71 Results for Office Assistant Jobs in Rancho Cucamonga, CA

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Office Assistant

Pomona, CA
onsite
Temporary / Contract
19 - 22 USD / Hourly
We are looking for a dependable Office Assistant to support daily administrative and front-desk operations for a Contract position based in Pomona, California. This role is ideal for someone who enjoys keeping an office organized, assisting visitors and callers, and handling a range of clerical tasks with accuracy. The selected candidate will contribute to a smooth workplace environment by managing routine administrative needs and ensuring documents and communications are handled efficiently. Responsibilities: • Welcome visitors professionally and provide front-desk support to create a positive first impression. • Respond to incoming phone calls, direct inquiries appropriately, and relay messages in a timely manner. • Organize, scan, and file documents to maintain accurate and accessible office records. • Perform a variety of clerical assignments, including data entry, document preparation, and general administrative support. • Assist with day-to-day office coordination to help maintain an orderly and efficient work environment. • Handle routine correspondence and support internal teams with basic administrative requests.
2026-10-12T00:00:00Z

Office Assistant

Glendale, CA
onsite
Temporary / Contract
20 - 22 USD / Hourly
We have local ongoing opportunities for Office Assistants / Administrative Assistants. Are you a self-starter who loves handling multiple projects at once with a positive outlook? Then we have a position for you. Please email your resume and call 626.463.2031 for immediate consideration. How you will make an impact· Filing, copying and faxing for multiple departments· Maintain office facility· Route calls appropriately· Data entry If you have a winning team attitude approach and you are eager to grow your career to the next level, we want to hear from you! This position is perfect for you if you love thriving in a dynamic environment. Contact us now!
2026-10-05T00:00:00Z

Office Assistant

Los Angeles, CA
onsite
Temporary / Contract
19 - 20.5 USD / Hourly
An Internationally recognized architecture, planning, urban design and landscape architecture firm in the Mid-Wilshire area seeks an Office Assistant to work temporarily. As the Office Assistant, you will be responsible for greeting guests and clients, picking up lunch daily for the partners (a car is required), and setting up for meetings. Additional duties will include making sure the kitchen is tidy such, making the coffee each morning, and loading the dishwasher. Need someone that can team up with the other office assistant that can help archiving documents, lifting project rolls and project boxes as well. Hours are 8:30am-5:30pm and parking is covered.
2026-10-06T00:00:00Z

Office Assistant

Los Angeles, CA
onsite
Temporary / Contract
22 - 25 USD / Hourly
A venture capital firm in West LA is seeking a polished, temporary Office Assistant to provide front office and administrative support. This individual will serve as the primary point of contact for visitors and help ensure the office runs smoothly on a day-to-day basis. Role is onsite Mon - Friday, hours are 8-5, parking covered. Key Responsibilities<ul><li>Greet visitors and manage guest check-in procedures.</li><li>Maintain conference rooms and common areas.</li><li>Oversee kitchen organization, including stocking beverages and supplies.</li><li>Order groceries and office refreshments.</li><li>Empty dishwasher and maintain coffee stations.</li><li>Assist with Monday lunch coordination.</li><li>Support general office operations and administrative projects as needed.</li><li>Provide exceptional customer service while maintaining a welcoming office environment.</li></ul>
2026-10-14T00:00:00Z

