<p>Robert Half is currently working a client on their search for an Office Administrator with experience working in a public accounting firm. This candidate will oversee day-to-day administrative tasks, coordinating office activities and providing HR support. Duties for this role will consist of: sorting and distributing incoming and outgoing mail and packages, drafting and sending internal office communications, calendar management, preparing tax return packages for signature, maintaining electronic and hard copy files, coordinating office maintenance and repairs, assisting with basic bookkeeping transactions, processing payroll/timecards, conducting phone screens and maintaining the upkeep/cleanliness of the office. The ideal Office Administrator for this role should have outstanding communication and interpersonal skills, excellent organizational skills, and strong multi-tasking capabilities. </p><p><br></p><p>· Coordinate office tasks</p><p>· Greet and assist visitors</p><p>· Order office supplies</p><p>· Maintain client records</p><p>· Calendar Management</p><p>· Process incoming mail and packages</p><p>· Answer and direct incoming calls</p><p>· Draft email and written correspondence</p><p>· Assist with billing and bookkeeping activities</p>
<p>We are looking for a General Office Clerk to join a team in Pedricktown, New Jersey. This is a contract position offering an excellent opportunity to contribute to administrative operations in a dynamic work environment. The ideal candidate will possess strong organizational skills and demonstrate proficiency in office software tools. *****HOURS: 9:30 pm- 6:00 am or 4:00 am-12:30 pm shift</p><p><br></p><p>Responsibilities:</p><p>• Perform general administrative tasks such as organizing files and managing documentation.</p><p>• Handle data entry duties with accuracy and attention to detail.</p><p>• Provide exceptional customer service by addressing inquiries and assisting visitors.</p><p>• Utilize Microsoft Excel, Word, and Outlook for various office functions, including document creation and email communication.</p><p>• Coordinate and schedule appointments to ensure smooth daily operations.</p><p>• Manage shipping functions, including preparing and processing shipments.</p><p>• Scan and digitize documents for efficient record-keeping.</p><p>• Support the team with other clerical duties as needed.</p>
<p>We are looking for an experienced legal assistant to join our client in Philadelphia, on a Contract-to-Permanent basis. This role involves providing vital support to firm attorneys, with a focus on handling medical malpractice. The ideal candidate thrives in an independent work environment, completing tasks efficiently without the need for micromanagement.</p><p><br></p><p>Primary Responsibilities:</p><ul><li>Preparation of legal documents such as letters, correspondence, briefs, and pleadings</li><li>General utilization and submission of clerical and administrative forms such as check requests and expense reports</li><li>Coordination of conference calls, video conferences and other interpersonal communication as requested.</li><li>Preparation of mailings</li><li>Coordination of large-scale document jobs with Office Services</li><li>As requested per attorney daily monitoring of deadlines, calendars, voicemails, answering of phone</li><li>Assist attorneys with trial preparation and provide trial support as requested</li><li>Maintain client files</li><li>Copying and scanning of documents</li><li>Open and closing of client matters</li><li>Provide general assistance firmwide as a member of the legal support team as needed</li><li>Performs other related duties as assigned</li></ul>
<p>We are seeking an organized and detail-oriented Accounting Assistant detail oriented to join our client's team on a long-term contract basis in Lancaster, PA. This role is ideal for someone who values stability and is looking to contribute their expertise in a small office setting with excellent income-earning potential. </p><p><br></p><p><strong>Responsibilities: </strong></p><ul><li>Process Accounts Payable, Accounts Receivable, and Billing tasks daily with accuracy. </li><li>Provide high-quality service in a friendly and courteous manner to all customer interactions. </li><li>Answer incoming calls with a pleasant and detail oriented phone