<p>We are seeking a highly organized and detail-oriented <strong>Executive Assistant</strong> to provide professional administrative support to senior leadership in our Bethesda corporate office. This individual will act as the right hand to executives, managing schedules, coordinating communications, and ensuring that leadership can operate at maximum efficiency.</p><p>Key Responsibilities</p><p>• Manage complex executive calendars, scheduling meetings, appointments, and travel arrangements.</p><p>• Prepare and edit correspondence, reports, and presentations with a high degree of accuracy and confidentiality.</p><p>• Coordinate logistics for board meetings, leadership team sessions, and client-facing events.</p><p>• Screen calls, emails, and requests, prioritizing appropriately and ensuring timely follow-up.</p><p>• Assist with project management tasks, tracking deadlines, deliverables, and follow-ups.</p><p>• Serve as a liaison between executives and internal teams, clients, and external partners.</p><p>• Handle expense reporting, invoice processing, and vendor coordination as needed.</p><p><br></p>
<p>We are seeking an Executive Assistant to provide comprehensive support to the organization’s CEO. You will play a crucial role in managing their day-to-day activities, ensuring efficiency, and fostering effective communication across all levels of the organization. The role is working for an IT Firm in the Reston area and is primarily remote. THE ROLE REQUIRES SECRET OR TOP SECRET CLEARANCE. The successful candidate is energetic and resourceful, thrives in a fast-paced environment and enjoys taking initiative and problem-solving. You are ambitious, perceptive, articulate and a mature multi-tasker with outstanding writing, research and organizational skills. No coaching necessary on the basics. You’ve already mastered them. You’re hungry for exposure and experience in all aspects of the organization and will have the opportunity to work on a variety of exciting projects and initiatives. You will serve as a primary point of contact for internal and external constituencies including senior management, board members, donors, renowned scientists and various representatives from the media, academic and creative communities.</p><p><br></p><p>Responsibilities:</p><ul><li>Manage calendars: schedule meetings, appointments, and organize conference calls; manage all aspects of out-of-office travel with precision and attention to detail.</li><li>Manage CEO’s contacts database.</li><li>Act as a primary point of contact for internal and external stakeholders, managing emails, calls, and correspondence with professionalism and discretion.</li><li>Organize and prioritize incoming requests and information, ensuring the CEO and Co-founder are well-informed and prepared for upcoming commitments.</li><li>Prepare agendas, take meeting minutes, and follow up on action items to drive accountability and progress on key initiatives.</li><li>Be a prudent/professional, yet affable/approachable gatekeeper.</li><li>Have an ear to the ground to surface successes and challenges faced by staff.</li><li>Handle administrative tasks such as expense reports, document preparation, and bookings of meeting spaces, to enhance operational efficiency.</li><li>Uphold strict confidentiality regarding sensitive information and executive decisions, demonstrating integrity and discretion in all interactions.</li><li>Schedule Board of Director meetings and oversee onsite details including venue and catering, and preparation and distribution of Board materials.</li><li>Assist in the execution of special projects and initiatives, collaborating with cross-functional teams to meet deadlines and deliver exceptional results. Plan events including lunches, dinners, and social gatherings, and assist in development and fundraising projects with high-level donors.</li><li>Approach new tasks and responsibilities with care and enthusiasm.</li><li>MUST HAVE SECRET OR TOP SECRET SECURITY CLEARANCE!</li></ul><p><br></p><p> All interested candidates in this Executive Assistant opportunity and other fulltime opportunities in Accounting Operations please send your resume to Ian Gainor via LinkedIn. </p>
