We are looking for a detail-oriented Legal Administrative Assistant to support trusts and estates administration in our Providence, Rhode Island office. This role requires a proactive individual who can efficiently manage legal documents, coordinate schedules, and ensure accurate communication with beneficiaries. The ideal candidate will be skilled in technology and organization, contributing to the seamless operation of trust and estate processes.<br><br>Responsibilities:<br>• Organize and maintain legal documents related to trusts and estates.<br>• Coordinate schedules and plan meetings for attorneys and relevant stakeholders.<br>• Communicate effectively with beneficiaries, providing updates and addressing inquiries.<br>• Monitor accounts payable and receivable processes, ensuring accuracy and timeliness.<br>• Enter and manage financial data using accounting software such as QuickBooks.<br>• Process invoices and maintain detailed financial records.<br>• Utilize business intelligence tools to analyze data and improve operational efficiency.<br>• Ensure compliance with legal and regulatory standards in all administrative activities.<br>• Support document management processes, ensuring accessibility and proper organization.
<p>Robert Half Legal Permanent placement is seeking a highly skilled<strong> Legal Administrative Assistant</strong> to join our client's team in <strong>Boston, Massachusetts</strong>. This role requires a detail-oriented individual with extensive experience in <strong>litigation and strong organizational abilities.</strong> The ideal candidate will excel in managing administrative tasks, supporting legal teams, and ensuring the efficient operation of daily activities. <strong>This is 5 days in the office in the Seaport. </strong></p><p><br></p><p>Responsibilities:</p><p>• Arrange and prepare conference rooms for meetings and legal proceedings.</p><p>• Welcome and assist guests with courtesy and attention to detail.</p><p>• Manage incoming and outgoing mail, as well as handle deliveries efficiently.</p><p>• Maintain and update docket calendars to ensure accuracy and compliance with deadlines.</p><p>• Perform e-filing tasks at Massachusetts and Federal Courts.</p><p>• Assist with discovery processes and create templates tailored to case requirements.</p><p>• Edit and refine legal documents, including briefs, letters, and pleadings.</p><p>• Draft cover letters and proofread legal materials for accuracy and consistency.</p><p>• Compile exhibits, follow outlines, and manage scanning and copying tasks.</p><p>• Conduct research using online resources and provide weekly updates on pleadings and documents.</p>
We are looking for a highly organized Legal Secretary to join our team on a contract basis in Danvers, Massachusetts. In this role, you will primarily support one principal attorney while occasionally assisting two additional attorneys as needed. The ideal candidate will have a solid background in insurance defense and be skilled at handling legal administrative tasks in a fast-paced environment.<br><br>Responsibilities:<br>• Manage and track court deadlines, hearings, and case-related dates to ensure all critical timelines are met.<br>• Provide attorneys with timely updates on upcoming deadlines, filings, court appearances, and discovery milestones.<br>• Prepare, file, and organize legal documents while adhering to local court requirements and rules.<br>• Process court-related fees and submissions accurately, ensuring proper tracking and management.<br>• Maintain comprehensive case files in both electronic and physical formats, ensuring all records are up-to-date and accessible.<br>• Communicate effectively with internal staff, external contacts, and court personnel to facilitate smooth operations.<br>• Handle sensitive information with a high level of professionalism and confidentiality.<br>• Offer occasional support to additional attorneys within the firm as needed.
