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28 results for Administrative Assistant in Reading, PA

Administrative Assistant

Plymouth Meeting, PA
onsite
Permanent / Full Time
55000 - 63000 USD / Yearly
We are working on a confidential search for an Administrative Assistant with real estate/leasing expertise. This Administrative Assistant will maintain and update internal records, draft and distribute internal and external communications, prepare meeting materials, create event agendas, coordinate travel arrangements, draft tenant documents, cover the reception area as needed, and assist other staff with administrative tasks. The ideal Administrative Assistant will be essential in ensuring the smooth coordination of tenant communications, lease documentations, and all clerical requests. How you will make an impact· Organize, schedule, and confirm appointments/meetings· Track and analyze accounting data· Coordinate conference calls· Prepare leasing reports/statements· Calendar Management· Benefits Administration· Draft internal/external correspondence· Point of contact for outside vendors· Provide research as needed
2026-04-27T00:00:00Z

Administrative Assistant

Avondale, PA
onsite
Permanent / Full Time
0 - 0 USD / Yearly
We have partnered with a non-profit organization on their search for an Administrative Assistant with prior experience with software implementations and audit preparation. This Administrative Assistant will maintain and update internal records, draft and distribute internal and external communications, prepare meeting materials, create event agendas, cover the reception area as needed, and assist other staff with administrative tasks. The ideal Administrative Assistant should have a technical aptitude for database systems, strong attention to detail and experience working in a professional services environment. How you will make an impact· Organize, schedule, and confirm appointments/meetings· Track and analyze accounting data· Coordinate conference calls· Calendar Management· Benefits Administration· Draft internal/external correspondence· Point of contact for outside vendors· Provide research as needed
2026-04-15T00:00:00Z

Administrative Assistant

Denver, PA
onsite
Temporary / Contract
18 - 22 USD / Hourly
A well-established organization in Denver, PA is seeking a reliable and detail-oriented Administrative Assistant to support daily office operations. This is a contract-to-hire opportunity ideal for someone who enjoys handling a variety of basic office tasks and serving as the first point of contact in a professional environment. Key Responsibilities<ul><li>Answer and route incoming phone calls in a professional manner</li><li>Print and prepare plans and documents as requested</li><li>Sort, distribute, and send outgoing mail</li><li>Maintain organized paper and electronic filing systems</li><li>Perform general administrative and clerical tasks as needed</li><li>Support day‑to‑day office operations to ensure smooth workflow</li></ul>
2026-04-28T00:00:00Z

Administrative Assistant

Bethlehem, PA
onsite
Temporary / Contract
16 - 19 USD / Hourly
Robert Half is partnering with a local healthcare organization to identify a reliable and detail-oriented Administrative Assistant to support daily administrative and intake operations within a fast-paced outpatient setting. This role is ideal for someone with healthcare clerical experience who enjoys patient interaction, multitasking, and contributing to a collaborative care environment. Key Responsibilities<ul><li>Answer and direct all incoming phone calls and greet visitors promptly and professionally.</li><li>Log into and manage the outpatient intake phone queue daily.</li><li>Provide clerical and administrative support to the Program Manager and clinical staff.</li><li>Serve as a frontline resource for individuals seeking or engaged in treatment, providing information and appropriate referrals.</li><li>Complete patient intakes both over the phone and in person.</li><li>Schedule assessments, send appointment reminders, and follow up with no-show patients.</li><li>Complete admissions by gathering required information, securing signed documentation, and accurately entering data into the EMR.</li><li>Verify patient insurance coverage and document all required eligibility and benefit information.</li><li>Educate patients on financial responsibilities, collect and record copayments, and assist with setting up payment plans.</li><li>Perform insurance benefit re-verifications twice monthly and maintain documentation.</li><li>Track patients with deductible or benefit renewals and notify patients and counselors accordingly.</li><li>Scan unfiled documents into the EMR and maintain accurate electronic records.</li><li>Adhere to all organizational policies and procedures and perform other related duties as assigned.</li></ul>
2026-05-01T00:00:00Z

