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13 results for Workplace Coordinator in Quincy, MA

Human Resources (HR) Coordinator

Bedford, MA
onsite
Temporary / Contract
22 - 32 USD / Hourly
We are looking for an organized Human Resources (HR) Coordinator to support daily HR operations for a growing team in Massachusetts. This Long-term Contract position is fully onsite five days a week and is well suited for someone who enjoys administrative work, clear communication, and managing details across multiple HR systems. The person in this role will contribute to onboarding activities, employee documentation, compliance-related processes, and general HR support while working closely with internal staff in a fast-paced environment. Responsibilities: • Maintain accurate employee records by entering, updating, and reviewing information across HR platforms and internal files. • Coordinate onboarding activities for new hires, including document collection, status tracking, and communication with employees and internal stakeholders. • Support HR administration by organizing files, scanning records, and ensuring documentation is stored properly and easy to retrieve. • Review HR data and records for accuracy, completeness, and compliance, and flag discrepancies for follow-up. • Serve as a point of contact for routine HR inquiries, including screening calls and responding professionally to new team members and staff. • Assist with pre-employment screening requirements and related processes in alignment with company procedures. • Provide clerical and administrative support to the broader internal team during lower-volume periods as needed. • Help support security clearance-related coordination after training, particularly for individuals moving into permanent employment consideration.
2026-09-04T00:00:00Z

Office Coordinator

Cranston, RI
onsite
Temporary to Hire
21 - 23 USD / Hourly
We are looking for a highly organized Office Coordinator to support daily administrative and front-desk operations. This Contract to Permanent opportunity is ideal for someone who thrives in a fast-moving environment, communicates effectively with visitors and callers, and maintains strong accuracy across multiple office tasks. The right candidate will bring solid technical ability, careful attention to detail, and a dependable approach to coordinating shipments, records, and office workflows. Responsibilities: • Manage front-desk activity by greeting visitors, directing inquiries, and creating a positive first impression for the office. • Handle inbound phone calls and route messages efficiently while maintaining courteous and accurate communication. • Track incoming and outgoing shipments using internal systems and ensure records remain current and complete. • Confirm the receipt of equipment and materials by reviewing deliveries against documentation and updating inventory information. • Maintain organized product and equipment inventory records to support availability, accountability, and operational accuracy. • Perform a range of clerical and administrative duties, including data entry, document handling, and general office support. • Adapt to changing priorities throughout the day and respond effectively to urgent requests or schedule adjustments. • Support shipping workflow updates, including assisting with tracking activities as processes move between systems and platforms.
2026-09-02T00:00:00Z

Workflow Coordinator

Boston, MA
onsite
Temporary / Contract
19.95 - 23.1 USD / Hourly
We are looking for an experienced and dependable Workflow Coordinator to support daily office operations in a detail-oriented law firm setting. This Long-term Contract opportunity is ideal for someone who enjoys creating an organized, welcoming environment while balancing front-desk support, hospitality, and administrative service tasks. The person in this role will help maintain a smooth workplace experience for attorneys, staff, and visitors through attentive coordination and hands-on operational support. Responsibilities: • Welcome visitors and manage front-desk activities with professionalism, ensuring a positive experience for clients, guests, and employees. • Prepare conference rooms for meetings by arranging spaces, confirming readiness, and supporting hospitality needs throughout the day. • Coordinate incoming work requests and office service needs to keep daily operations organized and responsive. • Maintain office printing areas by restocking paper, monitoring supply levels, and arranging toner replenishment as needed. • Oversee ordering of workplace and administrative supplies to support uninterrupted office operations. • Sort, distribute, and process incoming and outgoing mail, packages, and shipments with accuracy and timeliness. • Provide copy, print, and document scanning assistance for office users while meeting quality and turnaround expectations. • Observe general office activity and step in with operational support where needed to help the site run efficiently. • Offer backup coverage for reception and hospitality duties during breaks, absences, or scheduled time away.
2026-09-02T00:00:00Z

