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33 results for General Office Clerk in Reading, PA

Accounting Clerk

Coopersburg, PA
onsite
Temporary / Contract
0 - 0 USD / Yearly
We are seeking a detail-oriented and organized Accounting Clerk to join our team. This position will support the accounting department with day-to-day financial operations, including accounts payable, accounts receivable, data entry, reconciliations, and administrative accounting functions. The ideal candidate is dependable, accurate, and eager to grow within an accounting and finance environment.Key Responsibilities<ul><li>Process accounts payable invoices and assist with vendor payments</li><li>Apply customer payments and support accounts receivable activities</li><li>Reconcile bank statements and general ledger accounts</li><li>Maintain accurate financial records and documentation</li><li>Enter accounting data into the ERP/accounting system</li><li>Assist with month-end and year-end closing processes</li><li>Prepare deposits and process credit card transactions</li><li>Research and resolve discrepancies related to invoices, payments, and account balances</li><li>Generate reports for management as needed</li><li>Support the accounting team with administrative and special project work</li></ul>
2026-09-09T00:00:00Z

Accounting Clerk

Reading, PA
onsite
Permanent / Full Time
48000 - 56000 USD / Yearly
We are looking for an Accounting Payable/Accounts Receivable/Billing to support day-to-day financial operations for a services organization in Reading, Pennsylvania. This role focuses on maintaining accurate transaction records, coordinating payment activity, and helping ensure smooth processing across payables, receivables, and expense administration. The ideal candidate brings strong attention to detail, sound organizational skills, and a thoughtful approach to working with internal teams and external vendors. Responsibilities:• Record incoming client payments accurately and apply receipts to the appropriate accounts.• Examine invoices for completeness, coding, and required approvals before releasing them for payment.• Manage vendor disbursements by organizing payment schedules according to established terms and deadlines.• Assist with preparing check runs and ensuring payments are processed in a timely manner.• Compare vendor statements against internal records and investigate discrepancies to resolution.• Review corporate card activity and employee reimbursement submissions to confirm policy compliance and proper documentation.• Maintain current vendor data and update records as needed to support accurate payment processing.• Respond to vendor questions promptly and help resolve account or payment-related issues.• Assign expenses to the correct general ledger accounts and cost centers while supporting other accounting projects as needed.
2026-09-15T00:00:00Z

Accounting Clerk

Reading, PA
onsite
Permanent / Full Time
48000 - 56000 USD / Yearly
We are looking for an Accounting/Billing to join a services organization in Reading, Pennsylvania. In this role, you will help keep daily financial operations running smoothly by supporting payment processing, account updates, reconciliations, and expense review activities. The ideal candidate brings strong organizational skills, sound judgment, and a careful approach to handling detailed accounting work in a fast-paced environment. Responsibilities:• Record incoming client payments accurately and ensure account balances are updated in a timely manner• Examine invoices for completeness, supporting documentation, and required approvals before submitting them for payment• Process vendor disbursements while managing payment timing in accordance with agreed terms• Organize check runs and assist with the preparation of payments for release• Compare vendor statements to internal records and investigate any billing or payment differences• Review corporate card activity and employee reimbursement submissions to confirm accuracy and policy compliance• Maintain current vendor profiles and revise records when supplier information changes• Respond to vendor questions with courtesy and work to resolve payment-related issues efficiently• Code expenses to the correct general ledger accounts and cost centers to support accurate financial reporting• Contribute to additional accounting and finance assignments as business needs evolve
2026-09-15T00:00:00Z

Accounting Clerk

Leola, PA
onsite
Temporary / Contract
19 - 24 USD / Hourly
We are seeking an Accounting Clerk to support day-to-day accounting operations. The ideal candidate will assist with accounts payable, accounts receivable, data entry, reconciliations, and financial record maintenance. Responsibilities<ul><li>Process accounts payable and accounts receivable transactions</li><li>Prepare and maintain financial records</li><li>Reconcile bank and general ledger accounts</li><li>Assist with billing and collections activities</li><li>Enter financial data into accounting systems</li><li>Support month-end and year-end processes</li><li>Generate reports as requested</li></ul>
2026-09-03T00:00:00Z

