5 results for Office Assistant in Richmond, VA

Legal Assistant My client's personal injury law firm, located in picturesque Gloucester County on the Chesapeake Bay, is looking for an experienced Personal Injury Legal Assistant/Paralegal to join their dedicated team. If you excel in a fast-paced environment and enjoy providing compassionate support to individuals affected by car, truck, or motorcycle accidents, we encourage you to apply! Key Responsibilities:<ul><li>Document Preparation & Management: Draft, review, and track legal documents and correspondence.</li><li>Client & Court Interaction: Communicate effectively with clients, courts, and other parties.</li><li>File Maintenance: Organize and maintain both electronic and physical case files.</li><li>Intake Support: Conduct initial intake interviews with new clients.</li><li>Office Operations: Manage a multi-line phone system and provide administrative support.</li><li>Attorney Assistance: Collaborate with two attorneys and other team members to ensure efficient case handling.</li></ul>Why Join?This firm offers a welcoming and supportive environment where collaboration and autonomy go hand in hand. Here, you'll find a team genuinely dedicated to helping one another succeed and delivering outstanding results for our clients. The firm prides themselves on maintaining a strong track record of excellence—not just in serving their clients but also in fostering loyalty and care for employees. If you're looking for a place where your contributions are valued and your professional growth is supported, this is the team for you. Benefits<ul><li>Paid Time Off (PTO).</li><li>Retirement Plan.</li><li>Comprehensive Medical, Dental, and Vision Insurance.</li></ul>

Legal Assistant We are on the hunt for a meticulous Legal Assistant to join our Legal industry team in Richmond, Virginia. In this role, you will be tasked with providing comprehensive secretarial support, as well as preparing and revising various documents and correspondences. You will also be expected to manage attorney calendars, maintain client files, and handle client communications efficiently and professionally. Responsibilities: • Efficiently process secretarial tasks and provide comprehensive assistance • Prepare, revise and finalize various client documents, pleadings, and other correspondences as necessary • Conduct document filing and searching with relevant courts, including e-filings and docket searches • Manage and maintain attorney emails and calendars, including travel arrangements and expense reports registration for CLE credit classes • Open new client/matter engagements and maintain both electronic and paper client files • Schedule client meetings and communicate with clients as necessary • Liaise with other departments within the firm to answer initial round questions related to assignments, invoices, and time entry • Handle large volumes of filing and document assembly tasks efficiently • Manage time entry and billing tasks effectively • Display the ability to work flexibly and adapt to overtime as assigned.

Administrative Coordinator Exciting opportunity for an Administrative Coordinator in Smithfield, Virginia. As an Administrative Coordinator, you will serve as a critical point of contact for our visitors, employees, and stakeholders. Your role will also involve the management of sensitive documents within the Human Resources and Finance departments. Responsibilities:• Facilitate a welcoming and detail-oriented environment at the central office, serving as the initial contact for all visitors, employees, and stakeholders.• Manage sensitive documents relating to Human Resources and Finance functions, ensuring all information is organized, filed, and maintained appropriately.• Ensure all visitors adhere to the necessary security protocols and direct them to the relevant departments or personnel.• Oversee the switchboard, answering incoming calls in a timely manner, routing calls to the relevant staff or department, and providing accurate message relay and general information about office operations and services.• Maintain a high level of confidentiality and security when handling documents containing sensitive information, adhering strictly to privacy laws, district policies, and security protocols.• Support the front desk of the Administrative Offices, which may involve handling inquiries, corresponding with community members, and directing visitors.• Carry out additional administrative tasks as required, based on the departmental workload.

Paralegal We are partnering with a national law firm that is looking to bring an experienced Litigation Assistant/Paralegal on board in their Richmond office. This is a full-time, permanent position with benefits, supporting a collaborative and close-knit litigation team that specializes in complex catastrophic injury litigation, negligence cases, mass tort matters, regulatory compliance, and freight disputes. Responsibilities: • Provide comprehensive support for all aspects of litigation, including drafting legal documents and preparing for trial• File court documents accurately and within appropriate deadlines to ensure seamless court proceedings• Communicate effectively with clients, keeping them informed and updated on case progress• Participate actively in complex litigation cases, contributing to strategy development and implementation• Handle mass tort cases, providing thorough research and analysis to strengthen our client's position• Manage cases involving negligence and wrongful death claims, ensuring all legal procedures are strictly adhered to• Utilize knowledge of both federal and state court systems to navigate legal proceedings effectively• Maintain meticulous records of all customer interactions and legal procedures to ensure transparency and accuracy.

Human Resources (HR) Assistant We are seeking a Human Resources (HR) Assistant to join our team located in Fredericksburg, Virginia. In this role, you will primarily support our HR operations, particularly in areas such as recruitment, onboarding, workforce development, and general administrative tasks. This role provides the opportunity to contribute significantly to the efficiency of our HR team. Responsibilities: • Deliver support in recruitment processes, which includes conducting background checks and assisting in the selection of potential candidates. • Facilitate the onboarding process for new hires to ensure a smooth transition into our team. • Assist in the development of the workforce through various initiatives and programs. • Handle general administrative tasks related to HR functions, such as processing invoices and answering emails. • Directly engage with customers, addressing their inquiries and providing quality service. • Utilize HRMS and ADP Workforce Now to maintain accurate records and manage HR functions. • Conduct audits as necessary to ensure compliance with internal policies and regulations. • Utilize skills in ADP - Financial Services, ATS - Asynchronous Transfer Mode, Ceridian, and About Time to perform tasks efficiently. • Manage the tuition reimbursement process, providing necessary assistance to employees. • Oversee and maintain the Benefit Functions to ensure they are serving the needs of our employees effectively.