Administrative Assistant

Allentown, PA
onsite
Temporary / Contract
23 - 25 USD / Hourly
Robert Half is seeking a detail-oriented and proactive Administrative Assistant to join a growing team. This individual will play a crucial role in ensuring the seamless operation of the office by supporting daily administrative functions, facilitating communication, and assisting with a variety of office tasks. The ideal candidate is organized, adaptable, and thrives in a dynamic environment. Key Responsibilities:<ul><li>Manage calendars, schedule meetings, and coordinate appointments for leaders and team members.</li><li>Prepare and edit correspondence, communications, presentations, and other documents.</li><li>Handle incoming calls, emails, and other communications, ensuring prompt and professional responses.</li><li>Maintain electronic and paper filing systems, ensuring records are accurate and easy to retrieve.</li><li>Assist with the preparation of reports, expense statements, and other management documents.</li><li>Help organize and coordinate office events, meetings, and travel arrangements.</li><li>Support office supply inventory and place orders as needed.</li><li>Perform additional administrative tasks and special projects as assigned.</li></ul>
2026-04-17T00:00:00Z

Administrative Assistant

New Holland, PA
onsite
Temporary to Hire
18 - 19 USD / Hourly
Our client is seeking a reliable and detail‑focused Policy Operations Coordinator in New Holland, PA to support internal policy administration and customer service workflows. This role will focus on processing policy activity, maintaining accurate records, and supporting communication with internal and external partners. Key Responsibilities<ul><li>Process new business, renewals, updates, and terminations within internal systems</li><li>Review and verify policy information for accuracy and completeness</li><li>Support basic rating and premium‑related transactions for existing accounts</li><li>Respond to routine inquiries from partners and customers related to policy servicing</li><li>Prepare and distribute standard correspondence and documentation</li><li>Coordinate tasks across internal teams to support timely processing</li><li>Request and manage supporting reports and documentation as needed</li><li>Handle incoming and outgoing mail, scanning, and document organization</li><li>Participate in quality checks to ensure compliance with internal procedures</li><li>Assist with additional operational or administrative needs as assigned</li></ul>
2026-04-22T00:00:00Z

Legal Administrative Assistant

Philadelphia, PA
onsite
Permanent / Full Time
60000 - 75000 USD / Yearly
We are looking for a detail-oriented Legal Administrative Assistant to join a busy insurance defense litigation team in Philadelphia, Pennsylvania. This permanent role offers a hybrid work schedule and is ideal for someone who excels at organization, deadline management, and providing comprehensive legal support to attorneys. The position provides an excellent opportunity to contribute to the smooth operation of a thriving litigation practice. Responsibilities: • Provide administrative support to attorneys in an insurance defense litigation practice. • Prepare, proofread, and revise legal documents such as pleadings, motions, discovery, and correspondence. • Handle electronic filing of legal documents in Pennsylvania state and federal courts. • Manage attorney calendars, track important deadlines, and coordinate depositions, hearings, and meetings. • Maintain and organize both electronic and physical case files to ensure accessibility and accuracy. • Communicate professionally with clients, courts, opposing counsel, and internal staff. • Assist with billing processes, time entry, and other administrative tasks as required. • Utilize NetDocuments or similar document management systems to manage case files effectively.
2026-05-01T00:00:00Z

Executive Administrative Assistant

Philadelphia, PA
onsite
Permanent / Full Time
55000 - 65000 USD / Yearly
Robert Half is looking for a detail-oriented Executive Administrative Assistant to support key operations in a dynamic non-profit environment based in the Philadelphia area. This Executive Administrative Assistant role requires a proactive individual who excels in administrative tasks while also contributing to social media efforts and donor relations. The ideal candidate will bring a strong blend of organizational skills, communication expertise, and technical proficiency. Responsibilities:<ul><li>Provide comprehensive administrative support to ensure smooth daily operations.</li><li>Manage schedules, organize meetings, and coordinate calendars for executives.</li><li>Assist with creating and managing content for social media platforms.</li><li>Collaborate with donors and maintain donor relations to support fundraising goals.</li><li>Utilize Microsoft Office tools to prepare reports, presentations, and correspondence.</li><li>Leverage tools like Adobe and Trello to streamline workflows and project management.</li><li>Work effectively within a higher education or non-profit setting to support organizational objectives.</li><li>Communicate professionally and assertively to ensure tasks and priorities are met.</li><li>Maintain accurate records and documentation for internal and external communications.</li><li>Support event planning and execution as needed.</li></ul>
2026-04-16T00:00:00Z