<p>Are you an experienced Executive Assistant with a proven track record of supporting multiple C-suite executives? Our client, a fast-paced organization in Baltimore City, is seeking a highly skilled and detail-oriented Executive Assistant to join their team. This is a temp-to-hire role designed for someone who thrives under pressure, communicates effectively, and is committed to providing exceptional administrative support.</p><p><br></p><p><strong>Responsibilities:</strong></p><ul><li>Provide comprehensive administrative support to multiple C-suite executives, including scheduling, calendar management, travel arrangements, and correspondence.</li><li>Serve as the first point of contact for executives, managing communication across various channels.</li><li>Prepare, edit, and proofread reports, presentations, and other documents as needed.</li><li>Organize and coordinate meetings, including preparing agendas, taking minutes, and following up on action items.</li><li>Manage expense reports.</li><li>Handle confidential information with discretion and professionalism.</li><li>Assist with special projects, event planning, and cross-departmental initiatives as needed.</li></ul><p><br></p>
<p>We are seeking an Administrative Assistant to join our team in McLean, Virginia. This role involves a variety of administrative tasks, ranging from data entry to customer service. The successful candidate will be instrumental in ensuring smooth operations within our team by performing tasks such as managing customer inquiries, maintaining accurate records and processing applications. You will be working onsite.</p><p>Responsibilities:</p><p>• Undertake the responsibility of maintaining up-to-date and organized records.</p><p>• Manage inbound calls and provide exceptional customer service</p><p>• Perform data entry tasks with accuracy and efficiency</p><p>• Maintain effective email correspondence with customers and team members</p><p>• Utilize Microsoft Office Suite extensively, especially Excel and Outlook</p><p>• Schedule appointments and manage calendars for team members</p><p>• Provide administrative assistance in various office functions</p><p>• Contribute to administrative management tasks</p><p>• Contact members to communicate their eligibility status </p><p>• Provide ad-hoc administrative assistance as required.</p><p>• Take charge of filing duties to keep all documents properly managed.</p><p><br></p>
<p>We are in search of a Jr. Administrative Assistant to join our team based in Fairfax, Virginia. As a Jr. Administrative Assistant, you will be playing a vital role in our workplace operations, offering support to our sales and service personnel. You will be working Monday to Friday onsite. This is an excellent opportunity to grow within the mortgage industry.</p><p>Responsibilities: </p><p>• Answer phone calls and direct them to the appropriate parties</p><p>• Efficiently managing workload to meet deadlines while maintaining high-quality work.</p><p>• Manage registrations and logistics for trade shows</p><p>• Track expense reports and ensure they are accurately recorded and processed</p><p>• Perform general administrative duties as needed</p><p>• Support field personnel with administrative tasks</p><p>• Handle some purchasing responsibilities</p><p>• Maintain a strong work ethic and provide exceptional customer service </p><p>• Utilize MS Office applications and data entry skills to perform tasks efficiently</p><p>• Act as the first point of contact representing our organization.</p><p><br></p>
<p>We are seeking a proactive and highly organized <strong>Senior Administrative Assistant</strong> for a <strong>temp-to-hire</strong> opportunity. This role supports senior leadership and departmental operations by managing schedules, coordinating meetings, preparing reports, and handling confidential information with discretion. The ideal candidate is a self-starter with excellent communication skills and a strong ability to multitask in a fast-paced environment.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Provide high-level administrative support to executives and department heads</li><li>Manage calendars, schedule meetings, and coordinate travel arrangements</li><li>Prepare and edit correspondence, reports, presentations, and other documents</li><li>Maintain filing systems and ensure accurate record-keeping</li><li>Assist with project coordination and follow-up on action items</li><li>Liaise with internal teams and external partners professionally</li><li>Handle confidential information with integrity and discretion</li><li>Support onboarding and training of new staff as needed</li></ul><p><br></p>
