p><p><br></p><p>Responsibilities:</p><p>• Greet and assist visitors, ensuring a welcoming and organized environment.</p><p>• Answer and direct phone calls using multi-line phone systems, transferring calls as needed.</p><p>• Handle incoming and outgoing mail, sorting and distributing correspondence promptly.</p><p>• Manage sensitive and confidential documents with high attention to detail.</p><p>• Communicate effectively with managers and clients to address job-related or deadline concerns.</p><p>• Coordinate deliveries and ensure timely distribution to the appropriate departments.</p><p>• Support additional administrative projects as assigned by management.</p><p>• Operate switchboard systems efficiently to handle call routing and inquiries.</p><p>• Maintain accurate records and documentation for office services.</p>
We are looking for a detail-oriented Administrative Assistant to join our team in Azusa, California. In this role, you will provide essential support across multiple departments, ensuring smooth operations and efficient management of administrative tasks. This is a long-term contract position, ideal for someone with strong organizational skills and a proactive approach to problem-solving.<br><br>Responsibilities:<br>• Organize and manage calendars for multiple departments, ensuring schedules remain accurate and up-to-date.<br>• Coordinate travel arrangements, including booking transportation and accommodations.<br>• Prepare and process expense reports, ensuring accuracy and compliance with company policies.<br>• Maintain confidentiality when handling sensitive information and documents.<br>• Take detailed meeting notes and distribute them to relevant stakeholders.<br>• Restock office supplies, including coffee and other essentials, to support daily operations.<br>• Provide clerical support such as filing, scanning, and updating records.<br>• Assist in updating and maintaining department files to ensure accessibility and accuracy.<br>• Support three departments with various administrative tasks as needed.
THIS IS A CURRENT ON GOING OPPORTUNITY Job Duties Serve as the first point of contact for clients, managing front desk coverage, phone calls, and detail oriented client communications Schedule client appointments, coordinate partner calendars, and manage meeting logistics Prepare, organize, and maintain client files, tax returns, engagement letters, and confidential financial documents Support CPAs and accounting staff with administrative tasks related to tax season, audits, and client deliverables Assist with billing, invoicing, time entry tracking, and follow-ups on outstanding client payments Manage document intake and delivery, including scanning, e-filing, uploading to client portals, and secure record retention Maintain office operations including supplies, vendor coordination, mail processing, and equipment support Track deadlines and ensure compliance with internal processes and firm timelines Assist with onboarding new clients and staff, including paperwork and system access Maintain strict confidentiality of client financial, tax, and personal information
We are looking for a detail-oriented Administrative Assistant to join our team in Cerritos, California. This position offers the opportunity to work in a focused office environment and support daily operations with a close-knit team. As a contract role with potential for long-term placement, this is an excellent opportunity for someone seeking growth and stability within a dynamic organization.<br><br>Responsibilities:<br>• Accurately enter invoices and process payouts using designated systems.<br>• Provide administrative and clerical support to ensure the efficient operation of the office.<br>• Organize and maintain records through filing, scanning, and other documentation methods.<br>• Offer general assistance to office staff to facilitate smooth daily activities.<br>• Manage additional office tasks and responsibilities as needed to support the team.
We are looking for a dedicated and efficient Tax Administrative Assistant to join our team in Manhattan Beach, California. In this Contract to permanent position, you will play a crucial role in supporting the tax department by managing documentation, organizing records, and ensuring compliance with deadlines. This opportunity is ideal for someone who thrives in a fast-paced environment and has exceptional organizational and communication skills.<br><br>Responsibilities:<br>• Assist tax professionals in preparing, filing, and organizing tax documents at federal, state, and local levels.<br>• Maintain and update client records to ensure accuracy and compliance with regulations.<br>• Review financial documents, invoices, and supporting materials for tax purposes.<br>• Perform data entry tasks related to client accounts, tax forms, and financial records.<br>• Coordinate schedules, appointments, and submission deadlines for the tax team.<br>• Prepare and format correspondence, reports, and presentations as required.<br>• Support audit processes by gathering documentation and responding to inquiries from clients or regulatory agencies.<br>• Uphold confidentiality and protect sensitive financial and client information.
