We are looking for an Administrative Assistant to join our team in Bellevue, Washington. In this Contract to Permanent position, you will play a vital role in ensuring smooth day-to-day operations, supporting various administrative tasks, and maintaining an organized office environment. This role is ideal for someone with strong communication skills, a proactive mindset, and a passion for delivering exceptional service.<br><br>Responsibilities:<br>• Greet and assist visitors, ensuring a welcoming and organized office atmosphere.<br>• Manage incoming calls, directing inquiries to the appropriate team members and providing accurate information.<br>• Perform accurate data entry tasks, maintaining organized and up-to-date records.<br>• Coordinate and schedule meetings, appointments, and other events as needed.<br>• Handle general administrative duties such as filing, scanning, and document preparation.<br>• Support office operations by maintaining supplies and ensuring equipment is functioning properly.<br>• Assist in preparing reports and presentations for internal and external use.<br>• Collaborate with team members to streamline administrative processes and improve efficiency.<br>• Act as the first point of contact for clients and stakeholders, ensuring excellent communication.<br>• Provide receptionist support, including managing correspondence and deliveries.
<p>The Staff Accountant/Executive Assistant will oversee day-to-day accounting functions while providing comprehensive administrative support to senior leadership. Responsibilities include managing financial records, processing payroll, preparing reports, and ensuring compliance with accounting standards, alongside scheduling meetings, coordinating travel, and handling confidential communications. This role requires exceptional organizational skills, strong attention to detail, and the ability to prioritize effectively in a fast-paced setting.</p><p><br></p><p><strong>Responsibilities</strong></p><ul><li>Maintain accurate financial records, including general ledger entries, reconciliations, and month-end close</li><li>Prepare financial statements, assist with budgeting, and support audits and compliance activities</li><li>Process accounts payable, accounts receivable, and payroll accurately and on time</li><li>Manage calendars, schedule meetings, and coordinate travel arrangements for executives</li><li>Draft and review correspondence, reports, and presentations with a high level of professionalism</li><li>Handle confidential information with discretion and maintain effective communication between leadership and internal/external stakeholders</li><li>Support special projects and administrative tasks as needed to ensure smooth business operations</li></ul><p><br></p><p><strong>Salary Range</strong></p><ul><li><strong>$75,000 – $120,000</strong></li><li><strong>Bonus:</strong> Yes</li></ul><p><strong>Benefits</strong></p><ul><li><strong>Medical:</strong> 100% company-paid for employees; 50% for dependents</li><li><strong>Vision:</strong> Yes</li><li><strong>Dental:</strong> Yes</li><li><strong>Life & Disability Insurance:</strong> Yes</li><li><strong>Retirement Plans:</strong> 401(k) with 4% match</li></ul><p><strong>Paid Time Off</strong></p><ul><li><strong>Paid Vacation:</strong> 4 weeks PTO + off between Christmas Day and New Year's Day</li><li><strong>Paid Holidays:</strong> 10 paid holidays</li><li><strong>Sick Leave:</strong> 5 days</li></ul>
<p>We are looking for a detail-oriented Administrative/Facilities Coordinator to join our team in Bellevue, Washington on a part-time contract basis (16-20 hours/week on Thursdays, Friday, and Saturdays). This Contract position offers an excellent opportunity to contribute to the smooth functioning of daily operations by providing essential administrative and operations support. This public-facing role requires strong organizational skills, effective communication abilities, and a proactive approach to managing schedules and tasks. This is a 7-week contract to start with potential for extension.</p><p><br></p><p>Responsibilities:</p><p>• Manage and organize calendars, ensuring appointments and meetings are scheduled efficiently.</p><p>• Respond to incoming calls promptly, providing attentive and courteous assistance.</p><p>• Coordinate and oversee scheduling tasks, including arranging meetings and events.</p><p>• Deliver exceptional customer service by addressing inquiries and resolving issues effectively.</p><p>• Provide comprehensive administrative support to ensure the smooth operation of daily activities.</p><p>• Maintain accurate records and documentation for reference and reporting purposes.</p><p>• Assist in preparing reports, presentations, and other materials as needed.</p><p>• Collaborate with team members to streamline processes and improve workflow.</p><p>• Handle correspondence and communication with clients and stakeholders.</p><p>• Ensure tasks and deadlines are met in a timely and organized manner.</p>