Accounting Clerk

Reading, PA
onsite
Temporary / Contract
19 - 22 USD / Hourly
We are looking for an Accounting Clerk to join a finance team on a contract basis. This onsite opportunity supports day-to-day accounting operations and is expected to run for approximately 4 to 6 weeks, with potential for extension. The role is well suited for someone who can manage payment processing, reconciliations, and financial record updates in a busy environment while maintaining a high level of accuracy. Responsibilities: • Reconcile cash activity across several bank accounts and financial institutions to ensure records remain accurate and current. • Apply incoming customer payments to the correct accounts and review receipts carefully for completeness and accuracy. • Examine invoices for supporting documentation and required approvals before releasing them for payment. • Process vendor disbursements, organize payment timing according to agreed terms, and assist with scheduled check runs. • Compare vendor statements against internal records, investigate differences, and resolve outstanding issues promptly. • Review corporate credit card transactions and employee expense submissions to confirm proper coding and policy compliance. • Maintain supplier information in accounting records and update vendor details as changes occur. • Respond to vendor questions in a clear and courteous manner and provide timely follow-up on payment or account matters. • Assign expenses to the appropriate general ledger accounts and cost centers while supporting other finance-related tasks as needed.
2026-09-17T00:00:00Z

Accounting Clerk

Pottsville, PA
onsite
Temporary / Contract
17 - 20 USD / Hourly
A growing organization is seeking a detail-oriented Accounting Clerk to join its accounting team. This is an excellent opportunity for someone looking to build a long-term career in accounting while gaining hands-on experience with day-to-day financial operations. The ideal candidate will have a solid understanding of basic accounting principles, including debits and credits, strong organizational skills, and proficiency in Microsoft Excel. Responsibilities<ul><li>Process and enter accounts payable and accounts receivable transactions</li><li>Review invoices and supporting documentation for accuracy</li><li>Assist with account reconciliations and month-end closing activities</li><li>Record journal entries and maintain accurate financial records</li><li>Apply payments and research discrepancies as needed</li><li>Organize and maintain accounting files and documentation</li><li>Utilize Excel to track financial information, manipulate data, and prepare reports</li><li>Assist with data entry, account analysis, and special projects as assigned</li><li>Communicate with internal departments regarding financial information and outstanding items</li></ul>
2026-09-17T00:00:00Z

Data Entry Clerk

Malvern, PA
onsite
Temporary to Hire
23 - 23 USD / Hourly
We are looking for a detail-oriented Data Entry Clerk/Order Fulfilment Clerk to join a growing team in Pennsylvania. This fully onsite role focuses on supporting order fulfillment activities through accurate data entry and consistent administrative support. It is a contract opportunity with the potential for a permanent position, offering a steady Monday through Friday schedule and the chance to contribute to a fast-paced operational environment. Responsibilities:• Enter and update order information in company systems with a high level of speed and accuracy.• Review incoming documentation for completeness and correct errors before processing records.• Support order fulfillment activities by maintaining organized and up-to-date data files.• Verify numeric and text-based information to ensure records are accurate and consistent.• Coordinate with internal team members to resolve data discrepancies and missing details.• Monitor daily entry volumes and prioritize tasks to meet deadlines in a busy onsite setting.• Maintain orderly electronic records and follow established procedures for document handling.
2026-09-17T00:00:00Z

Data Entry Clerk

Bethlehem, PA
onsite
Temporary / Contract
17 - 19 USD / Hourly
A growing company in the Bethlehem area is seeking a detail-oriented Data Entry Clerk to join their team. The ideal candidate will have strong computer skills, exceptional attention to detail, and the ability to accurately enter and maintain data in a fast-paced environment. This is a great opportunity for someone looking to grow their administrative and office support experience. Key Responsibilities<ul><li>Accurately enter, update, and maintain data in company databases and systems.</li><li>Review documents for accuracy and completeness before processing.</li><li>Verify and correct data discrepancies as needed.</li><li>Generate reports and assist with record management.</li><li>Scan, file, and organize electronic and paper documentation.</li><li>Maintain confidentiality of sensitive information.</li><li>Perform routine quality checks to ensure data integrity.</li><li>Assist with administrative and clerical tasks as assigned.</li><li>Collaborate with team members to meet departmental deadlines and goals.</li></ul>
2026-09-15T00:00:00Z