We are looking for a dedicated Administrative Assistant to join our team in Anaheim, California. This long-term contract position offers the opportunity to play a vital role in supporting operations and ensuring seamless communication between field teams and corporate offices. If you excel in scheduling, dispatching, and administrative tasks, we encourage you to apply.<br><br>Responsibilities:<br>• Manage communication channels between field teams and the corporate office to ensure timely updates and effective coordination.<br>• Oversee scheduling and dispatching tasks to ensure operational efficiency and adherence to deadlines.<br>• Monitor and control company capacity by managing supply orders and liaising with vendors.<br>• Coordinate dispatching processes for job assignments and maintain a steady workflow.<br>• Ensure deadlines are met through proactive planning and adjustments as needed.<br>• Assist in maintaining accurate records and documentation related to operational activities.<br>• Provide administrative support to the Director of Operations, including organizing schedules and managing correspondence.<br>• Collaborate with various teams to streamline processes and improve overall efficiency.<br>• Utilize software tools such as Salesforce and Microsoft Office to complete tasks effectively.<br>• Prepare reports and summaries to support decision-making processes.
<p>We are seeking a dedicated and organized <strong>Legal Administrative Assistant</strong> to support a busy immigration law practice specializing in <strong>humanitarian and asylum-based removal defense</strong>. This hybrid role offers a unique opportunity to work directly with legal professionals and clients while making a tangible impact on individuals and families navigating complex legal processes.</p><p><strong>Key Responsibilities:</strong></p><ul><li>Provide <strong>administrative and organizational support</strong> to ensure smooth operations, including organizing and managing casefiles, notes, and records that may require restructuring or reorganization to improve accessibility.</li><li>Assist in preparing attorneys and clients for hearings, including <strong>scheduling, filing deadlines, and preparation for court appearances</strong> ranging from basic hearings to full merits hearings.</li><li>Monitor and manage the specific <strong>needs of 65-70 individual/household clients</strong>, some with families involved in a single case, ensuring timelines, deadlines, and communication are effectively handled.</li><li>Proactively identify potential <strong>blind spots</strong> and areas for improvement within office workflows and case management to help attorneys forecast and address challenges.</li><li>Support <strong>client interactions</strong>, including liaising with predominantly vulnerable populations under humanitarian defense.</li><li>Collaborate with a small but dedicated team, to ensure seamless communication and workflow.</li></ul><p><strong>Requirements:</strong></p><ul><li><strong>Experience working in legal settings</strong>, especially in immigration or removal defense, is highly preferred.</li><li>Strong organizational skills and the ability to balance competing priorities.</li><li>Experience with <strong>court filing processes, case preparation</strong>, and assisting attorneys in client hearings.</li><li><strong>Language skills</strong> in Spanish are beneficial, given the nature of the clientele.</li><li>Flexibility to work in a <strong>hybrid capacity</strong>, merging remote support with necessary in-person collaboration.</li></ul><p>If you have a passion for organizational excellence, experience in legal administration, and a desire to make a meaningful difference in clients’ lives, we encourage you to apply!</p>
<p><strong>Title:</strong> Executive Assistant (Temp to Hire)</p><p> <strong>Location:</strong> Onsite/Hybrid</p><p> <strong>Salary Range:</strong> $85,000-$100,000</p><p><strong>About the Organization:</strong></p><p> Join a mission-driven nonprofit dedicated to providing affordable, safe, and supportive housing solutions for communities in need. Our client prides themselves on creating positive change.</p><p><strong>Position Overview:</strong></p><p> We are looking for a highly skilled and organized Executive Assistant to support two senior executives. This role is a temporary-to-hire opportunity, ideal for candidates who thrive in a fast-paced, purpose-driven environment. The Executive Assistant will be responsible for managing complex administrative tasks, streamlining processes, and enabling the executives to focus on strategic priorities.