Office Manager

Newport Beach, CA
onsite
Temporary / Contract
34.0385 - 43 USD / Hourly
We are looking for an organized and service-focused Office Manager to support daily operations in Newport Beach, California. This Contract position is ideal for someone who thrives in a fast-moving environment, creates a welcoming experience for clients and staff, and keeps administrative processes running smoothly. The role blends front office coordination, operational support, and team-facing responsibilities, with opportunities to contribute to hiring and HR-related activities. Candidates with experience in healthcare, wellness, or similar service-oriented settings will be especially well suited for this opportunity. Responsibilities: • Oversee day-to-day office operations to ensure an efficient, detail-oriented, and well-organized workplace. • Welcome visitors and serve as a primary point of contact, delivering a positive and attentive customer experience. • Manage office inventory by ordering, tracking, and replenishing supplies to support uninterrupted business operations. • Handle administrative tasks such as scheduling, document coordination, record maintenance, and general office support. • Assist with accounts payable activities, including invoice processing, tracking expenses, and supporting accurate financial documentation. • Build strong working relationships with clients, vendors, and internal team members to support collaboration and service excellence. • Contribute to recruiting and HR support activities, including interview coordination, onboarding preparation, and related administrative follow-up. • Maintain organized systems and processes that help the office operate effectively in a high-volume environment.
2026-10-15T00:00:00Z

Office Manager

Pasadena, CA
onsite
Temporary / Contract
23 - 25 USD / Hourly
We currently have excellent ongoing opportunities for highly skilled and motivated Office Managers to lead operations at a growing company. Are you a deeply passionate self-starter who is looking to grow their career? Then we have a position for you. Please email your resume and call 626.463.2031 for immediate consideration.How you will make an impact· Leading overall office administration· Handling copy services, word processing, mail and distribution services, office reception, office equipment, utility services and communication systems· Evaluating and improving office production· Assisting in developing and revising office policies and procedure for improved work flow· Assisting the Operations Manager and Director in monitoring budget for office related items and staff
2026-10-05T00:00:00Z

Administrative Assistant

Cypress, CA
onsite
Permanent / Full Time
45760 - 52000 USD / Yearly
We are looking for a detail-oriented Administrative Assistant to support daily office operations and provide dependable coordination across administrative, human resources, and document management activities. This position is ideal for someone who thrives in a structured corporate environment, communicates effectively with a wide range of stakeholders, and handles sensitive information with discretion. The role combines front-office support, reporting assistance, employee-related coordination, and records oversight, requiring strong organization, follow-through, and accuracy. Responsibilities: • Oversee day-to-day administrative operations, including front desk support, inbound call handling, data entry, calendar coordination, correspondence, and general office organization. • Coordinate hiring and employee support activities by arranging interviews, assisting with onboarding logistics, maintaining personnel records, and responding to routine employee questions with professionalism and confidentiality. • Maintain contracts, service agreements, policies, procedures, and related business records to ensure documents are current, properly filed, and easy to retrieve. • Support document control practices by organizing files, tracking revisions, and helping preserve compliance with internal standards and recordkeeping requirements. • Prepare and update reports, surveys, inventory records, business license documentation, and fiscal year calendars while meeting deadlines and maintaining accuracy. • Assist with training coordination, employee communications, and recognition activities that help support a positive and well-organized workplace environment. • Work closely with leadership, employees, vendors, and visitors to provide responsive administrative service and facilitate smooth office operations. • Manage multiple priorities independently, identify routine process needs, and follow through on special projects and general administrative assignments as needed.
2026-10-08T00:00:00Z

Administrative Assistant

Santa Ana, CA
onsite
Temporary / Contract
26.6 - 30.8 USD / Hourly
We are looking for an Administrative Assistant to support contract administration and day-to-day office operations in Santa Ana, California. This Long-term Contract position is ideal for someone who is highly organized, detail-oriented, and comfortable working in a fully onsite environment Monday through Friday. The person in this role will help maintain accurate records, support document management activities, and assist team members with administrative needs while contributing to an efficient and well-organized workplace. Responsibilities: • Review existing contract records, verify accuracy, and update documentation to ensure information remains complete and current. • Transfer files and related documentation into the designated platform while maintaining organized and consistent recordkeeping. • Upload contract materials, supporting documents, and other administrative records with a strong focus on quality and completeness. • Provide guidance to team members on system usage and share practical instruction as processes are learned and established. • Perform data entry tasks and validate information to reduce errors and support reliable reporting. • Assist with general administrative support, including document preparation, filing, and coordination of routine office needs. • Handle incoming calls and front-office style inquiries in a courteous and timely manner when needed. • Partner with contracts and operations leadership to help keep priorities on track and support ongoing administrative projects.
2026-10-14T00:00:00Z

