<p><strong>Robert Half Legal Permanent Placement </strong>is seeking a highly organized and detail-oriented <strong>Litigation Legal Assistant</strong> to support attorneys in complex litigation matters across multiple jurisdictions. This role requires someone who can serve as the <strong>face of the company</strong>, work independently in the office with one or more attorneys daily, and manage critical litigation tasks with precision.<strong> MUST BE in office 5 days a week in Boston. </strong></p><p><br></p><p><strong>Key Skills and Abilities:</strong></p><ul><li>Professional demeanor and strong interpersonal skills</li><li>Ability to work independently and handle confidential information</li><li>Exceptional proofreading and document assembly skills</li><li>Experience drafting legal documents and correspondence</li><li>Proficiency in <strong>Westlaw</strong> for legal research</li></ul>
<p><strong>Robert Half Legal Permanent Placement</strong> is looking for a detail-oriented Legal Assistant to join our client's <strong>Boston</strong> team. This role is ideal for someone with experience in litigation practices, who thrives in a fast-paced environment and is eager to contribute to the efficient management of legal operations. As a Legal Assistant, you will play a vital role in supporting attorneys through administrative, billing, and document preparation tasks. <strong>This is 5 days in the office - downtown location.</strong></p><p><br></p><p>Responsibilities:</p><p>• Manage legal billing processes, including bookkeeping and tracking receivables and payables.</p><p>• Prepare and analyze financial reports related to receivables and payables.</p><p>• Coordinate and maintain accurate scheduling through calendaring for attorneys and legal proceedings.</p><p>• Assist with the preparation, organization, and review of legal documents to ensure accuracy and compliance.</p><p>• Handle administrative tasks to support the overall workflow of the litigation team.</p><p>• Conduct e-filing for court documents and maintain up-to-date records of filings.</p><p>• Facilitate civil litigation processes by ensuring all required documentation is completed and submitted on time.</p><p>• Monitor deadlines and court schedules to ensure timely filings and compliance.</p><p>• Collaborate with attorneys to ensure seamless communication and document management.</p>
<p><strong>Robert Half Legal Permanent</strong> <strong>Placement </strong>is seeking a highly organized and experienced <strong>Legal Assistant or Paralegal</strong> to support a senior partner in a high-visibility role for their <strong>Boston</strong> client. The ideal candidate will have a strong background in estate planning and trusts and estates law, with excellent communication and administrative skills. congenial environment; fulltime in the office. </p><p><strong>Key Responsibilities:</strong></p><ul><li>Provide direct support to a partner, ensuring seamless daily operations</li><li>Draft, proofread, and manage legal documents including motions and letters of intent</li><li>Maintain and organize case files and complex documentation</li><li>Schedule appointments, manage calendars, and handle administrative tasks</li><li>Communicate professionally with clients via phone, email, and in person</li><li>Conduct legal and background research as needed</li><li>Screen and prioritize incoming communications</li></ul>
<p>We are looking for a meticulous Legal Billing Specialist to join a firm's team on a contract basis in Salem, Massachusetts. In this role, you will focus on managing billing processes, ensuring accuracy, and maintaining strong communication with clients. This position requires a proactive and organized individual with excellent customer service skills.</p><p><br></p><p>Responsibilities:</p><p>• Process and manage the firm's billing, ensuring accuracy and timeliness.</p><p>• Collaborate with attorneys and associates to address billing inquiries and requests.</p><p>• Contact clients to provide updates on retainer balances and handle billing-related communications.</p><p>• Coordinate weekly billing cycles, ensuring all tasks are completed efficiently.</p><p>• Maintain and update billing records using Bill4Time software.</p><p>• Monitor and track billing data to ensure compliance with firm policies.</p><p>• Identify and resolve discrepancies in billing processes.</p><p>• Provide exceptional customer service through clear and effective communication.</p><p>• Support the firm with additional administrative billing tasks as needed.</p>