demeanor. </li><li>Assist customers with inquiries related to product availability, pricing, billing, and delivery. </li><li>Coordinate with the warehouse manager and purchasing agent to ensure precise reporting, order processing, and billing. </li><li>Prepare and provide Bills of Lading and UPS billing labels to the warehouse. </li><li>Maintain and organize customer files efficiently. </li><li>Compile weekly sales reports for the President, Controller, and Sales Manager. </li><li>Manage and distribute price changes within customer accounts and databases as directed. </li><li>Create and update Word documents and Excel spreadsheets for sales comparisons, mileage tracking, customer communications, and mass mailings. </li><li>Retrieve and distribute mail on a daily basis. </li><li>Support the President and Controller with administrative tasks as needed.</li></ul>
<p>We are looking for a meticulous and organized General Office Clerk to join a team in Plymouth Meeting, Pennsylvania. This is a long-term contract position that requires strong attention to detail and multitasking abilities. The ideal candidate will handle a variety of administrative tasks to ensure smooth office operations.</p><p><br></p><p>Responsibilities:</p><p>• Verify the accuracy and completeness of forms before processing.</p><p>• Maintain and update spreadsheets for tracking purposes.</p><p>• Perform data entry tasks with precision and efficiency.</p><p>• Process change of address forms and income verification requests.</p><p>• Respond to inbound calls professionally and provide assistance as needed.</p><p>• Scan and organize documents to ensure proper record-keeping.</p><p>• Support back-office operations by managing files and paperwork.</p><p>• Collaborate with team members to address administrative needs.</p><p>• Utilize Microsoft Office applications, including Excel and Word, to complete tasks.</p>
We are offering an exciting opportunity for a Compliance Administrator in the financial services industry. The selected individual will play a crucial role in the company's compliance operations, assisting the Compliance Officer in various tasks to ensure adherence to regulations and to minimize risk related to the company's business.<br><br>Responsibilities:<br>• Develop and manage a comprehensive compliance calendar <br>• Contribute to the completion of diverse regulatory filings<br>• Assist in conducting self-assessments as per the Compliance Officer's design<br>• Participate in the preparation of the annual insurance application<br>• Conduct detailed compliance monitoring reviews<br>• Compile and deliver compliance monitoring reports<br>• Aid in revising company policies and procedures<br>• Research and provide answers to compliance-related inquiries from team members<br>• Assist in responding to compliance audit and examination requests<br>• Conduct thorough reviews of customer accounts and activities<br>• Ensure clear and detail oriented communication, both internally and externally<br>• Handle additional duties as assigned within the scope of the compliance function.
<p>Do you have a passion for marketing and social media? Are you eager to learn and grow professionally in an exciting, fast-paced environment? We’re seeking a Marketing Assistant to join a dynamic team in the York area! This role is perfectly suited for recent graduates who have an enthusiasm for digital marketing and want to make an impact with their creativity and organizational skills.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Assist in planning, executing, and monitoring marketing campaigns across various channels, including email, social media, and digital advertising.</li><li>Create engaging content for social media platforms (including Instagram, LinkedIn, Facebook, TikTok, and Twitter), ensuring alignment with the brand's voice and goals.</li><li>Monitor social media trends, analytics, and performance metrics to optimize campaign effectiveness.</li><li>Schedule and manage posts across platforms using marketing automation tools.</li><li>Help maintain and update the company website, including blogs, landing pages, and event calendars.</li><li>Support the coordination of marketing materials, presentations, and newsletters.</li><li>Conduct research on competitors, industry trends, and target audiences to aid marketing strategy development.</li><li>Assist with administrative tasks such as managing calendars, tracking campaign budgets, and preparing reports.</li></ul><p><br></p>
