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9 results for Administrative Assistant in Redmond, WA

Administrative Assistant

Tacoma, WA
onsite
Temporary to Hire
25 - 27 USD / Hourly
We are looking for an Administrative Assistant to support financial operations for a services organization in Tacoma, Washington. This long-term contract opportunity is ideal for someone who excels in a detail-driven environment and can balance competing priorities while maintaining a client-focused approach. The position plays a key role in coordinating documentation, communication, and scheduling activities that help deliver timely and accurate service to internal teams and clients. Responsibilities:• Support trust and estate workflows by coordinating administrative tasks, organizing records, and helping projects progress on schedule.• Prepare and format correspondence, summaries, and meeting materials to ensure documents are accurate and presentation ready.• Maintain client and entity records, including tracking information and handling annual state filing requirements.• Organize documentation so files are complete, consistent, and easy to retrieve when needed.• Communicate with clients, colleagues, and outside professionals to schedule meetings, route information, and keep activities moving efficiently.• Edit, proofread, and update documents, presentations, and written communications with a strong focus on accuracy and detail.• Provide front desk and inbound call coverage when needed, serving as backup reception support during absences.• Assist with preparation for client meetings, including compiling meeting books, coordinating logistics, and supporting event-related activities.
2026-09-11T00:00:00Z

Administrative Assistant

Bellevue, WA
onsite
Temporary / Contract
23 - 27 USD / Hourly
We are looking for an Administrative Assistant to support a government community assistance program in Bellevue, Washington. This Contract position plays a key role in keeping daily operations organized, assisting program participants, and helping the team deliver responsive public service. The ideal candidate brings strong administrative experience, attention to detail, and a customer-focused approach when working with community members and internal stakeholders. Responsibilities:<ul><li>Support the administration of the assistance program while adhering to established guidelines and procedures.</li><li>Review applications and supporting documentation to determine eligibility based on program requirements.</li><li>Respond to inquiries from program participants and community members via phone, email, and in person.</li><li>Collaborate with internal teams and external partners to support outreach efforts and community engagement initiatives.</li><li>Assist with the development, review, and distribution of outreach materials, including brochures, emails, and social media content.</li><li>Coordinate outreach events and assist individuals with the application process.</li><li>Prepare and deliver presentations for small groups of internal and external stakeholders.</li><li>Maintain accurate program records through data entry and updates across multiple systems.</li><li>Conduct research, benchmarking, and information gathering related to similar programs and best practices.</li><li>Provide general administrative support as needed.</li></ul>
2026-09-11T00:00:00Z

Administrative Assistant

Seatac, WA
onsite
Temporary / Contract
27 - 30 USD / Hourly
We are looking for a Administrative Assistant to provide high-level administrative and operational support for a busy department in SeaTac, Washington. This Contract position is ideal for someone who can manage confidential information, coordinate multiple priorities, and keep office processes running smoothly with minimal direction. The role also supports department communications, records administration, reporting, and meeting coordination while serving as a dependable resource for leadership and staff. Responsibilities:• Deliver advanced administrative support to department leadership and staff, independently managing day-to-day office coordination and handling sensitive information with discretion.• Research and assemble information from multiple sources, then prepare clear reports, presentation materials, and public-facing documents for meetings, publications, and community outreach.• Maintain a strong working knowledge of departmental programs, procedures, staffing assignments, and active initiatives to support efficient internal operations.• Oversee department web content and promotional materials, reviewing and organizing copy for guides, flyers, and online updates in partnership with communications teams.• Administer filing and records systems in compliance with Washington State archiving requirements, coordinate public records responses, and support electronic records organization and routing.• Track incoming and outgoing correspondence, maintain logs for assignments and schedules, and follow up with team members to help ensure timely completion of priorities.• Assist with budget preparation by collecting cost information, compiling financial data, monitoring spending activity, and distributing regular budget status updates to leadership.• Evaluate office procedures and administrative workflows, recommend improvements, and create standard operating documentation to strengthen consistency and efficiency.• Provide direction and scheduling support for clerical staff, contribute to performance feedback, and help maintain effective daily coverage within the office.• Support boards, committees, and leadership meetings by preparing agendas, recording minutes, and assembling status reports, charts, graphs, and presentation materials as needed.
2026-09-12T00:00:00Z

Office Assistant

Monroe, WA
onsite
Temporary to Hire
21 - 23 USD / Hourly
We are looking for a dependable Office Assistant to support daily administrative operations for a construction-related business in Monroe, Washington. This contract opportunity with long-term potential is ideal for someone who enjoys keeping an office organized, coordinating communication, and assisting with a mix of clerical, customer-facing, and HR-related tasks. The role offers a steady part-time 3 days a week schedule and the chance to grow into a long-term position while contributing to a collaborative, team-oriented workplace. Responsibilities:• Coordinate incoming service requests, arrange customer appointments, and keep scheduling information accurate within company systems.• Serve as a communication link between office staff, field personnel, and customers by sharing updates and important information promptly.• Organize physical and digital records to ensure documents are easy to access, current, and properly maintained.• Scan, upload, and archive paperwork to support document digitization and improve recordkeeping efficiency.• Provide administrative support for accounting tasks by helping process billing paperwork, incoming payments, bank-related documents, and related office records.• Handle general front office duties, including answering inbound calls, supporting clerical needs, and helping maintain smooth day-to-day operations.• Contribute to administration by assisting with employee documentation, routine personnel processes, and other office support responsibilities.
2026-09-11T00:00:00Z

