Add your latest resume to match with open positions.

8 results for Administrative Assistant in Redmond, WA

Executive Assistant

Kirkland, WA
onsite
Temporary to Hire
26 - 32 USD / Hourly
We are looking for an Admin Assistant to support leadership operations and help keep a fast-paced office running smoothly in Washington. This contract opportunity combines executive support, office coordination, property-related administration, and personal assistance responsibilities. The ideal candidate is highly organized, discreet, resourceful, and comfortable managing shifting priorities while maintaining an experienced and detail-focused presence. Responsibilities:• Welcome visitors and manage front-office interactions to ensure a detail-focused and organized experience for guests and staff.• Coordinate incoming and outgoing mail, courier deliveries, office inventory, petty cash, and general administrative records to support daily business operations.• Prepare reports, correspondence, spreadsheets, and other documentation using standard office software while maintaining accurate filing systems.• Monitor office presentation and functionality, including supply replenishment, equipment coordination, meeting support, and workspace organization.• Provide administrative assistance across the team by scheduling calls, handling document distribution, tracking follow-ups, and completing special assignments as needed.• Maintain property-related records such as tenant sales information, insurance certificates, maintenance documentation, and third-party reporting materials.• Support accounts receivable and payable processes by preparing reporting, assessing applicable late fees, reviewing invoices for coding, and coordinating notice distribution.• Liaise with vendors on service needs, pricing discussions, repairs, and project coordination for both office and property-related matters.• Assist with personal and executive tasks, including appointment coordination, errands, event support, transportation to meetings when needed, and oversight of residence-related vendor work.KirklandAdmin
2026-08-11T00:00:00Z

Sr. Administrative Assistant

Bellevue, WA
onsite
Temporary to Hire
38 - 44 USD / Hourly
We are looking for an experienced Sr. Administrative Assistant to support office operations and provide high-level administrative coordination for leaders in Bellevue, Washington. This contract opportunity is ideal for someone who thrives in a fast-paced corporate setting and brings strong organization, communication, and follow-through to daily work. The role will help keep workplace activities running smoothly through meeting support, travel coordination, vendor communication, and broad administrative assistance. Key ResponsibilitiesOffice Operations & Workplace Support<ul><li>Act as a primary point of contact for building management, facility service providers, and third-party vendors.</li><li>Coordinate and resolve office maintenance requests, workspace needs, and facility-related issues.</li><li>Manage office, kitchen, and breakroom supplies while maintaining inventory and monitoring expenses.</li><li>Coordinate incoming and outgoing mail, deliveries, shipments, and courier services.</li><li>Welcome visitors, candidates, clients, and business partners in a professional manner.</li><li>Answer and direct incoming calls and general inquiries.</li><li>Manage meeting space reservations and office scheduling needs.</li><li>Support internal workplace communications and employee engagement initiatives.</li></ul>Meetings, Events & Hospitality<ul><li>Coordinate catering and food service arrangements for meetings, training sessions, and company events.</li><li>Assist with planning and execution of employee gatherings, leadership meetings, and special events.</li><li>Ensure conference rooms and common areas are prepared and equipped for meetings.</li><li>Coordinate event logistics and vendor support as needed.</li></ul>Administrative & Executive Support<ul><li>Provide administrative support to senior leaders and executive support professionals.</li><li>Assist with travel arrangements, including transportation, lodging, itineraries, and related logistics.</li><li>Prepare and process expense reports and reimbursement documentation.</li><li>Support calendar management and meeting coordination.</li><li>Prepare presentations, reports, correspondence, and other business documents.</li><li>Maintain records, databases, trackers, and administrative systems.</li><li>Provide backup support and assist with special projects as needed.</li></ul>Project Coordination & Process Improvement<ul><li>Support administrative processes that improve operational efficiency and service delivery.</li><li>Track deadlines, action items, and recurring business activities.</li><li>Coordinate projects and initiatives involving multiple departments.</li><li>Research, compile, and organize information for reports and presentations.</li><li>Identify opportunities for process improvement and recommend solutions.</li></ul>
2026-08-20T00:00:00Z

