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23 results for Office Assistant in Reading, PA

Office Assistant

Philadelphia, PA
onsite
Temporary / Contract
19 - 20 USD / Hourly
We are looking for an Office Assistant to join our team for a contract position. This role will provide day-to-day administrative support across several departments while helping organize and evaluate physical records as part of a large-scale document digitization effort. The ideal Office Assistant candidate is comfortable handling clerical tasks, managing incoming calls, and working closely with department leaders to ensure files are reviewed, retained, digitized, or securely discarded as appropriate. What you get to do every single day:• Provide administrative assistance to multiple departments by organizing records, preparing documents, and supporting daily office operations.• Review paper files and historical documents in coordination with department managers to identify materials that must be preserved or converted to digital format.• Scan, index, and upload documents accurately to support ongoing record digitization activities.• Sort files for retention, digitization, or secure shredding based on departmental guidance and established procedures.• Answer inbound calls, greet visitors as needed, and direct inquiries to the appropriate staff members in an organized manner.• Perform general clerical duties such as filing, data entry, document preparation, and maintaining orderly record storage areas.• Help track project progress by maintaining clear documentation of reviewed files and completed scanning work.
2026-09-10T00:00:00Z

Office Assistant

Philadelphia, PA
onsite
Temporary / Contract
19 - 20 USD / Hourly
We are looking for a detail-oriented Office Assistant to join a contract position supporting administrative and records management activities located in the Greater Philadelphia Region. This role will assist multiple departments with organizing, reviewing, and preparing physical documents for retention, digitization, or secure disposal. The ideal Office Assistant candidate is comfortable handling high volumes of files, completing clerical tasks accurately, and providing dependable front-office support when needed. Here’s how you’ll contribute each day: • Review paper files and archived documents across departments to identify materials that should be retained, digitized, or destroyed based on guidance from department leaders.• Scan and organize approved records into digital formats while maintaining accuracy, consistency, and document integrity.• Perform general clerical support such as filing, sorting, labeling, and preparing documents for processing.• Coordinate with managers and staff to clarify document handling requirements and ensure records are routed appropriately.• Support office operations by answering inbound calls and assisting with basic receptionist coverage as needed.• Maintain an orderly workspace and track progress on document review and digitization assignments.• Handle sensitive information with discretion and follow established procedures for records management and secure shredding.
2026-09-10T00:00:00Z

Office Manager

Philadelphia, PA
onsite
Permanent / Full Time
100000 - 120000 USD / Yearly
We are looking for an experienced Office Manager to lead day-to-day administrative operations for a law firm in Philadelphia, Pennsylvania. This fully onsite position is ideal for someone who can keep office functions running smoothly while supporting attorneys, staff, and leadership across operational and people-related needs. The role calls for a hands-on individual with strong attention to detail who is comfortable managing facilities, coordinating vendors, assisting with human resources processes, and helping maintain effective office technology support. Responsibilities: • Direct daily office activities to ensure attorneys and staff receive consistent administrative and operational support. • Lead scheduling and workforce coordination activities, including attendance oversight, timecard review, onboarding logistics, and communication of workplace policies. • Supervise office support personnel, assign priorities, and maintain adequate coverage for front-office and administrative functions. • Partner with leadership on employee relations matters, performance support, and training arrangements for staff development. • Track office spending, help prepare budgets, review invoices for accuracy, and manage relationships with external service providers. • Work with third-party technology partners to address equipment setup, system access, and general office technology needs. • Provide administrative support for employee benefits processes, including enrollment assistance for medical, dental, and retirement plans. • Contribute to business development efforts by coordinating marketing-related activities and helping maintain digital content such as website and social media updates. • Participate in leadership meetings, document confidential discussion points, and share updates related to office operations and administrative priorities.
2026-08-24T00:00:00Z

