We are looking for a detail-oriented Administrative Assistant to join our team on a contract basis in South Lake Tahoe, California. In this role, you will manage various administrative tasks to ensure smooth operations, including assisting residents, maintaining accurate records, and supporting financial processes. This is an excellent opportunity for someone with strong organizational skills and a commitment to providing high-quality administrative support.<br><br>Responsibilities:<br>• Handle resident recertifications and interim recertifications, ensuring compliance with applicable regulations and requirements.<br>• Input and maintain resident data in Real Page/OneSite systems to ensure accuracy and completeness.<br>• Collect monthly rent payments, issue receipts, and monitor financial reports such as deposit summaries and tenant assistance records.<br>• Assist prospective residents by providing information, scheduling interviews, preparing leasing documentation, and calculating rent.<br>• Manage accounts receivable tasks, including processing payments, preparing Section 8 vouchers, and maintaining aging reports.<br>• Maintain detailed records of maintenance and unit-related activities, including serial numbers, repairs, and installations.<br>• Prepare and reconcile bank deposits and oversee petty cash transactions.<br>• Support the Administrator with budget-related tasks and data management as needed.<br>• Deliver administrative services to assist residents and ensure their needs are met effectively.<br>• Perform other assigned duties to support the smooth operation of the facility.
<p>We are looking for a detail-oriented and resourceful Administrative Assistant to join our team on a long-term contract basis in Carson Nevada. In this role, you will play an important part in ensuring the efficient operation of our sales office by handling administrative tasks, supporting staff, and maintaining office workflows. This position is ideal for someone who excels in organization, communication, and thrives in a dynamic environment.</p><p><br></p><p>Responsibilities:</p><p>• Assisting the sales manager by oversee daily office operations to ensure smooth and efficient workflows.</p><p>• Manage administrative tasks, including documentation, filing, and correspondence.</p><p>• Schedule and coordinate deliveries to customers and from vendors to maintain timely operations.</p><p>• Track and maintain inventory levels while placing orders when necessary.</p><p>• Provide support to office staff by assisting in scheduling and coordinating tasks.</p><p>• Deliver exceptional customer service by assisting clients with inquiries and resolving issues.</p><p>• Implement and maintain office procedures to ensure consistency and efficiency.</p><p>• Identify areas for operational improvement and suggest actionable solutions.</p><p>• Answer inbound calls and provide receptionist support as needed.</p><p>• Collaborate with vendors to manage relationships and ensure seamless supply chain operations.</p>
Robert Half is seeking an Entry Level Office Assistant for a reputable law firm located in downtown Reno. This position is ideal for candidates looking to build administrative experience in a fast-paced, detail oriented environment. <br> Responsibilities: <br> Provide general office support, including filing, scanning, photocopying, and organizing documents Assist with scheduling appointments, managing calendars, and answering calls in a courteous manner Prepare, edit, and format legal documents using Microsoft Word Data entry and maintaining case files with accuracy and confidentiality Greet clients and visitors, ensuring a friendly and detail oriented welcome Support attorneys and staff with various administrative tasks as needed
<p>We are looking for a detail-oriented and resourceful Office Assistant to join our team on a contract basis in Carson Nevada. In this role, you will play an important part in ensuring the efficient operation of our sales office by handling administrative tasks, supporting staff, and maintaining office workflows. This position is ideal for someone who excels in organization, communication, and thrives in a dynamic environment.</p><p><br></p><p>Responsibilities:</p><p>• Oversee daily office operations to ensure smooth and efficient workflows.</p><p>• Manage administrative tasks, including documentation, filing, and correspondence.</p><p>• Schedule and coordinate deliveries to customers and from vendors to maintain timely operations.</p><p>• Track and maintain inventory levels while placing orders when necessary.</p><p>• Provide support to office staff by assisting in scheduling and coordinating tasks.</p><p>• Deliver exceptional customer service by assisting clients with inquiries and resolving issues.</p><p>• Implement and maintain office procedures to ensure consistency and efficiency.</p><p>• Identify areas for operational improvement and suggest actionable solutions.</p><p>• Answer inbound calls and provide receptionist support as needed.</p><p>• Collaborate with vendors to manage relationships and ensure seamless supply chain operations.</p>
We are looking for an organized and detail-oriented Administrative Coordinator to manage corporate travel arrangements for a fast-paced organization in Reno, Nevada. This role requires a proactive individual who excels at delivering exceptional customer service while ensuring efficient and cost-effective travel solutions. As a Contract to permanent position, this opportunity offers the chance to demonstrate your skills and grow within the company.<br><br>Responsibilities:<br>• Arrange and coordinate domestic and international travel plans, including flights, accommodations, ground transportation, and any special requests.<br>• Provide exceptional customer service by addressing traveler needs and resolving issues promptly and professionally.<br>• Ensure compliance with travel policies and prioritize cost-effective solutions without compromising traveler satisfaction.<br>• Utilize corporate booking tools and travel management systems to create and modify reservations.<br>• Address travel disruptions such as delays or cancellations with creative problem-solving to minimize traveler inconvenience.<br>• Maintain accurate documentation, reports, and records related to travel arrangements.<br>• Collaborate with external travel management companies and vendors to ensure seamless service delivery.<br>• Identify opportunities for process improvements, including sustainability initiatives and cost-saving measures.<br>• Stay informed about industry trends and best practices to enhance travel management strategies.
Katie Weigel with Robert Half Finance and Accounting is recruiting to fill an Office Administrator role for a private, sophisticated office in Reno, Nevada. We are seeking a versatile and highly organized Office Administrator to maintain a seamless office environment and provide critical support to their team. This is a hands-on role that requires a proactive professional who is equally comfortable managing front-desk reception, coordinating facilities, and providing general administrative assistance to all team members.<br>Core Responsibilities<br>Office Management & Reception<br>• Front-of-House Operations: Manage the reception area, including greeting visitors, and handling inquiries.<br>• Logistics & Mail: Oversee all mail management, FedEx shipments, and PO Box maintenance.<br>• Supplies & Inventory: Monitor and order all office supplies, snacks, first aid supplies, and kitchen essentials to ensure the team is fully equipped. <br>• Errands: Run essential office errands, including lunch pickups and other off-site tasks as needed.<br>Facilities & Safety Coordination<br>• Maintenance & Security: Serve as the primary point of contact for maintenance, janitorial services, IT support, security, shredding service, and coordinating with building management.<br>Administrative & Specialized Support<br>• Email Inboxes & Communication: Monitor and manage designated email inboxes and provide general documentation management.<br>• Document Management: Drafting memos, filing reports, and maintaining organized digital and physical records.<br>• Team Support: Provide general administrative assistance to all team members and remain willing to tackle varied tasks as assigned.<br><br>Events & Culture<br>• Event Planning: Coordinate holiday parties, morale-boosting events, and team meetings.<br>Required Skills<br>• Strong proficiency in documentation management and office software.<br>• A "can-do" attitude with the ability to pivot between tasks quickly.<br>• High-level multitasking.<br>• Professional verbal and written skills.<br>• Ability to learn new skills, be a team player but also work independently.<br>This person will be a part of a small, highly competent team of professionals. They are in office 5 days per week. The right candidate would have upward mobility/potential to learn bookkeeping and other tasks as they grow in their tenure. The compensation and benefits plan is very generous. The company takes very good care of their people. If you are professional, humble, skilled in a variety of administrative areas and technology skills - this could be a great opportunity for you. Please apply today!