Office Assistant

Harrisburg, PA
onsite
Temporary / Contract
18 - 19 USD / Hourly
Robert Half is seeking a reliable and organized Office Assistant to support daily administrative operations and help ensure the office runs smoothly. This role is ideal for someone who is detail-oriented, professional, and comfortable handling a variety of clerical and support tasks in a fast-paced environment. Key Responsibilities<ul><li>Answer and direct phone calls, emails, and other communications</li><li>Greet visitors and provide general front-office support</li><li>Maintain filing systems, records, and office documentation</li><li>Schedule meetings, appointments, and conference rooms</li><li>Order and manage office supplies and inventory</li><li>Assist with data entry, reporting, and basic recordkeeping</li><li>Prepare correspondence, forms, and other administrative documents</li><li>Sort and distribute incoming mail and packages</li><li>Support internal teams with administrative projects as needed</li><li>Help maintain a clean, organized, and efficient office environment</li><li> </li></ul>
2026-09-16T00:00:00Z

Payroll/Accounting Clerk

Chester, PA
onsite
Permanent / Full Time
55000 - 65000 USD / Yearly
State of the art contractor located in the Delaware County is looking to hire a full-time Payroll/Accounting Clerk who is eager, reliable and open to a variety of responsibilities. In this role, you will prepare and process accounts payable transactions, process weekly payroll cycles, calculate payroll deductions, perform account reconciliations, generate year-end accruals, generate tax filing documents, assist with the annual audit process, maintain accurate financial records, and provide administrative and accounting support to the accounting team. The ideal Payroll/Accounting Clerk should have the ability to utilize excel and accounting/payroll systems to track, analyze, and report data with accuracy and proper timing. Responsibilities · Enter and process accounts payable/receivable · Process payroll· Maintain internal file/record keeping system· Spreadsheet Maintenance· Prepare union payments· Process tax documents· Perform financial research as needed· Account Reconciliation · Assist with the month end close process· Prepare monthly journal entries
2026-08-24T00:00:00Z

Office Manager

Philadelphia, PA
onsite
Permanent / Full Time
100000 - 120000 USD / Yearly
We are looking for an experienced Office Manager to lead day-to-day administrative operations for a law firm in Philadelphia, Pennsylvania. This fully onsite position is ideal for someone who can keep office functions running smoothly while supporting attorneys, staff, and leadership across operational and people-related needs. The role calls for a hands-on individual with strong attention to detail who is comfortable managing facilities, coordinating vendors, assisting with human resources processes, and helping maintain effective office technology support. Responsibilities: • Direct daily office activities to ensure attorneys and staff receive consistent administrative and operational support. • Lead scheduling and workforce coordination activities, including attendance oversight, timecard review, onboarding logistics, and communication of workplace policies. • Supervise office support personnel, assign priorities, and maintain adequate coverage for front-office and administrative functions. • Partner with leadership on employee relations matters, performance support, and training arrangements for staff development. • Track office spending, help prepare budgets, review invoices for accuracy, and manage relationships with external service providers. • Work with third-party technology partners to address equipment setup, system access, and general office technology needs. • Provide administrative support for employee benefits processes, including enrollment assistance for medical, dental, and retirement plans. • Contribute to business development efforts by coordinating marketing-related activities and helping maintain digital content such as website and social media updates. • Participate in leadership meetings, document confidential discussion points, and share updates related to office operations and administrative priorities.
2026-08-24T00:00:00Z