Administrative Assistant

Huntingdon Valley, PA
onsite
Permanent / Full Time
45000 - 50000 USD / Yearly
We are looking for an Administrative Assistant with relevant experience to support daily operations and help keep both business and personal priorities organized. This role is well suited for someone who is highly dependable, attentive to detail, and confident managing a wide range of tasks with professionalism and discretion. The ideal candidate can balance competing demands, communicate clearly, and take initiative to keep schedules, records, and follow-up items moving forward efficiently. Responsibilities: • Oversee calendars, coordinate appointments, and arrange meetings to ensure schedules remain accurate and well managed. • Organize travel plans, confirm reservations, and prepare clear itineraries when transportation or lodging is required. • Create and update reports, spreadsheets, presentations, correspondence, and other administrative materials as needed. • Maintain orderly digital and paper filing systems so records, documents, and reference materials are easy to access. • Support expense monitoring by collecting receipts, reviewing invoices, and assisting with routine administrative bookkeeping tasks. • Prepare meeting agendas, capture notes, and track next steps to help maintain progress on priorities and commitments. • Monitor deadlines, open items, and project milestones while following up on outstanding tasks in a timely manner. • Coordinate office supply purchases and communicate with vendors or service providers to support daily operations. • Handle sensitive information with sound judgment and provide additional personal and administrative assistance, including research, scheduling, errands, and special projects, as needed.
2026-08-31T00:00:00Z

Administrative Assistant

Philadelphia, PA
onsite
Temporary / Contract
21.85 - 23 USD / Hourly
We are looking for an experienced Administrative Assistant to support daily office operations and help create an organized, welcoming workplace. This long-term Administrative Assistant contract position is ideal for someone who thrives in a fast-moving environment, balances multiple priorities with ease, and communicates professionally across teams. The role offers the opportunity to contribute to front-of-office coordination, employee support, and smooth day-to-day administrative functions. What you get to do every single day:• Welcome guests, manage the reception area, direct incoming calls, and oversee incoming and outgoing mail and deliveries.• Organize calendars for meetings, reserve conference rooms, and help ensure shared spaces are prepared for scheduled use.• Monitor kitchen, beverage, and general workplace inventory so the office remains fully stocked and functional.• Prepare outbound shipments, coordinate courier pickups, and track delivery needs as they arise.• Provide day-to-day administrative assistance to various departments, helping teams stay organized and on schedule.• Create and distribute internal office communications to keep employees informed of updates and logistics.• Maintain relationships with external vendors and follow up on service needs, supply orders, and related requests.• Coordinate facility issues by submitting and tracking maintenance requests, repairs, and workspace-related updates.• Support onboarding logistics for new employees, including badge coordination, desk readiness, and workspace setup.• Assist with onsite meetings by arranging rooms, coordinating technology needs, and organizing catering or other event support.
2026-09-14T00:00:00Z

Administrative Assistant

Plymouth Meeting, PA
onsite
Permanent / Full Time
55000 - 63000 USD / Yearly
We are working on a confidential search for an Administrative Assistant with real estate/leasing expertise. This Administrative Assistant will maintain and update internal records, draft and distribute internal and external communications, prepare meeting materials, create event agendas, coordinate travel arrangements, draft tenant documents, cover the reception area as needed, and assist other staff with administrative tasks. The ideal Administrative Assistant will be essential in ensuring the smooth coordination of tenant communications, lease documentations, and all clerical requests. How you will make an impact· Organize, schedule, and confirm appointments/meetings· Track and analyze accounting data· Coordinate conference calls· Prepare leasing reports/statements· Calendar Management· Benefits Administration· Draft internal/external correspondence· Point of contact for outside vendors· Provide research as needed
2026-08-31T00:00:00Z