Administrative Assistant

Pasadena, CA
onsite
Temporary / Contract
23 - 25 USD / Hourly
Opportunities for top Administrative Assistant (Administrative Coordinator / Administrative Associate)We currently have ongoing positions for a results-oriented Administrative Assistants who are deeply passionate about growing their career. In this role, you will perform various administrative and office support duties. Do you love mail merging, pivot tables and presentation design? Then we have a position for you. Please email your resume and call 626.463.2031 for immediate consideration.· Answer phones and greet visitors· Schedule appointments and maintain calendars· Schedule and coordinate staff and other meetings· Collate and distribute mail· Prepare communications, such as memos, emails, invoices, reports and other correspondence· Write and edit documents from letters to reports and instructional documents· Create and maintain filing systems, both electronic and physical If you are a self-starter who is passionate about supporting a dynamic and growing company and looking to thrive in a creative environment, we would love to hear from you! Contact us now
2026-10-05T00:00:00Z

Administrative Assistant

Los Angeles, CA
onsite
Temporary / Contract
23 - 23 USD / Hourly
We are looking for an Administrative Assistant to support day-to-day operations for a non-profit organization. This is a Contract position suited for someone who can work independently, organize information carefully, and respond effectively when priorities shift. The ideal candidate brings strong administrative coordination skills, sound judgment, and the ability to keep records, meetings, and communication running smoothly. Responsibilities: • Manage daily administrative activities, including scheduling, document preparation, and general office coordination to support staff and leadership. • Enter, update, and maintain records with a high level of accuracy while ensuring information is organized, reliable, and easy to retrieve. • Research and confirm details as needed, using available resources to resolve questions and support informed decision-making. • Coordinate virtual meetings through platforms such as Zoom and Microsoft Teams, including setup, scheduling, and follow-up documentation. • Prepare reports, track program or operational data, and assist team members with routine administrative needs. • Monitor competing priorities, anticipate support needs, and take proactive steps to address issues before they affect operations. • Handle inbound calls, respond to administrative inquiries, and provide front-office or receptionist support as needed. • Contribute ideas to improve office workflows and administrative processes while maintaining confidentiality and professionalism.
2026-10-13T00:00:00Z

Administrative Assistant

Monrovia, CA
onsite
Temporary / Contract
22 - 23 USD / Hourly
Opportunities for top Administrative Assistant (Administrative Coordinator / Administrative Associate)We currently have ongoing positions for a results-oriented Administrative Assistants who are deeply passionate about growing their career. In this role, you will perform various administrative and office support duties. Do you love mail merging, pivot tables and presentation design? Then we have a position for you. Please email your resume and call 626.463.2031 for immediate consideration. How you will make an impact<ul><li>Fielding telephone calls</li><li>Receiving and directing visitors</li><li>Word processing, filing and faxing</li><li>Support on diverse projects for other employees as needed</li></ul> If you are a self-starter who is passionate about supporting a dynamic and growing company and looking to thrive in a creative environment, we would love to hear from you! Contact us now
2026-10-05T00:00:00Z

Administrative Assistant

Diamond Bar, CA
remote
Temporary / Contract
22 - 27 USD / Hourly
We are looking for an organized and resourceful Administrative Assistant to support day-to-day business operations for a manufacturing environment in Diamond Bar, California. This is a Contract position suited for someone who can manage schedules, coordinate meetings, handle communication tasks, and keep administrative workflows running smoothly. The ideal candidate is proactive, detail-oriented, and comfortable balancing multiple priorities in a fast-paced setting. Responsibilities: • Coordinate calendars, arrange meetings, and confirm scheduling details to support team priorities and deadlines. • Prepare agendas, capture key discussion points during meetings, and distribute clear follow-up notes to stakeholders. • Provide administrative support through email management, phone coverage, and timely handling of inbound inquiries. • Organize travel plans and assist with event logistics, ensuring arrangements are accurate and well communicated. • Perform data entry and maintain organized records, files, and meeting materials for easy access and reference. • Conduct basic research to gather information, summarize findings, and support administrative decision-making. • Support general office and receptionist-related activities as needed to maintain efficient daily operations. • Communicate proactively with internal contacts to track action items, share updates, and help keep projects moving forward.
2026-10-13T00:00:00Z