Executive Assistant

Allentown, PA
onsite
Temporary / Contract
22 - 26 USD / Hourly
Robert Half is partnering with a local organization to identify a highly skilled and proactive Executive Assistant to provide strategic administrative support to senior leadership. This role is ideal for a polished professional who thrives in a fast‑paced environment, demonstrates sound judgment, and excels at managing competing priorities with discretion and professionalism.Key Responsibilities<ul><li>Provide high‑level administrative support to executive leadership (calendar management, meeting coordination, travel, and expense reporting)</li><li>Act as a trusted gatekeeper, managing communications and prioritizing inquiries on behalf of leadership</li><li>Prepare and edit correspondence, presentations, reports, and meeting materials</li><li>Coordinate internal and external meetings, including agendas, materials, and follow‑up action items</li><li>Liaise with internal teams, vendors, and external stakeholders</li><li>Maintain confidentiality while handling sensitive information</li><li>Support special projects and initiatives as assigned</li><li>Assist with office or departmental coordination as needed</li></ul>
2026-04-27T00:00:00Z

Executive Assistant

Allentown, PA
onsite
Temporary to Hire
24 - 28 USD / Hourly
Robert Half is seeking a highly organized and proactive Executive Assistant to provide high-level administrative support to senior leadership. This role requires strong communication skills, exceptional attention to detail, and the ability to manage multiple priorities in a fast-paced environment. Key Responsibilities<ul><li>Provide comprehensive administrative support to senior executives, including calendar management, meeting coordination, and travel arrangements. </li><li>Prepare correspondence, presentations, reports, and other documents with a high degree of accuracy and professionalism. </li><li>Serve as a primary point of contact for internal and external stakeholders. </li><li>Organize and support meetings, including scheduling, agenda preparation, note-taking, and follow-up on action items. </li><li>Maintain confidential information and handle sensitive matters with discretion. </li><li>Track deadlines, prioritize requests, and ensure executives are prepared for meetings and key initiatives. </li><li>Assist with special projects and provide support across departments as needed. </li></ul>
2026-05-01T00:00:00Z

Executive Assistant

Allentown, PA
onsite
Permanent / Full Time
68000 - 78000 USD / Yearly
Robert Half Talent Solutions is representing a local organization that is are looking for an experienced and dependable Executive Assistant to support senior leadership. This position is ideal for someone who stays organized under pressure, communicates with confidence, and keeps priorities moving in a busy business environment. The right candidate will bring strong judgment, a service-minded approach, and the ability to manage both executive support duties and benefits-related coordination with care and accuracy. If you are already in contact with one of our Recruiting Managers, please reach out to them directly to discuss this opportunity. If not, for immediate consideration, please apply or call Warren Knight at 484-214-2624 Responsibilities:• Oversee executive calendars by arranging meetings, managing schedule changes, and coordinating travel plans to keep leadership aligned and prepared.• Draft, format, and refine business correspondence, reports, presentations, and other materials needed for internal and external communication.• Support meetings from planning through follow-up by preparing agendas, recording key discussion points, and monitoring completion of next steps.• Safeguard sensitive company and employee information while handling requests with professionalism, discretion, and sound judgment.• Manage several priorities at once, ensuring time-sensitive assignments, administrative tasks, and leadership requests are completed efficiently.• Contribute to cross-functional projects and operational efforts that help departments stay organized and meet business objectives.• Plan and coordinate leadership gatherings, team events, and off-site sessions, including logistics, materials, and scheduling details.• Review administrative workflows and recommend practical improvements that increase efficiency and reduce delays.• Provide support for benefits-related activities such as coordination of employee benefit programs, leave administration, and COBRA-related processes as needed.
2026-05-01T00:00:00Z