Administrative Assistant

Allentown, PA
onsite
Temporary / Contract
19 - 20 USD / Hourly
Robert Half is seeking a detail-oriented and highly organized Administrative Assistant to support daily office operations and help ensure an efficient workplace. The ideal candidate will be proactive, professional, and able to manage multiple tasks while providing excellent internal and external customer service. Key Responsibilities<ul><li>Provide administrative support to managers and team members, including scheduling meetings, managing calendars, and preparing correspondence.</li><li>Answer and direct phone calls, emails, and other communications in a professional manner.</li><li>Maintain filing systems, records, and office documentation.</li><li>Order office supplies and help coordinate vendor services as needed.</li><li>Assist with data entry, report preparation, and document formatting.</li><li>Welcome visitors and support front desk activities when required.</li><li>Coordinate travel arrangements, meeting logistics, and event support.</li><li>Help improve office processes and support special projects as assigned.</li></ul>
2026-09-14T00:00:00Z

Administrative Assistant

Wescosville, PA
onsite
Temporary to Hire
18 - 20 USD / Hourly
Robert Half is seeking a reliable and detail-oriented Administrative Assistant to support daily office operations. This role is ideal for someone with strong organizational skills, excellent communication abilities, and a proactive approach to administrative support. The Administrative Assistant will help ensure the office runs smoothly by handling clerical tasks, coordinating schedules, and providing general support to the team. Key Responsibilities:<ul><li>Answer and direct phone calls, emails, and other correspondence</li><li>Schedule meetings, appointments, and maintain calendars</li><li>Prepare, format, and file documents, reports, and records</li><li>Data entry and maintaining accurate office databases</li><li>Order office supplies and help manage inventory</li><li>Assist with mail distribution, scanning, copying, and filing</li><li>Support team members with administrative projects as needed</li><li>Greet visitors and provide professional front-desk support when required</li><li>Maintain confidentiality of sensitive information</li></ul>
2026-09-14T00:00:00Z

Administrative Assistant

Conshohocken, PA
onsite
Temporary / Contract
20 - 20 USD / Hourly
We are looking for an organized Administrative Assistant to support daily office and data management needs for a 12-week Contract position based in Conshohocken, Pennsylvania. This opportunity is ideal for someone who is comfortable handling administrative coordination, high-volume data entry, and inbound communication in a detail-oriented environment. The role requires strong attention to detail, reliability during standard Monday through Friday business hours, and confidence using Microsoft Office tools. Responsibilities:• Manage a range of administrative support activities to keep day-to-day operations running efficiently.• Enter, update, and maintain information in internal records with a high degree of accuracy and timeliness.• Respond to incoming calls and direct inquiries to the appropriate contacts when needed.• Provide general office support, including document preparation, file organization, and routine coordination tasks.• Monitor assigned workflows and follow established procedures to ensure administrative tasks are completed on schedule.• Use Microsoft Office applications to create, edit, and organize business documents, spreadsheets, and communications.• Support reception-style duties by serving as a reliable first point of contact for routine questions and requests.
2026-09-14T00:00:00Z

Legal Assistant

Philadelphia, PA
onsite
Permanent / Full Time
70000 - 85000 USD / Yearly
We are looking for a detail-oriented Legal Assistant to support a busy legal team in Philadelphia, Pennsylvania. This role focuses on keeping case materials organized, managing court-related filings, and helping attorneys stay on top of deadlines and documentation. The ideal candidate brings prior experience in civil litigation support and is comfortable handling multiple priorities in a fast-paced legal environment. Responsibilities: • Prepare, review, and submit legal documents through electronic filing systems while ensuring accuracy and compliance with court requirements. • Coordinate attorney calendars by tracking hearings, filing deadlines, meetings, and other case-related commitments. • Maintain organized case files, correspondence, and supporting records to ensure materials are accessible and current. • Assist with civil litigation matters by supporting document preparation, case tracking, and procedural follow-up. • Communicate with courts, clients, and internal staff regarding filing status, scheduling updates, and case logistics. • Monitor upcoming deadlines and take proactive steps to help the legal team meet procedural and administrative requirements. • Support the preparation of court filings and related documents for timely submission in the appropriate jurisdiction.
2026-08-24T00:00:00Z

