• Reviews and analyzes contracts and job cost data from source documents (project reports and electronic format) to produce accurate invoices. Verifies data (billed % complete), seeks missing data (support for labor and materials) from appropriate department/division. Submits invoices to appropriate Service Manager, Project Manager or Regional Manager for review and finalization. Follow-up as needed to meet deadlines. Enter accurate data into accounting system or other system/program as needed.<br>• Responsible for monitoring job performance, billed position, and receivable collection for assigned projects. <br>• Effectively communicate with all levels of Operations and Sales team members regarding contract documents, change orders and other contract modifications, approvals and any additional services related to billing. Follows-up and pursues billing related data ensuring that all job costs are fully accounted for and billed appropriately.<br>• Set up new projects and open/close phases.<br>• Maintain project-specific subcontractor and supplier lien waivers.<br>• Set-up/maintenance of new clients and contacts as needed, including special billing instructions.<br>• Prepare periodic and final invoice packages including all applicable backup for approval.<br>• Email final invoice package and/or upload invoice to applicable customer contacts, portals, etc.<br>• Maintain billing folders for projects with all appropriate documents, including notarized lien waivers and monthly invoices, in accordance with standard procedures.<br>• Maintain contract documents provided by Sales and Operations in project folders and accounting system.<br>• Contact customers with past due balances to ensure invoices were received, update any comments that are received in the accounting software and handle any collection issues that may arise.<br>• Prepare and distribute A/R reports to Operations and Sales for monthly progress review.<br>• Perform project close outs in the accounting software and reach out to Operations team as needed.<br>• Provide year end support of auditor requirements, which may include research and reconcilement.<br>• Provide Work-in-Progress (WIP) report tracking and maintenance. <br>• Back-up for cash receipts team.<br>• Prepare any ad hoc reports as needed and additional assignments, as directed by the Corp Credit Manager and/or CFO.<br>• Must continuously adhere to Company’s Controlled Substances and Alcohol Standard.<br>• Expected to work safely, by using good judgment and following all Company safety policies and work procedures with authority to stop an unsafe act.<br>• Performs other related duties as required.<br><br><br><br>EDUCATION AND EXPERIENCE:<br><br>• Bachelor’s Degree or some college courses in accounting or business preferred but not required.<br>• A Project Accountant should typically have 3+ years of experience in billing and receivables.<br>• Prior experience working with a Construction services company is preferred but not required.<br>• A Project Accountant should be proficient and able to effectively utilize Microsoft Office programs (Excel, Outlook, Word), accounting systems, and billing programs.
We are on the lookout for a Sr. Tax Manager in Richmond, Virginia, United States. This role involves managing a range of tax-related tasks within the financial services industry. You will be expected to handle tax matters related to individual, corporate, and partnership clients, deliver tax projections, conduct tax research, and engage in special projects as requested by clients.<br><br>Responsibilities:<br>• Manage and review multi-state income tax returns for business entities, including C‐corporations, S-Corporations, partnerships, and fiduciary returns.<br>• Oversee the process of U.S. and state individual income and gift tax returns.<br>• Coordinate with clients and colleagues to address various tax matters.<br>• Conduct comprehensive tax research as required.<br>• Deliver accurate tax projections for individual and corporate clients.<br>• Participate in client consultations and provide tax-related advice.<br>• Handle special projects based on client requests.<br>• Utilize specialized accounting software like QuickBooks, Quickbooks Online, and trial balance software.<br>• Ensure compliance with all tax regulations.<br>• Maintain a high level of attention to detail and strong organizational skills to meet deadlines in a fast-paced environment.
We are looking for a detail-oriented Accounts Receivable Specialist to join our team in Richmond, Virginia. In this role, you will oversee critical aspects of the accounts receivable process, ensuring timely payments and accurate record-keeping. This position requires strong analytical skills, excellent communication, and the ability to collaborate across departments to maintain financial accuracy.<br><br>Responsibilities:<br>• Lead the accounts receivable process for team members, addressing any customer collection challenges and escalating issues to appropriate personnel such as Sales, Project Managers, or General Managers.<br>• Assess customer creditworthiness on a regular basis and determine suitable credit limits while aligning with regional or national credit strategies.<br>• Build and nurture relationships with customers, responding promptly to billing inquiries and resolving payment disputes.<br>• Manage daily check deposits and periodic cash deposits, ensuring accurate and timely processing of invoices and payment receipts.<br>• Monitor aging accounts receivable reports and implement strategies to minimize overdue accounts.<br>• Develop cash flow forecasts based on accounts receivable trends and projections.<br>• Conduct regular reconciliations of accounts receivable to the general ledger to ensure accuracy.<br>• Prepare detailed accounts receivable roll-forward during month-end close and present reports to senior management.<br>• Collaborate with Sales, Customer Service, and Operations teams to resolve account discrepancies and maintain smooth workflows.
<p>We are looking for a highly skilled and detail-oriented Paralegal to join our team in Richmond, Virginia. The ideal candidate will have extensive experience in corporate legal matters, including entity management, drafting legal documents, and supporting real estate transactions. This role requires exceptional organizational skills and the ability to handle multiple tasks in a fast-paced environment.</p><p><br></p><p>Responsibilities:</p><p>• Communicate effectively with clients, prospects, applicants, residents, and colleagues, ensuring alignment with the company's customer service standards.</p><p>• Ensure compliance with company policies and procedures in all assigned tasks.</p><p>• Conduct research and assist in preparing legal documents such as purchase agreements, contracts, deeds, leases, and financial documents.</p><p>• Draft, review, and negotiate corporate purchase and sales agreements, contracts, and other legal documents.</p><p>• Maintain and update corporate records, including minute books and organizational diagrams, while ensuring accuracy and compliance.</p><p>• Handle entity formation, licensing, and registration processes, including filing annual reports and renewing business permits.</p><p>• Assist in real estate transactions by summarizing purchase agreements, managing due dates, and coordinating with attorneys and financial institutions.</p><p>• Review third-party reports, title insurance, and surveys to identify and resolve any issues.</p><p>• Prepare and distribute W-9 forms and other required documentation for business operations.</p><p>• Organize and maintain both physical and electronic files related to corporate and real estate matters.</p><p><br></p><p>For immediate and confidential consideration, please submit resumes directly to Vice President of Permanent Placement, Anne-Laure McGrory at anne-laure [dot] mcgrory [at] roberthalf [dot] [com].</p>