<p>Robert Half Legal Permanent Placement is partnering with a well-established law firm is seeking a highly organized and proactive <strong>Assistant Office Manager</strong> to support daily operations and administrative functions in the metro west area of Boston. This role is critical to ensuring smooth office workflows, supporting staff, and maintaining a professional environment. The ideal candidate will be detail-oriented, technically savvy, and capable of managing multiple responsibilities with discretion.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Manage daily office operations and resource allocation to support attorneys and staff.</li><li>Oversee facilities management, including maintenance, IT coordination, office appearance, and inventory control.</li><li>Supervise and support the firm’s floater and receptionist, ensuring adequate coverage and training.</li><li>Coordinate internal office setup for new hires including attorneys, paralegals, and legal assistants.</li><li>Assist with HR administration and employee onboarding.</li><li>Train new employees on firm systems and procedures.</li><li>Administer employee benefits and liaise with providers as needed.</li></ul><p><br></p>
<p>Robert Half is working with a growing company in <strong>North Hampton, NH</strong> to find an organized and dependable <strong>Administrative Assistant</strong>. This role is ideal for someone who enjoys supporting a busy office, managing multiple priorities, and ensuring smooth daily operations.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Provide comprehensive administrative support to managers and office staff</li><li>Answer and route phone calls, emails, and internal inquiries promptly</li><li>Prepare and edit correspondence, reports, and meeting materials</li><li>Schedule meetings, maintain calendars, and coordinate logistics</li><li>Assist with data entry, filing, and maintaining accurate records</li><li>Manage office supplies and handle ordering as needed</li><li>Support special projects and general office tasks as assigned</li></ul><p><br></p><p>If you’re a proactive and detail-oriented professional looking to grow your administrative career, <strong>apply to Robert Half today! </strong></p><p><br></p>
We are looking for a dedicated and detail-oriented Legal Assistant to join our team in Boston, Massachusetts. This is a long-term contract position within the financial services industry, offering an exciting opportunity to support compliance and legal operations. The ideal candidate will have strong organizational skills, proficiency in Microsoft Office applications, and the ability to manage multiple tasks efficiently.<br><br>Responsibilities:<br>• Coordinate and manage calendars, including scheduling and organizing meetings with senior executives and their assistants.<br>• Draft and format internal policies, procedures, memos, and client communications using Microsoft Word.<br>• Analyze and manage large datasets in Excel by using functions like V-lookup, pivot tables, and formulas.<br>• Convert image-based and proprietary files into searchable digital formats for efficient document management.<br>• Maintain and update electronic client files while ensuring compliance with client guidelines.<br>• Support the Compliance Group by managing checklist review processes, including initiating checklists, organizing backup folders, and escalating issues as needed.<br>• Assist the Trading Compliance Group with preparing materials for client certifications and reviewing trade surveillance reports to identify and escalate exceptions.<br>• Ensure all tasks and projects are completed accurately and within established deadlines.