Administrative Assistant

Los Angeles, CA
onsite
Temporary / Contract
22.8 - 26.4 USD / Hourly
We are looking for an Administrative Assistant to provide onsite support for a busy team in California. This is a Contract position that will serve as a central resource for day-to-day office coordination, executive support, and administrative operations. The role is ideal for someone who is experienced, organized, and comfortable managing multiple priorities in a detail-oriented, fast-moving environment. Responsibilities: • Manage front-desk and general office support activities, including document handling, record organization, and coordination of workplace materials and equipment. • Prepare meeting spaces for internal gatherings and guest visits by arranging room setup, breakdown, and food service logistics as needed. • Oversee incoming and outgoing mail and package distribution to help maintain smooth daily office operations. • Coordinate calendars and schedule appointments for team members while supporting meeting planning and related administrative follow-through. • Prepare and track expense documentation and assist with travel planning for project leaders and research staff. • Provide administrative support for special assignments and ongoing departmental initiatives as business needs evolve. • Use Microsoft Office applications such as Word, Excel, PowerPoint, and Outlook to create documents, maintain records, and manage communications. • Work closely with leadership and staff across the office to ensure administrative needs are handled accurately and efficiently.
2026-09-23T00:00:00Z

Administrative Assistant

Adelanto, CA
onsite
Temporary / Contract
21.85 - 25.3 USD / Hourly
We are looking for an experienced and dependable Administrative Assistant to support daily office operations in California. This Contract position is ideal for someone who brings strong attention to detail to the front office, stays organized in a busy administrative setting, and handles routine clerical tasks with accuracy and care. The person in this role will help maintain an efficient workplace by managing documents, assisting visitors and callers, and supporting general administrative needs. Responsibilities: • Welcome visitors and provide a helpful first point of contact within the administrative office. • Answer incoming phone calls, direct inquiries appropriately, and relay messages in a timely manner. • Organize and maintain paper and numeric filing systems so records remain accurate and easy to retrieve. • Scan, copy, and distribute documents while ensuring materials are handled carefully and filed correctly. • Enter administrative information into office records with close attention to detail and data accuracy. • Support day-to-day clerical operations by preparing documents, sorting paperwork, and assisting with routine office requests. • Keep administrative areas orderly and help ensure office materials and records are maintained efficiently.
2026-10-13T00:00:00Z

Administrative Assistant

Adelanto, CA
onsite
Temporary / Contract
18.2115 - 23 USD / Hourly
We are looking for a dependable Administrative Assistant to support daily office operations in Adelanto, California. This Contract position is ideal for someone who brings strong organizational skills, a detail-oriented approach, and confidence handling front-office and clerical tasks. The role will focus on maintaining accurate records, preparing documents, and helping the administrative team keep workflows running smoothly. Responsibilities: • Welcome visitors and provide detail-oriented front-desk support while creating a positive office experience. • Manage incoming phone calls, direct inquiries appropriately, and relay messages in a timely manner. • Organize, sort, and maintain physical records to ensure documents are easy to retrieve and accurately stored. • Prepare copies of forms, reports, and other materials needed for day-to-day administrative activities. • Scan paper documents into digital formats and verify files are saved correctly for future access. • Enter routine information into office systems with a high level of accuracy and attention to detail. • Support general clerical needs within the administrative building, including handling paperwork and office documentation.
2026-10-12T00:00:00Z