<p>Robert Half is looking for a meticulous and organized Trust Assistant to join our client's team in Delaware. In this Trust Assistant role, you will support trust administration processes by handling accounting tasks, maintaining records, and assisting with investment-related documentation. This position requires a strong attention to detail and the ability to manage multiple responsibilities effectively.</p><p><br></p><p>Responsibilities:</p><p>• Establish and maintain new trust accounts by accurately inputting data into accounting and custody systems.</p><p>• Process a variety of bulk transactions, including fees, appraisals, tax payments, and security litigation settlements.</p><p>• Record recurring transactions from the custody system into the trust accounting system to ensure accurate shadow posting.</p><p>• Handle ad-hoc transactions and verify pricing details for accuracy.</p><p>• Assist in the preparation, distribution, and proper filing of investment subscription and redemption documentation.</p><p>• Compile and assemble materials for meeting books to support administrative and investment discussions.</p><p>• Organize and maintain electronic and physical filing systems for the Trust Administration department.</p><p>• Update and manage trust department databases and logs to ensure accurate and current information.</p><p>• Support occasional in-office client meetings by managing room setup, ordering supplies, and post-meeting cleanup.</p>
<p>Are you an organized and detail-oriented professional looking to make an impact in a dynamic property management team? We’re seeking a Property Management Assistant to help oversee day-to-day administrative operations and ensure seamless coordination between property managers, tenants, and vendors.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Serve as the primary point of contact for tenant inquiries, addressing concerns promptly and professionally.</li><li>Manage property documentation, including lease agreements, vendor contracts, and tenant correspondence.</li><li>Assist with scheduling routine maintenance, vendor services, and property inspections.</li><li>Process rent payments, monitor outstanding balances, and assist with collections as necessary.</li><li>Support property managers with data entry, report generation, and other administrative tasks.</li><li>Coordinate communication between tenants, property management staff, and maintenance teams.</li><li>Maintain up-to-date records for all properties in company software systems.</li><li>Ensure compliance with property laws, policies, and regulations.</li></ul><p><br></p>
We are seeking a detailed and reliable HR Assistant for a possible temporary to hire opportunity for a dynamic organization in Newtown PA. This position will start immediately. The hours are 8:30am-5pm and is 100% on site.<br><br>Key Responsibilities:<br>As a Human Resources Assistant, you will play a critical role in supporting the HR department and ensuring smooth day-to-day operations. Your primary tasks will include:<br>• HRIS Management:<br>o Efficiently utilize ADP Workforce Now for employee data management, payroll processing, and reporting.<br>o Maintain the accuracy and integrity of HRIS systems while addressing any system-related inquiries or issues.<br>• Data Entry:<br>o Input and maintain precise employee records within HR systems.<br>o Ensure data is current and error-free for payroll, benefits, and compliance purposes.<br>• Payroll Assistance:<br>o Support payroll preparation and processing tasks.<br>o Verify timecards, resolve discrepancies, and ensure adherence to regulatory and company policies.<br>• Benefits Assistance:<br>o Provide administrative support during open enrollment and benefits audits.<br>o Assist employees with benefits enrollment, changes, and inquiries in a professional and timely manner.<br>• Administrative Support:<br>o Perform general administrative duties such as filing employee documentation, preparing reports, scheduling meetings, and assisting with other HR-related functions.<br>For immediate consideration please call Christine at 215-244-1870, or email your resume to christine.macmahon@roberthalf com Thank you!