</p><p><strong>Key Responsibilities:</strong></p><ul><li>Provide high-level executive support to two senior leaders, including calendar management, coordinating meetings, travel arrangements, and expense reporting</li><li>Serve as a gatekeeper and point of contact between executives, staff, board members, community partners, and stakeholders</li><li>Prepare correspondence, reports, presentations, and meeting materials</li><li>Track and prioritize incoming requests, managing workflows to ensure timely responses and follow-up</li><li>Assist in organizing events, board meetings, and community outreach activities</li><li>Maintain confidentiality and uphold organizational standards in communication and documentation</li><li>Support special projects and initiatives led by the executives</li></ul><p><strong>Required Qualifications:</strong></p><ul><li>5+ years of executive administration experience, ideally supporting C-suite or nonprofit leadership</li><li>Exceptional organizational, time-management, and communication skills</li><li>Proficiency with Microsoft Office Suite </li><li>Demonstrated ability to handle sensitive information and act with professionalism and discretion</li><li>Experience juggling multiple priorities and adapting to changing needs in a fast-paced setting</li><li>Mission-driven mindset and interest in community and nonprofit work</li></ul><p><strong>Preferred Qualifications:</strong></p><ul><li>Previous experience working in a nonprofit, social service, or affordable housing organization</li><li>Familiarity with board management and governance support</li><li>Event planning and project coordination experience</li></ul><p><strong>Compensation & Benefits:</strong></p><ul><li>Temp to hire; salary up to $100,000/year, commensurate with experience</li><li>Eligible for benefits upon hire</li></ul><p><br></p>
We are looking for a detail-oriented Administrative Assistant to join our Asset Management team on a contract basis. In this role, you will support daily operations within the Asset Management and Operations Department, focusing on administrative tasks related to property management and real estate agreements. This position is based in El Segundo, California, and requires a commitment of three days per week.<br><br>Responsibilities:<br>• Organize, scan, and distribute department mail while uploading relevant documents into the internal database.<br>• Prepare and send various tenant documents such as welcome letters, easements, and payment redirection forms.<br>• Facilitate the execution and notarization of legal documents, ensuring completion and accurate record-keeping.<br>• Respond to inquiries from property owners and tenants by conducting research such as title searches and document retrievals.<br>• Assist in updating and maintaining the department’s internal database and support short-term projects as needed.<br>• Review site-specific documentation to verify accuracy and completeness.<br>• Provide attentive and high-quality customer service to both internal and external stakeholders.<br>• Offer front desk coverage during designated breaks and assist with general office tasks.<br>• Perform additional duties as assigned to support the team’s objectives.
We are looking for a detail-oriented Administrative Assistant to join our team in San Clemente, California. This role is crucial in supporting production operations by managing administrative tasks such as printing, organizing, and coordinating essential information. As a contract-to-permanent position, it offers an excellent opportunity to grow within a dynamic manufacturing environment.<br><br>Responsibilities:<br>• Manage and organize production orders, ensuring all documentation is accurate and readily accessible.<br>• Coordinate schedules and communicate effectively between production and scheduling teams.<br>• Perform data entry tasks with a high degree of precision and timeliness.<br>• Handle inbound calls and provide courteous and attentive assistance.<br>• Maintain administrative office functions, including filing, printing, and organizing documents.<br>• Assist with receptionist duties, such as greeting visitors and addressing inquiries.<br>• Utilize cloud-based ERP systems to streamline processes and ensure efficient workflow.<br>• Collaborate with team members to improve administrative procedures and enhance productivity.<br>• Ensure compliance with company policies and standards in all administrative activities.