General Office Clerk

Sinking Spring, PA
onsite
Temporary / Contract
18 - 20 USD / Hourly
We are looking for a dependable General Office Clerk to provide day-to-day administrative support for a busy property management office. This Contract position is ideal for someone who enjoys keeping office operations organized, assisting visitors and staff, and handling a wide range of clerical tasks with accuracy. The person in this role will help maintain records, manage correspondence, and support property managers with routine administrative needs and special assignments. Responsibilities:• Welcome visitors, tenants, vendors, and clients in a courteous manner and direct them to the appropriate contact or area.• Maintain orderly tenant, vendor, and property records by sorting, updating, and storing documents for easy access.• Prepare outgoing correspondence and process incoming paperwork by scanning, filing, copying, and distributing materials as needed.• Receive and sort mail and packages while helping monitor office supply levels and arranging restocking when necessary.• Enter new information into company databases and tracking tools and revise existing records to keep data accurate and current.• Provide administrative assistance to property managers by handling routine office tasks and contributing to special projects.• Answer inbound calls, respond to basic inquiries, and route messages to the appropriate team members promptly.• Perform general clerical support duties to help maintain efficient daily office operations.
2026-09-11T00:00:00Z

Accounting Assistant

Allentown, PA
onsite
Temporary / Contract
0 - 0 USD / Yearly
We are looking for a detail-oriented Accounting Assistant to support daily financial and administrative tasks for a legal organization in Pennsylvania. This is a long-term contract opportunity suited to an entry-level candidate who is eager to build hands-on accounting experience in a structured weekday schedule. The role focuses on high-volume support work, including inbox monitoring, invoice handling, report review, and accurate financial data processing. Responsibilities: • Review and manage the finance email inbox, ensuring requests and documents are routed or addressed promptly • Process incoming invoices and enter billing information into the appropriate records with a high level of accuracy • Assist with accounts payable activities by organizing documentation and preparing items for payment processing • Support accounts receivable tasks through data updates, record maintenance, and follow-up on financial information • Examine reports and transaction details to help identify missing information or discrepancies • Perform routine data entry and maintain organized financial records for accounting operations • Provide general administrative support to the finance function, including handling repetitive transactional tasks efficiently • Work closely with the team during standard Monday through Friday business hours to help maintain smooth daily accounting workflows
2026-09-14T00:00:00Z

Part-Time Administrative Assistant

Buckingham, PA
onsite
Temporary / Contract
23.75 - 27.5 USD / Hourly
We are looking for a detail-oriented Part-Time (3 days) Administrative Assistant to support daily office operations in Buckingham, PA. This Long-term Contract position is ideal for someone who enjoys keeping administrative processes organized, assisting internal teams, and helping create an organized and efficient workplace. The person in this role will contribute to document preparation, meeting coordination, and front-office support while managing a variety of routine administrative tasks. Responsibilities:• Manage the flow of incoming and outgoing mail, shipments, and delivered packages to ensure timely distribution across the office.• Maintain orderly paper and electronic record systems so documents can be retrieved quickly and accurately when needed.• Arrange food and beverage orders for meetings, team gatherings, and workplace events while confirming timing and delivery details.• Prepare conference rooms ahead of meetings by organizing materials, checking room readiness, and supporting presentation setup.• Provide day-to-day administrative assistance to internal departments, helping with scheduling, correspondence, and general office needs.• Partner with other administrative team members to revise, proofread, and format reports, letters, and business documents.• Review written materials for accuracy, consistency, and clear presentation before final distribution.
2026-09-10T00:00:00Z