Executive Assistant

Harrisburg, PA
onsite
Temporary to Hire
31 - 34 USD / Hourly
We are seeking a highly organized and detail‑oriented Executive Assistant to support our leadership team and ensure smooth day‑to‑day operations. This role is ideal for someone who thrives in a fast‑paced environment, can manage multiple priorities, and takes a proactive approach to problem‑solving. Key Responsibilities:<ul><li>Coordinate and manage executive schedules, meetings, and appointments using tools such as Google Calendar and monday.com</li><li>Handle correspondence and communications on behalf of executives, ensuring timely and professional responses</li><li>Assist with planning and organizing conference calls, meetings, and business events</li><li>Maintain and update CRM systems with accurate data and documentation</li><li>Address urgent matters as they arise with discretion and strong critical‑thinking skills</li><li>Prepare reports, presentations, and other materials to support executive initiatives</li><li>Support expense reporting and reconciliation, including experience with Concur</li><li>Collaborate with internal teams and stakeholders to ensure efficient project coordination</li><li>Manage logistics related to hybrid work environments, including in‑office and remote support</li><li>Assist with training and support for tools such as monday.com and Salesforce as needed</li></ul>
2026-05-01T00:00:00Z

Executive Assistant

Avondale, PA
onsite
Permanent / Full Time
45000 - 65000 USD / Yearly
Robert Half is looking for an Executive Assistant to provide exceptional administrative and accounting support to our client's team. This Executive Assistant role demands a highly organized, detail-oriented individual who excels at managing schedules, coordinating activities, and maintaining effective communication channels. The ideal candidate will anticipate needs, ensure operational efficiency, and uphold strict confidentiality. Responsibilities:<ul><li>Coordinate schedules, manage calendars, and prioritize tasks to support the team's objectives.</li><li>Organize travel arrangements, including booking accommodations, transportation, and meals.</li><li>Handle sensitive communications and ensure the timely flow of information to senior executives.</li><li>Maintain accurate records and oversee the documentation of important files.</li><li>Assist with basic accounting functions such as bookkeeping, invoice processing, and expense tracking using QuickBooks.</li><li>Prepare financial reports and ensure compliance with billing requirements.</li><li>Develop and implement organizational systems to streamline processes and improve efficiency.</li><li>Collaborate with team members to meet deadlines and achieve company goals.</li></ul>
2026-04-06T00:00:00Z

Senior Executive Assistant

Philadelphia, PA
onsite
Temporary / Contract
23.75 - 25 USD / Hourly
We are looking for a highly organized Senior Executive Assistant to support senior leadership at a multi-strategy investment firm located in the Greater Philadelphia Region. This Long-term Senior Executive Assistant contract opportunity is ideal for someone who thrives in a fast-paced environment, exercises sound judgment, and handles sensitive matters with discretion. The person in this role will serve as a trusted partner to executive leadership by coordinating priorities, streamlining communication, and ensuring daily operations run efficiently. What you get to do every single day:• Manage a complex executive calendar, aligning meetings and commitments with shifting business priorities while resolving scheduling conflicts proactively.• Coordinate domestic and international travel arrangements, including itineraries, meeting schedules, materials, and related logistics.• Serve as a central point of contact for the executive office, directing requests appropriately and facilitating efficient communication with internal and external stakeholders.• Organize Board of Directors and leadership meetings by scheduling sessions, preparing agendas, assembling presentation materials, and overseeing meeting logistics.• Draft, edit, and distribute accurate correspondence, reports, and other confidential documents with a high degree of accuracy and discretion.• Monitor incoming issues, requests, and follow-up items for executive leadership, helping assess urgency and recommending next steps when appropriate.• Support cross-functional communication by keeping departments informed of executive priorities, commitments, and time-sensitive developments.• Handle expense reporting, special projects, and event coordination, including catering and logistics for client and leadership meetings.• Assist with occasional personal administrative matters and provide dependable support outside standard business hours when needed.
2026-04-23T00:00:00Z