<p>Job Title: Administrative Assistant</p><p>Location: North Andover</p><p>Company: Construction Company</p><p><br></p><p>Job Description:</p><p>Our client is seeking a proactive and detail-oriented Administrative Assistant to join its team in North Andover. As part of a growing construction company, you will play a pivotal role in supporting daily operations and ensuring the efficient execution of administrative tasks. This position offers an exciting opportunity to be involved in diverse aspects of our business and contribute to the success of our projects.</p><p><br></p><p>Key Responsibilities:</p><p><br></p><p>Provide administrative support to management and project teams, including scheduling meetings, preparing documents, and managing communications.</p><p>Maintain accurate records of project timelines, budgets, and contracts.</p><p>Process invoices, expense reports, and other financial documentation in collaboration with the accounting department.</p><p>Coordinate with subcontractors, suppliers, and vendors to ensure timely delivery and compliance with project schedules.</p><p>Manage office supplies and inventory, ensuring the workspace remains organized and functional.</p><p>Assist with creating and maintaining employee and project files, ensuring compliance with company policies and procedures.</p><p>Execute data entry tasks, track project status updates, and manage calendars.</p><p>Handle incoming calls, emails, and inquiries, directing requests appropriately.</p><p><br></p><p>Requirements:</p><p><br></p><p>Proven experience as an administrative assistant, ideally in the construction industry or a similar field.</p><p>Proficiency with Microsoft Office Suite and construction management software is a plus.</p><p>Strong organizational skills with exceptional attention to detail.</p><p>Excellent verbal and written communication skills.</p><p>Ability to multi-task and adapt to changing priorities in a fast-paced environment.</p><p>Professional demeanor and ability to work collaboratively with diverse teams.</p><p><br></p><p>If interested and qualified please apply to this listing ASAP, or email Bill.Nichols@roberthalf. Thanks!</p>
We are looking for a dedicated Administrative Assistant to join our team on a contract basis in Waltham, Massachusetts. This position involves maintaining a detail-oriented and organized office environment while providing essential administrative support to employees. The role is entirely onsite and requires a proactive individual who can handle multiple tasks efficiently while contributing to the smooth day-to-day operations of the office.<br><br>Responsibilities:<br>• Ensure the office remains clean, organized, and stocked with supplies, including snacks and other essentials.<br>• Assist with setting up lunch arrangements and coordinate kitchen restocking.<br>• Manage incoming and outgoing mail by sorting, distributing, and sending correspondence as needed.<br>• Collaborate with maintenance and security teams to address office needs and ensure a safe environment.<br>• Provide general support to employees, including answering inquiries and assisting with administrative tasks.<br>• Cross-train on relevant office procedures to ensure seamless operations.<br>• Greet visitors and handle reception duties to promote a welcoming atmosphere.<br>• Perform data entry tasks to maintain accurate records.<br>• Uphold business casual dress code and contribute to a positive, detail-oriented office culture.
We are looking for a dedicated and detail-oriented Paralegal to join our team in Quincy, Massachusetts. This role is integral to supporting attorneys in managing probate cases, drafting legal documentation, and maintaining accurate records. The ideal candidate will possess exceptional organizational skills, a strong understanding of probate law, and the ability to handle sensitive matters with professionalism.<br><br>Responsibilities:<br>• Assist attorneys in managing probate cases, including tracking deadlines, preparing petitions, and ensuring compliance with filing requirements.<br>• Draft, edit, and file legal documents such as wills, trusts, power of attorney instruments, and estate inventories.<br>• Maintain and organize case files, legal records, and databases securely and efficiently.<br>• Coordinate communication with courts, financial institutions, and other parties involved in probate proceedings.<br>• Conduct basic legal research on Massachusetts probate laws and estate administration procedures.<br>• Support attorneys with administrative tasks, including calendar management and billing-related activities.<br>• Review and ensure the accuracy of legal documentation before submission.<br>• Provide direct assistance to clients, offering clear communication and guidance during sensitive situations.<br>• Collaborate with the legal team to improve processes and ensure timely case resolution.
We are looking for a detail-oriented Administrative Assistant to join our team in Fall River, Massachusetts. This Contract position involves providing support in a fast-paced environment while interacting with a diverse student population. The ideal candidate will excel in multitasking and maintaining a high standard of conduct in a front-facing role.<br><br>Responsibilities:<br>• Provide administrative support to ensure smooth day-to-day operations.<br>• Handle inbound calls efficiently, addressing inquiries and directing calls appropriately.<br>• Maintain accurate records and perform data entry tasks with attention to detail.<br>• Serve as the first point of contact for visitors, delivering exceptional receptionist duties.<br>• Collaborate with team members to manage office workflows and prioritize tasks.<br>• Utilize software systems, such as Banner or Lucian, to complete administrative processes.<br>• Assist with scheduling and coordination of meetings and events.<br>• Ensure consistent phone coverage and respond promptly to incoming communications.<br>• Support student-related activities by addressing their needs and concerns.<br>• Foster a detail-oriented and welcoming environment in all interactions.