Senior Accounting Clerk

Wilmington, DE
onsite
Permanent / Full Time
55000 - 70000 USD / Yearly
Location: Wilmington, DE (Hybrid) Employment Type: Full-Time Compensation: $55,000 – $65,000 + Bonus Our growing organization is seeking a detail-oriented Accounting Clerk to support day-to-day accounting operations. This hybrid role is ideal for someone who enjoys working with numbers, values accuracy, and wants to grow their accounting career in a collaborative, professional environment. What You’ll Do Assist with accounts payable and accounts receivable processing Enter, review, and maintain accurate financial data within the accounting system Reconcile bank statements and support month-end close activities Process invoices, expense reports, and vendor payments Maintain organized financial records and supporting documentation Assist with audits and special accounting projects as needed Partner with the accounting and finance team to ensure timely and accurate reporting What We’re Looking For Associate’s degree in Accounting, Finance, or related field (Bachelor’s preferred) 1–3 years of accounting, bookkeeping, or relevant internship experience Strong attention to detail and organizational skills Proficiency in Microsoft Excel; experience with accounting software is a plus Ability to manage multiple priorities and meet deadlines Reliable, professional, and team-oriented approach Why Join Us Hybrid work schedule based in Newark, DE Competitive salary with bonus potential Supportive and collaborative team culture Opportunity for professional growth and long-term career development
2026-09-02T00:00:00Z

Billing Clerk

Wilmington, DE
onsite
Temporary to Hire
26 - 26 USD / Hourly
We are looking for a detail-oriented Billing and Pricing Specialist to join a busy onsite team in Wilmington, Delaware in a contract capacity with potential for a permanent role. This position supports high-volume billing operations and works closely with sales, customer support, supply chain, and finance teams to ensure invoices are issued accurately and on time. The role is ideal for someone who can manage pricing details, resolve billing questions, and maintain accuracy in a fast-paced environment. Responsibilities:• Prepare and process daily customer invoices by applying approved pricing, contract terms, and customer-specific program details to sales transactions.• Examine system-generated invoices for accuracy and release completed billing documents for customer distribution.• Complete pricing corrections, promotional adjustments, and credit transactions for sales or warranty-related items based on authorized requests.• Partner with sales, customer service, supply chain, and finance teams to confirm charges, pricing terms, and billing details before invoices are finalized.• Maintain pricing information in billing systems by updating price lists, discount structures, and program data received from internal stakeholders.• Investigate billing and pricing questions from internal teams or customers and help drive timely resolution of discrepancies.• Support accurate invoicing across multiple operational sites serving North America sales and finance activities.
2026-09-15T00:00:00Z

Billing Clerk

Wilmington, DE
onsite
Temporary to Hire
28 - 29 USD / Hourly
We are looking for a detail-oriented Legal Billing Specialist to join a legal office in Wilmington, Delaware. This onsite opportunity is a contract position with the potential to become permanent and offers the chance to support attorneys and internal teams by managing client invoicing, account accuracy, and billing follow-up. The ideal candidate will bring strong billing experience, sound judgment, and the ability to handle confidential financial information with care. Responsibilities:• Generate and finalize client invoices accurately and within established deadlines for legal matters and related services.• Examine time entries, charges, and reimbursable expenses to confirm they align with client requirements and internal billing practices.• Process electronic invoicing through approved billing portals and address any submission issues that arise.• Investigate billing exceptions, respond to invoice questions, and work with attorneys, staff, and clients to resolve discrepancies.• Track outstanding balances and assist with follow-up efforts to support timely payment collection.• Reconcile billing records and client accounts to maintain complete and accurate financial documentation.• Contribute to month-end activities by assisting with account review, reconciliations, and reporting support.• Provide broader accounting assistance, including accounts receivable support, cash posting, journal entry preparation, and account upkeep.• Safeguard sensitive client and financial data by following confidentiality standards and firm procedures.
2026-09-04T00:00:00Z