<p>We are seeking an Administrative Assistant to join our team in McLean, Virginia. This role involves a variety of administrative tasks, ranging from data entry to customer service. The successful candidate will be instrumental in ensuring smooth operations within our team by performing tasks such as managing customer inquiries, maintaining accurate records and processing applications. You will be working onsite Monday to Friday.</p><p>Responsibilities:</p><p>• Undertake the responsibility of maintaining up-to-date and organized records.</p><p>• Manage inbound calls and provide exceptional customer service</p><p>• Perform data entry tasks with accuracy and efficiency</p><p>• Maintain effective email correspondence with customers and team members</p><p>• Utilize Microsoft Office Suite extensively, especially Excel and Outlook</p><p>• Schedule appointments and manage calendars for team members</p><p>• Provide administrative assistance in various office functions</p><p>• Contribute to administrative management tasks</p><p>• Contact members to communicate their eligibility status </p><p>• Provide ad-hoc administrative assistance as required.</p><p>• Take charge of filing duties to keep all documents properly managed.</p>
We are looking for a skilled Administrative Assistant to provide essential support to the Director of Asset Management in Baltimore, Maryland. This contract position offers an opportunity to play a key role in managing organizational tasks, tracking project progress, and ensuring smooth workflows. The ideal candidate will thrive in a dynamic environment and bring strong administrative, organizational, and interpersonal skills to the role.<br><br>Responsibilities:<br>• Provide comprehensive administrative support to the Director of Asset Management, including managing day-to-day tasks and project-related initiatives.<br>• Maintain and organize accurate records, ensuring data integrity and accessibility.<br>• Monitor and update the status of pipeline facilities and ticket items to ensure timely tracking.<br>• Prepare check-ins, status updates, and reports to keep stakeholders informed of project progress.<br>• Facilitate project initiatives by scheduling meetings, setting agendas, assigning tasks, and ensuring deliverables are completed on time.<br>• Conduct ongoing analysis of business performance, including internal results and external market trends.<br>• Collaborate with internal teams and external experts to advance asset management objectives and tasks.<br>• Demonstrate resourcefulness and a proactive attitude to ensure all administrative functions are efficiently executed.<br>• Screen calls, manage correspondence, and maintain organized filing systems.<br>• Assist with prioritizing assignments and multitasking in a fast-paced environment.
<p>We are looking for a highly organized and detail-oriented Administrative Assistant to join our team in Fairfax, Virginia. This is a long-term contract position that offers the opportunity to provide essential support across various administrative functions within the office. The ideal candidate will excel in communication, organization, and multitasking, ensuring the smooth daily operations of the workplace.</p><p><br></p><p>Working Part Time Onsite Monday through Thursday 9:00am-3:00pm </p><p><br></p><p>Responsibilities:</p><p>• Perform general administrative tasks such as scheduling appointments, managing calendars, and maintaining office records.</p><p>• Handle incoming calls and direct them to the appropriate personnel or department professionally.</p><p>• Provide receptionist duties, including greeting visitors and ensuring a welcoming office environment.</p><p>• Assist with data entry and ensure accuracy and completeness in all records.</p><p>• Organize and maintain filing systems to ensure easy access to information when needed.</p><p>• Utilize Microsoft Office Suite to create and edit documents, spreadsheets, and presentations.</p><p>• Collaborate with team members to support project-related administrative needs.</p><p>• Monitor office supplies and place orders as necessary to maintain inventory.</p><p>• Ensure all communications and correspondence are handled promptly and professionally.</p>
<p>We are seeking an Administrative Assistant to join our team in McLean, Virginia. This role involves a variety of administrative tasks, ranging from data entry to working within property management. The successful candidate will be instrumental in ensuring smooth operations within our team by performing tasks such as managing customer inquiries, maintaining accurate records and processing applications. You will be working full time onsite.,</p><p> Responsibilities:</p><p>• Undertake the responsibility of maintaining up-to-date and organized records.</p><p>• Manage inbound calls and provide exceptional customer service</p><p>• Perform data entry tasks with accuracy and efficiency</p><p>• Maintain effective email correspondence with customers and team members</p><p>• Utilize Microsoft Office Suite extensively, especially Excel and Outlook</p><p>• Handling invoices, data entry, reports, and editing/drafting documents</p><p>• Provide administrative assistance in various office functions</p><p>• Contribute to administrative management tasks</p><p>• Supporting property management team with various administrative task.</p><p>• Take charge of filing duties to keep all documents properly managed.</p><p><br></p>
