<p><strong>Robert Half Permanent Placemen</strong>t is seeking an experienced<strong> Legal Assistant</strong> to support a busy <strong>family law practice in Boston</strong>. The ideal candidate will bring strong organizational skills, attention to detail, and a proactive approach to supporting attorneys in all aspects of case management and administrative operations.</p><p><br></p><p>Key Responsibilities:</p><ul><li>Manage attorney calendars, including court dates, meetings, and travel.</li><li>Draft, proofread, and format legal documents and correspondence.</li><li>Prepare pleadings, motions, and e-filings in compliance with court procedures.</li><li>Maintain and organize case files, both electronic and physical.</li><li>Assist with billing, time entry, and client inquiries.</li><li>Provide backup support to other legal administrative staff as needed.</li></ul>
<p>We are looking for a detail-oriented Legal Secretary / Receptionist to join a dynamic law firm in the Greater Quincy area. This position supports attorneys specializing in Workers' Compensation and Insurance Defense law, providing administrative and clerical assistance to ensure smooth daily operations. The role is fully on-site and offers an engaging opportunity to contribute to a fast-paced legal environment. This is a full time position holding 40 hours per week. </p><p><br></p><p>Responsibilities:</p><p>• Manage attorney calendars, including scheduling appointments, hearings, and meetings.</p><p>• Prepare, edit, and transcribe legal documents and correspondence using dictation tools.</p><p>• Handle reception duties, including greeting visitors and managing phone calls professionally.</p><p>• Organize and maintain case files, ensuring all documentation is accurate and up-to-date.</p><p>• Assist in coordinating Workers' Compensation case-related tasks and deadlines.</p><p>• Conduct routine administrative tasks, such as filing, scanning, and handling mail.</p><p>• Maintain confidentiality while managing sensitive legal information.</p><p>• Communicate effectively with clients, attorneys, and insurance representatives as needed.</p><p>• Support the team in preparing for hearings and case reviews.</p>
<p>We are looking for a meticulous Legal Billing Specialist to join a firm's team on a contract basis in Salem, Massachusetts. In this role, you will focus on managing billing processes, ensuring accuracy, and maintaining strong communication with clients. This position requires a proactive and organized individual with excellent customer service skills.</p><p><br></p><p>Responsibilities:</p><p>• Process and manage the firm's billing, ensuring accuracy and timeliness.</p><p>• Collaborate with attorneys and associates to address billing inquiries and requests.</p><p>• Contact clients to provide updates on retainer balances and handle billing-related communications.</p><p>• Coordinate weekly billing cycles, ensuring all tasks are completed efficiently.</p><p>• Maintain and update billing records using Bill4Time software.</p><p>• Monitor and track billing data to ensure compliance with firm policies.</p><p>• Identify and resolve discrepancies in billing processes.</p><p>• Provide exceptional customer service through clear and effective communication.</p><p>• Support the firm with additional administrative billing tasks as needed.</p>
We are seeking a =+ years of experience and detail oriented Receptionist to support the front desk operations at a high-profile client site in downtown Boston. The ideal candidate will have strong communication skills, a welcoming demeanor, and the ability to multitask in a fast-paced corporate environment. <br> Key Responsibilities Greet and assist guests and visitors; escort as needed Answer and route incoming calls on a multi-line phone system Handle incoming/outgoing mail, deliveries, and maintain updated phone lists Book conference rooms and manage office hoteling using EMS software Assist with light administrative duties, such as ordering food or office supplies Lift packages or supplies (up to 50 lbs occasionally) Support additional departments and projects as needed Maintain confidentiality and professionalism at all times Communicate effectively with the client and onsite manager regarding tasks and deadlines