Workflow Coordinator

Boston, MA
onsite
Temporary / Contract
22.8 - 24 USD / Hourly
We are looking for an experienced Workflow Coordinator to support daily front-of-house operations in a detail-oriented office setting. This is a Long-term Contract position that combines reception coverage with meeting and office support in a client-facing environment where service quality and attention to detail matter. The person in this role will help create a welcoming experience for visitors and employees while partnering closely with office leadership and adapting to evolving day-to-day needs. Responsibilities: • Welcome visitors and employees at the front desk, answer a multi-line phone system, and ensure a welcoming first impression at all times. • Prepare conference rooms for meetings by arranging materials, checking room readiness, and coordinating setup details before guests arrive. • Support meeting logistics by organizing supplies, placing refreshments or catered items, and confirming spaces are presentation-ready. • Assist with document handling tasks such as scanning, printing, and related copy support using common office equipment. • Monitor shared office areas and help maintain a high-service workplace experience without performing facilities or furniture-moving duties. • Work closely with the Office Administrator to learn local procedures, strengthen service delivery, and provide dependable day-to-day support. • Adjust to occasional early-morning meeting or deposition setup needs with advance notice, while maintaining regular Monday through Friday coverage. • Contribute to a flexible support model as office needs develop, including receiving remote direction and training from management when needed.
2026-09-03T00:00:00Z

Benefits Coordinator

Boston, MA
onsite
Temporary / Contract
25.65 - 29.7 USD / Hourly
We are looking for a Benefits Coordinator to support the day-to-day administration of employee benefit programs for a Contract position based in Boston, Massachusetts. This role focuses on delivering accurate, timely assistance across benefits processes while helping employees and internal stakeholders navigate coverage, enrollment, and leave-related matters. The ideal candidate brings strong attention to detail, sound knowledge of benefits operations, and the ability to manage sensitive information with professionalism. Responsibilities: • Administer employee benefit activities, including enrollments, updates, terminations, and related documentation across multiple plans. • Coordinate benefits communication by responding to employee questions and providing clear guidance on eligibility, coverage options, and required forms. • Oversee COBRA-related tasks, ensuring qualifying events, notices, and continuation coverage actions are handled accurately and on schedule. • Support leave of absence administration by tracking cases, maintaining records, and partnering with relevant teams to ensure compliance with policies. • Maintain accurate benefits data and audit records regularly to help resolve discrepancies and support reporting needs. • Collaborate with payroll, human resources, and external vendors to address benefits issues and ensure smooth processing of employee changes. • Assist with compensation and benefits-related processes by preparing information, verifying details, and supporting ongoing program administration.
2026-09-04T00:00:00Z

Project Coordinator

Boston, MA
onsite
Temporary / Contract
27 - 32 USD / Hourly
Robert Half's marketing & creative client is seeking a Project Coordinator for a 4+ month contract in Boston. This is a hybrid, 37.5-hour-per-week opportunity; candidates must be willing and able to work onsite 3 days/week. The Project Coordinator will support digital team operations, project management, reporting, communications, events, and employee engagement initiatives. This is an excellent opportunity to learn about project management careers in a fast-paced, highly matrixed environment. Key Responsibilities<ul><li>Coordinate project timelines, deliverables, and communications</li><li>Support reporting, dashboards, and project tracking</li><li>Maintain project documentation, presentations, and resources</li><li>Assist with meetings, workshops, and other initiatives</li><li>Track team goals, compliance, and key priorities</li><li>Support adoption of collaboration, productivity, and AI tools</li><li>Manage files, resources, and project materials</li><li>Support employee engagement, learning, and team development programs</li><li>Coordinate events and internal programs</li><li>Assist with recruiting, onboarding, and team operations</li><li>Partner across teams to keep projects and initiatives on track</li></ul>
2026-09-04T00:00:00Z