Medical Administrative Assistant

Auburn, WA
onsite
Temporary / Contract
22 - 26 USD / Hourly
Position OverviewWe are seeking a professional and patient-focused Medical Administrative Assistant for a temporary onsite opportunity in Federal Way, WA. This role is responsible for supporting the daily administrative operations of a busy healthcare office while ensuring an exceptional experience for patients, providers, and staff. The ideal candidate will possess strong communication skills, the ability to multitask in a fast-paced environment, and experience handling medical office administrative functions, including scheduling, patient registration, documentation, and insurance verification. Key Responsibilities<ul><li>Greet patients and visitors in a professional and welcoming manner.</li><li>Answer and direct incoming phone calls while providing excellent customer service.</li><li>Schedule, confirm, and coordinate patient appointments.</li><li>Register patients and update demographic, insurance, and medical information.</li><li>Verify insurance eligibility and obtain authorizations as needed.</li><li>Maintain accurate patient records and ensure documentation is complete.</li><li>Process referrals, medical records requests, and provider correspondence.</li><li>Collect copays and assist with basic billing-related inquiries.</li><li>Manage incoming faxes, mail, and electronic communications.</li><li>Coordinate with providers, clinical staff, and patients to support efficient office operations.</li><li>Ensure compliance with HIPAA and confidentiality requirements.</li><li>Provide general administrative support and assist with special projects as assigned.</li></ul>
2026-08-17T00:00:00Z

Legal Assistant

Seattle, WA
onsite
Temporary / Contract
28 - 32 USD / Hourly
Robert Half is partnering with a law practice based in Seattle, WA that is looking for a Legal Assistant to jump in and support their team immediately! This position is well suited for someone with litigation support experience who can keep case activity organized, manage filings, and help attorneys stay on top of critical deadlines. The role offers a hybrid schedule and requires strong judgment, accuracy, and the ability to handle multiple priorities in a fast-paced legal environment. Responsibilities:<ul><li>Prepare, format, and revise legal documents, correspondence, and court-ready materials with a high level of accuracy.</li><li>Coordinate electronic court submissions and ensure filings are completed in accordance with jurisdictional rules and required timelines.</li><li>Maintain case files and update internal matter records so documents, status notes, and key information remain current and accessible.</li><li>Oversee attorney calendars by arranging hearings, case events, and related deadlines while helping prevent scheduling conflicts.</li><li>Track filing dates and litigation milestones to support timely action across active matters.</li></ul>
2026-08-10T00:00:00Z

Admin Assist

Tacoma, WA
onsite
Temporary / Contract
20 - 23 USD / Hourly
We are seeking a detail-oriented and professional short-term temprorary Administrative Assistant to support daily office operations for a growing organization in Tacoma, WA. The ideal candidate will be highly organized, possess strong communication skills, and be comfortable managing multiple priorities in a fast-paced environment. This role will provide administrative support to leadership and staff while helping ensure the office runs efficiently. Key Responsibilities<ul><li>Provide administrative support to department leaders and team members.</li><li>Answer and direct incoming phone calls and emails in a professional manner.</li><li>Manage calendars, schedule meetings, and coordinate appointments.</li><li>Prepare, edit, and distribute correspondence, reports, and other documents.</li><li>Maintain electronic and physical filing systems to ensure accurate recordkeeping.</li><li>Enter, update, and verify data in internal systems and databases.</li><li>Assist with meeting preparation, including agendas, materials, and conference room coordination.</li><li>Process incoming and outgoing mail and shipments.</li><li>Order and maintain office supplies and equipment inventories.</li><li>Support special projects and perform additional administrative duties as assigned.</li></ul>
2026-08-17T00:00:00Z