<p>Are you detail-oriented, organized, and eager to grow your career in accounting? Robert Half is currently seeking a driven <strong>Accounting Assistant</strong> to join dynamic teams on a temporary or permanent basis. If you're passionate about numbers, possess strong problem-solving skills, and thrive in a collaborative environment, we want to hear from you!</p><p><br></p><p>Duties:</p><p>• Answer and direct all general calls to the right department.</p><p>• Develop and maintain a filing system for accounting, operation, and marketing department.</p><p>• Liaise with executive management to handle requests and queries from senior managers. </p><p>• Post customer orders for processing, send invoice to customers.</p><p>• Support and maintain the accounts receivable collections.</p><p>• Post customer payments and deposits. </p><p>• Prepare and make bank deposits.</p><p>• Post vendor bills; Mail vendor payments.</p><p>• Maintains historical records by filing documents and archiving for document retention.</p><p>• Order company supplies and maintains the list of office suppliers.</p><p>• Respond promptly and professionally to customer inquiries by telephone or email.</p><p>• Update and monitor inventory levels through inventory management system.</p><p>• Schedule shipments and verify that products arrive on time to the customer.</p><p>• Maintain marketing documents in stock. </p><p>• Performs other duties as the need arises.</p><p>• Job duties may be modified at any time at the discretion of the company. </p><p><br></p><p>For immediate consideration please apply directly to job posting or call 610-882-1600</p><p><br></p><p><br></p>
<p>Robert Half is seeking a motivated and skilled <strong>Office Clerk</strong> to join our client’s busy and thriving organization. This is an excellent opportunity for someone who enjoys a mix of administrative tasks, thrives in a collaborative atmosphere, and is ready to support the daily operations of a dynamic office.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li><strong>General Office Support:</strong> Perform administrative duties such as filing, sorting, and distributing documents or correspondence.</li><li><strong>Data Entry & Management:</strong> Process and input accurate data into organizational systems and maintain up-to-date records.</li><li><strong>Customer Service:</strong> Assist clients, employees, or customers by answering phones, responding to emails, and addressing inquiries in a polite and professional manner.</li><li><strong>Scheduling:</strong> Help manage appointments, organize meetings, and maintain office calendars.</li><li><strong>Office Maintenance:</strong> Monitor inventory levels for supplies, restock items as needed, and ensure the workspace remains clean and functional.</li><li><strong>Collaboration:</strong> Assist with special projects and provide backup support to other team members as needed.</li></ul><p><br></p>
<p>Robert Half is on the hunt for a Consulting Assistant who can bring a dynamic energy to our dynamic client's team. We value positivity, problem-solving skills and meticulous attention to detail. If you're hard-working, organized and compassionate, looking for an entry-level opportunity where you can make an actual impact in workplaces nationwide, this could be for you.</p><p><br></p><p>Responsibilities:</p><ul><li>Provide day-to-day administrative and project support to a team of consultants, ensuring smooth operations.</li><li>Create impactful PowerPoint presentations for executive-level audiences.</li><li>Document detailed notes during client meetings to capture key insights and action items.</li><li>Collaborate with consultants to develop reports, such as focus group summaries, executive summaries, and data analyses.</li><li>Accompany Senior Consultants on client visits, with travel required up to 15% of the time.</li><li>Engage in cross-functional training across departments, including sales, marketing, and consulting, to broaden expertise.</li></ul>
<p>We are seeking a <strong>Business Continuity Assistant</strong> to join our team in Philadelphia. In this role, you'll play a key part in supporting our business continuity program by ensuring data accuracy and compiling information from various sources. This is a great opportunity for someone with excellent attention to detail and strong organizational skills.</p><p><br></p><p>Responsibilities</p><ul><li>Review, compile, and verify data submissions for accuracy.</li><li>Compare data against source documents, identify errors, and follow up to correct any discrepancies.</li><li>Move data from various sources into a consolidated format.</li><li>Maintain activity logs and track completed work.</li><li>Assist with other special projects as assigned.</li><li>Analyze data for accuracy and identify trends.</li></ul><p><br></p><p> Job Details</p><ul><li><strong>Location:</strong> Philadelphia, PA</li><li><strong>Schedule:</strong> Hybrid—3 days in the office, 2 days remote</li><li><strong>Hours:</strong> 8:30 a.m. to 5:00 p.m.</li><li><strong>Interview Process:</strong> A single interview with the hiring manager and potentially other team members.</li></ul><p><em>Note: Selected candidates will be required to complete competency tests in Excel, Word, and PowerPoint.</em></p>