Administrative Assistant

Costa Mesa, CA
onsite
Permanent / Full Time
65000 - 70000 USD / Yearly
Administrative AssistantLocation: Costa Mesa or Los Angeles, CACompensation: $65,000-$70,000 DOESchedule: Full-time, onsite A well-established Southern California law firm is seeking an organized and tech-savvy Administrative Assistant to support a busy litigation team handling a high-volume caseload. This is an excellent opportunity to join a collaborative, long-tenured team known for its strong culture, complex matters, and commitment to employee support. Responsibilities<ul><li>Maintain and audit large volumes of case files and documents</li><li>Organize, rename, and manage electronic files and records</li><li>Ensure documents are accurately stored, easily accessible, and up to date</li><li>Support a litigation team handling a high-volume client portfolio</li><li>Assist with administrative and overflow projects as needed</li></ul>Why You'll Love This Opportunity<ul><li>Stable firm with exceptional employee retention</li><li>Collaborative, team-oriented environment</li><li>Exposure to sophisticated, high-profile matters</li><li>Opportunity for growth and additional legal support responsibilities over time</li><li>Supportive leadership team that values employee well-being</li></ul>Compensation & Benefits<ul><li>$65,000-$70,000 base salary</li><li>Medical, dental, and vision coverage</li><li>401(k) plan</li><li>Paid holidays, vacation, and sick time</li><li>Free parking</li><li>FSA, life insurance, and long-term disability coverage</li></ul>
2026-10-14T00:00:00Z

Administrative Assistant

Newport Beach, CA
onsite
Temporary to Hire
28.5 - 30 USD / Hourly
We are looking for an Administrative Assistant to support daily office operations in NYC. This contract opportunity is ideal for someone who enjoys creating an organized, welcoming environment while managing a variety of administrative and front-desk tasks. The role requires strong communication, accuracy in data handling, and the ability to respond effectively to incoming inquiries. Responsibilities:• Manage front-desk activities by greeting visitors, directing inquiries, and maintaining an organized office presence.• Handle incoming phone calls with courtesy and efficiency, routing messages and providing timely assistance to callers.• Perform a range of administrative support tasks such as preparing documents, organizing files, and maintaining office records.• Enter and update information in internal databases and spreadsheets with a high degree of accuracy.• Coordinate day-to-day office workflow to help ensure administrative processes run smoothly and efficiently.• Support general receptionist functions, including monitoring shared inboxes and responding to routine requests.• Assist with clerical projects and operational tasks as needed to meet team and business priorities.
2026-10-12T00:00:00Z

Administrative Assistant

Alhambra, CA
onsite
Temporary / Contract
23 - 25 USD / Hourly
Opportunities for top Administrative Assistant (Administrative Coordinator / Administrative Associate)We currently have ongoing positions for a results-oriented Administrative Assistants who are deeply passionate about growing their career. In this role, you will perform various administrative and office support duties. Do you love mail merging, pivot tables and presentation design? Then we have a position for you. Please email your resume and call 626.463.2031 for immediate consideration.· Answer phones and greet visitors· Schedule appointments and maintain calendars· Schedule and coordinate staff and other meetings· Collate and distribute mail· Prepare communications, such as memos, emails, invoices, reports and other correspondence· Write and edit documents from letters to reports and instructional documents· Create and maintain filing systems, both electronic and physical If you are a self-starter who is passionate about supporting a dynamic and growing company and looking to thrive in a creative environment, we would love to hear from you! Contact us now
2026-10-05T00:00:00Z

