Katie Weigel with Robert Half Finance and Accounting is recruiting to fill an Office Administrator role for a private, sophisticated office in Reno, Nevada. We are seeking a versatile and highly organized Office Administrator to maintain a seamless office environment and provide critical support to their team. This is a hands-on role that requires a proactive professional who is equally comfortable managing front-desk reception, coordinating facilities, and providing general administrative assistance to all team members.<br>Core Responsibilities<br>Office Management & Reception<br>• Front-of-House Operations: Manage the reception area, including greeting visitors, and handling inquiries.<br>• Logistics & Mail: Oversee all mail management, FedEx shipments, and PO Box maintenance.<br>• Supplies & Inventory: Monitor and order all office supplies, snacks, first aid supplies, and kitchen essentials to ensure the team is fully equipped. <br>• Errands: Run essential office errands, including lunch pickups and other off-site tasks as needed.<br>Facilities & Safety Coordination<br>• Maintenance & Security: Serve as the primary point of contact for maintenance, janitorial services, IT support, security, shredding service, and coordinating with building management.<br>Administrative & Specialized Support<br>• Email Inboxes & Communication: Monitor and manage designated email inboxes and provide general documentation management.<br>• Document Management: Drafting memos, filing reports, and maintaining organized digital and physical records.<br>• Team Support: Provide general administrative assistance to all team members and remain willing to tackle varied tasks as assigned.<br><br>Events & Culture<br>• Event Planning: Coordinate holiday parties, morale-boosting events, and team meetings.<br>Required Skills<br>• Strong proficiency in documentation management and office software.<br>• A "can-do" attitude with the ability to pivot between tasks quickly.<br>• High-level multitasking.<br>• Professional verbal and written skills.<br>• Ability to learn new skills, be a team player but also work independently.<br>This person will be a part of a small, highly competent team of professionals. They are in office 5 days per week. The right candidate would have upward mobility/potential to learn bookkeeping and other tasks as they grow in their tenure. The compensation and benefits plan is very generous. The company takes very good care of their people. If you are professional, humble, skilled in a variety of administrative areas and technology skills - this could be a great opportunity for you. Please apply today!
<p>We are looking for an organized and proactive Administrative/Social Services Coordinator to join our team on a contract basis in South Lake Tahoe, California. This role involves supporting daily operations and ensuring smooth administrative processes to facilitate effective communication and collaboration. The ideal candidate will contribute to enhancing community relations and maintaining high standards of service in a detail-oriented environment.</p><p><br></p><p>Responsibilities:</p><p>• Refers and links the residents of the community to local service providers, such as, case management, personal assistance, homemaker, meals-on-wheels, transportation, counseling, visiting nurse, </p><p> preventive health screening/wellness, and legal advocacy</p><p>• Coordinate scheduling and oversee calendar management to ensure timely appointments and meetings.</p><p>• Prepare and distribute newsletters to foster community engagement and share updates.</p><p>• Build positive relationships with residents and assist in maintaining a welcoming atmosphere.</p><p>• Collaborate with assisted living facilities to address concerns and improve services.</p><p>• Facilitate communication with home health services to ensure seamless coordination.</p><p>• Support community engagement initiatives to strengthen ties with local organizations.</p><p>• Maintain organized records and documentation to support administrative functions.</p><p>• Assist in the planning and execution of events that promote community involvement.</p><p>• Ensure compliance with organizational procedures and uphold quality standards.</p>
<p>We are looking for an Office Assistant to join a growing organization in Reno, Nevada. This contract-to-permanent position offers an exciting opportunity to provide vital administrative support to the instructional department, ensuring smooth operations and accuracy across various tasks. The ideal candidate will be detail-oriented, organized, and comfortable working in an open office environment while managing multiple priorities efficiently.</p><p><br></p><p>Responsibilities:</p><p>• Maintain and organize both digital and physical apprentice and instructional records, ensuring confidentiality and accuracy.</p><p>• Perform data entry related to grades, attendance, and coursework using systems like SharePoint.</p><p>• Export, calculate, and verify instructional data to support departmental needs.</p><p>• Assist in preparing and distributing instructional schedules for review and proofing, updating them as needed based on feedback.</p><p>• Manage Outlook calendars to coordinate instructional scheduling effectively.</p><p>• Support the Instructor Coordinator by executing administrative tasks tied to leadership priorities.</p><p>• Handle instructional correspondence and communication with trade school stakeholders.</p><p>• Ensure consistency of scheduling information across multiple platforms and records.</p><p>• Scan and file documents while maintaining organized instructional files.</p><p><br></p><p>If interested, please apply today and for immediate consideration call us at 775-828-1353</p>
We are looking for a detail-oriented Administrative Assistant to join our team in Reno, Nevada. In this Contract to permanent position, you will play a key part in supporting day-to-day administrative operations, ensuring accuracy in data management and providing excellent organizational skills. This position is ideal for someone with strong math abilities, proficiency in software tools, and a commitment to maintaining efficient office workflows.<br><br>Responsibilities:<br>• Process billing and invoices using QuickBooks with precision and accuracy.<br>• Update and maintain customer and vendor files to ensure information is current and well-organized.<br>• Manage and revise Excel spreadsheets to track and analyze data effectively.<br>• Perform 10-key data entry tasks with a focus on accuracy and mathematical competency.<br>• Handle inbound calls professionally, addressing inquiries and providing information as needed.<br>• Support general administrative office tasks, including filing and scheduling.<br>• Conduct receptionist duties, such as greeting visitors and managing appointments.<br>• Collaborate with team members to ensure smooth communication and operation processes.<br>• Assist in maintaining organized records and documentation for easy retrieval.<br>• Contribute to improving office procedures and workflows for enhanced efficiency.