<p>We are looking for a dedicated Administrative Assistant to join our team in Chelmsford, Massachusetts. This position is ideal for someone with a passion for marketing and a strong ability to manage campaigns across various platforms. As part of a high-tech engineering industry, you will play a key role in supporting marketing efforts that drive business success. This is a long-term contract opportunity.</p><p><br></p><p><strong><u>Responsibilities:</u></strong></p><ul><li>Collaborate with the marketing team to execute CRM strategies and ensure effective campaign management.</li><li>Develop and implement direct marketing campaigns tailored to specific target audiences.</li><li>Manage email marketing initiatives, including the use of email platforms for creating, distributing, and tracking results.</li><li>Analyze market data to identify trends and opportunities for enhancing marketing strategies.</li><li>Support global marketing efforts by coordinating campaigns across multiple regions.</li><li>Create and monitor direct response marketing activities to optimize engagement and conversion rates.</li><li>Maintain marketing databases and ensure data accuracy for effective campaign targeting.</li><li>Assist in gathering insights and feedback to improve overall marketing performance.</li><li>Ensure consistent branding and messaging across all marketing channels.</li></ul>
<p>We are looking for a dedicated and compassionate Administrative Assistant to join our fully onsite team in Beverly, Massachusetts. In this Contract-to-permanent position, you will provide critical support to the organization by assisting residents, managing administrative tasks, and maintaining a welcoming front desk environment. This role requires strong organizational skills, the ability to handle sensitive situations with care, and a commitment to delivering excellent service.</p><p><br></p><p>Responsibilities:</p><p>• Serve as the first point of contact at the front desk, greeting residents and visitors with professionalism and warmth.</p><p>• Assist tenants by collecting paperwork and applications, providing information, and addressing concerns with empathy.</p><p>• Manage and organize tasks for two directors, ensuring efficient workflow and prioritization of duties.</p><p>• Input and maintain accurate records of housing applications in the CHAMP system; training will be provided if needed.</p><p>• Schedule conferences, coordinate reports, and handle background checks for the Section 8 department.</p><p>• Answer incoming calls and provide information or redirect inquiries as necessary.</p><p>• Perform general administrative tasks, including data entry and maintaining organized files.</p><p>• Work effectively under pressure and independently to meet deadlines and ensure smooth office operations.</p>
We are looking for a detail-oriented Administrative Assistant to join a non-profit organization in Hyannis, Massachusetts. This is a contract position that requires exceptional organizational skills and the ability to work effectively in a fast-paced environment. The role involves supporting daily operations by managing administrative tasks and ensuring smooth communication within the team.<br><br>Responsibilities:<br>• Perform accurate data entry to maintain organized and up-to-date records.<br>• Manage filing systems to ensure proper documentation and easy retrieval.<br>• Answer inbound calls and respond professionally to inquiries.<br>• Coordinate email correspondence and ensure timely follow-ups.<br>• Handle both inbound and outbound calls with efficiency and professionalism.<br>• Schedule appointments and maintain calendars for team members.<br>• Utilize Microsoft Outlook and Word to draft and manage communications.<br>• Assist in maintaining office organization and supplies.<br>• Collaborate with team members to support various administrative needs.