<p>We are looking for a detail-oriented Project Assistant to join our team in Seattle, Washington. In this role, you will provide essential administrative and billing support to internal project teams, ensuring seamless operations and accurate financial documentation. This position is ideal for someone who is organized, proactive, and thrives in a fast-paced environment.</p><p><br></p><p>Responsibilities:</p><p>• Provide comprehensive administrative support to multiple internal project teams, ensuring smooth execution of tasks and timely deliverables.</p><p>• Review and process invoices, purchase orders, and other financial documents with a focus on accuracy and timely submission.</p><p>• Assist in managing project and vendor contracts by reviewing drafts, tracking approvals, and maintaining compliance with company policies.</p><p>• Maintain accurate project cost reports by updating them with purchase orders and invoices in Excel.</p><p>• Handle monthly vendor accruals and perform basic accounting-related tasks as required.</p><p>• Coordinate calendars and schedule meetings for internal and external stakeholders to facilitate project collaboration.</p><p>• Organize and maintain project data and files, ensuring easy access and proper documentation.</p><p>• Draft meeting agendas, record minutes, and provide follow-up to ensure action items are completed.</p><p>• Arrange travel, event registrations, and seminar participation for team members.</p><p>• Support internal committees and other operational tasks to enhance team efficiency.</p><p><br></p><p>The salary range for this position is $55,000 to $85,000.</p><p><br></p><p>Benefits:</p><p>Medical/Dental/Vision</p><p>401k with match</p><p>2 weeks PTO</p><p>6 paid holidays</p>
<p>We are looking for an experienced Assistant Controller to join our team in Pacific, Washington. This role is ideal for a financial expert who excels in leadership, process improvement, and delivering accurate financial reporting. As part of our accounting department, you will oversee essential functions, collaborate with various teams, and contribute to the organization's overall financial health. Great opportunity for career growth - excellent benefits and a great team!!</p><p><br></p><p>Responsibilities:</p><p>• Lead and support the accounting team, including managing three direct reports and overseeing a broader team of 6-8 staff members.</p><p>• Guide the accounts payable and accounts receivable processes, ensuring efficiency and accuracy.</p><p>• Produce, review, and distribute monthly, quarterly, and annual financial statements to both internal and external stakeholders.</p><p>• Monitor financial statement accounts and ensure accurate posting of entries across departments.</p><p>• Review and maintain schedules for assigned balance sheet accounts to ensure proper reconciliation.</p><p>• Provide accounting expertise to other departments by researching and interpreting financial data.</p><p>• Collaborate with the executive team to identify and implement improvements in accounting and operational processes.</p><p>• Assist with the preparation of general ledger entries and maintain appropriate documentation.</p><p>• Work with external auditors to complete annual financial and tax reviews.</p><p>• Participate in internal audits, providing valuable insights and ensuring compliance with financial standards.</p><p><br></p><p>The salary range for this position is $105k to $115k. Benefits available with this position include medical, dental and vision; life and disability insurances; participation in the company’s 401(k) plan with a strong match and 15 days of paid vacation, 5 days of paid sick leave and 9 paid holidays per calendar year.</p>
<p>A national firm with offices in Seattle is seeking a <strong>Litigation Legal Assistant. </strong>This role requires someone with strong organizational skills and a thorough understanding of litigation processes to support attorneys in handling complex legal matters. The ideal candidate will excel in managing schedules, preparing legal documents, and ensuring the seamless execution of administrative tasks.</p><p><br></p><p>The salary range is 70-100k DOE. In addition, the firm provides medical, dental and vision insurance, 401k with profit sharing, 4 weeks PTO, commuting benefits and other perks. They offer a hybrid schedule allowing for up to 3 days to work-from-home weekly once onboarded. </p><p><br></p><p>Responsibilities:</p><p>• Coordinate and manage attorneys' calendars, including scheduling meetings, court dates, and deadlines.