<p>Location: Fully on-site in Cohasset</p><p>Schedule: Monday–Friday, 8:00 AM – 3:00 PM</p><p>Hiring Method: Based on resume review</p><p><br></p><p>Overview</p><p>A municipality in the South Shore area is seeking a dependable and customer-oriented Administrative Assistant to support its Department of Public Works. This front desk role is essential to ensuring smooth daily operations and providing excellent service to residents and internal departments.</p><p><br></p><p>Key Responsibilities</p><p><br></p><p>Greet visitors and manage front desk operations</p><p>Answer incoming calls and transfer to appropriate departments</p><p>Respond to general inquiries from the public</p><p>Assist with permit applications and processing</p><p>Accept and process payments</p><p>Provide administrative support to DPW staff as needed</p>
<p>We are looking for a highly organized and proactive Administrative Assistant to join our team in Waltham, Massachusetts. In this long-term contract role, you will play a pivotal part in ensuring the smooth operation of administrative functions, supporting daily tasks, and enhancing office efficiency. This position offers an excellent opportunity to contribute to a detail-oriented environment while sharpening your skills.</p><p><br></p><p>Responsibilities:</p><p>• Perform accurate data entry tasks to maintain and update office records and databases.</p><p>• Provide general administrative support, including scheduling appointments and coordinating meetings.</p><p>• Organize and maintain office files, ensuring proper documentation and easy retrieval.</p><p>• Collaborate with team members to facilitate smooth workflow and resolve administrative challenges.</p><p>• Prepare and distribute correspondence, reports, and other documents as needed.</p><p>• Monitor office supplies and coordinate inventory replenishment to ensure availability.</p><p>• Support various office operations by performing additional tasks as assigned.</p>
We are looking for a skilled Senior Administrative Assistant to join our team in Boston, Massachusetts. This long-term contract position requires a detail-oriented individual who excels at providing comprehensive support to executives and teams, ensuring smooth day-to-day operations. The ideal candidate will possess strong organizational abilities and experience handling a variety of administrative tasks in a fast-paced environment.<br><br>Responsibilities:<br>• Manage and coordinate calendars to ensure schedules are organized and conflicts are resolved efficiently.<br>• Provide high-level administrative support, including preparing documents, reports, and presentations.<br>• Arrange travel plans, including booking flights, accommodations, and transportation, while adhering to organizational guidelines.<br>• Handle import and export documentation with accuracy and attention to detail.<br>• Organize and facilitate conference calls, ensuring participants are informed and prepared.<br>• Maintain and update records, files, and databases to ensure information is easily accessible.<br>• Communicate effectively with internal and external stakeholders to address inquiries and provide updates.<br>• Support planning and execution of meetings, including logistics and materials preparation.<br>• Monitor and prioritize incoming correspondence, ensuring timely and appropriate responses.<br>• Assist in special projects and assignments as required by the team or leadership.
We are looking for a dedicated Administrative Assistant to join our team on a long-term contract basis in Providence, Rhode Island. The ideal candidate will provide crucial support by managing daily administrative tasks, maintaining organizational systems, and ensuring smooth operations. This position offers an opportunity to work in a dynamic environment where attention to detail and multitasking are highly valued.<br><br>Responsibilities:<br>• Perform a variety of administrative tasks based on daily and weekly priorities.<br>• Utilize organizational systems, such as Allvue, to pull reports and manage data effectively.<br>• Ensure accurate and timely data entry to support overall business operations.<br>• Communicate professionally via email, coordinating with team members and external stakeholders.<br>• Manage multiple tasks simultaneously while maintaining high levels of accuracy and dependability.<br>• Assist in maintaining and updating CRM systems to ensure data integrity.<br>• Organize and prioritize workloads to meet deadlines and business needs.<br>• Provide dependable support to enhance team efficiency and workflow.