Administrative Assistant

Glendale, CA
onsite
Temporary / Contract
23 - 25 USD / Hourly
Opportunities for top Administrative Assistant (Administrative Coordinator / Administrative Associate)We currently have ongoing positions for a results-oriented Administrative Assistants who are deeply passionate about growing their career. In this role, you will perform various administrative and office support duties. Do you love mail merging, pivot tables and presentation design? Then we have a position for you. Please email your resume and call 626.463.2031 for immediate consideration.· Answer phones and greet visitors in English and Spanish· Schedule appointments and maintain calendars· Schedule and coordinate staff and other meetings· Collate and distribute mail· Prepare communications, such as memos, emails, invoices, reports and other correspondence· Write and edit documents from letters to reports and instructional documents· Create and maintain filing systems, both electronic and physical If you are a self-starter who is passionate about supporting a dynamic and growing company and looking to thrive in a creative environment, we would love to hear from you! Contact us now
2026-10-05T00:00:00Z

Administrative Assistant

Los Angeles, CA
onsite
Temporary to Hire
22 - 24 USD / Hourly
We are looking for an Administrative Assistant to support pension benefit operations for participants and beneficiaries in California. This contract-to-permanent position is well suited for someone who can balance analytical work, clear communication, and careful record management while handling a variety of retirement plan matters. The ideal candidate will contribute to benefit processing, participant support, payment administration, and cross-functional coordination with a high degree of accuracy and consistency. Responsibilities:• Administer pension benefit applications from initial intake through final review, ensuring required documentation is complete and accurately recorded.• Meet with plan participants and beneficiaries to explain available benefits, eligibility provisions, and plan guidelines in a clear and thorough manner.• Establish and verify electronic payment arrangements for recurring benefit distributions and investigate rejected transactions with financial institutions when needed.• Examine annual account and benefit reports to identify payable amounts, confirm status changes, and support timely distribution decisions.• Partner with internal teams to address issues affecting benefit payments, including contribution adjustments, eligibility-related deductions, and beneficiary updates.• Respond to participant inquiries involving missing information, lost payments, and related follow-up actions, including coordinating reissuance requests when appropriate.• Perform benefit-related calculations such as annual post-retirement amounts and track time-sensitive payment periods, including beneficiary expiration timelines.• Draft and prepare written communications such as value summaries, benefit confirmations, and other pension-related correspondence, while organizing records for scanning and file maintenance.• Review and reconcile tax reporting records, including 1099-R documentation, to support accurate year-end reporting and compliance.• Maintain dependable attendance, follow supervisory guidance, and contribute to additional administrative and pension support activities as assigned.
2026-10-05T00:00:00Z

Executive Assistant

Pasadena, CA
onsite
Temporary / Contract
28 - 30 USD / Hourly
Robert Half has upcoming opportunities for experienced Executive Assistants. The executive assistant will report directly to and support director level, vice-presidents, and C-level executives. Please submit your resume and call 626.463.2031 to schedule your interview. Responsibilities may include:· Providing administrative assistance, such as writing and editing e-mails, drafting memos, and preparing communications on the executive’s behalf· Maintaining comprehensive and accurate records · Performing minor accounting duties · Organizing meetings, including scheduling, sending reminders, and organizing catering when necessary· Answering phone calls in a polite and professional manner· Welcoming visitors and identifying the purpose of their visit before directing them to the appropriate department· Managing the executive’s calendar, including making appointments and prioritizing the most sensitive matters
2026-10-05T00:00:00Z

Executive Assistant

Los Angeles, CA
onsite
Temporary / Contract
35 - 40 USD / Hourly
We are looking for an Executive Assistant to support executive leadership operations for an entertainment company in Santa Monica. This long-term contract position is ideal for someone who thrives in a fast-moving environment, stays organized under pressure, and brings strong judgment to scheduling, communication, and administrative coordination. The role combines executive calendar support, travel planning, meeting logistics, and day-to-day administrative follow-through while working on-site Monday through Thursday with remote work on Fridays. This position is covering for a maternity leave and will last four to six months. Responsibilities:• Manage complex executive calendars, prioritize appointments, and adjust schedules quickly as business needs change.• Arrange domestic travel plans, including itineraries, reservations, and related logistics for leadership team members.• Coordinate meetings across internal and external stakeholders, ensuring timing, materials, and attendance are aligned.• Launch and support virtual meetings, troubleshoot basic technology issues, and help sessions begin smoothly and on time.• Screen and route calls professionally, relay messages accurately, and maintain efficient communication flow for executives.• Review, track, and process invoices with close attention to accuracy and established procedures.• Provide day-to-day administrative support that keeps executive operations organized, responsive, and running efficiently.• Work closely with leadership in a high-volume setting, handling multiple priorities with discretion and professionalism.
2026-09-25T00:00:00Z