Accounting Assistant

West Chester, PA
onsite
Temporary / Contract
24 - 27.5 USD / Hourly
We are looking for an Accounting Assistant to support day-to-day finance operations for an organization in West Chester, Pennsylvania. This fully onsite opportunity is a Long-term Contract position expected to run for up to 9 months, offering the chance to contribute across billing, payables, receivables, and account reconciliation activities. The ideal candidate brings strong attention to detail, solid accounting support experience, and confidence working with QuickBooks and Excel in a fast-paced environment. Responsibilities:• Process invoices and payment entries accurately while helping track and resolve claims.• Prepare and apply credit memos, ensuring records remain current and properly documented.• Review supplier statements, investigate discrepancies, and coordinate follow-up to maintain accurate balances.• Support billing activities by preparing invoice information, validating charges, and assisting with account updates.• Perform accounts payable and accounts receivable tasks, including invoice coding, data entry, and payment record maintenance.• Complete bank reconciliations and identify variances that require correction or escalation.• Use QuickBooks and Excel to organize financial data, generate support documentation, and maintain reporting accuracy.• Assist with accounting activities tied to organizational process changes when needed, while ensuring continuity and accuracy in financial records.
2026-04-30T00:00:00Z

Accounting Assistant

Steelton, PA
onsite
Temporary / Contract
19 - 23 USD / Hourly
Small professional services business in Steelton seeks an Accounting Assistant to support daily accounting operations and help keep financial records accurate and up to date. This role is ideal for someone with hands‑on accounting support experience who enjoys working with numbers, processes, and cross‑functional teams. Why Work Here:<ul><li>Join a collaborative accounting team where your contributions are valued and visible</li><li>Gain hands‑on exposure across multiple accounting functions, building a strong foundation for growth</li><li>Work in a stable environment with structured processes and supportive leadership</li><li>Opportunity to develop your skills and grow within the accounting department</li><li>Competitive compensation and a professional, team‑oriented workplace</li></ul> What You’ll Do:<ul><li>Assist with accounts payable and accounts receivable, including invoice processing, billing, and payment application</li><li>Perform data entry, reconciliations, and account reviews to maintain accurate financial records</li><li>Support month‑end close activities, journal entries, and general ledger maintenance</li><li>Communicate with vendors and internal departments to resolve discrepancies</li><li>Maintain organized accounting files and documentation</li><li>Provide administrative and reporting support to the accounting team as needed</li></ul>
2026-04-04T00:00:00Z

Office Manager/Admin/Receptionist

Horsham, PA
onsite
Permanent / Full Time
60000 - 65000 USD / Yearly
We are looking for an organized and detail-oriented Office Manager/Admin/Receptionist to join our client's team in the Horsham area, Pennsylvania. In this on-site role, you will be responsible for ensuring smooth day-to-day operations, providing administrative support, and maintaining a welcoming environment for clients and staff. This position is ideal for someone with strong multitasking skills and a proactive approach to problem-solving. Responsibilities:• Welcome visitors, clients, and employees with a courteous and detail-oriented demeanor.• Answer and manage incoming calls, direct inquiries, and oversee company correspondence.• Coordinate schedules, book meeting rooms, and assist with calendar management.• Maintain an organized and clean office environment, including common areas.• Perform administrative tasks such as data entry, document preparation, and filing.• Monitor inventory levels, order office supplies, and liaise with vendors as needed.• Facilitate internal communications by distributing memos and company updates.• Handle sensitive information with utmost confidentiality and attention to detail.• Identify opportunities for process improvements to enhance team efficiency.• Utilize Microsoft Office Suite and company platforms to manage office operations effectively.
2026-05-01T00:00:00Z

Legal Assistant

Philadelphia, PA
onsite
Temporary to Hire
25 - 27 USD / Hourly
We are looking for a detail-oriented and proactive Legal Assistant to join our team in Philadelphia, Pennsylvania. This is a Contract to permanent position, providing an excellent opportunity to contribute to a fast-paced legal environment. The role involves supporting litigation processes with a focus on insurance defense cases. Responsibilities: • Handle e-filing processes across various Pennsylvania counties to ensure timely submission of legal documents. • Manage and maintain legal calendars, including scheduling deadlines, court dates, and appointments. • Review, edit, and format legal documents to meet quality and compliance standards. • Organize and manage case files using iManage or similar document management systems. • Coordinate with attorneys and other legal staff to ensure smooth case progression. • Assist with court filings and other litigation-related administrative tasks. • Provide general administrative support as needed to facilitate daily operations. • Communicate effectively with internal teams and external parties regarding case updates. • Ensure confidentiality and accuracy in handling sensitive legal information.
2026-04-13T00:00:00Z