<p>Robert Half is working with an emerging lemon law practice in Beverly Hills, California. As part of this team, an attorney's primary duties will include reviewing the work of paralegals and legal assistants, attending hearings, and effectively handling motion work. Your role will also involve going to auto inspections and managing discovery, including depositions. There is <strong>huge </strong>opportunity to come into a growing firm and the principal is ready to offer great bonus potential!</p><p><br></p><p><strong><u>Responsibilities:</u></strong></p><p>• Oversee the work of paralegals and legal assistants to ensure quality and accuracy.</p><p>• Attend hearings and represent our clients effectively.</p><p>• Conduct thorough motion work as required in different cases.</p><p>• Participate in auto inspections as part of the legal process.</p><p>• Handle discovery processes, which includes conducting depositions.</p><p>• Review and analyze court’s guidance for motion requirements.</p><p>• Assist in preparing discovery shells and help with responses.</p><p>• Summarize discovery responses for ease of reference.</p><p>• Use your knowledge in Civil Litigation and Lemon Law to benefit our clients.</p><p>• Utilize your skills as a Licensed Attorney and Litigation Attorney to enhance our team's performance.</p>
<p><strong>Position Summary</strong></p><p> Under the direction of the Director of Security Technology and Access Control, the <strong>Onity Lock Technician</strong> will perform specialized maintenance and repair of legacy Onity electronic locks and keycard encoder systems used across campus. This position provides expert-level troubleshooting, repair, and configuration services for equipment that is no longer supported by the manufacturer.</p><p><br></p><p><strong>Essential Duties and Responsibilities</strong></p><ul><li>Diagnose, repair, and configure Onity locks, door controllers, and keycard encoders to restore operational reliability.</li><li>Perform component-level repairs involving both mechanical and electronic systems.</li><li>Identify and source compatible replacement parts for discontinued or legacy Onity models, adapting available components as necessary.</li><li>Conduct preventive maintenance and functional testing to ensure consistent keycard operation and security integrity.</li><li>Document all service activities, including diagnostic findings, parts used, and maintenance actions performed.</li><li>Collaborate with Facilities Management, Campus Safety, and IT staff to coordinate repair schedules and minimize impact to building access.</li><li>Provide technical guidance and training to in-house staff on the care and maintenance of existing Onity systems.</li><li>Recommend repair, replacement, or upgrade options based on condition and supportability of existing lock hardware.</li><li>Create, modify, and remove users, templates, and schedules in the Onity software.</li><li>When needed, update access, templates, and schedules at the door and/or controller locations in the field.</li></ul><p><br></p>
<p><strong><em>Top Downtown LA Law Firm Seeks Experienced Legal Secretary</em></strong></p><p><br></p><p><br></p><p>A firm with a strong litigation practice is seeking a <strong>Legal Secretary</strong> to join their team. The firm is known for its high-caliber attorneys, collaborative environment, and long-standing reputation in state and federal court matters. This role will support a group of 4 attorneys in litigation.</p><p><br></p><p>Legal Secretary Responsibilities:</p><ul><li>Manage litigation calendaring deadlines (secretaries handle their own calendaring).</li><li>File both hard copy and electronic court documents in state and federal courts.</li><li>Prepare subpoenas and request medical records.</li><li>Draft pleadings, including TOAs and TOCs.</li><li>Research and ensure compliance with state and federal rules of court.</li><li>Handle filings for MSJs (motions for summary judgment).</li><li>Schedule depositions, court reporters, and travel for attorneys.</li><li>Enter attorneys’ billable time accurately.</li><li>Utilize NetDocs as the document management system.</li></ul><p>Hours:</p><p>Standard schedule is 8:30 a.m. – 5:00 p.m. Overtime is rare but may be required depending on deadlines.</p><p>Perks:</p><p>We have successfully placed multiple legal secretaries with this firm—several have been there for years and thrive in the supportive culture.</p><p>Salary:</p><p>Up to $95K base salary, commensurate with experience.</p><p>Benefits:</p><p>Comprehensive benefits package including medical, dental, and vision insurance. Eligibility begins the first of the month following 60 days of employment. Additional benefits such as 401(k), paid time off, and firmwide perks.</p><p><strong><u>TO APPLY, ONLY send resume directly to Vice President of Direct Hire, Samantha Graham at Samantha [dot] Graham [at] RobertHalf [dot] [com]</u></strong></p>
We are looking for a detail-oriented and organized Office Assistant to join our team in Los Angeles, California. This Contract to permanent position offers an excellent opportunity to support daily operations and ensure the smooth functioning of administrative tasks. The ideal candidate will have a proactive approach to managing clerical duties, data entry, and correspondence.<br><br>Responsibilities:<br>• Perform a variety of administrative and clerical tasks, including data entry, report preparation, and document management.<br>• Compile and analyze statistical data to create reports in various formats, such as spreadsheets, graphs, or narratives.<br>• Organize and distribute mail, maintain general files, and ensure workspaces are neat and well-stocked.<br>• Assist in creating correspondence and reports independently, without requiring supervisor attention.<br>• Scan, fax, bind, and distribute documents, reports, and proposals as needed.<br>• Verify data accuracy by cross-checking supplier invoices and other records.<br>• Represent the supervisor at meetings or project-related events when necessary.<br>• Support outreach initiatives for business programs and exclusivity efforts.<br>• Collaborate with team members and stakeholders to drive organizational goals.<br>• Handle additional responsibilities as assigned to meet operational needs.