<p>Robert Half Legal Permanent Placement is looking for a detail-oriented <strong>Legal Assistant with business litigation </strong>to join our client's team in <strong>Worcester</strong>. This role requires excellent organizational skills and the ability to manage multiple tasks efficiently while supporting attorneys with their daily responsibilities. The ideal candidate will be proactive, resourceful, and capable of handling sensitive information with discretion. <strong>Hybrid 1-day WFH</strong>.</p><p><br></p><p>Responsibilities:</p><p>• Handle administrative tasks for attorneys, including managing correspondence, scanning mail, and preparing legal documents and filings.</p><p>• Organize and maintain attorney calendars in Microsoft Outlook, ensuring scheduling conflicts are resolved and meetings, travel arrangements, and agendas are coordinated seamlessly.</p><p>• Track and manage attorney timekeeping and billing processes, reviewing and revising monthly invoices in collaboration with the billing department.</p><p>• Maintain and organize both paper and electronic records, ensuring proper filing, retrieval, and secure storage.</p><p>• Oversee client fee agreements by obtaining necessary signatures and distributing executed copies to relevant parties.</p><p>• Draft and proofread a variety of materials, including letters, memos, reports, and legal documents.</p><p>• Submit and manage expense reports using the Chrome River system.</p><p>• Coordinate food orders and assist with facilities-related tasks as need</p>
We are looking for a dedicated Legal Assistant to join our team in Waltham, Massachusetts. In this role, you will act as a key liaison between the Legal Department and various internal and external stakeholders, ensuring smooth communication and efficient handling of legal matters. This position offers an opportunity to contribute to the organization by managing legal documentation, supporting compliance initiatives, and assisting with litigation processes.<br><br>Responsibilities:<br>• Maintain and update templates for residency agreements across Assisted Living Residences, Nursing Homes, and CCRCs.<br>• Ensure Disclosure Statements for CCRCs and ALRs are accurate and comply with regulatory requirements or organizational changes.<br>• Review and respond to requests for medical records, verifying accuracy and confidentiality of privileged information.<br>• Assist in-house counsel in creating and delivering training materials on legal topics, including compliance and residency agreements.<br>• Prepare and manage contract templates for use with vendors and third-party entities.<br>• Support transaction due diligence processes as needed, ensuring thorough documentation and compliance.<br>• Collaborate with attorneys and external counsel on litigation and subpoena matters, including document production and discovery.<br>• Coordinate and oversee logistics for legal holds related to potential or ongoing litigation.<br>• Perform administrative tasks, including maintaining litigation tracking tools and managing claim files.<br>• Monitor communications with the corporate registered agent and ensure filings are up-to-date.
<p>Robert Half's client in Marlborough, MA is looking for an experienced administrative assistant to assist their office. This person would be responsible for managing relationships between a wholesale fuel organization and their respective store locations.</p><p><br></p><p>Responsibilities:</p><p>- maintaining licenses</p><p>- pulling permits</p><p>- organizing store promotions</p><p>- supply ordering</p><p>- calendar management</p><p>- general administrative support</p><p><br></p><p>Where: On-Site in Marlborough, MA</p><p>When: ASAP</p><p>Duration: ~3 months (could extend)</p><p>Hours: M-F | 8am-5pm</p><p><br></p><p>If interested, apply to this role today!</p>
<p>Robert Half Legal Permanent Placement is looking for a skilled and detail-oriented <strong>Legal Assistant in Probate</strong> to join our team in <strong>Wellesley, MA</strong>. This role focuses on providing comprehensive support to our estate planning and probate team, ensuring smooth operations and exceptional client service. You will handle a mix of administrative and legal tasks, contributing to the preparation and management of sensitive estate matters. <strong>1-day WFH.</strong></p><p><br></p><p>Responsibilities:</p><p>• Draft and review probate-related documents, including petitions, inventories, motions, and trust distributions.</p><p>• Prepare and file legal documents with probate courts while adhering to strict deadlines and compliance requirements.</p><p>• Maintain organized case files, both digitally and physically, for easy access to wills, trust documents, and other legal records.</p><p>• Assist in preparing case summaries, agendas, and affidavits for client meetings and court appearances.</p><p>• Manage scheduling and coordinate appointments, ensuring calendars are up-to-date and workflows are streamlined.</p><p>• Conduct basic legal research to support case preparation using tools such as Westlaw.</p><p>• Collaborate with beneficiaries, court officials, financial institutions, and other parties to gather critical information and resolve inquiries.</p><p>• Support the attorney and paralegals in administrative tasks to improve operational efficiency.</p>