We are looking for a highly organized Administrative Assistant to join our team in McLean, Virginia. This Contract to Permanent position offers an excellent opportunity for individuals who excel in fast-paced environments and are eager to grow within a company. In this role, you will provide essential administrative support while handling invoicing responsibilities and collaborating closely with a dynamic team.<br><br>Responsibilities:<br>• Provide administrative support to multiple departments, ensuring tasks are completed efficiently and accurately.<br>• Manage invoicing processes, including data entry and verification, utilizing tools such as Microsoft Excel.<br>• Create and edit presentations using Microsoft PowerPoint, ensuring materials are well-prepared and thorough.<br>• Coordinate schedules and communications through Microsoft Outlook, maintaining organization and timeliness.<br>• Handle general office tasks, including filing, document preparation, and correspondence.<br>• Collaborate with a team of administrative staff to ensure seamless operations across various roles.<br>• Maintain a high level of attention to detail while performing day-to-day tasks.<br>• Adapt to changing priorities in a fast-paced environment, demonstrating flexibility and problem-solving skills.<br>• Support team goals by contributing to process improvements and efficiency initiatives.<br>• Assist with the transition of invoicing systems, ensuring data accuracy and compliance.
<p>Robert Half is seeking a highly organized and experienced <strong>Senior Administrative Assistant</strong> to support our client in the Towson/Timonium, MD area. This is a direct-hire position that offers full-benefits and hybrid work schedule! This individual will play a critical role in ensuring the smooth functioning of administrative tasks, client communications, and internal reporting. The ideal candidate will have advanced Excel skills and a strong background in professional services or financial environments. If interested, please apply directly to this posting or contact Cody Marshall at Robert Half to learn more. </p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Provide high-level administrative support to office staff.</li><li>Schedule meetings, and coordinate client appointments.</li><li>Prepare and edit correspondence, reports, presentations, and spreadsheets.</li><li>Develop and maintain complex Excel workbooks, including:</li><li>Pivot tables</li><li>VLOOKUP/XLOOKUP</li><li>Data validation</li><li>Assist with the preparation and formatting of financial statements, proposals, and other related documents.</li><li>Maintain and organize digital and physical filing systems.</li><li>Coordinate internal and external communications, including handling confidential client information.</li><li>Support billing, time entry, and expense tracking using accounting or timekeeping software.</li><li>Liaise with IT and vendors for office equipment and technology needs.</li><li>Contribute to process improvements and workflow optimization across the office.</li></ul><p><br></p>
We are looking for an organized and tech-savvy Administrative Assistant to join our team in Reston, Virginia. This contract position is part-time and requires strong communication skills and a customer-focused approach. Ideal candidates will excel at working independently and handling administrative tasks efficiently.<br><br>Responsibilities:<br>• Provide exceptional customer service by managing inbound and outbound calls and addressing inquiries promptly.<br>• Perform accurate data entry and maintain records using internal database systems.<br>• Support membership-related tasks, including correspondence and database updates.<br>• Use Office Suite to create documents, organize schedules, and manage communications.<br>• Coordinate and execute administrative office duties to ensure smooth operations.<br>• Maintain CRM systems by updating, tracking, and organizing customer information.<br>• Collaborate with team members while also managing tasks independently.