Office Assistant

Mount Vernon, WA
onsite
Temporary / Contract
21 - 25 USD / Hourly
Full-Time Office Assistant40 Hours per Week | 3-Month Contract | OnsitePay: $21-$25/hourWe are seeking a reliable and detail-oriented Office Assistant to provide administrative and clerical support for a busy healthcare department. This is an onsite contract opportunity expected to last approximately three months.The ideal candidate will be organized, professional, comfortable working in a fast-paced environment, and able to manage multiple priorities while providing excellent support to internal teams and visitors.Schedule<ul><li>Monday through Friday</li><li>Hours: 8:00 AM to 5:00 PM</li><li>Onsite position</li></ul>Key Responsibilities<ul><li>Provide day-to-day administrative and clerical support to department team members</li><li>Assist with reception coverage as needed</li><li>Process and appropriately route correspondence, faxes, referrals, and requests for chart notes</li><li>Respond to requests for information accurately, professionally, and in a timely manner</li><li>Maintain office supply inventory and assist with general office organization</li><li>Maintain records and documentation in accordance with established procedures</li><li>Assist with common forms and paperwork used throughout the organization</li><li>Enter and maintain information within department systems</li><li>Support accurate refund posting and vendor notifications as needed</li><li>Maintain daily census data and on-call notifications as requested</li><li>Participate in department meetings and process-improvement initiatives</li><li>Provide additional administrative support as assigned</li></ul>
2026-09-09T00:00:00Z

Office Manager

Seattle, WA
onsite
Temporary / Contract
23.75 - 27.5 USD / Hourly
We are looking for an organized Office Manager to support daily administrative operations for a contract position. This role will help keep the workplace running smoothly by coordinating front office activities, managing essential supplies, and assisting with financial administration. The ideal candidate brings a practical, service-focused approach and can balance multiple priorities in a detail-oriented office environment. Responsibilities: • Oversee day-to-day office activities to maintain an efficient, well-organized workplace environment. • Coordinate purchasing for office materials and ensure supplies are replenished before stock runs low. • Track inventory levels for administrative and operational items and maintain accurate supply records. • Support accounts payable tasks, including reviewing invoices and assisting with timely payment processing. • Serve as the first point of contact at reception by welcoming visitors and handling incoming calls in a courteous manner. • Assist with general administrative duties such as filing, scheduling, correspondence, and document organization.
2026-09-11T00:00:00Z

Office Manager

Seattle, WA
onsite
Permanent / Full Time
70000 - 80000 USD / Yearly
We are looking for an Office Manager to support both administrative and accounting activities for a small real estate development office in Seattle, Washington. This position blends day-to-day office coordination with light accounts payable work and project support, making it ideal for someone who is organized, adaptable, and comfortable working across multiple priorities. The role also contributes to property and marketing-related tasks while helping keep business operations running efficiently. Responsibilities:• Manage accounts payable tasks for development projects and company expenses, including entering financial details, reviewing invoices, and preparing payments.• Oversee routine office operations such as handling incoming mail, scanning records, maintaining files, and providing general administrative support.• Track and coordinate business licenses, office resources, and company assets to help ensure accurate records and compliance.• Work with vendors, contractors, or internal stakeholders to address property upkeep needs and follow through on maintenance-related issues.• Provide administrative assistance to real estate development activities from active project stages through final completion and sale.• Support marketing efforts by helping prepare promotional materials, updating written content, and assisting with advertising-related tasks.• Review and refine brochures, presentations, and website information to keep materials current, accurate, and aligned with company needs.• Monitor office supply levels and arrange replenishment to maintain an efficient and well-supported workplace.• Take on additional operational or administrative duties as business needs evolve. The salary range for this position is $70,00 to $80,000. Benefits:M/D/V401k with match2 weeks PTO6 paid holidays
2026-08-14T00:00:00Z

Assistant Bookkeeper

Tacoma, WA
onsite
Temporary / Contract
25 - 33 USD / Hourly
Are you a detail-oriented bookkeeping professional who enjoys keeping financial records organized and operations running smoothly? We are seeking a Contract Bookkeeping Assistant to support a growing team in Tacoma. This role is ideal for someone who enjoys a mix of bookkeeping, accounts receivable, invoicing, and administrative support. Key Responsibilities<ul><li>Process customer invoices and maintain accurate financial records in QuickBooks Online (QBO)</li><li>Assist with accounts receivable, including payment tracking and collections follow-up</li><li>Reconcile accounts and investigate discrepancies</li><li>Maintain customer, vendor, and transaction records</li><li>Support purchase order and sales order processing</li><li>Coordinate with internal teams regarding billing, payments, and order status</li><li>Assist with month-end reporting and account reconciliations</li><li>Organize financial documentation and ensure compliance with company procedures</li><li>Monitor outstanding invoices and help ensure timely payment collection</li><li>Provide general administrative support to the accounting and operations teams</li></ul>
2026-09-02T00:00:00Z

Receptionist

Everett, WA
onsite
Temporary / Contract
20 - 24 USD / Hourly
We are seeking an enthusiastic, professional, and customer-focused Receptionist / Front Desk Coordinator to serve as the first point of contact for visitors, employees, and contractors. This role is ideal for someone who enjoys interacting with people, thrives in a fast-paced office environment, and takes pride in providing exceptional service and administrative support. The successful candidate will be highly organized, detail-oriented, and comfortable managing multiple tasks while maintaining a welcoming and professional presence at the front desk.
2026-09-02T00:00:00Z