<p><strong>Robert Half Legal Permanent Placement</strong> is looking for a detail-oriented Legal Assistant to join our client's <strong>Boston</strong> team. This role is ideal for someone with experience in litigation practices, who thrives in a fast-paced environment and is eager to contribute to the efficient management of legal operations. As a Legal Assistant, you will play a vital role in supporting attorneys through administrative, billing, and document preparation tasks. <strong>This is 5 days in the office - downtown location.</strong></p><p><br></p><p>Responsibilities:</p><p>• Manage legal billing processes, including bookkeeping and tracking receivables and payables.</p><p>• Prepare and analyze financial reports related to receivables and payables.</p><p>• Coordinate and maintain accurate scheduling through calendaring for attorneys and legal proceedings.</p><p>• Assist with the preparation, organization, and review of legal documents to ensure accuracy and compliance.</p><p>• Handle administrative tasks to support the overall workflow of the litigation team.</p><p>• Conduct e-filing for court documents and maintain up-to-date records of filings.</p><p>• Facilitate civil litigation processes by ensuring all required documentation is completed and submitted on time.</p><p>• Monitor deadlines and court schedules to ensure timely filings and compliance.</p><p>• Collaborate with attorneys to ensure seamless communication and document management.</p>
We are looking for a detail-oriented Administrative Assistant to join our team on a contract basis in North Kingstown, Rhode Island. This role requires excellent organizational skills and a strong commitment to customer service. You will play a key part in supporting daily operations and ensuring a seamless experience for residents and visitors.<br><br>Responsibilities:<br>• Conduct property tours and assist with apartment leasing tasks using Onesite/Realpage software.<br>• Address and resolve resident concerns and issues in a timely and attentive manner.<br>• Manage incoming and outgoing calls to provide information and assistance.<br>• Perform accurate data entry to maintain records and documentation.<br>• Handle email correspondence efficiently, ensuring prompt responses.<br>• Utilize Microsoft Office tools, including Word, Outlook, Excel, and PowerPoint for administrative tasks.<br>• Schedule and coordinate appointments to meet operational needs.<br>• Deliver exceptional customer service to residents and prospective tenants.<br>• Support general office activities to ensure smooth daily operations.
<p><strong>Robert Half Legal Permanent</strong> <strong>Placement </strong>is seeking a highly organized and experienced <strong>Legal Assistant or Paralegal</strong> to support a senior partner in a high-visibility role for their <strong>Boston</strong> client. The ideal candidate will have a strong background in estate planning and trusts and estates law, with excellent communication and administrative skills. congenial environment; fulltime in the office. </p><p><strong>Key Responsibilities:</strong></p><ul><li>Provide direct support to a partner, ensuring seamless daily operations</li><li>Draft, proofread, and manage legal documents including motions and letters of intent</li><li>Maintain and organize case files and complex documentation</li><li>Schedule appointments, manage calendars, and handle administrative tasks</li><li>Communicate professionally with clients via phone, email, and in person</li><li>Conduct legal and background research as needed</li><li>Screen and prioritize incoming communications</li></ul>
We are looking for an experienced Legal Assistant to join a dynamic law firm in Boston, Massachusetts. In this role, you will provide essential support to attorneys through legal research, document management, and coordination of case timelines. If you have a strong background in civil litigation and excellent organizational skills, we encourage you to apply.<br><br>Responsibilities:<br>• Conduct thorough legal research to support case preparations and ongoing litigation.<br>• Manage and review legal documents, ensuring accuracy and compliance with court requirements.<br>• Coordinate schedules and maintain calendars to ensure timely court filings and meetings.<br>• Assist in drafting and filing court documents, including e-filing procedures.<br>• Collaborate with attorneys to gather information and prepare for interviews.<br>• Monitor and track deadlines for municipal cases and ensure timely submission of required documentation.<br>• Provide administrative support, including managing correspondence and maintaining case files.<br>• Communicate effectively with court personnel and other legal professionals to facilitate case progress.<br>• Organize and maintain case timelines to ensure seamless case management.<br>• Ensure adherence to legal procedures and standards within all assigned tasks.