<p>We are looking for a skilled Defense Litigation Legal Assistant to join a healthcare-focused law practice in Wilmington, Delaware. This long-term contract position supports a small office and collaborates closely with three attorneys to ensure efficient case management and litigation support. The role demands a proactive individual with experience in defense litigation and familiarity with insurance and healthcare-related legal matters.</p><p><br></p><p>Responsibilities:</p><p>• Prepare, file, and manage electronic court documents using e-Filing systems.</p><p>• Assist attorneys with defense litigation tasks, including drafting correspondence and legal documents.</p><p>• Maintain and update case calendars to ensure deadlines and court appearances are accurately tracked.</p><p>• Coordinate court filings and ensure compliance with procedural requirements.</p><p>• Support insurance defense litigation processes, including document review and case organization.</p><p>• Communicate effectively with clients, opposing counsel, and court personnel.</p><p>• Organize and manage healthcare insurance-related documentation for legal cases.</p><p>• Perform administrative tasks such as scheduling meetings, managing correspondence, and maintaining office records.</p><p>• Provide proactive support to attorneys to streamline workflow and case preparation.</p>
<p><strong>Intellectual Property Legal Assistant | Law Firm | Wilmington, DE </strong></p><p>Hybrid (3 Remote / 2 In‑Office) </p><p>Direct Hire, Permanent, Full Time </p><p>3 to 5 + Years IP Experience | $85K‑140K DOE</p><p><strong> </strong></p><p>Our client, a highly-ranked Delaware-based IP litigation practice in a top Law Firm in downtown / Center City Wilmington, Delaware, seeks a full‑time Legal Assistant to join its high‑stakes Intellectual Property litigation team (patent, trademark, copyright). Known for its premier patents and IP litigation matters in federal court, the team has consistently earned Band 1 rankings in national legal guides. This is an excellent opportunity for someone who thrives in a fast-paced legal environment.</p><p><br></p><p><strong>Responsibilities:</strong></p><ul><li>Support attorneys through all phases of intellectual property litigation, including document preparation, summarization, and court filings</li><li>Draft and format legal documents such as pleadings, motions, briefs, and exhibits for attorney review, ensuring compliance with court rules</li><li>Prepare and manage electronic filing (e-filing) of documents in federal and state courts, with emphasis on Delaware CM/ECF systems</li><li>Maintain and organize case files, exhibits, deposition materials, and trial binders for use in hearings, depositions, and trials</li><li>Track litigation deadlines and manage attorney calendars to ensure timely filings and preparedness</li><li>Assist with deposition and trial preparation, including document review and summarization</li><li>Provide administrative and litigation support, including scheduling, client communication, and coordination of service of process</li><li>Conduct research and assist with drafting legal summaries and other case-related materials</li><li>Handle confidential information with professionalism in a fast-paced, deadline-driven environment</li></ul>
<p>Reputable, financial services firm seeks a Portfolio Assistant with proven expertise handling investments and financial models. This role will involve, overseeing trade transactions, account reconciliations, preparing client annual reviews, managing portfolio performance, leading a team of accounting professionals, managing the month close process, coordinating annual audits, identifying and resolving discrepancies, and interface with regulatory agencies as necessary. The ideal Portfolio Assistant for this role should have excellent analytical skills, great research abilities, and in-depth knowledge of industry trends and compliance updates.</p><p><br></p><p>Primary Responsibilities</p><p>· Analyzing financial reports</p><p>· Monitoring internal/external investments</p><p>· Account Reconciliation</p><p>· Portfolio Management</p><p>· Assist with the annual audit process</p><p>· Supervise reconciliation of investment portfolios</p><p>· Gather treasury filings as needed</p><p>· Technology Utilization</p><p>· Maintain strong client relationships</p><p>· Risk Management</p>
