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11 results for Office Manager in Racine, WI

Accounting Manager/Office Manager

Milwaukee, WI
onsite
Permanent / Full Time
0 - 0 USD / Yearly
We are looking for an experienced Accounting Manager/Office Manager to join a growing general contracting company in Milwaukee, Wisconsin. This role combines day-to-day financial leadership with office administration and employee support, making it ideal for someone who is comfortable taking ownership of multiple priorities while maintaining precision. The position offers the chance to strengthen internal processes, support operational efficiency, and contribute to a stable team during an upcoming leadership transition. For immediate consideration call Bill Johannes at 414-662-3416 or connect on Linked-In . All conversations will be confidential. If you or someone you know would qualify for any of the positions listed below feel free to have them call me as well. Thanks for any consideration and I look forward to helping you. God Bless. Responsibilities:• Direct daily accounting operations, including customer invoicing, receivables management, vendor payments, and maintenance of accurate financial records.• Establish and refine accounting workflows, internal controls, and reconciliation practices to support reliable reporting and strong financial oversight.• Coordinate monthly draw activity with clients and title partners, ensuring documentation and funding requests are completed accurately and on schedule.• Manage cash activity, including payment safeguards such as positive pay, to support liquidity and reduce financial risk.• Administer payroll on a biweekly schedule, complete related tax deposits, and prepare required quarterly and annual payroll filings.• Oversee sales tax submissions, maintain vendor tax documentation records, and complete year-end tax form processing.• Track capital asset additions and disposals to support depreciation schedules and accurate fixed asset reporting.• Prepare supporting schedules and work papers for the annual financial review and serve as a point of coordination with external auditors.• Handle employee onboarding and separation processes tied to payroll, benefits, and retirement plan administration, including health coverage and 401(k) updates.• Support general office operations by managing supply purchasing, monitoring office equipment, and providing notary services as needed.
2026-06-03T00:00:00Z

Bookkeeper

Thiensville, WI
onsite
Temporary to Hire
0 - 0 USD / Yearly
We are looking for a dependable Part-Time Bookkeeper to join a growing cleaning products company in Wisconsin. This contract position with the potential to become permanent offers the chance to contribute to a busy accounting function in a fully onsite setting while working closely with leadership. The role is scheduled for approximately 24 hours per week and is well suited for someone who enjoys maintaining accurate records, supporting day-to-day financial activity, and helping create a strong foundation for continued growth. Responsibilities: • Handle daily billing and payment activities by recording incoming and outgoing transactions with accuracy and timeliness. • Reconcile balance sheet accounts and maintain organized financial documentation to support reliable reporting. • Assist with monthly close tasks, including reviewing entries and verifying transaction details before finalization. • Enter and monitor marketplace-related financial activity, including online marketplace transactions and cost-of-goods data. • Track customer deductions and chargebacks, categorizing items such as promotional allowances, spoilage, administrative fees, and distributor-related adjustments. • Use QuickBooks and Excel to review financial information, identify discrepancies, and keep accounting records current. • Provide support for inventory accounting needs and related operational processes as business demands require. • Partner with leadership and internal teams to ensure accounting information aligns with day-to-day business activity.
2026-06-02T00:00:00Z

Administrative Assistant

Waukesha, WI
onsite
Permanent / Full Time
45000 - 50000 USD / Yearly
We are seeking a highly organized and detail-oriented Administrative Assistant to support daily office operations for a growing organization in the New Berlin, Wisconsin area. This role is responsible for providing administrative support across departments, maintaining accurate records, coordinating schedules, and helping ensure efficient workflow throughout the office. The ideal candidate is professional, proactive, and capable of managing multiple priorities in a fast-paced environment while delivering excellent internal and external customer service.Responsibilities<ul><li>Provide day-to-day administrative support to leadership and department teams</li><li>Answer and direct phone calls, emails, and other correspondence in a timely and professional manner</li><li>Schedule meetings, manage calendars, and coordinate appointments and conference room usage</li><li>Prepare reports, presentations, spreadsheets, and other business documents</li><li>Maintain organized filing systems, both electronic and paper</li><li>Order and monitor office supplies, equipment, and vendor services</li><li>Assist with data entry, recordkeeping, and database updates</li><li>Greet visitors and help create a welcoming, professional office environment</li><li>Assist with special projects and process improvement initiatives</li></ul>
2026-05-28T00:00:00Z