Legal Assistant

Wilmington, DE
onsite
Permanent / Full Time
70000 - 85000 USD / Yearly
Our client is seeking dedicated Legal Assistant to join a rockstar team in Wilmington, Delaware. This role offers an excellent opportunity to support attorneys and clients in a collaborative and fast-paced environment. The ideal candidate will possess strong organizational skills, a proactive mindset, and the ability to efficiently handle multiple priorities while maintaining professionalism. A terrific opportunity to join an international law firm operating at the highest caliber. If you are interested in being considered immediately, please reach out to Kevin Ross at Robert Half in Philadelphia. Responsibilities:• Prepare, revise, and finalize legal documents, correspondence, and case-related materials with accuracy and attention to detail.• Organize and maintain both physical and electronic legal files to ensure accessibility and accuracy.• Manage case-related tasks such as updating databases, tracking documentation, and coordinating the delivery of executed materials.• Serve as a liaison between attorneys, clients, opposing counsel, and courts, ensuring clear communication and professionalism.• Handle administrative responsibilities including attorney time tracking, expense reporting, and travel arrangements.• Collaborate with paralegals, coordinators, and other team members to provide comprehensive legal support.• Assist with overflow work and special projects, applying problem-solving skills and adaptability.• Utilize e-filing systems and calendaring tools to manage deadlines and ensure compliance.• Format and edit documents for consistency and adherence to firm standards.
2026-05-01T00:00:00Z

Office Assistant / Bookkeeper

Harrisburg, PA
onsite
Permanent / Full Time
43000 - 50000 USD / Yearly
Office Assistant / BookkeeperIn this role, you will handle a variety of administrative and financial tasks to ensure smooth office operations and accurate bookkeeping. This position offers an excellent opportunity to contribute to the organization’s success through your organizational skills and attention to detail. Responsibilities:• Utilize QuickBooks to track and reconcile financial transactions accurately.• Coordinate and schedule jobs to ensure efficient workflow and resource allocation.• Process and code invoices promptly and correctly.• Oversee general office administration tasks, ensuring the workplace operates efficiently.• Maintain organized and up-to-date filing systems for financial and administrative documents.• Handle communications with vendors and clients, addressing inquiries and resolving issues.• Support the team with other administrative duties as required.
2026-04-14T00:00:00Z

Accounts Payable/Administrative Assitant

Essington, PA
onsite
Permanent / Full Time
50000 - 65000 USD / Yearly
We are looking for an Accounts Payable/Administrative Assistant to join our team in Essington, Pennsylvania. In this role, you will play a key part of the team, working on accounts payable processes, including invoice management and vendor communications. This is an excellent opportunity for someone with strong organizational skills and a passion for maintaining precise financial records. Responsibilities:• Process vendor invoices, ensuring they are correctly coded and matched to purchase orders and receiving documents.• Review and verify employee expense reports for compliance with company policies.• Prepare and execute payment runs, including checks, ACH transfers, and wire payments.• Address discrepancies in invoices and resolve issues in coordination with vendors and internal teams.• Maintain accurate and up-to-date vendor records, including contact details and payment terms.• Reconcile accounts payable transactions and provide support during month-end close activities.• Respond to inquiries from vendors regarding payment status and account details.• Assist in preparing documentation for internal and external audits.• Ensure all payments comply with company policies and authorization procedures.
2026-04-22T00:00:00Z