Receptionist

Philadelphia, PA
onsite
Temporary / Contract
19.95 - 22 USD / Hourly
We are looking for a detail-oriented Receptionist to support a contract assignment in Philadelphia, Pennsylvania. This position will serve as the first point of contact for event attendees, creating a welcoming and organized check-in experience throughout the registration period. The role requires strong front-desk presence, attention to detail, and the ability to remain composed while assisting a high volume of guests in a fast-paced setting. Responsibilities: • Welcome attendees upon arrival and provide a courteous, efficient registration experience. • Verify identification details and confirm each guest’s check-in status accurately. • Prepare and print event badges for participants during the registration process. • Manage a steady flow of approximately 115 arrivals while maintaining a high level of organization. • Offer front-desk support during the scheduled event check-in period, primarily in a standing position as needed. • Respond to inbound calls and handle general reception-related communication in a clear and timely manner.
2026-08-24T00:00:00Z

Tax Assistant

Wilmington, DE
onsite
Permanent / Full Time
0 - 0 USD / Yearly
Stable firm has an exciting opportunity for a Tax Assistant with previous experience of e-filing and processing a high volume of tax returns. The Tax Assistant will be responsible for preparing quarterly and annual tax provisions, creating and implementing strategic tax planning, preparing and filing accurate and timely tax returns, assisting with 1099 delegation, tracking foreign tax filings, processing tax payments, providing administrative support, and preparing financial reports. To be successful in this role, the Tax Assistant must have in-depth knowledge of tax laws and regulations, strong analytical and problem solving skills, and the ability to manage multiple priorities and meet deadlines. What you get to do everyday · Assist with the preparation, processing, and e-filing of high-volume tax returns.· Manage multiple tax-related tasks and deadlines in a fast-paced environment.· Review tax documents and information for completeness and accuracy.· Maintain organized electronic records and ensure documentation is processed timely.· Support the tax team with administrative and operational functions throughout the tax cycle.· Identify opportunities to streamline processes, improve efficiency, and eliminate unnecessary manual steps.· Utilize the company's CRM and other technology platforms to manage workflows and client information.· Adapt to new technology, systems, and automated processes as the organization continues to modernize its operations.· Help reduce reliance on spreadsheets by leveraging CRM functionality and automated processes.· Collaborate with team members to ensure tax returns and related work are completed accurately and on schedule.
2026-08-19T00:00:00Z

Tax Assistant

Wilmington, DE
onsite
Temporary to Hire
30 - 30 USD / Hourly
We are looking for an Tax Assistant to join a hybrid team in Wilmington, Delaware, supporting a busy tax operations function within a trust services environment. This contract position with potential for permanency is ideal for someone who is highly organized, comfortable managing time-sensitive administrative processes, and able to maintain precise records across multiple systems. The role centers on coordinating tax-related documentation, payments, and filings while partnering closely with internal teams to keep client information accurate and up to date. Responsibilities:• Enter and track tax notices in designated systems, update client files, and coordinate approved payments with internal trust administration partners.• Manage the receipt and handling of approved tax refund checks, including arranging deposits and maintaining accurate supporting records.• Retrieve annual tax source documents such as 1099s and K-1s, then save them to official client documentation repositories.• Support the preparation and processing of tax returns, extensions, and estimated payments by creating tasks, communicating deadlines, and arranging submission by mail or electronic methods.• Review filing activity to confirm e-file submissions have been accepted and follow up on any outstanding confirmations or exceptions.• Prepare outbound tax-related correspondence, including grantor 1099 letters, and update records to reflect client changes or new tax information.• Assist with FBAR preparation and maintain detailed tracking for domestic and foreign filing requirements, open items, and compliance deadlines.• Add new clients to relevant applications after summary meetings and produce reports related to billing, filing status, and departmental tracking needs.• Provide backup support for broader operations administration, including mailing payments or correspondence to tax authorities and assisting with special projects as assigned.
2026-08-18T00:00:00Z