<p>We are looking for a skilled Legal Secretary to join an established defense firm in downtown Los Angeles. This role requires a detail-oriented individual with strong experience in insurance defense and personal injury cases who can effectively manage legal documentation and court filings. The ideal candidate thrives in a dynamic environment and is committed to supporting attorneys with exceptional organizational and administrative skills.</p><p><br></p><p>Robert Half has made successful placements at this firm!</p><p><br></p><p><strong><u>Responsibilities:</u></strong></p><p>• Prepare and manage legal documents, including tables of authorities (TOAs), tables of contents (TOCs), and trial-related materials.</p><p>• Handle e-filing processes in state and federal courts, with emphasis on appellate e-filing.</p><p>• Coordinate and maintain accurate calendaring for court dates, deadlines, and meetings.</p><p>• Assist with trial preparation by organizing exhibits, documents, and other necessary materials.</p><p>• Communicate effectively with clients and insurance carriers to address inquiries and provide updates.</p><p>• Support attorneys with traditional legal secretary duties, ensuring smooth operations in the office.</p><p>• Collaborate with paralegals and other staff to ensure thorough handling of cases.</p><p>• Adapt to flexible working hours with options for varied start and end times.</p><p>• Maintain a high level of confidentiality and attention to detail in all tasks.</p>
<p>An Organization in Downtown Los Angeles is seeking a detail-oriented HR Administrative Assistant to provide clerical and operational support to our Human Resources department and HR Generalist. This role is 100% onsite at our main HR office, ensuring responsive employee support and effective compliance coordination.</p><p><br></p><p>Responsibilities:</p><p>• Digitize and maintain employee records in both electronic and physical formats, ensuring compliance with state and federal standards.</p><p>• Conduct background checks, monitor employee credentials, and track health compliance items such as TB and Flu requirements.</p><p>• Coordinate the onboarding and compliance documentation for volunteers and students, collaborating with supervisors and partner organizations.</p><p>• Assist with training sessions by partnering with vendors, maintaining logs, and updating certification records.</p><p>• Manage clerical tasks such as mail distribution, badge issuance, supply orders, and parking validations.</p><p>• Process employment verifications and track departmental invoices while maintaining accurate audit logs.</p><p>• Support benefits administration by assisting employees with enrollments, system updates, and Open Enrollment activities.</p><p>• Ensure annual California Labor Law posters are displayed at all locations and assist with New Employee Orientation logistics.</p><p>• Maintain confidentiality and accuracy when managing disciplinary records and other sensitive HR documentation.</p><p>• Perform additional administrative duties to meet evolving needs of the HR department.</p><p>• Strong experience with Microsoft Excel </p><p>• Experience with UKG is a big plus.</p>
<p>Robert Half Legal has partnered with a multi office plaintiff law firm in Irvine looking for a full time Litigation Associate . The firm has roughly 20 attorneys across California, Hawaii, Arizona and New Mexico and their main practice areas include construction defect, class action and consumer law.</p><p><br></p><p>This is truly a family-oriented environment where the partners care about their employees. They are open to any type of background (Plaintiff, Defense, or entry level) as they are willing to train. The role will have a hybrid work model with a few days remote possible after training.</p><p><br></p><p><strong><u>Responsibilities:</u></strong></p><ul><li>Independently work with a partner to manage a heavy caseload</li><li>Draft pleadings, motions, and discovery</li><li>Prepare for trial </li><li>Regularly attend court appearances, depositions, and meetings</li><li>Communicate with clients and draft status reports</li></ul><p><strong><u>Perks of Company</u></strong>:</p><ul><li>Firm brings in lunch once or twice a week (this week they had a Bastille Day breakfast, the office manager brought in French food)</li><li>“We are doing something to help people! These are homeowners who have put a big deposit on a house… it’s very rewarding in that matter, rather than working for a corporation to make more money.” – office manager</li><li>Everyone who works here is very smart! The attorneys are very experienced… In the end, you’ve learned and helped society to build better homes.” – office manager</li><li>Rainy day tradition: cater lunch and let people go home early.</li><li>Birthday/anniversary lunch once a month – those with celebrations pick the food!</li><li>Business casual, except for mediations/hearings [via Zoom]</li><li>The legal assistant we placed there two years ago is still there. He’s gotten two raises in two years!</li></ul>