<p>We are looking for a Bilingual Spanish Property Administrator to join our team in Dorchester, Massachusetts. In this contract role, you will play a key part in managing administrative tasks and ensuring compliance with housing regulations. This position requires excellent organizational skills, a personable attitude, and the ability to handle sensitive information with professionalism.</p><p><br></p><p>Responsibilities:</p><p>• Conduct income recertifications for residents in compliance with HUD Section 8 regulations.</p><p>• Schedule and coordinate appointments with residents to ensure timely completion of required processes.</p><p>• Review income documentation, request additional supporting materials, and verify information as needed.</p><p>• Utilize RealPage OneSite software to manage records, with transferable knowledge of Yardi systems considered a plus.</p><p>• Maintain strict confidentiality while interacting with residents, including senior citizens and families.</p><p>• Provide exceptional customer service by addressing resident inquiries and assisting with their needs.</p><p>• Organize and manage a high volume of paperwork, both physical and electronic, ensuring accuracy and accessibility.</p><p>• File, track, and maintain documentation to support compliance and operational requirements.</p><p>• Answer inbound calls and perform receptionist duties as part of daily administrative responsibilities.</p><p>• Process work orders and provide assistance to residents and team members as required.</p>
<p>Robert Half is working with a respected client in the retail industry seeking an Executive/Personal Assistant to support the company President. This role blends both personal assistance, in addition to supporting day-to-day business operations, but the selected candidate must be comfortable with the personal assistance aspect. 10+ years of experience is a similar role is needed. Personality is key!</p><p><br></p><p>The Executive/Personal Assistant role is based in office, in Reading, and the hours are 9 to 6. Budgeted starting base salary is in the $70-83K range + benefits.</p><p><br></p><p>If interested and qualified please apply via this listing, or email Bill.Nichols@roberthalf! Thanks!</p>
We are looking for a highly organized and detail-oriented Legal Assistant to join our team in Boston, Massachusetts. This long-term contract position will primarily focus on supporting family law cases, with additional responsibilities in business litigation, intellectual property, and employment law. The ideal candidate will possess strong multitasking abilities, excellent communication skills, and a proven ability to manage legal documentation and filings efficiently.<br><br>Responsibilities:<br>• Provide administrative support to attorneys, managing incoming tasks and prioritizing workloads effectively.<br>• Prepare and file legal documents, including e-filings, court filings, and 9A filings, ensuring accuracy and timeliness.<br>• Maintain and organize case files, both electronically and physically, for easy retrieval and reference.<br>• Assist in preparing exhibits and other supporting materials for litigation cases.<br>• Manage calendars and scheduling for attorneys, ensuring deadlines and appointments are met.<br>• Conduct document retrieval and saving tasks, ensuring proper handling and confidentiality.<br>• Support overflow work related to business litigation, intellectual property, and employment law.<br>• Collaborate with attorneys and other support staff to streamline workflows and maintain efficiency.<br>• Utilize technology tools effectively to enhance productivity and manage case-related tasks.<br>• Communicate professionally with clients, court personnel, and third parties as needed.
We are looking for a highly organized and proactive Executive Assistant to provide exceptional support to senior leadership. This contract position offers an exciting opportunity to manage schedules, coordinate travel, and ensure seamless day-to-day operations. The ideal candidate will excel in a fast-paced environment, demonstrating professionalism and attention to detail.<br><br>Responsibilities:<br>• Maintain and organize executive calendars, ensuring all meetings and appointments are scheduled effectively.<br>• Arrange and book travel accommodations, including flights, hotels, and transportation.<br>• Coordinate travel itineraries to align with executive schedules and preferences.<br>• Prepare and manage documents and materials for executive meetings.<br>• Act as a liaison between the executive team and internal or external stakeholders.<br>• Ensure timely communication and follow-ups on behalf of the executives.<br>• Handle confidential information with discretion and professionalism.<br>• Address scheduling conflicts and propose solutions to optimize time management.<br>• Support ad-hoc administrative tasks as needed to assist the executive team.