<p>Our client, a small nonprofit organization dedicated to managing a training fund, is seeking a proactive and detail-oriented <strong>Bilingual Administrative Assistant</strong>. This role is vital to ensuring the smooth daily operation of the organization, supporting both administrative and program-related functions. The ideal candidate will possess strong organizational skills, effective communication abilities in both languages, and a commitment to the mission of the organization.</p>
<p><strong><em><u>100% ONSITE!!</u></em></strong></p><p><br></p><p><strong>Schedule:</strong> Monday – Friday | 8:30 AM – 5:00 PM EST</p><p><strong>Work Environment:</strong> Onsite | Professional Office Setting</p><p><strong>Assignment Duration:</strong> 3 Months (with possibility for extension or permanent hire)</p><p><br></p><p><strong>About the Role</strong></p><p>We’re seeking an <strong>Administrative Assistant</strong> to support the property management team at a professional office building in Bethesda, MD. This role is ideal for someone with strong organizational skills, excellent phone and email etiquette, and a professional demeanor. You’ll be the first point of contact for visitors, handle daily office administrative duties, and assist with invoice and purchase order processing.</p><p><br></p><p><strong>What You'll Do</strong></p><p><strong>Guest & Phone Reception</strong></p><ul><li>Answer and route incoming calls in a courteous and professional manner</li><li>Greet visitors and ensure guest protocols are followed</li></ul><p><strong>Administrative & Office Support</strong></p><ul><li>Organize, file, and manage daily administrative tasks</li><li>Maintain a clean and professional office environment</li><li>Manage general office email inbox and respond to inquiries</li></ul><p><strong>Invoice & Purchase Order Processing</strong></p><ul><li>Review, validate, and submit invoices for approval</li><li>Prepare and monitor purchase orders and contract documentation</li><li>Communicate with vendors and internal teams for issue resolution and follow-up</li></ul>
<p>We are looking for a dedicated Part Time Office Assistant to join our team in Fairfax, Virginia. This is a contract position requiring an attentive and organized individual who can provide support across multiple tasks. The role involves working onsite Monday through Friday 9 am to 2:30 pm/3.00 pm.</p><p>Responsibilities:</p><p>• Greet employees and visitors at the front office, ensuring a welcoming and organized environment.</p><p>• Provide assistance to staff with a variety of administrative tasks, including scheduling, organizing files, and inventory management.</p><p>• Travel between office locations as needed, requiring reliable transportation.</p><p>• Maintain office supplies by monitoring inventory and restocking as necessary.</p><p>• Operate and load the dishwasher to ensure a clean and organized workspace.</p><p>• Answer and manage multi-line phone systems, directing calls appropriately.</p><p>• Perform data entry and maintain accurate records using Microsoft Word and Outlook.</p><p>• Assist in organizing and maintaining office files to ensure accessibility.</p><p>• Build strong relationships through clear communication and empathy.</p><p>• Adapt to changing situations and take ownership of problems to find effective solutions.</p>
<p>A small, client-focused law office is seeking a reliable and detail-oriented <strong>Legal Secretary/Paralegal</strong> to support a busy attorney specializing in <strong>Personal Injury</strong> and <strong>Workers’ Compensation</strong> cases. This role offers a mix of administrative and legal support responsibilities, with opportunities for independent work and collaboration.</p><p><br></p><p><strong>Key Responsibilities</strong></p><ul><li>Prepare legal documents, routine correspondence, pleadings, and letters.</li><li>Maintain client contact, including answering calls, taking messages, and triaging inquiries.</li><li>Request medical records and draft letters to providers.</li><li>Track client expenses and office supplies.</li><li>Assist with filing new claims and managing case documentation.</li><li>Use legal software tools including <strong>Amicus Attorney</strong>, <strong>Olympus Dictation</strong>, <strong>Outlook</strong>, and <strong>Stamps.com</strong>.</li><li>Occasionally support another attorney who shares the office space.</li><li>Perform basic legal research and document review.</li><li>Familiarity with <strong>CompHub</strong> and <strong>MDEC</strong> systems is a plus (though filing is typically handled by the attorney).</li></ul><p><br></p>