</p><p>• Prepare, proofread, and edit legal documents and correspondence with a high level of accuracy.</p><p>• Perform e-filing of legal documents in compliance with court requirements.</p><p>• Organize and maintain case files, ensuring accessibility and proper documentation.</p><p>• Assist in the preparation and assembly of materials for hearings, trials, and depositions.</p><p>• Conduct research and gather information relevant to ongoing cases.</p><p>• Communicate effectively with clients, opposing counsel, and court personnel to facilitate case progress.</p><p>• Support attorneys in handling commercial and construction litigation matters.</p><p>• Track deadlines and ensure timely submission of required filings.</p><p>• Provide general administrative support to ensure the efficient operation of the legal team.</p>
<p>We are looking for a Litigation Legal Assistant to join a reputable national law firm specializing in Complex Litigation. This role involves supporting attorneys with high-stakes cases in federal courts and contributing to trial preparation and case management. The position offers flexibility to transition to fully remote work following a 30-day in-office onboarding period.</p><p><br></p><p>Responsibilities:</p><p>• Prepare and file legal documents in federal courts with accuracy and adherence to deadlines.</p><p>• Manage large exhibits and assist in organizing trial materials for complex litigation cases.</p><p>• Coordinate trial preparation activities, including creating visual aids, models, and mockups.</p><p>• Compile and maintain detailed exhibit lists and ensure proper handling of trial exhibits.</p><p>• Utilize case management software to track and organize case information effectively.</p><p>• Support attorneys in managing discovery processes and ensuring compliance with court rules.</p><p>• Communicate effectively with team members and external contacts to facilitate case progress.</p><p>• Assist in scheduling and coordinating meetings, depositions, and court appearances.</p><p>• Collaborate with attorneys to develop case strategies and ensure thorough preparation for trial.</p><p>• Maintain confidentiality of sensitive legal information and uphold high standards of performance.</p><p><br></p><p>Firm offers full benefits packet including top healthcare plan options, funded HSA plan, 3 weeks PTO, separate sick leave policy, 11 paid court holidays, wellness stipend, free parking when onsite, 401K, profit sharing, and more!</p><p><br></p><p>To submit your resume confidentially please send to Sam(dot)Sheehan(at)RobertHalf(dot)(com)</p>
<p>We are seeking an experienced Senior Proposal Specialist to join our team on a long-term contract basis. This position involves coordinating and managing the proposal development process, ensuring the creation of high-quality, compelling content tailored to client needs. The ideal candidate will have strong writing skills and proficiency in key tools such as Word and PowerPoint, with prior experience in intellectual property being highly desirable.</p><p><br></p><p><strong>Job title:</strong> Senior Proposal Specialist</p><p><strong>Contract Type: </strong>Contract </p><p><strong>Opportunity for hire:</strong> Potentially </p><p><strong>Duration:</strong> 7 months </p><p><strong>Location: </strong>Pacific or Central time zone, 100% remote </p><p><strong>Schedule:</strong> M-F, standard business hours (some overtime may be required but there will be advance notice)</p><p><strong>Pay Range:</strong> $37.50-45/hr</p><p><strong>Software Required:</strong> Microsoft Word and PowerPoint</p><p><strong>Onboarding requirements</strong>: Background Check </p><p><br></p><p>Responsibilities:</p><p>• Manage and oversee the full lifecycle of proposal development, from initial planning to final submission.</p><p>• Collaborate with cross-functional teams to gather relevant information and ensure proposal content aligns with client requirements.</p><p>• Create and maintain a library of proposal content and templates for streamlined use in future projects.</p><p>• Conduct thorough market research to develop competitive and persuasive proposals.</p><p>• Ensure all proposals are formatted and written to meet company standards and client expectations.</p><p>• Track and report proposal data, providing insights to improve processes and outcomes.</p><p>• Utilize tools such as Salesforce and Foundation Software to manage proposal workflows and maintain accurate records.</p><p>• Write clear, compelling, and tailored responses to proposal questions and requirements.</p><p>• Integrate intellectual property considerations into proposal strategies when applicable.</p><p>• Coordinate with stakeholders to ensure timely delivery and quality of all proposal materials.</p>