<p>Our client, a highly successful family law firm, is seeking a Paralegal to support their legal team. In this role, you will assist with case preparation, legal research, and administrative tasks to ensure the smooth operation of daily activities. </p><p><br></p><p><strong>Role: </strong>Paralegal</p><p><strong>Location: </strong>Boston, MA</p><p><strong>Salary: </strong>$50,000 - $75,000 (depending on experience) + great benefits! </p><p><strong>Schedule:</strong> In-Office M-F (can work remote if sick, appointment, as needed basis)</p><p><br></p><p><strong>Responsibilities:</strong></p><ul><li>Answering telephones, preparation and review of discovery materials; preparation of correspondence, exhibits, electronic filings, organizing and updating of case files and general administrative duties.</li><li>Type up and file basic legal documents and correspondence.</li><li>Answer and direct phone calls.</li><li>Maintain contact lists.</li><li>Monitor deadlines and juggle calendars.</li></ul>
We are looking for an experienced Legal Assistant to join our team in Quincy, Massachusetts. In this role, you will provide essential support to litigation attorneys, ensuring smooth case management and trial preparation. This position is ideal for someone who thrives in a dynamic environment and has exceptional organizational and communication skills.<br><br>Responsibilities:<br>• Organize exhibits, prepare trial binders, and manage witness lists to support attorneys in trial preparation.<br>• Coordinate and oversee document production for discovery, including reviewing, organizing, and cataloging case files.<br>• Draft, review, and respond to interrogatories with accuracy and timeliness.<br>• Maintain case calendars, track deadlines, and assist with subpoenas and filings to ensure efficient case management.<br>• Conduct legal research on case law and procedural matters to support litigation efforts.<br>• File documents electronically with Massachusetts state and federal courts using e-filing systems.<br>• Assist with managing multiple cases and deadlines, providing reliable support to attorneys.<br>• Utilize legal document management tools to streamline case organization and workflow.<br>• Communicate effectively with attorneys, clients, and court personnel to ensure smooth case progress.
<p>Robert Half Permanent Placement is seeking an experienced and detail-oriented <strong>Corporate Paralegal</strong> to join our team in <strong>Providence, RI.</strong> This role provides essential legal and administrative support to ensure the smooth operation of corporate legal processes. The ideal candidate will have strong organizational skills, excellent communication abilities, and a commitment to maintaining the highest professional standards.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Collaborate with attorneys, clients, and stakeholders to review and manage legal cases or projects.</li><li>Organize and maintain corporate records, including resolutions, board changes, and annual filings.</li><li>Facilitate collection and management of board and committee signatures for legal documents.</li><li>Draft and file documents for the formation of new corporate entities and ensure regulatory compliance.</li><li>Manage and update the intellectual property portfolio to safeguard company assets.</li><li>Develop and implement corporate policies, templates, and related documents.</li><li>Provide contract support for corporate agreements (e.g., NDAs, contractor agreements).</li><li>Assist with administrative tasks related to corporate restructurings, including mergers, dissolutions, and formations.</li><li>Support the legal team on special projects and strategic initiatives.</li><li>Oversee the contract lifecycle, including planning, negotiation, and execution processes.</li></ul>
We are looking for a dedicated Legal Assistant to join our team on a contract basis in Boston, Massachusetts. This position will require you to provide essential support in a fast-paced legal environment, focusing on tort law and insurance defense. If you thrive in managing litigation processes and have a keen eye for detail, we encourage you to apply.<br><br>Responsibilities:<br>• Assist with litigation support tasks, including organizing and maintaining case files.<br>• Manage electronic filings in state and federal courts with precision and efficiency.<br>• Coordinate discovery processes such as document production, subpoenas, and deposition preparation.<br>• Maintain case calendars, track deadlines, and update docket entries to ensure timely filings.<br>• Prepare trial materials, including exhibits, and assist with trial preparation.<br>• Organize legal documentation to ensure accessibility and compliance.<br>• Support the team in drafting and finalizing various legal documents.<br>• Ensure all court filings are completed accurately and on time.<br>• Collaborate with attorneys and other team members to streamline case management.