Project Coordinator

Worcester, MA
onsite
Temporary / Contract
52.25 - 60.5 USD / Hourly
We are looking for a Project Coordinator to support strategic initiatives within a non-profit organization in Worcester, Massachusetts. This Contract position works closely with Administration & Finance leadership to organize projects, improve workflows, and maintain the tools and documentation needed to keep priorities moving forward. The role blends project coordination, process documentation, and digital systems support while handling sensitive information with professionalism and sound judgment. Responsibilities: • Create and manage workflow tools, digital forms, and tracking resources that help move assigned initiatives from planning through execution. • Turn business needs and established procedures into practical templates, process maps, forms, and other operational materials that support day-to-day work. • Maintain project schedules, milestone plans, task lists, and dependency tracking so teams can monitor progress and address risks in a timely manner. • Assist with process improvement efforts by documenting existing workflows and helping design tools that support updated operating methods. • Prepare draft charters, leadership briefings, status updates, summaries, and other written materials for review, including content that may be confidential. • Consolidate information from meetings, records, and stakeholder input into clear documentation that supports planning, decision-making, and follow-up actions. • Update and organize SharePoint pages, web content, dashboards, and reusable project resources to improve access to key information. • Keep project files, version history, workflow records, and supporting documentation accurate and well organized to ensure continuity across initiatives.
2026-08-26T00:00:00Z

Front Desk Coordinator

Boston, MA
onsite
Temporary / Contract
21.85 - 23 USD / Hourly
We are looking for an experienced and dependable Front Desk Coordinator to support daily front-of-house operations in Boston, Massachusetts. This Contract position is ideal for someone who creates a welcoming environment, manages visitor interactions effectively, and keeps administrative tasks organized. The person in this role will serve as a key point of contact for guests and internal teams while helping the office run smoothly each day. Responsibilities: • Welcome visitors, answer incoming calls, and provide a detail-oriented first impression for the office. • Coordinate front desk activities by managing guest check-ins, directing inquiries, and notifying staff of arrivals. • Maintain an orderly reception area and ensure common spaces reflect a detail-oriented environment. • Handle routine administrative support such as scheduling assistance, message distribution, and basic record upkeep. • Monitor office traffic and help facilitate smooth communication between guests, employees, and service providers. • Assist with mail, deliveries, and other day-to-day front office tasks to support business operations.
2026-08-20T00:00:00Z

Front Desk Coordinator

Boston, MA
onsite
Temporary / Contract
20.9 - 24.2 USD / Hourly
We are looking for a Front Desk Coordinator to support daily front-of-office operations for a real estate and property organization. This Contract position is ideal for someone who enjoys creating a welcoming experience, managing administrative tasks with accuracy, and serving as a dependable point of contact for visitors and staff. The role combines reception, customer support, and office coordination responsibilities in a fast-paced environment. Responsibilities: • Welcome visitors courteously, provide direction, and ensure a positive arrival experience at the office. • Manage a multi-line phone system, route incoming calls efficiently, and relay messages with accuracy and discretion. • Coordinate front desk activities, including handling inquiries, supporting concierge-style assistance, and responding to routine service needs. • Perform data entry and maintain organized digital and physical filing systems to keep records current and accessible. • Prepare, format, and update documents, spreadsheets, and correspondence using Microsoft Word, Excel, and Outlook. • Support general administrative operations by scheduling, tracking information, and assisting with day-to-day office workflow. • Communicate clearly with tenants, guests, vendors, and internal team members to resolve questions and maintain smooth operations.
2026-09-02T00:00:00Z

Front Desk Coordinator

Boston, MA
onsite
Temporary / Contract
20.9 - 24.2 USD / Hourly
We are looking for an experienced Front Desk Coordinator to support a detail-oriented corporate environment in Boston, Massachusetts. This Contract position will serve as the first point of contact for guests and visitors, creating an organized and welcoming arrival experience while coordinating day-to-day front desk and meeting space needs. The ideal candidate brings strong reception experience, sound judgment, and a composed, service-oriented approach suited to a business setting. Responsibilities: • Welcome visitors, confirm identification, and notify internal contacts to ensure guests are directed efficiently upon arrival. • Manage front desk coverage by answering incoming calls, responding to general inquiries, and maintaining a detail-oriented reception presence throughout the day. • Coordinate conference room scheduling, monitor reservations, and help prepare meeting spaces for internal and client-facing events. • Support meeting-related requests by arranging last-minute hospitality needs, including catering and room readiness. • Maintain and distribute daily front office communications, bulletins, or updates as needed for smooth site operations. • Provide concierge-style assistance such as handling personal belongings, organizing coat storage, and offering courteous on-site support to visitors. • Use Microsoft Outlook and related office tools to manage calendars, communications, and administrative details with accuracy. • Perform routine administrative tasks, including data entry, file organization, and appointment coordination, to keep front office processes running efficiently.
2026-09-02T00:00:00Z