<p>Robert Half is seeking a dedicated and detail-oriented Legal Assistant for a contract role with one of our premier clients in the McLean, VA area. This is an excellent opportunity for individuals with strong organizational and communication skills who are looking to contribute their expertise in a dynamic legal environment. Apply today! By sending an updated resume to Fana Belcher at [fana.belcher][at]roberthalf[dot][com].</p><p><br></p><p><strong>Qualifications:</strong></p><ul><li>Proven experience as a Legal Assistant or in a similar administrative role within a legal setting.</li><li>Proficiency in legal research and familiarity with legal terminology and processes </li><li>Strong organizational skills and attention to detail.</li><li>Ability to handle confidential information with discretion and professionalism.</li><li>Working knowledge of legal software and tools is a plus (e.g., eDiscovery platforms, document management systems).</li><li>Local to the McLean area or willing to commute, as this position requires an in-office presence.</li></ul><p><br></p>
We are looking for a detail-oriented Contracts Administrator to join our team in Baltimore, Maryland. In this role, you will support the Assistant Vice President of Contracts, in-house counsel, and various departments by managing administrative and legal tasks related to commercial real estate transactions. If you have a passion for legal documentation, real estate, and collaborative teamwork, this opportunity could be an excellent fit for you.<br><br>Responsibilities:<br>• Draft and review contracts, amendments, and supplemental agreements for land transactions, including purchases, leases, and joint ventures.<br>• Prepare and proofread easements, declarations, and other land-related legal documents.<br>• Develop transaction and ownership structure charts to ensure clarity in documentation.<br>• Track contract timelines and deadlines while coordinating due diligence reports and distributing necessary funds.<br>• Order and analyze due diligence materials such as title reports, judgments, and surveys for properties, entities, and individuals.<br>• Provide administrative and legal support under the direction of the Assistant Vice President of Contracts.<br>• Collaborate with in-house counsel and departments including Acquisition, Development, Finance, and Accounting.<br>• Notify relevant departments of critical deadlines and coordinate required actions.<br>• Assist Joint Venture and Regional Partners in achieving transaction goals.
We are looking for a detail-oriented Administrative Coordinator to join our team in Alexandria, Virginia. This is a long-term contract position that requires excellent organizational skills and the ability to manage multiple tasks efficiently. The ideal candidate will play a key role in supporting operations and ensuring smooth communication within the team.<br><br>Responsibilities:<br>• Provide comprehensive administrative support, including managing daily tasks and prioritizing assignments.<br>• Handle inbound calls promptly and professionally, addressing inquiries and routing calls as needed.<br>• Coordinate and maintain schedules, ensuring accurate calendar management for team members.<br>• Assist with organizing and scheduling appointments related to home health services.<br>• Prepare and maintain documentation, ensuring records are up-to-date and properly filed.<br>• Communicate effectively with clients and staff to ensure seamless coordination of services.<br>• Monitor and track deadlines to ensure timely completion of projects and tasks.<br>• Support the team in maintaining compliance with organizational policies and procedures.<br>• Collaborate with team members to improve operational processes and enhance efficiency.
We are looking for a detail-oriented Administrative Coordinator to join our team in Washington, District of Columbia. In this contract role, you will play a key part in supporting our mission by managing event logistics, coordinating schedules, and ensuring smooth communication across teams. This is an excellent opportunity to contribute to impactful initiatives within the non-profit sector.<br><br>Responsibilities:<br>• Plan, organize, and execute events that align with the organization’s mission and fundraising objectives.<br>• Coordinate with internal teams, vendors, volunteers, and sponsors to ensure seamless event operations.<br>• Manage event budgets, track expenses, and negotiate with vendors to optimize resources.<br>• Oversee logistics such as venue selection, attendee registration, and scheduling.<br>• Engage attendees and stakeholders to foster meaningful connections and participation.<br>• Conduct post-event evaluations to assess effectiveness and identify areas for improvement.<br>• Provide administrative assistance, including calendar management and scheduling.<br>• Handle inbound calls and respond to queries to maintain clear communication.<br>• Ensure timely updates and coordination across all involved parties.<br>• Support the team in various administrative tasks to streamline operations.