Human Resources (HR) Assistant

Glenmoore, PA
onsite
Temporary / Contract
20 - 20 USD / Hourly
We are looking for a dependable part-time Human Resources (HR) Assistant to support daily HR operations for an onsite team in Glenmoore, Pennsylvania. This is a Contract position expected to run for approximately 3 weeks to 2 months, offering a flexible Monday through Friday schedule of 16 to 20 hours per week. The person in this role will help keep employee information accurate, support hiring and onboarding activities, and provide timely administrative assistance across core HR processes. Responsibilities:• Coordinate onboarding tasks for new hires, including collecting documentation and helping ensure all pre-employment steps are completed on time.• Review background screening and required clearance records to confirm compliance before employees begin work.• Maintain and update employee files and HR system data with a high level of accuracy and confidentiality.• Assist with recruiting support by posting open positions, reviewing incoming resumes, and organizing candidate information for the team.• Check and process employee timecards to help ensure records are complete and ready for payroll review.• Respond to routine employee support requests, including assisting with password reset needs and general HR administrative questions.• Use HRIS and Microsoft Office tools to track information, prepare correspondence, and support day-to-day departmental workflows.
2026-09-03T00:00:00Z

Tax & Finance Assistant

Phoenixville, PA
onsite
Permanent / Full Time
0 - 0 USD / Yearly
Stable firm has an exciting opportunity for a Tax & Finance Assistant with previous experience in bookkeeping, accounting and financial services. The Tax & Finance Assistant will be responsible for preparing quarterly and annual tax provisions, creating and implementing strategic tax planning, preparing and filing accurate and timely tax returns, assisting with bookkeeping and payroll activities, providing administrative support, and preparing financial reports. To be successful in this role, the Tax & Finance Assistant must have in-depth knowledge of tax laws and regulations, strong analytical and problem solving skills, and the ability to manage multiple priorities and meet deadlines. What you get to do everyday <ul><li>Support tax professionals throughout the tax preparation process by performing a variety of administrative duties. </li><li>Communicate with clients via phone and email to request tax documents, answer general questions, and provide status updates. </li><li>Organize, scan, upload, and maintain client tax files and supporting documentation. </li><li>Schedule client appointments and assist with managing calendars during busy tax seasons. </li><li>Review incoming documents for completeness and follow up with clients regarding missing information. </li><li>Prepare engagement letters, client correspondence, and other administrative documents. </li><li>Enter and update client information within tax preparation software and internal databases. </li><li>Maintain accurate records while ensuring confidentiality of sensitive financial information. </li><li>Assist with general office and finance-related administrative projects as needed. </li><li>Provide exceptional customer service while building positive client relationships. </li></ul>
2026-08-31T00:00:00Z

Accounting Clerk

Coopersburg, PA
onsite
Temporary / Contract
0 - 0 USD / Yearly
We are seeking a detail-oriented and organized Accounting Clerk to join our team. This position will support the accounting department with day-to-day financial operations, including accounts payable, accounts receivable, data entry, reconciliations, and administrative accounting functions. The ideal candidate is dependable, accurate, and eager to grow within an accounting and finance environment.Key Responsibilities<ul><li>Process accounts payable invoices and assist with vendor payments</li><li>Apply customer payments and support accounts receivable activities</li><li>Reconcile bank statements and general ledger accounts</li><li>Maintain accurate financial records and documentation</li><li>Enter accounting data into the ERP/accounting system</li><li>Assist with month-end and year-end closing processes</li><li>Prepare deposits and process credit card transactions</li><li>Research and resolve discrepancies related to invoices, payments, and account balances</li><li>Generate reports for management as needed</li><li>Support the accounting team with administrative and special project work</li></ul>
2026-09-09T00:00:00Z

Accounting Clerk

Richlandtown, PA
onsite
Temporary / Contract
0 - 0 USD / Yearly
We are looking for an Accounting Clerk to support day-to-day financial and administrative operations. This contract to hire position is ideal for someone who is comfortable handling both accounts payable and accounts receivable activities while keeping records accurate and organized. The role also includes general administrative support and offers the opportunity to contribute to a busy accounting environment using SyteLine Infor and related accounting tools. Responsibilities:• Review and code incoming invoices, then enter them accurately into the accounting system for timely processing.• Record customer payments, update receivable balances, and reconcile account activity to maintain accurate financial records.• Contact customers regarding outstanding balances and help resolve billing questions clearly and courteously.• Maintain organized financial files and complete routine clerical tasks that support accounting operations.• Process accounting data with a high level of accuracy while assisting with daily transactional workflows.• Use SyteLine Infor and other accounting software to manage financial entries and support reporting needs.
2026-09-14T00:00:00Z