Administrative Assistant

Brookfield, WI
onsite
Temporary to Hire
20 - 22 USD / Hourly
We are looking for a detail-oriented Administrative Assistant to join our team in Brookfield, Wisconsin. This Contract to permanent position offers an excellent opportunity to support our operations while providing top-notch assistance to both internal teams and customers. The ideal candidate will thrive in a collaborative environment and contribute to maintaining our high standards of service and professionalism. Responsibilities: • Process loan documentation efficiently, ensuring all required materials are collected and organized in a timely manner. • Serve as a liaison between the company and customers, facilitating clear communication and prompt responses. • Maintain accurate and detailed records of interactions and transactions using company software. • Provide exceptional support to colleagues and customers, focusing on accuracy and responsiveness. • Handle inbound and outbound calls, addressing inquiries and resolving issues professionally. • Manage email correspondence effectively, prioritizing tasks and ensuring timely follow-ups. • Perform data entry tasks with precision, maintaining the integrity of company records. • Utilize Microsoft Office tools, including Outlook, Word, Excel, and PowerPoint, to complete administrative tasks. • Collaborate with team members to uphold a positive and productive work environment.
2026-06-05T00:00:00Z

Accounting Manager

Niles, IL
onsite
Permanent / Full Time
120000 - 140000 USD / Yearly
The salary range for this position is $120,000- $140,000 and it comes with benefits, including medical, vision, dental, life, and disability insurance. To apply to this hybrid role please send your resume to [email protected] Let’s get you into a job where you’re not under compensated for your hard work. How about one where the company values your time? A high-end firm that was just rated one of the top places to work in Chicago just created a new Accounting Manager position. Which may seem pretty standard…until you get to the best part: The perks. 1) The pay rates are above what their top competitors pay their employees2) They have higher bonus structures3) There’s work from home flexibility and prioritization for employee work/life balance.4) The position is a fast-track career growth opportunity (as the company is expanding rapidly thru acquisitions)5) And more… Position SummaryThe Accounting Manager manages most accounting activities, including P&L reviews, monthly close, integration and acquisition project work, and other management duties. This position leads significant business-facing matters including the reporting and driving of key performance metrics in finance and business case development. The Accounting Manager leads staff and seniors on the Finance Team. This position is a key contact with various other managers within the company’s shared service center. Position Responsibilities May Include, But Not Limited To<ul><li>Lead change management process for staff and seniors on the Finance team</li><li>Function as the key developer of talent for the team</li><li>Manage the monthly close process including preparation of financial statements, etc.</li><li>Lead business initiatives and strategies i.e., system rollouts, integration of new acquisitions, and process improvements</li><li>Manage the governance over key systems in SAP i.e., fixed assets, treasury, leases, and other general ledger systems</li><li>Partner with the Controls department to ensure effective internal controls</li><li>Manage the external audit process</li><li>Support auxiliary audits i.e., Sales & Use Tax, Accounts Receivable Securitization, etc.</li><li>Other projects or duties as assigned</li></ul>
2026-06-03T00:00:00Z