<p>Robert Half Permanent Placement is seeking an experienced and detail-oriented <strong>Corporate Paralegal</strong> to join our team in <strong>Providence, RI.</strong> This role provides essential legal and administrative support to ensure the smooth operation of corporate legal processes. The ideal candidate will have strong organizational skills, excellent communication abilities, and a commitment to maintaining the highest professional standards.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Collaborate with attorneys, clients, and stakeholders to review and manage legal cases or projects.</li><li>Organize and maintain corporate records, including resolutions, board changes, and annual filings.</li><li>Facilitate collection and management of board and committee signatures for legal documents.</li><li>Draft and file documents for the formation of new corporate entities and ensure regulatory compliance.</li><li>Manage and update the intellectual property portfolio to safeguard company assets.</li><li>Develop and implement corporate policies, templates, and related documents.</li><li>Provide contract support for corporate agreements (e.g., NDAs, contractor agreements).</li><li>Assist with administrative tasks related to corporate restructurings, including mergers, dissolutions, and formations.</li><li>Support the legal team on special projects and strategic initiatives.</li><li>Oversee the contract lifecycle, including planning, negotiation, and execution processes.</li></ul>
<p>Our client, a successful & growing law firm, is seeking an experienced and highly organized Litigation Paralegal to join their dynamic legal team in Massachusetts. The ideal candidate will have 4+ years of litigation experience and a strong working knowledge of the Massachusetts Rules of Civil Procedure. You will provide critical support to attorneys across multiple practice area such as construction law, personal injury, real estate litigation, corporate litigation, and more.</p><p><br></p><p><strong>Role:</strong> Litigation Paralegal</p><p><strong>Location:</strong> Hanover, MA</p><p><strong>Schedule:</strong> In-Office</p><p><strong>Hours:</strong> 8:30am - 5:00pm</p><p><strong>Salary: </strong>$70,000 - $90,000 (depending on experience) + amazing benefits!</p><p><br></p><p><strong>Responsibilities:</strong></p><ul><li>Draft, review, and file pleadings, motions, discovery requests/responses, and other legal documents in accordance with Massachusetts court rules.</li><li>Manage case files from intake through trial preparation, including docketing and calendaring deadlines.</li><li>Conduct legal and factual research; summarize medical records, deposition transcripts, and other discovery materials.</li><li>Coordinate and communicate with clients, courts, medical providers, expert witnesses, and opposing counsel.</li><li>Prepare exhibits, trial binders, and other litigation support materials.</li><li>Assist attorneys with trial and hearing preparation, including organizing evidence, witness prep, and courtroom logistics.</li><li>Support some administrative functions related to legal matters.</li></ul>
We are looking for a detail-oriented Legal Administrator to join our team in Boston, Massachusetts. This long-term contract position offers the opportunity to work within a dynamic retail industry environment, providing essential support to the Legal department. The ideal candidate will handle administrative tasks and legal document management while collaborating with various teams to ensure efficiency.<br><br>Responsibilities:<br>• Review and process third-party subpoenas and other legal requests, ensuring accurate distribution to relevant parties.<br>• Manage the ticketing system for the Legal department to track and address incoming inquiries effectively.<br>• Coordinate billing processes using vendor management software like SimpleLegal, working closely with Procurement and Accounts Payable teams.<br>• Organize and distribute incoming mail for the Legal department in a timely manner.<br>• Provide general administrative support to the Legal department, assisting with day-to-day operations.<br>• Maintain legal files and documentation to ensure organized and accessible records.<br>• Handle e-filing and court filings to meet compliance requirements.<br>• Manage calendars and schedules for the Legal department, ensuring deadlines are met and meetings are arranged appropriately.