PART-TIME Payroll Clerk

York Haven, PA
onsite
Temporary / Contract
25 - 27 USD / Hourly
Are you looking for a flexible, part-time opportunity where your attention to detail and organizational skills can make an impact? We are seeking a Part-Time Payroll Clerk to support payroll operations and ensure employees are paid accurately and on time. Position Details<ul><li>Part-time schedule (approximately 3 days per week)</li><li>Flexible scheduling available</li><li>Competitive hourly compensation</li><li>Friendly and collaborative work environment</li></ul>Responsibilities<ul><li>Process payroll data, including employee hours, earnings, deductions, and adjustments</li><li>Review timesheets and payroll records for accuracy and completeness</li><li>Enter and maintain employee payroll information in the payroll system</li><li>Assist with payroll reconciliations and payroll-related reporting</li><li>Respond to employee questions regarding pay, deductions, and timekeeping</li><li>Maintain confidential employee and payroll records</li><li>Support payroll compliance with company policies and applicable regulations</li><li>Assist with year-end payroll activities as needed</li></ul>
2026-09-10T00:00:00Z

Accounts Receivable Clerk

Doylestown, PA
onsite
Temporary / Contract
22 - 27 USD / Hourly
We're helping hire an Accounts Receivable Clerk to support billing, collections, account reconciliations, and day-to-day accounting operations. This is an excellent opportunity for a detail-oriented professional who enjoys working with customers, managing receivables, and contributing to a collaborative finance team. Key Responsibilities:<ul><li>Perform a variety of accounting functions, including accounts receivable, accounts payable support, payroll liaison activities, and general accounting tasks</li><li>Reconcile bank accounts and post and balance financial data across various ledgers</li><li>Input and maintain timesheet data accurately</li><li>Verify financial documents and coding for accuracy and completeness</li><li>Process payments and assist with monthly closing activities and annual reporting</li><li>Communicate with shippers, customers, sales and marketing teams, and other stakeholders regarding account inquiries</li><li>Manage collections efforts by contacting customers regarding outstanding balances and assisting with payment arrangements</li><li>Maintain accurate customer account records and resolve payment discrepancies</li><li>Support, communicate, and uphold the organization's mission, values, and culture</li></ul>
2026-09-08T00:00:00Z

Accounts Receivable Clerk

Wilmington, DE
onsite
Permanent / Full Time
50000 - 55000 USD / Yearly
$50,000 - 55,000/Year Job SummaryResponsibilities: - Process and record accounts receivable transactions accurately and efficiently- Prepare and send out customer invoices and statements- Follow up on outstanding payments and resolve any billing discrepancies- Maintain accurate records of customer accounts and update account information as needed- Assist with credit analysis and evaluation of customer creditworthiness- Collaborate with other departments to resolve customer issues and inquiries- Perform data entry tasks to input financial transactions into the accounting system- Assist with month-end closing activities related to accounts receivable Experience: - 2+ years of experience in Accounts Receivable- Proficiency in data entry and working with accounting software systems, such as Blackbaud- Proficiency in MS word, Excel, PowerPoint, and sharepoint- Understanding of financial concepts, including coding, reconciliation, and reporting- Strong attention to detail and accuracy in processing financial transactions
2026-08-28T00:00:00Z

Accounts Receivable Clerk

Bethlehem, PA
onsite
Temporary / Contract
0 - 0 USD / Yearly
We are looking for an Accounts Receivable Clerk to support a manufacturing organization in Bethlehem, Pennsylvania. This Long-term Contract position is ideal for someone who brings strong billing, payment processing, and account reconciliation experience in a fast-paced onsite environment. The person in this role will help keep receivables current, maintain accurate financial records, and work closely with internal teams to support timely and accurate reporting. Responsibilities: • Create and issue customer invoices with a high level of accuracy and within established deadlines. • Apply incoming payments received through multiple channels, including checks, credit cards, electronic transfers, and wires. • Review outstanding balances, identify overdue accounts, and follow up with customers to encourage prompt payment. • Reconcile receivable accounts and investigate variances to resolve billing or payment-related issues. • Maintain organized and up-to-date documentation for all accounts receivable activity. • Support month-end closing tasks by preparing aging summaries and assisting with related journal entries. • Partner with internal departments to confirm billing details and improve invoice accuracy. • Compile and share accounts receivable reports for leadership and other business stakeholders. • Ensure all receivables processes are handled in accordance with company procedures and accounting guidelines.
2026-09-17T00:00:00Z