We are looking for a dedicated and detail-oriented Paralegal to join our team in Quincy, Massachusetts. This role is integral to supporting attorneys in managing probate cases, drafting legal documentation, and maintaining accurate records. The ideal candidate will possess exceptional organizational skills, a strong understanding of probate law, and the ability to handle sensitive matters with professionalism.<br><br>Responsibilities:<br>• Assist attorneys in managing probate cases, including tracking deadlines, preparing petitions, and ensuring compliance with filing requirements.<br>• Draft, edit, and file legal documents such as wills, trusts, power of attorney instruments, and estate inventories.<br>• Maintain and organize case files, legal records, and databases securely and efficiently.<br>• Coordinate communication with courts, financial institutions, and other parties involved in probate proceedings.<br>• Conduct basic legal research on Massachusetts probate laws and estate administration procedures.<br>• Support attorneys with administrative tasks, including calendar management and billing-related activities.<br>• Review and ensure the accuracy of legal documentation before submission.<br>• Provide direct assistance to clients, offering clear communication and guidance during sensitive situations.<br>• Collaborate with the legal team to improve processes and ensure timely case resolution.
General office services, cleaning and filling office pantries, sorting and delivering mail/packages, assisting with copy and reprographics jobs, assisting with room set ups (moving tables and chairs), must be able to lift 50 lbs. o Answer and transfer calls on a multi-line phone system. o Accept deliveries, sort mail, and maintain phone lists. o Handle additional projects as assigned. Handle sensitive and/or confidential documents and information. o Communicate with manager and client on job or deadline issues. o Minimum of one-year office service experience, preferably in a legal, banking or large corporate environment. o Previous receptionist, switchboard or administrative assistant experience preferred. o Excellent verbal and written communication skills. • Day to Day Duties: • Will assist only with mail, no copy (repro) or facilities • Must be very independent; they are by themselves at this office • Must be able to speak to first level clients (facilities, drivers) • Ask questions if something is not understood. • Log packages • Pitney Bowes machine experience is helpful • Must have a car, some public transportation is available, but it is very intermittent and not reliable
Position Overview:<br>We are a growing CPA firm seeking a proactive and detail-oriented Administrative Assistant to provide essential administrative and organizational support to our small, close-knit team. This position is ideal for someone with experience in Microsoft Office, Adobe Acrobat, and a commitment to ensuring the firm’s daily operations run seamlessly. If you excel at multitasking, have strong communication skills, and enjoy working in a collaborative yet professional environment, we want to hear from you.<br><br>Key Responsibilities:<br><br>Provide day-to-day administrative support, including managing schedules, handling correspondence, and coordinating meetings for the team.<br>Utilize Adobe Acrobat for document creation, editing, and reviewing, including assembling and securing client documents.<br>Prepare, edit, and format various documents in Microsoft Office programs, including Word, Excel, and PowerPoint.<br>Manage and organize both digital and physical filing systems to maintain efficient record-keeping.<br>Communicate professionally with clients via email, phone, and in-person to schedule appointments, answer inquiries, and convey information accurately.<br>Assist with preparing and proofreading financial reports, tax documents, and other materials for client review.<br>Coordinate office supply orders, handle basic IT troubleshooting, and ensure the office environment remains organized and efficient.<br>Support the team in managing deadlines by setting reminders and ensuring task completion on schedule.<br>Act as a point of contact between clients and other team members to facilitate clear communication and efficient workflow.<br>Required Qualifications and Skills:<br><br>Proven experience as an administrative assistant, preferably in a professional services or CPA firm environment.<br>Proficiency in Adobe Acrobat for document creation and editing.<br>Advanced proficiency with Microsoft Office Suite (Word, Excel, Outlook, and PowerPoint).<br>Exceptional attention to detail with strong organizational and time-management skills.<br>Excellent written and verbal communication skills with a professional demeanor.<br>Ability to maintain confidentiality and handle sensitive information with discretion.<br>Strong ability to multitask and prioritize workload effectively in a fast-paced environment.<br>Previous experience working with consistent deadlines and client-facing responsibilities is a plus.<br>Preferred Skills and Experience:<br><br>Familiarity with tax preparation or accounting processes, though this is not required.<br>Exposure to or experience with accounting software or CRM systems.<br>Comfortable supporting a small team and wearing multiple hats as needed.