Accounting Manager

Skokie, IL
onsite
Permanent / Full Time
120000 - 140000 USD / Yearly
The salary range for this position is $120,000 - $140,000 and it comes with benefits, including medical, vision, dental, life, and disability insurance. To apply to this hybrid role please send your resume to [email protected] Let’s get you into a job where you’re not under compensated for your hard work. How about one where the company values your time? A high-end firm that was just rated one of the top places to work in Chicago just created a new Accounting Manager position. Which may seem pretty standard…until you get to the best part: The perks. 1) The pay rates are above what their top competitors pay their employees2) They have higher bonus structures3) There’s work from home flexibility and prioritization for employee work/life balance.4) The position is a fast-track career growth opportunity (as the company is expanding rapidly thru acquisitions)5) And more… Job Description:<ul><li>Manage and oversee the daily operations of the corporate accounting department, ensuring all corporate financial transactions are recorded accurately and timely.</li><li>Monitor, compile, and analyze detailed cash flow reports, compiling historical cash flows and forecasting future cash requirements to ensure optimal liquidity for the organization’s operations. This includes analyzing cash flow trends, predicting future cash needs, and advising on cash management strategies.</li><li>Oversee income tax preparations for multiple entities, ensuring timely filing, compliance with federal, state, and local tax regulations, and advise on tax strategies and implications of business decisions. This involves staying updated on tax laws and coordination with our external tax preparers and advisors.</li><li>Review and analyze accounting data to produce accurate financial reports, which are essential for strategic planning and decision-making.</li><li>Enforce proper accounting methods, policies, and principles to ensure that all financial activities align with legal standards and company policies.</li><li>Monitor systems and procedures and initiate corrective actions to enhance the accuracy and efficiency of the accounting department, if necessary.</li><li>Assign projects and direct staff to ensure compliance and accuracy, providing guidance and leadership to the accounting team.</li><li>Maintain treasury management relationships and administer banking activity including account maintenance and ensuring compliance with banking requirements.</li></ul>
2026-06-03T00:00:00Z

Accounting Manager

Milwaukee, WI
onsite
Temporary / Contract
55 - 60 USD / Hourly
We are seeking an Interim Accounting Manager / Assistant Controller to provide leadership and hands-on support across core accounting functions during a transitional period. This role will oversee daily accounting operations while driving process improvements and strengthening reporting and controls.This is a highly visible role requiring a strong GAAP foundation, leadership capability, and the ability to operate both strategically and tactically. Key Responsibilities<ul><li>Oversee day-to-day accounting operations, including AP, AR, collections, payroll, invoicing, and cash disbursements</li><li>Manage and support the month-end close process, ensuring accuracy and timeliness</li><li>Provide interim leadership to a small team (1–2 staff), with oversight of broader accounting functions</li><li>Partner cross-functionally to resolve customer AR inquiries and support ongoing business operations</li><li>Approve refunds and write-offs, and initiate wire transfers</li><li>Compile and analyze financial data for budgeting, forecasting, and management reporting</li><li>Support annual financial statement audit and 401(k) audit processes</li><li>Identify process gaps and implement improvements, particularly within credit and collections</li><li>Establish and track KPIs to improve cash flow, collections, and operational efficiency</li><li>Ensure adherence to GAAP and internal controls</li></ul>
2026-06-05T00:00:00Z

Accounting Manager

Skokie, IL
onsite
Permanent / Full Time
120000 - 140000 USD / Yearly
The salary range for this position is $120,000-$140,000 and it comes with benefits, including medical, vision, dental, life, and disability insurance. To apply to this hybrid role please send your resume to [email protected] This role has perks that are unmatched by its competitors. Plus, this position doubles as a fast-track career advancement opportunity as they prefer to promote from within. About the roleIn this role you will be preparing the SEC filings including coordinating and documenting supports to the financials and related footnote to ensure timely filing. Additionally, you will be assisting in the research and documentation of technical accounting and reporting matters, navigate new business initiatives and their corresponding accounting implications. The manager of SEC Reporting and Technical Accounting will be reporting to the Director of SEC Reporting and Technical Accounting. The ideal candidate is an avid learner and enjoys collaborating with people with a diverse set of talents in a dynamic and fast-paced environment. Key duties<ul><li>Prepare the SEC filings (including 10-Q, 10-K, 8-K, Proxy, and associated XBRL reporting efforts) and ensure compliance with SEC rules and regulations and US GAAP,</li><li>Coordinate, prepare and ensure completeness and accuracy of supporting documentation for the financials and related disclosures (including Earnings Per Share and Statement of Cash Flow schedules), and assist with earnings releases, and other Investor Relations materials,</li><li>Work directly with external auditors and take responsibility for relevant audit requests</li><li>Monitor U.S. GAAP and SEC developments and lead the adoption of new accounting pronouncements and disclosure requirements,</li><li>Research accounting literature and prepare technical memorandums, white papers, and internal accounting policy documentation, to support accounting position and treatment of new transactions</li><li>Review new customer agreements under ASC 606 and coordinate with the Revenue team to ensure proper accounting treatment,</li><li>Work with the Controller and Accounting team to develop and maintain efficient processes and communication during the period-end close and audit,</li><li>Assist with the design and implementation of SOX compliant controls with the VP of Finance, the Finance Controller and the Director of SEC Reporting & Technical Accounting and ensure their effectiveness and efficiency overtime.</li></ul>
2026-06-03T00:00:00Z