Human Resources (HR) Assistant

Souderton, PA
onsite
Temporary to Hire
23 - 27 USD / Hourly
We are looking for an organized Human Resources Assistant to support daily HR operations at the Harleysville, Pennsylvania facility. This fully onsite role is a contract-to-permanent opportunity and is ideal for someone who enjoys balancing recruiting, employee support, and administrative coordination in a manufacturing environment. The position will help create a smooth experience for candidates and employees by managing hiring activities, onboarding tasks, and benefits-related processes while maintaining accurate HR records. Responsibilities:• Coordinate recruiting activities by reviewing applicants, assisting with candidate screening, and helping move experienced individuals through the hiring process.• Support onboarding by preparing documents, scheduling pre-employment steps, and ensuring employees are ready for their start date.• Administer candidate screening requirements, including required substance testing and physical exams, in alignment with company hiring standards.• Assist with benefits enrollment and respond to employee questions regarding available programs and HR procedures.• Maintain accurate employee information within HR systems and ensure records are updated in a timely and confidential manner.• Provide day-to-day HR administrative support, including document preparation, correspondence, and tracking personnel-related information.• Partner with HR leadership and hiring managers to support employee relations matters and routine workforce needs.• Use Microsoft Office and HRIS tools to organize reports, manage data, and support departmental processes.
2026-05-01T00:00:00Z

Office Manager

Tatamy, PA
onsite
Temporary / Contract
0 - 0 USD / Yearly
We are looking for an experienced Office Manager to oversee administrative operations and ensure the smooth functioning of our office in Tatamy, Pennsylvania. This position requires a proactive individual with strong organizational skills, attention to detail, and the ability to manage multiple responsibilities effectively. The ideal candidate will play a key role in maintaining office efficiency, managing supplies, and supporting financial processes. Responsibilities:<ul><li>Develops, presents, and monitors the annual operating and capital budgets.</li><li>Oversees financial functions including accounting, purchasing, payroll, and investment of organizational funds.</li><li>Ensures compliance with state and local financial regulations and reporting requirements.</li><li>Oversees staff recruitment, performance management, training, and employee relations.</li><li>Administers personnel policies, employee handbook, and labor agreements.</li><li>Fosters a positive, productive workplace culture focused on service excellence.</li><li>Supervises planning, maintenance, and improvement of roads, parks, facilities, and utility infrastructure.</li><li>Coordinates with engineers, contractors, and regulatory agencies on capital projects.</li><li>Ensures compliance with environmental, safety, and public health standards.</li><li>Serves as the primary point of contact for residents, businesses, media, and community organizations.</li><li>Manages public communications, including newsletters, website updates, and emergency notices.</li><li>Addresses citizen inquiries, complaints, and service requests promptly and professionally.</li><li>Conducts research, prepares reports, and advises leadership on governance, land use, budgeting, and long‑term planning.</li><li>Identifies opportunities for grants, partnerships, and community improvement initiatives.</li><li>Leads or supports economic development and revitalization initiatives.</li><li>Ensures operations comply with municipal codes, state laws, and federal regulations.</li></ul>
2026-05-01T00:00:00Z

Receptionist

Allentown, PA
onsite
Temporary / Contract
17 - 19 USD / Hourly
Robert Half is seeking a friendly, organized receptionist to serve as the welcoming face and support hub of a local office. In this key role, you’ll greet visitors, answer phones, manage appointments, and provide general administrative support to keep the team operating efficiently. Responsibilities:<ul><li>Greet and direct visitors in a courteous and professional manner</li><li>Answer, screen and route incoming phone calls</li><li>Maintain a clean and organized reception area</li><li>Manage incoming and outgoing mail and deliveries</li><li>Schedule meetings and maintain calendars for staff</li><li>Assist with data entry, filing, and basic document preparation</li><li>Order office supplies and track inventory</li><li>Support other administrative projects as needed</li></ul>
2026-04-08T00:00:00Z

Office Coordinator

York, PA
onsite
Temporary / Contract
22 - 24 USD / Hourly
We’re partnering with a well‑established organization in the York area that’s looking for an organized, proactive Office Coordinator to support daily office operations and keep everything on track. If you thrive in an administrative role and enjoy juggling a variety of tasks, this could be a great fit! What You’ll Be Doing<ul><li>Coordinating daily office operations and administrative tasks</li><li>Answering phones, emails, and greeting visitors</li><li>Scheduling meetings and managing calendars</li><li>Assisting with data entry, reporting, and document preparation</li><li>Ordering office supplies and supporting internal teams</li><li>Acting as a key point of contact for staff and visitors</li></ul>
2026-04-13T00:00:00Z