Facilities Coordinator & EHS Specialist

Groton, MA
onsite
Permanent / Full Time
56000 - 72500 USD / Yearly
Robert Half is working with a great client in the Groton area seeking a Facilities Coordinator, with Environmental Health & Safety experience. This is a permanent role that is open due to business growth, reporting into a great Facilities Manager. Our client is looking for a facilities professional with at least 1 year of professional experience, and prior EH&S experience is required. Our client is looking for a Facilities Coordinator who can be a "utility player." Strong technical skills are needed as it relates to understanding building systems (i.e. HVAC, electrical, plumbing, etc.) Good interpersonal skills are required too. For the right experience our client is looking to pay a starting salary up to $35/hour. There is overtime potential, and strong benefits. If interested and qualified please apply to this listing or send a resume direct to Bill.Nichols@roberthalf. Thanks!
2026-08-14T00:00:00Z

Customer Service/ Logistic Coordinator

Bellingham, MA
onsite
Permanent / Full Time
50500 - 60000 USD / Yearly
We are looking for a detail-oriented Customer Service/ Logistic Coordinator to support delivery coordination and asset recovery operations for customers in the Bellingham area. This role serves as a key point of contact between clients, carriers, and internal teams to keep shipments moving smoothly and ensure service expectations are met. The ideal candidate is organized, communicative, and comfortable managing multiple time-sensitive tasks in a fast-paced environment. Responsibilities:• Coordinate white-glove delivery and asset recovery requests by gathering customer needs and translating them into clear service plans.• Communicate with carriers to request pricing, compare multiple options, and prepare customer-ready quotes that align with account guidelines.• Create accurate order confirmations and enter shipment details into company systems to support timely execution.• Monitor active orders throughout the day, track shipment progress, and provide updates on critical deliveries or service changes.• Maintain regular communication with customers, service providers, and internal staff to resolve questions and keep all parties informed.• Document order activity, status changes, and service events thoroughly in transportation records and related files.• Alert supervisors to delays, service concerns, or unexpected issues so they can be addressed quickly and effectively.• Confirm that approved services are carried out according to customer expectations and quoted arrangements.
2026-08-17T00:00:00Z

Facilities Coordinator 3 (5-7 years)

Boston, MA
remote
Temporary / Contract
24 - 26 USD / Hourly
We are looking for an experienced Facilities Coordinator to oversee vendor operations, contract administration, compliance tracking, and service performance for a large facilities portfolio. This long-term contract position is ideal for someone who can balance day-to-day coordination with strong financial, operational, and quality oversight while working across multiple internal teams. The role requires someone who can maintain accurate records, resolve vendor issues, and help ensure dependable service delivery across facility-related programs. Responsibilities: • Manage relationships with a broad network of active service providers, serving as the main point of contact for ongoing communication, issue resolution, and service coordination. • Oversee agreements with vendors by preparing, updating, renewing, and organizing contracts and related documentation throughout the full contract lifecycle. • Monitor vendor compliance by tracking insurance records, licensing, bonding, background checks, and other required documentation to reduce operational and legal risk. • Evaluate service provider performance using defined metrics such as response times, work quality, billing accuracy, and customer satisfaction, and guide improvement efforts when standards are not met. • Work closely with operations and dispatch teams to support vendor availability, service coverage, and timely response to facility needs. • Partner with finance and accounts payable teams to address invoice questions, resolve payment discrepancies, and help ensure vendors are compensated according to agreed terms. • Support cost control initiatives by reviewing spending patterns, assisting with rate discussions, and identifying opportunities for savings, discounts, or rebates. • Maintain accurate vendor files, compliance logs, and reporting records to support audits, leadership updates, and operational decision-making. • Communicate emerging risks, service trends, and vendor performance insights to leadership and relevant stakeholders in a clear and timely manner.
2026-09-03T00:00:00Z