<p>Robert Half Legal is proud to partner with a highly respected boutique civil litigation firm known for its excellent work culture in their search for a skilled Litigation Legal Secretary. This is a unique contract-to-hire opportunity, offering a flexible hybrid schedule—work onsite 2 days per week and remotely for 3 days.</p><p><br></p><p>Key Responsibilities:</p><ul><li>Support attorneys and paralegals with all aspects of civil litigation matters.</li><li>Draft, format, and proofread correspondence, pleadings, discovery documents, and filings.</li><li>Manage case files and maintain organization of digital and physical records.</li><li>Coordinate court filings (both electronic and physical) and calendaring deadlines.</li><li>Interface with clients, court personnel, and opposing counsel.</li><li>Arrange meetings, depositions, and conference calls.</li><li>Perform administrative tasks including time entry, expenses, and billing support.</li><li>Ensure confidentiality and uphold the firm's high ethical standards at all times.</li></ul><p><br></p>
<p><br></p><p><strong>Clean Energy Company | Cerritos, CA | Onsite</strong></p><p>Are you a polished, people-first professional who thrives in a fast-moving, purpose-driven environment? Join a growing <strong>clean energy organization</strong> where innovation, sustainability, and teamwork power everything we do. We are seeking an <strong>Office Coordinator</strong> who will serve as the operational heartbeat of our office while delivering a best-in-class experience for employees, visitors, and leadership.</p><p>This is a highly visible, hands-on role ideal for someone who enjoys owning office operations, supporting multiple teams, and contributing to a mission that truly matters.</p><p><br></p><p>What You’ll Do</p><p>As our Office Coordinator, you will ensure the office runs seamlessly while acting as a central point of coordination across the organization.</p><p><strong>Key responsibilities include:</strong></p><ul><li>Serve as the first point of contact by answering the main phone line and greeting visitors.</li><li>Manage visitor sign-ins and escort guests to meetings.</li><li>Coordinate meetings and appointments, including room setup, food orders, and post-meeting clean-up.</li><li>Oversee incoming and outgoing mail, FedEx shipments, expense check distribution, filing, and office signage.</li><li>Monitor and maintain office supplies inventory; place and track orders as needed.</li><li>Take ownership of the cleanliness, organization, and presentation of the lobby, conference rooms, break areas, and shared spaces.</li><li>Coordinate office errands and support occasional travel arrangements.</li><li>Manage company business cards, stationery, nameplates, and company gifting.</li><li>Support a safe, secure, professional, and welcoming office environment.</li><li>Assist with special projects and administrative initiatives as assigned.</li></ul>
<p>The Operations Assistant will support the Operations & Sales Management teams by ensuring smooth operations and contributing to the overall profitability and growth of the department. The Operations Assistant will be responsible for assisting with technician and office management support including technician scheduling, preparing reports, assist with training on company procedures and other related tasks.</p><p><strong>Responsibilities:</strong></p><p> • Assigning technicians to work orders.</p><p> • Reviewing hours worked before submission to payroll.</p><p> • Scheduling work with the client</p><p> • Maintain key access for the client sites</p><p> • Running reports for labor, variance report projects and others</p><p> • Maintain the office the office, answer general employee questions, </p><p> • Other duties as assigned.</p><p><strong>Primary Performance Measurements:</strong></p><p> 1. Improve Internal and External Client Satisfaction</p><p> 2. Reduce Time from order receipt to Ready to Schedule</p><p> 3. Reduce Time to Close Orders</p><p> 4. Improve Teammate Engagement</p><p> </p><p> <strong>Top Characteristics:</strong></p><p> • Strong team management experience</p><p> • Strong business acumen, basic accounting skills and the ability to reason through ever changing scenarios. </p><p> • Strong interpersonal skills, excellent written and verbal communication.</p><p> • Ability to adjust quickly to new processes and procedures.</p><p> • Ability to work in fast-paced environment with multiple priorities, with minimal supervision. </p><p> • Ability to interface effectively at all levels internally and with clients.</p>