<p>seeking a motivated and detail-oriented Administrative & Accounting Assistant to join our team. This role combines traditional administrative support with accounting assistant responsibilities, providing essential support to our operations, accounting, and project management teams. The ideal candidate will be proactive, organized, and comfortable handling both financial documentation and day-to-day office functions in a fast-paced construction environment.</p><p>Key Responsibilities</p><p>Administrative & Office Support</p><p>• Retrieve and distribute mail from the PO Box</p><p>• Monitor voicemail inbox; triage and forward messages to appropriate staff</p><p>• Order and maintain office and kitchen supplies (weekly or as needed)</p><p>• Coordinate and assist with office-wide mailings (FedEx, USPS, mass distributions)</p><p>• Oversee onboarding logistics for new hires, including distributing apparel, and coordinating technology setup (iPads, covers, stylus pens, etc.)</p><p>• Serve as a liaison for internal tech support; maintain equipment such as copiers, printers, and plotters</p><p>• Coordinate the ordering and proofing of company apparel and marketing materials</p><p>Accounting & Project Support</p><p>• Assist with accounts payable processes and credit card receipt reconciliation</p><p>• Gather, organize, and assemble invoices for residential billing packets</p><p>• Generate and track monthly lien waivers for residential projects</p><p>• Proofread, format, and edit AIA subcontracts for accuracy and consistency</p><p>• Track and enter new vendor packets into Sage accounting system</p><p>• Obtain, monitor, and update certificates of insurance for office and subcontractors; send monthly reports on expired policies</p><p><br></p><p><br></p><p><br></p><p><strong><em><u>For immediate consideration please call me directly Eric Lebow 508-205-2127</u></em></strong></p>
We are looking for a highly organized and detail-oriented Legal Assistant to join our team in Boston, Massachusetts. This long-term contract position will primarily focus on supporting family law cases, with additional responsibilities in business litigation, intellectual property, and employment law. The ideal candidate will possess strong multitasking abilities, excellent communication skills, and a proven ability to manage legal documentation and filings efficiently.<br><br>Responsibilities:<br>• Provide administrative support to attorneys, managing incoming tasks and prioritizing workloads effectively.<br>• Prepare and file legal documents, including e-filings, court filings, and 9A filings, ensuring accuracy and timeliness.<br>• Maintain and organize case files, both electronically and physically, for easy retrieval and reference.<br>• Assist in preparing exhibits and other supporting materials for litigation cases.<br>• Manage calendars and scheduling for attorneys, ensuring deadlines and appointments are met.<br>• Conduct document retrieval and saving tasks, ensuring proper handling and confidentiality.<br>• Support overflow work related to business litigation, intellectual property, and employment law.<br>• Collaborate with attorneys and other support staff to streamline workflows and maintain efficiency.<br>• Utilize technology tools effectively to enhance productivity and manage case-related tasks.<br>• Communicate professionally with clients, court personnel, and third parties as needed.
<p>We are looking for a highly organized and detail-oriented Administrative Assistant to join our team in Boston, Massachusetts. In this Contract to permanent position, you will play a vital role in supporting daily operations within a detail-oriented services environment, ensuring efficiency and accuracy in administrative tasks. This opportunity is ideal for individuals who thrive in a fast-paced setting and are skilled at multitasking while maintaining a strong focus on client service.</p><p><br></p><p>Responsibilities:</p><p>• Provide comprehensive administrative support to ensure smooth office operations.</p><p>• Prepare and draft precise correspondence, reports, and contracts with attention to detail.</p><p>• Assist in managing financial transactions and maintaining accurate records.</p><p>• Coordinate and schedule executive meetings, ensuring all necessary materials are prepared.</p><p>• Maintain organized filing systems for easy access and retrieval of documents.</p><p>• Collaborate with team members to streamline processes and improve workflow.</p><p>• Communicate effectively with clients and colleagues at various levels, both verbally and in writing.</p><p>• Utilize advanced features of Microsoft Excel and PowerPoint to create and present data-driven materials.</p><p>• Support the team in managing multiple priorities, meeting deadlines, and addressing urgent needs.</p><p>• Handle routine office tasks autonomously while ensuring accuracy and timeliness.</p>