<p>We are looking for a detail-oriented Administrative Program Coordinator to join our team located in the Greater Philadelphia Region. In this long-term Administrative Program Coordinator contract position, you will play a vital role in managing daily operations and ensuring the smooth execution of administrative tasks. The ideal Administrative Program Coordinator candidate will demonstrate exceptional organizational skills, maintain confidentiality, and thrive in a fast-paced environment.</p><p><br></p><p>What you get to do every single day:</p><p>• Process a high volume of student document requests, including Letters of Good Standing and Certificates of Malpractice, while ensuring compliance with partner institution standards.</p><p>• Assist in completing elective student applications during peak periods, managing over 150 applications efficiently.</p><p>• Coordinate the evaluation process by capturing and inputting student evaluations into designated systems.</p><p>• Provide support for exam proctoring and ensure smooth execution of testing procedures.</p><p>• Prepare and distribute monthly student rosters to affiliated institutions in a timely manner.</p><p>• Manage operations of student application platforms, creating resources to assist students in navigating systems and program logistics.</p><p>• Monitor daily submissions on application platforms, address incomplete portfolios, and verify student credentials.</p><p>• Facilitate the distribution of essential student documents, including health records, insurance forms, and credentials, to relevant organizations and supervisors.</p><p>• Draft and oversee correspondence, reports, memoranda, and technical materials, including composing letters and managing mail routing.</p><p>• Perform additional administrative duties as assigned to support program operations.</p>
<p>Established real estate firm is looking to hire an articulate, Assistant Controller with proven property accounting expertise. This role involves maintaining internal controls, supporting strategic financial initiatives, preparing monthly account reconciliations, coordinating financial tax audits, monitor and analyze account data, overseeing the month end close process, entering general ledger activities, and staying updated on changes in accounting standards and regulations to ensure ongoing financial health and growth. The ideal Accounting Manager will have solid financial analysis skillset, excellent communication and interpersonal skills, a strong understanding of GAAP standards, and the capacity to multi-task while meeting crucial deadlines.</p><p><br></p><p>What you get to work on daily</p><p>· Supervise and lead the accounting team, including accounts payable/receivable and general ledger</p><p>· Manage month-end and year-end closings</p><p>· Coordinate and support external audits</p><p>· Assist in the preparation of budgets and financial forecasts</p><p>· Oversee tax filings ensuring compliance with local, state and federal regulations</p><p>· Prepare monthly, quarterly, and annual financial reports/statements</p><p>· Analyze financial data and provide insights to senior management</p><p>· Support system implementations, upgrades, and process automation projects</p><p>· Monitor and track internal assets and expenditures</p>
<p>Our client is seeking a talented and organized Secretary to join their team and support daily office operations. The ideal candidate will possess exceptional communication skills, a keen eye for detail, and the ability to handle multiple tasks in a fast-paced environment. This role involves coordinating meetings, managing schedules, and performing administrative activities to ensure smooth business operations.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Maintain and manage schedules, appointments, and calendars for executives and team members.</li><li>Organize meetings, conferences, and events, including logistics coordination.</li><li>Draft correspondence, reports, and documents as required.</li><li>Perform data entry, recordkeeping, and filing activities to maintain accurate records.</li><li>Screen phone calls, emails, and inquiries, and respond or route them appropriately.</li><li>Manage travel arrangements, including booking flights, accommodations, and transportation.</li><li>Serve as the primary point of contact for internal and external communications.</li><li>Assist in maintaining office supplies inventory and order supplies as needed.</li><li>Perform additional administrative duties as assigned.</li></ul><p><br></p>
<p>We are looking for a dedicated Bankruptcy Paralegal to join our law firm client's respected legal team in Wilmington, Delaware. In this role, you will provide essential administrative and legal support to the Bankruptcy department, ensuring smooth operations and high-quality service delivery. This position requires working on-site Monday through Friday, offering a competitive salary and benefits package.</p><p><br></p><p>Responsibilities:</p><p>• Provide comprehensive administrative support to the Bankruptcy department, ensuring deadlines are met and objectives are achieved.</p><p>• Maintain and update attorney calendars, paying special attention to court dates and case-related deadlines.</p><p>• Prepare routine court documents such as pleadings and engagement letters for attorney review and approval.</p><p>• Manage the opening of new cases and the closure of files as directed by attorneys.</p><p>• Communicate effectively with courtroom staff, including deputies, judicial assistants, and law clerks, in bankruptcy, state, and federal district courts.</p><p>• Handle electronic filing in Chancery Court, Bankruptcy Court, and District Court.</p><p>• Collaborate with attorneys and other team members to streamline legal processes and enhance efficiency.</p><p>• Ensure that all documentation is accurate, organized, and compliant with court requirements.</p>