Administrative Coordinator

Kent, WA
onsite
Temporary / Contract
21.75 - 26 USD / Hourly
Position OverviewWe are seeking a highly organized and detail-oriented Administrative Coordinator for an on-site temporary opportunity in Kent, WA. This role will support daily administrative operations, coordinate office activities, and provide clerical support to multiple departments. The ideal candidate thrives in a fast-paced environment, has strong communication skills, and can effectively manage competing priorities while maintaining a high level of accuracy. Key Responsibilities<ul><li>Provide administrative support to managers, department leaders, and project teams.</li><li>Coordinate calendars, schedule meetings, and manage conference room reservations.</li><li>Prepare, format, and distribute reports, presentations, correspondence, and other business documents.</li><li>Maintain electronic and physical filing systems, ensuring records are accurate and up to date.</li><li>Enter, track, and verify data in internal databases and spreadsheets.</li><li>Serve as a point of contact for internal employees, vendors, and external business partners.</li><li>Assist with onboarding paperwork, employee documentation, and departmental administrative processes.</li><li>Manage incoming calls, emails, and mail distribution.</li><li>Order office supplies and coordinate vendor services as needed.</li><li>Support special projects, events, and department initiatives.</li><li>Assist with invoice tracking, purchase orders, and other administrative functions.</li><li>Perform general office support duties to ensure efficient daily operations.</li></ul>
2026-08-17T00:00:00Z

Office Manager

Monroe, WA
onsite
Temporary / Contract
33 - 45 USD / Hourly
We are looking for an experienced Office Manager to support the daily administrative and financial operations of a busy mechanical construction company in Monroe, Washington. This Contract position will play a key role in keeping office workflows organized, supporting project and leadership teams, and ensuring accurate coordination across employees, vendors, and clients. The ideal candidate brings strong judgment, a proactive mindset, and the ability to manage competing priorities in a fast-moving environment. Responsibilities: • Direct day-to-day office activities to keep administrative processes running smoothly and efficiently. • Organize and maintain digital and paper records, ensuring documents are accurate, accessible, and up to date. • Oversee accounts payable and accounts receivable functions, including processing invoices, tracking payments, and supporting financial accuracy. • Prepare payroll information, monitor employee time records, and complete related reporting requirements, including certified payroll documentation. • Maintain employee files and provide administrative support for onboarding, offboarding, benefits coordination, and insurance paperwork. • Support project accounting activities by tracking job costs, purchase orders, vendor invoices, and expense records. • Keep vendor, subcontractor, customer, licensing, insurance, and compliance documentation current and properly organized. • Assist with public works administration by preparing prevailing wage records and other required compliance reports. • Serve as a central administrative resource for management and project staff by handling calls, correspondence, mail, and general office communication. • Manage office supply levels, coordinate with equipment or service providers, and help improve administrative procedures for greater efficiency.
2026-08-20T00:00:00Z

Office Manager

Seattle, WA
onsite
Permanent / Full Time
70000 - 80000 USD / Yearly
We are looking for an Office Manager to support both administrative and accounting activities for a small real estate development office in Seattle, Washington. This position blends day-to-day office coordination with light accounts payable work and project support, making it ideal for someone who is organized, adaptable, and comfortable working across multiple priorities. The role also contributes to property and marketing-related tasks while helping keep business operations running efficiently. Responsibilities:• Manage accounts payable tasks for development projects and company expenses, including entering financial details, reviewing invoices, and preparing payments.• Oversee routine office operations such as handling incoming mail, scanning records, maintaining files, and providing general administrative support.• Track and coordinate business licenses, office resources, and company assets to help ensure accurate records and compliance.• Work with vendors, contractors, or internal stakeholders to address property upkeep needs and follow through on maintenance-related issues.• Provide administrative assistance to real estate development activities from active project stages through final completion and sale.• Support marketing efforts by helping prepare promotional materials, updating written content, and assisting with advertising-related tasks.• Review and refine brochures, presentations, and website information to keep materials current, accurate, and aligned with company needs.• Monitor office supply levels and arrange replenishment to maintain an efficient and well-supported workplace.• Take on additional operational or administrative duties as business needs evolve. The salary range for this position is $70,00 to $80,000. Benefits:M/D/V401k with match2 weeks PTO6 paid holidays
2026-08-14T00:00:00Z