<p>Our client, a successful mid-sized law firm, is seeking a Commercial Real Estate Paralegal to join their firm. The paralegal will be instrumental in supporting the commercial real estate and transactions practice group in all stages of the process.</p><p><br></p><p><strong>Location:</strong> Boston, MA </p><p><strong>Salary:</strong> $85,000 - $115,000 (depending on experience)</p><p><strong>Schedule: </strong>Hybrid (3 days in, 2 days remote)</p><p><br></p><p><strong>Responsibilities:</strong></p><ul><li>Support attorneys in commercial real estate transactions, including acquisitions, dispositions, financings, and refinancings.</li><li>Assist with preparation, review, and coordination of closing documents and checklists.</li><li>Support commercial loan transactions and track satisfaction of financing conditions.</li><li>Draft and coordinate conveyancing documents and post-closing filings.</li><li>Assist with commercial leasing matters, including leases, amendments, and assignments.</li><li>Order, review, and summarize title, survey, and zoning materials.</li><li>Identify and assist in resolving title, survey, and zoning issues.</li><li>Coordinate due diligence and communicate with clients, lenders, title companies, surveyors, and opposing counsel.</li></ul>
<p>We are looking for a detail-oriented Executive Assistant to provide critical administrative support within a dynamic healthcare environment. This contract-to-permanent position is based in Lawrence, Massachusetts, and offers an excellent opportunity to contribute to academic and research initiatives while honing organizational and communication skills. The ideal candidate will bring a background in administration or healthcare, with strong proficiency in data management and research coordination.</p><p><br></p><p><strong><u>MUST BE BILINGUAL IN SPANISH </u></strong></p><p><br></p><p><strong>Responsibilities:</strong></p><p>• Act as the primary liaison with medical schools across the country to manage student elective rotations, including applications, acceptances, and communication.</p><p>• Organize and maintain residency data required for accreditation, evaluations, and scholarly activity reports.</p><p>• Provide administrative assistance to residency leadership, including supporting the Research and Medical Student Directors.</p><p>• Coordinate research-related tasks such as grant writing, manuscript preparation, and conference submissions, while overseeing research assistants.</p><p>• Ensure smooth execution of weekly faculty meetings by preparing necessary materials, arranging breakfasts, and setting up literature.</p><p>• Manage calendars, book travel arrangements, and coordinate executive meetings to streamline operations.</p><p>• Utilize advanced functions and formulas in Excel for daily data management tasks.</p><p>• Work independently with minimal supervision, demonstrating professionalism and attention to detail.</p><p>• Collaborate with team members to maintain workflow efficiency and address program needs.</p>
<p>We are looking for a detail-oriented Accounting Assistant to join our client in Providence, Rhode Island. In this role, you will assist with a variety of accounting tasks, ensuring the accuracy and organization of financial records. The ideal candidate will have strong communication skills, a proactive attitude, and proficiency in accounting software.</p><p><br></p><p>Responsibilities:</p><p>• Verify and process accounts payable invoices, ensuring accuracy and compliance with approval protocols.</p><p>• Reconcile general ledger accounts with supporting subledgers using legal practice management software.</p><p>• Maintain well-organized digital and physical records of invoices, receipts, and other financial documents.</p><p>• Liaise with vendors, clients, and internal staff to address payment inquiries and ensure timely resolutions.</p><p>• Assist with month-end and year-end processes, including closing procedures and reporting tasks.</p><p>• Support departmental projects and contribute to various general accounting operations.</p><p>• Perform administrative duties, such as data entry and clerical support, within the accounting department</p>
A mid-sized law firm is seeking a detail-oriented and proactive paralegal to join its Commercial Transaction team. This group handles a diverse range of matters, including commercial real estate financings, business loans, asset-based lending, renewable energy projects, affordable housing developments, and loan recovery/workouts. The paralegal will work closely with attorneys throughout all stages of transactions, managing critical details such as document preparation, due diligence, closing coordination, and post-closing tasks. Key Responsibilities: Communicate with clients, vendors, and outside counsel via phone and email Research legal entity names and statuses in various jurisdictions Review and analyze transaction documents and due diligence for compliance Evaluate title exams, commitments, and policies for commercial real estate deals Conduct searches (UCC, tax lien, litigation) and summarize findings Prepare and file UCC financing statements Draft closing agendas, settlement statements, and ancillary loan/corporate documents Assist with loan closings, including organizing and delivering original documents Maintain electronic closing binders and shared file systems Perform occasional administrative support tasks as needed Qualifications: Bachelor’s degree required; Paralegal Certificate preferred 4–8+ years of experience in commercial finance within a law firm setting Proficiency in Microsoft Office Suite and document management tools Familiarity with electronic filing systems and government portals Strong organizational skills and attention to detail Ability to manage multiple priorities under tight deadlines Excellent verbal and written communication skills detail oriented demeanor and ability to interact effectively with clients and colleagues Commitment to confidentiality and accuracy