Accounting Clerk

Reading, PA
onsite
Temporary / Contract
19 - 22 USD / Hourly
We are looking for an Accounting Clerk to join a finance team on a contract basis. This onsite opportunity supports day-to-day accounting operations and is expected to run for approximately 4 to 6 weeks, with potential for extension. The role is well suited for someone who can manage payment processing, reconciliations, and financial record updates in a busy environment while maintaining a high level of accuracy. Responsibilities: • Reconcile cash activity across several bank accounts and financial institutions to ensure records remain accurate and current. • Apply incoming customer payments to the correct accounts and review receipts carefully for completeness and accuracy. • Examine invoices for supporting documentation and required approvals before releasing them for payment. • Process vendor disbursements, organize payment timing according to agreed terms, and assist with scheduled check runs. • Compare vendor statements against internal records, investigate differences, and resolve outstanding issues promptly. • Review corporate credit card transactions and employee expense submissions to confirm proper coding and policy compliance. • Maintain supplier information in accounting records and update vendor details as changes occur. • Respond to vendor questions in a clear and courteous manner and provide timely follow-up on payment or account matters. • Assign expenses to the appropriate general ledger accounts and cost centers while supporting other finance-related tasks as needed.
2026-09-14T00:00:00Z

Accounting Clerk

Leola, PA
onsite
Temporary / Contract
19 - 24 USD / Hourly
We are seeking an Accounting Clerk to support day-to-day accounting operations. The ideal candidate will assist with accounts payable, accounts receivable, data entry, reconciliations, and financial record maintenance. Responsibilities<ul><li>Process accounts payable and accounts receivable transactions</li><li>Prepare and maintain financial records</li><li>Reconcile bank and general ledger accounts</li><li>Assist with billing and collections activities</li><li>Enter financial data into accounting systems</li><li>Support month-end and year-end processes</li><li>Generate reports as requested</li></ul>
2026-09-03T00:00:00Z

Sr. Administrative Assistant

Philadelphia, PA
onsite
Temporary / Contract
22 - 23 USD / Hourly
We are looking for an experienced Sr. Administrative Assistant to provide high-level support to a department leader and contribute to the smooth coordination of daily operations. This contract position is ideal for someone who excels in managing competing priorities, communicating effectively with a wide range of contacts, and keeping executive schedules and department activities organized. The Sr. Administrative Assistant role offers a blend of executive support and broader office coordination, with a strong emphasis on discretion, responsiveness, and follow-through. What you get to do every single day:• Support the department executive with day-to-day administrative coordination, ensuring priorities, correspondence, and scheduling needs are handled efficiently.• Organize and maintain a complex calendar, arranging appointments, resolving scheduling conflicts, and confirming meeting logistics.• Receive incoming calls and inquiries, determine the appropriate next steps, and route requests to the correct contacts in a timely manner.• Plan and coordinate a high volume of meetings, including appointments involving residents, landlords, inspections, and other department-related participants.• Prepare for meetings and conference calls by managing invitations, confirming attendance, and supporting related administrative follow-up.• Handle sensitive records and confidential communications with sound judgment and a high level of care.• Serve as a reliable point of contact for external partners, including public agencies and government offices, responding clearly and courteously.• Monitor office supply levels and assist with general administrative operations to help maintain an efficient work environment.• Provide additional department support as needed, which may include travel coordination and document preparation related to business activities.• Assist with special administrative assignments and process-related tasks as priorities shift within the department.
2026-08-25T00:00:00Z