<p>seeking a motivated and detail-oriented Administrative & Accounting Assistant to join our team. This role combines traditional administrative support with accounting assistant responsibilities, providing essential support to our operations, accounting, and project management teams. The ideal candidate will be proactive, organized, and comfortable handling both financial documentation and day-to-day office functions in a fast-paced construction environment.</p><p>Key Responsibilities</p><p>Administrative & Office Support</p><p>• Retrieve and distribute mail from the PO Box</p><p>• Monitor voicemail inbox; triage and forward messages to appropriate staff</p><p>• Order and maintain office and kitchen supplies (weekly or as needed)</p><p>• Coordinate and assist with office-wide mailings (FedEx, USPS, mass distributions)</p><p>• Oversee onboarding logistics for new hires, including distributing apparel, and coordinating technology setup (iPads, covers, stylus pens, etc.)</p><p>• Serve as a liaison for internal tech support; maintain equipment such as copiers, printers, and plotters</p><p>• Coordinate the ordering and proofing of company apparel and marketing materials</p><p>Accounting & Project Support</p><p>• Assist with accounts payable processes and credit card receipt reconciliation</p><p>• Gather, organize, and assemble invoices for residential billing packets</p><p>• Generate and track monthly lien waivers for residential projects</p><p>• Proofread, format, and edit AIA subcontracts for accuracy and consistency</p><p>• Track and enter new vendor packets into Sage accounting system</p><p>• Obtain, monitor, and update certificates of insurance for office and subcontractors; send monthly reports on expired policies</p><p><br></p><p><br></p><p><br></p><p><strong><em><u>For immediate consideration please call me directly Eric Lebow 508-205-2127</u></em></strong></p>
<p>**Executive Assistant** We are seeking a driven and resourceful Executive Assistant to support our CEO in a fast-paced, entrepreneurial environment. This is a high-visibility role where you'll manage everything from calendars and travel to investor logistics and strategic outreach, ensuring the CEO’s networking and initiatives translate into actionable results. You’ll also prepare materials for investor relations, coordinate events, and travel occasionally to assist with key meetings while collaborating with leadership on refining systems and processes. ((Boston, In Office, up to $150K))</p><p> </p><ul><li>Bachelor’s degree required</li><li>5+ years of experience supporting C-suite leaders in PE, VC, family office, or high-growth environments.</li><li>Deeply organized and naturally curious with a bias toward action and ownership.</li><li>Able to write exceptionally well and navigate high-level professional correspondence.</li><li>Understands financial documents, NDAs, and investor communications.</li><li>Tech-savvy and resourceful, eager to implement new systems and tools.</li><li>Comfortable with ambiguity and fast pivots.</li></ul><p><br></p>
<p><strong>Robert Half Legal Permanent Placement is seeking a part-time </strong>detail-oriented and highly organized <strong>Contract Administrator</strong> to manage legal agreements and support contract administration processes within our organization. This role requires strong communication skills, proficiency in contract management tools, and a solid understanding of regulatory standards for clinical trial disclosures. The ideal candidate will thrive in a fast-paced environment and demonstrate a commitment to accuracy and compliance. <strong>20-hour week, fully remote and flexible hours M-F.</strong></p><p><br></p><p><strong>Key Responsibilities</strong></p><ul><li>Manage and maintain legal agreements throughout their lifecycle.</li><li>Administer contracts in compliance with organizational policies and regulatory requirements.</li><li>Ensure timely and accurate processing of agreements using tools such as DocuSign and AdobeSign.</li><li>Collaborate with internal teams and external partners to resolve contract-related issues.</li><li>Monitor global regulatory standards for clinical trial disclosures and ensure adherence.</li><li>Identify opportunities for process improvements and implement best practices.</li><li>Maintain accurate records and documentation for audits and reporting.</li></ul>
We are looking for a skilled and detail-oriented Paralegal to join our team in Waltham, Massachusetts. In this role, you will provide essential support for corporate maintenance, regulatory licensing, and compliance efforts. Your expertise will contribute to ensuring our organization meets all legal and operational standards while maintaining accurate records and documentation.<br><br>Responsibilities:<br>• Oversee the creation, dissolution, and compliance of corporate entities, ensuring they remain in good standing with annual filings and tax payments.<br>• Maintain and update corporate records, including minute books, share records, and organizational charts, while acting as the keeper of records.<br>• Facilitate the formation of new entities, preparing necessary documentation, qualifying them in applicable states, and maintaining their compliance.<br>• Manage the process of dissolving entities, including preparing and filing necessary paperwork and updating organizational charts.<br>• Assist with obtaining and maintaining business and building permits, collaborating with internal teams and state regulatory agencies.<br>• Prepare and submit regulatory filings such as license applications, renewals, and follow-ups, ensuring deadlines are met.<br>• Track certification fees and post-license renewal obligations, coordinating with internal teams to ensure compliance.<br>• Update and post regulatory licenses on internal platforms, providing timely information to relevant stakeholders.<br>• Generate quarterly reports on regulatory license submissions and compliance status.<br>• Support additional corporate and licensing-related tasks as assigned.