Accounts Payable Clerk

Lancaster, PA
onsite
Temporary / Contract
20 - 25 USD / Hourly
Our client is seeking a detail-oriented Accounts Payable Clerk to support their accounting team. This individual will be responsible for processing invoices, maintaining vendor records, and ensuring timely and accurate payments. Responsibilities<ul><li>Process high-volume vendor invoices</li><li>Verify invoice accuracy and obtain approval for payment</li><li>Match invoices to purchase orders and receiving documents</li><li>Prepare and process check runs, ACH payments, and wire transfers</li><li>Research and resolve vendor discrepancies</li><li>Reconcile vendor statements</li><li>Maintain organized accounts payable records</li><li>Assist with month-end closing activities</li></ul>
2026-09-03T00:00:00Z

Accounts Payable Clerk

Doylestown, PA
onsite
Temporary / Contract
22 - 27 USD / Hourly
Accounts Payable ClerkWe're helping hire an Accounts Payable Clerk to support daily AP operations, invoice processing, audit support, and general administrative functions within a busy accounting department. This is a great opportunity for someone with strong organizational skills, attention to detail, and prior accounting or clerical experience looking to grow within a finance team. Key Responsibilities:<ul><li>Provide administrative and clerical support to the Accounts Payable department</li><li>Execute daily AP processes and controls accurately and in a timely manner while ensuring compliance with company policies</li><li>Provide customer service and support to internal business partners</li><li>Assist with internal and external audits as needed</li><li>Open, sort, and distribute daily department mail</li><li>Sort, log, photocopy, scan, and file invoices, checks, and other financial documents</li><li>Verify, log, and mail checks, including handling expedited payments and special requests</li><li>Maintain accurate records and documentation related to accounts payable activities</li><li>Support the accounting team with special projects and additional duties as assigned</li></ul>
2026-09-08T00:00:00Z

Accounting Clerk (AP/AR)

Kutztown, PA
onsite
Permanent / Full Time
48000 - 55000 USD / Yearly
We are looking for an Accounting Clerk (AP/AR) to support day-to-day receivables and payables activities for a manufacturing operation in the Kutztown, Pennsylvania area. This position plays an important role in keeping customer and vendor accounts accurate, current, and well documented while partnering with internal teams to resolve discrepancies and maintain strong financial controls. The ideal candidate brings hands-on accounting support experience, works well independently, and can manage multiple priorities in a fast-paced environment. Responsibilities:• Apply incoming check and wire payments across multiple entities and maintain accurate customer account balances.• Follow up on outstanding receivables, document collection activity, and prepare recurring cash and collection reporting.• Review customer account details, support credit-related requests, and complete reference documentation when needed.• Investigate billing, deduction, return, and payment discrepancies, then coordinate with internal departments and customers to resolve issues promptly.• Process credit and debit adjustments, maintain organized monthly supporting files, and keep account records current.• Enter and verify supplier invoices for accuracy, policy compliance, and proper approval before payment processing.• Assist with vendor payment cycles, validate weekly disbursements, and reconcile supplier statements to confirm account balances.• Support month-end and year-end accounting activities by preparing accrual information, rebate and co-op data, commission calculations, and audit support documentation.• Review receiving records to identify uninvoiced deliveries and help maintain complete and accurate payables reporting.
2026-09-01T00:00:00Z

Receptionist

Philadelphia, PA
onsite
Temporary / Contract
19.95 - 22 USD / Hourly
We are looking for a detail-oriented Receptionist to support a contract assignment in Philadelphia, Pennsylvania. This position will serve as the first point of contact for event attendees, creating a welcoming and organized check-in experience throughout the registration period. The role requires strong front-desk presence, attention to detail, and the ability to remain composed while assisting a high volume of guests in a fast-paced setting. Responsibilities: • Welcome attendees upon arrival and provide a courteous, efficient registration experience. • Verify identification details and confirm each guest’s check-in status accurately. • Prepare and print event badges for participants during the registration process. • Manage a steady flow of approximately 115 arrivals while maintaining a high level of organization. • Offer front-desk support during the scheduled event check-in period, primarily in a standing position as needed. • Respond to inbound calls and handle general reception-related communication in a clear and timely manner.
2026-08-24T00:00:00Z