<p>We are looking for a highly organized Admin Services Coordinator to provide essential administrative support to our team in Boston, Massachusetts. This role requires a proactive individual who thrives in a fast-paced environment and can efficiently manage calendars, coordinate meetings, and handle reporting tasks. This is a long-term contract position with opportunities for extension.</p><p><br></p><p>Responsibilities:</p><p>• Coordinate and schedule meetings, appointments, and events while maintaining accurate team calendars.</p><p>• Prepare, review, and submit expense reports, ensuring compliance with company policies and tracking reimbursements.</p><p>• Manage office supply inventory, placing orders as needed and organizing digital and physical filing systems.</p><p>• Archive and maintain documents for easy accessibility and proper record-keeping.</p><p>• Provide general administrative support, including handling ad hoc tasks as required by the team.</p><p>• Utilize Microsoft Office tools, such as Word, Excel, and Outlook, to complete daily tasks efficiently.</p><p>• Assist in resolving customer inquiries and complaints with attention to detail and courtesy.</p><p>• Ensure compliance with organizational policies in all administrative processes.</p><p>• Collaborate with C-suite executives to manage scheduling and administrative needs.</p>
<p>Our client, a highly successful national law firm is seeking an experienced Litigation Paralegal to support their legal team in Boston, Massachusetts. The successful candidate will play a vital role in managing litigation cases from start to finish, ensuring thorough preparation and organization. </p><p><br></p><p><strong>Location: </strong>Boston, MA </p><p><strong>Salary: </strong>$60,000 - $85,000 (depending on experience) + amazing benefits!</p><p><strong>Schedule: </strong>Hybrid (3 days in office, 2 days remote)</p><p><br></p><p><strong>Responsibilities:</strong></p><ul><li>Manage multiple complex litigation matters concurrently while meeting strict deadlines.</li><li>Support all phases of trial preparation, including logistics, case administration, client reporting, expert retention, and client communications.</li><li>Monitor court filings and provide detailed analyses and assessments to attorneys.</li><li>Draft and assist with pre-trial motions, dispositive motions, motions in limine, and other litigation pleadings.</li><li>Meet established billable-hour requirements.</li><li>Review, analyze, and organize discovery materials, including medical records, sales data, employment records, and other case-related documents.</li><li>Prepare comprehensive case assessments and evaluations for review by associates and partners.</li><li>Maintain accurate, contemporaneous tracking and submission of billable time.</li><li>Attend trials and provide direct support to the trial team throughout all phases of trial.</li></ul>
We are looking for a skilled and detail-oriented Paralegal to join our team in Waltham, Massachusetts. In this role, you will provide essential support for corporate maintenance, regulatory licensing, and compliance efforts. Your expertise will contribute to ensuring our organization meets all legal and operational standards while maintaining accurate records and documentation.<br><br>Responsibilities:<br>• Oversee the creation, dissolution, and compliance of corporate entities, ensuring they remain in good standing with annual filings and tax payments.<br>• Maintain and update corporate records, including minute books, share records, and organizational charts, while acting as the keeper of records.<br>• Facilitate the formation of new entities, preparing necessary documentation, qualifying them in applicable states, and maintaining their compliance.<br>• Manage the process of dissolving entities, including preparing and filing necessary paperwork and updating organizational charts.<br>• Assist with obtaining and maintaining business and building permits, collaborating with internal teams and state regulatory agencies.<br>• Prepare and submit regulatory filings such as license applications, renewals, and follow-ups, ensuring deadlines are met.<br>• Track certification fees and post-license renewal obligations, coordinating with internal teams to ensure compliance.<br>• Update and post regulatory licenses on internal platforms, providing timely information to relevant stakeholders.<br>• Generate quarterly reports on regulatory license submissions and compliance status.<br>• Support additional corporate and licensing-related tasks as assigned.