<p>Associate attorney opportunity in Pasadena!</p><p><br></p><p>Robert Half is working with a national defense firm looking to bring in an associate for the Pasadena office. The firm handles a wide range of practice areas, such as general liability, business litigation, products liability, insurance coverage, employment, financial institutions, toxic tort, construction, professional liability (non-med-mal), real estate & title claims. <strong><u>This associate attorney will NOT be siloed into a niche area and will have opportunities to work with partners doing varied litigation. </u></strong>It's a great opportunity for attorneys to experience new practice areas and grow - the firm has a proven track record of promoting from within for partnership!</p><p><br></p><p><strong><u>Associate Attorney Responsibilities</u>: </strong></p><ul><li>Depending on experience, this attorney will be running their own caseload with a good deal of autonomy allowed.</li><li>Appearances in court.</li><li>Discovery.</li><li>Taking and defending depositions.</li><li>Law and motion.</li><li><u>Billable Hours</u>: 1850</li></ul><p><br></p><p><strong><u>Perks of Firm</u></strong>:</p><ul><li>The managing partner started as an associate here! No “partner track” – people who show the ability can get it. One person just made partner in 3 years.</li><li>Not the type of firm where partners or senior associates will take all the depos or handle everything major. The associate can even argue big motions if the interest and aptitude are shown.</li><li>Lots of skilled attorneys to learn & get mentorship from across various practice areas. Open door policy & generally collegial office.</li><li>National firm – opportunities to collaborate come up.</li><li>Pre-covid there was a 1x month associate happy hour.</li><li>Catered lunch most Fridays. Sometimes it’s a lunch & learn with CLE, sometimes just to build community.</li><li>Regular/annual salary increases.</li><li>Remote flex! This associate will have the opportunity to work on a hybrid schedule. More experienced associate attorneys will be able to utilize the hybrid schedule with a shorter ramp up time, but there is a preference for new attorneys to work onsite for an adjustment period.</li></ul><p><br></p><p><strong><u>Compensation</u></strong>:</p><ul><li>Salary range: 120-150 for people around 2-4 year mark. Up to 160+ for more experienced candidates.</li><li>Bonus - discretionary based on billable hours, success on cases, and intangible factors.</li><li>Benefits kick in immediately.</li><li>They cover medical, dental, and vision, at least a portion of the premium depending on plan.</li><li>Attorneys have unlimited PTO when hitting billables.</li><li>401k w/ match.</li></ul>
We are looking for a skilled Paralegal to join our team on a part-time contract basis. This role involves supporting attorneys in workers' compensation defense cases through efficient document management, scheduling, and administrative coordination. The position is fully remote, offering flexibility while requiring a high level of organization and attention to detail.<br><br>Responsibilities:<br>• Maintain attorney schedules by organizing depositions, hearings, and meetings, ensuring timely notices and updates.<br>• Prepare and format legal documents such as advocacy letters, settlement agreements, and notices with precision.<br>• Handle electronic filing of legal documents and settlements, adhering to strict deadlines and accuracy standards.<br>• Manage administrative tasks related to the legal desk, prioritizing workload and ensuring seamless operations.<br>• Utilize Merus software to oversee case management and document workflows efficiently.<br>• Work independently to identify and complete tasks without the need for detailed instructions.<br>• Support trial preparation and discovery processes to ensure cases are well-organized and ready.<br>• Coordinate with attorneys and other team members to streamline litigation processes.<br>• Keep track of deadlines and ensure compliance with procedural requirements in all cases.
We are looking for an experienced Paralegal to join our team in Los Angeles, California. This role offers the opportunity to work in a dynamic legal environment, specializing in areas such as toxic torts, construction defects, and general liability insurance defense. The ideal candidate will thrive in a hybrid work setting and contribute to high-quality legal support for attorneys across various cases.<br><br>Responsibilities:<br>• Manage assigned caseloads while collaborating with multiple attorneys to ensure timely and accurate legal support.<br>• Draft discovery responses, including preparing initial templates and incorporating information provided by attorneys and adjusters.<br>• Organize trial preparation materials, including exhibits, witness lists, and trial binders.<br>• Prepare legal pleadings and other court documents to support case progress.<br>• Conduct thorough document reviews to identify key information and ensure compliance.<br>• Assist with electronic filing in both state and federal courts, ensuring adherence to filing requirements.<br>• Utilize document management systems effectively to organize and retrieve case files.<br>• Track billable hours using tools like Aderant and iTimekeep to meet annual requirements.<br>• Provide backup support for administrative tasks to maintain seamless office operations.