Bilingual Inventory Clerk

Bethlehem, PA
onsite
Temporary to Hire
20 - 22 USD / Hourly
Robert Half is seeking a detail-oriented bilingual Inventory Clerk to manage and maintain accurate inventory records. This role is responsible for tracking stock levels, processing shipments, reconciling discrepancies, and supporting overall warehouse or stockroom operations. The ideal candidate is organized, dependable, and comfortable working with inventory management systems. Key Responsibilities<ul><li>Receive, inspect, and record incoming shipments</li><li>Track inventory levels and update records accurately</li><li>Perform regular cycle counts and physical inventory audits</li><li>Investigate and resolve inventory discrepancies</li><li>Organize and maintain stockroom or warehouse areas</li><li>Prepare items for shipment and process outgoing orders</li><li>Label, store, and rotate inventory as needed</li><li>Coordinate with purchasing, warehouse, and operations teams to maintain stock availability</li><li>Generate inventory reports for management</li><li>Follow company safety procedures and inventory control policies</li></ul>
2026-09-16T00:00:00Z

Administrative Assistant

Huntingdon Valley, PA
onsite
Permanent / Full Time
45000 - 50000 USD / Yearly
We are looking for an Administrative Assistant with relevant experience to support daily operations and help keep both business and personal priorities organized. This role is well suited for someone who is highly dependable, attentive to detail, and confident managing a wide range of tasks with professionalism and discretion. The ideal candidate can balance competing demands, communicate clearly, and take initiative to keep schedules, records, and follow-up items moving forward efficiently. Responsibilities: • Oversee calendars, coordinate appointments, and arrange meetings to ensure schedules remain accurate and well managed. • Organize travel plans, confirm reservations, and prepare clear itineraries when transportation or lodging is required. • Create and update reports, spreadsheets, presentations, correspondence, and other administrative materials as needed. • Maintain orderly digital and paper filing systems so records, documents, and reference materials are easy to access. • Support expense monitoring by collecting receipts, reviewing invoices, and assisting with routine administrative bookkeeping tasks. • Prepare meeting agendas, capture notes, and track next steps to help maintain progress on priorities and commitments. • Monitor deadlines, open items, and project milestones while following up on outstanding tasks in a timely manner. • Coordinate office supply purchases and communicate with vendors or service providers to support daily operations. • Handle sensitive information with sound judgment and provide additional personal and administrative assistance, including research, scheduling, errands, and special projects, as needed.
2026-08-31T00:00:00Z

Administrative Assistant

Philadelphia, PA
onsite
Temporary / Contract
21.85 - 23 USD / Hourly
We are looking for an experienced Administrative Assistant to support daily office operations and help create an organized, welcoming workplace. This long-term Administrative Assistant contract position is ideal for someone who thrives in a fast-moving environment, balances multiple priorities with ease, and communicates professionally across teams. The role offers the opportunity to contribute to front-of-office coordination, employee support, and smooth day-to-day administrative functions. What you get to do every single day:• Welcome guests, manage the reception area, direct incoming calls, and oversee incoming and outgoing mail and deliveries.• Organize calendars for meetings, reserve conference rooms, and help ensure shared spaces are prepared for scheduled use.• Monitor kitchen, beverage, and general workplace inventory so the office remains fully stocked and functional.• Prepare outbound shipments, coordinate courier pickups, and track delivery needs as they arise.• Provide day-to-day administrative assistance to various departments, helping teams stay organized and on schedule.• Create and distribute internal office communications to keep employees informed of updates and logistics.• Maintain relationships with external vendors and follow up on service needs, supply orders, and related requests.• Coordinate facility issues by submitting and tracking maintenance requests, repairs, and workspace-related updates.• Support onboarding logistics for new employees, including badge coordination, desk readiness, and workspace setup.• Assist with onsite meetings by arranging rooms, coordinating technology needs, and organizing catering or other event support.
2026-09-16T00:00:00Z