Accounting Manager

Northbrook, IL
onsite
Permanent / Full Time
130000 - 140000 USD / Yearly
5+ Years of Accounting experience2+ Years of leadership experienceBachelors in Accounting or FinanceGreat Plaines experience a plusMonth end close, financial statements Benefits: 401k, BCBS medical, dental, vision “Our specialized recruiting professionals apply their expertise and utilize our proprietary AI to find you great job matches faster.”
2026-05-07T00:00:00Z

Executive Assistant

Des Plaines, IL
onsite
Temporary to Hire
42.75 - 49.5 USD / Hourly
We are looking for an Executive Assistant to support senior leadership in a fast-paced manufacturing environment. This contract opportunity with potential for a permanent role is ideal for someone who excels at keeping executives organized, informed, and prepared while managing a wide range of administrative priorities. The role requires strong judgment, attention to detail, and the ability to coordinate meetings, travel, reporting materials, and special events with efficiency. Responsibilities: • Coordinate executive calendars by organizing meetings, adjusting schedules as priorities shift, and ensuring leaders have the appropriate materials in advance of each engagement. • Monitor action items and key commitments, helping track deadlines and follow-ups so assignments are completed according to agreed timelines. • Prepare detail-oriented presentations, spreadsheets, and business documents for leadership discussions, investor-related meetings, and company updates while maintaining accurate and current content. • Facilitate recurring internal meetings by arranging logistics, distributing agendas beforehand, recording discussion notes, and sharing summaries after each session. • Plan domestic and international travel arrangements, including flights, hotels, ground transportation, and related itinerary details, while maintaining travel profiles and associated logistics. • Partner with other Executive Assistants to organize schedules and logistics for visitors and new team members, including lodging, meal coordination, and event support when needed. • Support the planning and execution of corporate events and off-site meetings by assisting with venue coordination, audiovisual setup, catering, and other operational details. • Maintain expense reports, time records, travel documentation, files, and corporate card information with accuracy and timeliness. • Collaborate on Town Hall preparation by helping schedule sessions, coordinate communications, and assemble draft presentation materials for leadership review. • Provide guidance and coaching in assigned administrative areas while contributing to additional projects across the business as needed.
2026-06-04T00:00:00Z

Executive Assistant

Libertyville, IL
onsite
Permanent / Full Time
95000 - 120000 USD / Yearly
On Behalf of our client we are looking for an experienced Executive Assistant to provide high level support to senior leadership in the C Suite near Mundelein, Illinois. This role is ideal for someone who excels at managing shifting priorities, coordinating complex logistics, and keeping executive operations running smoothly. The successful candidate will bring strong judgment, exceptional organization, and the ability to handle sensitive information with professionalism and discretion. Compensation: $95,000 - $120,000Monday-Friday Onsite8:30am-5:00pm Medical, Dental, Vision, 401k, PTO, holiday Our specialized recruiting professionals apply their expertise and utilize our proprietary AI to find you great job matches faster Responsibilities:• Direct the executive’s schedule by organizing meetings• Arrange domestic and international travel plans• Coordinate executive meetings room setup, catering, materials, and post meeting follow-up• Develop agendas, presentation materials, and briefing documents• Partner with corporate leaders and executive offices • Manage expense submissions• Review team expense reports for accuracy• Lead the planning and execution of internal gatherings and customer-facing events• Provide confidential administrative support on sensitive matters and assist with special projects
2026-05-21T00:00:00Z