Executive Assistant

Alhambra, CA
onsite
Temporary / Contract
28 - 30 USD / Hourly
Robert Half has upcoming opportunities for experienced Executive Assistants. The executive assistant will report directly to and support director level, vice-presidents, and C-level executives. Please submit your resume and call 626.463.2031 to schedule your interview. Responsibilities may include:· Providing administrative assistance, such as writing and editing e-mails, drafting memos, and preparing communications on the executive’s behalf· Maintaining comprehensive and accurate records · Performing minor accounting duties · Organizing meetings, including scheduling, sending reminders, and organizing catering when necessary· Answering phone calls in a polite and professional manner· Welcoming visitors and identifying the purpose of their visit before directing them to the appropriate department· Managing the executive’s calendar, including making appointments and prioritizing the most sensitive matters
2026-10-05T00:00:00Z

Executive Assistant

Los Angeles, CA
onsite
Temporary to Hire
28.5 - 35 USD / Hourly
We are looking for an Executive Assistant to provide high-level administrative support for a non profit. This contract opportunity is ideal for someone who excels at keeping schedules organized, coordinating executive priorities, and ensuring daily operations run smoothly. The role requires strong judgment, attention to detail, and the ability to manage multiple requests in a fast-paced environment. Responsibilities:• Oversee complex executive calendars, prioritize appointments, and adjust schedules to support changing business needs.• Arrange domestic and business travel, including itineraries, transportation, lodging, and related logistics.• Coordinate meetings and conference calls by preparing agendas, confirming attendance, and securing meeting spaces or virtual access.• Record and distribute clear meeting notes, action items, and follow-up communications to keep stakeholders aligned.• Prepare correspondence, presentations, and other administrative materials for executive review and use.• Process expense reports accurately and on time, including documentation and submission through Concur or similar tools.• Serve as a central point of coordination for scheduling across internal teams and external contacts.• Provide day-to-day administrative support that helps executives stay focused on strategic priorities.
2026-10-06T00:00:00Z

Executive Assistant

Ontario, CA
onsite
Temporary / Contract
30 - 35 USD / Hourly
We are looking for an Administrative Assistant to provide high-level support to senior leaders within a Financial Services environment. This Contract position is ideal for an experienced, detail-oriented individual who can manage executive coordination, organize sensitive information, and keep daily operations running smoothly. The role involves a mix of calendar management, document preparation, meeting support, travel coordination, and office administration while handling confidential matters with discretion. Responsibilities: • Coordinate executive calendars, arrange internal and external meetings, and resolve scheduling conflicts to ensure leaders remain organized and prepared. • Prepare, format, and refine reports, presentations, spreadsheets, and correspondence with a strong focus on accuracy, clarity, and high-quality standards. • Support board- and leadership-related documentation by gathering information, reviewing materials, and helping assemble finalized reports and meeting packets. • Attend meetings when needed, capture clear and accurate notes, and track follow-up items to help move priorities forward. • Maintain confidential records and corporate files, including document scanning, filing, retrieval, and overall records organization. • Assist with office and facility-related administrative tasks, manage departmental supplies, and distribute materials as needed. • Coordinate travel arrangements for executive staff and complete expense reporting in a timely and organized manner. • Review timesheets, contracts, and outgoing correspondence for completeness, consistency, and presentation standards. • Partner with other administrative team members on shared projects and provide support on special assignments as business needs arise.
2026-10-13T00:00:00Z

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71 results for Office Assistant in Rancho Cucamonga, CA