We are looking for a Bilingual Spanish Property Administrative Assistant to join our team in Dorchester, Massachusetts. In this contract role, you will play a key part in managing administrative tasks and ensuring compliance with housing regulations. This position requires excellent organizational skills, a personable attitude, and the ability to handle sensitive information with professionalism.<br><br>Responsibilities:<br>• Conduct income recertifications for residents in compliance with HUD Section 8 regulations.<br>• Schedule and coordinate appointments with residents to ensure timely completion of required processes.<br>• Review income documentation, request additional supporting materials, and verify information as needed.<br>• Utilize RealPage OneSite software to manage records, with transferable knowledge of Yardi systems considered a plus.<br>• Maintain strict confidentiality while interacting with residents, including senior citizens and families.<br>• Provide exceptional customer service by addressing resident inquiries and assisting with their needs.<br>• Organize and manage a high volume of paperwork, both physical and electronic, ensuring accuracy and accessibility.<br>• File, track, and maintain documentation to support compliance and operational requirements.<br>• Answer inbound calls and perform receptionist duties as part of daily administrative responsibilities.<br>• Process work orders and provide assistance to residents and team members as required.
We are looking for a highly organized and motivated Executive Assistant to provide critical support to C-suite executives during a busy period. This contract position offers an opportunity to contribute to a dynamic environment while honing your organizational and communication skills. The role is based in Westborough, Massachusetts, and requires a commitment of 20 hours per week over approximately two months.<br><br>Responsibilities:<br>• Manage inboxes and oversee internal communications to ensure timely responses and efficient workflow.<br>• Organize and maintain digital files and documents for streamlined access and enhanced productivity.<br>• Coordinate and manage complex calendars, including scheduling meetings and resolving conflicts for C-suite executives.<br>• Arrange business travel and accommodations, handling all logistics to ensure smooth itineraries.<br>• Provide administrative support by preparing reports, presentations, and correspondence as needed.<br>• Utilize Microsoft Office tools, including Excel, to create and manage documents and spreadsheets.<br>• Apply a foundational understanding of finance, tax, and logistics concepts to assist in relevant tasks.<br>• Collaborate with team members to prioritize and complete time-sensitive assignments.<br>• Maintain confidentiality and professionalism in handling sensitive information.
We are looking for a highly organized and proactive Administrative Assistant to join our team in Acton, Massachusetts. In this long-term contract position, you will play a key role in supporting executive-level staff while managing office operations and reception duties. This on-site role offers the opportunity to work in a dynamic environment with flexible hours between Monday and Friday.<br><br>Responsibilities:<br>• Provide executive support to C-suite staff, including managing calendars, scheduling meetings, and coordinating travel arrangements.<br>• Oversee office management tasks such as organizing lunches, reserving conference rooms, and ensuring smooth daily operations.<br>• Perform receptionist duties, including answering inbound calls, greeting visitors, and managing correspondence.<br>• Assist with administrative tasks such as creating presentations, compiling spreadsheets, and handling data entry.<br>• Maintain organizational systems to track tasks, follow up on pending items, and ensure deadlines are met.<br>• Take initiative to identify and address potential issues or needs before they arise.<br>• Communicate priorities effectively and work independently to manage multiple tasks.<br>• Support the team by maintaining an organized and welcoming office environment.<br>• Collaborate with various departments to ensure seamless communication and workflow.<br>• Uphold confidentiality and professionalism in all interactions and responsibilities.
<p><strong>Part-Time Administrative Assistant – Flexible Hours</strong></p><p> We're looking for a reliable, detail-oriented Administrative Assistant to join our Bedford-based office. This part-time role (15–20 hours/week) is perfect for someone with a strong administrative background who enjoys a variety of tasks and values a flexible schedule. Bookkeeping experience is a plus and may lead to expanded responsibilities.</p><p><br></p><p><strong>Pay:</strong> $20-$25/hr</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Track the status of client tax returns</li><li>Log and track incoming/outgoing packages</li><li>Scan and organize invoices and physical mail</li><li>Send out billing emails to clients</li><li>Perform data entry and general administrative tasks</li><li>Support basic bookkeeping functions (if experienced)</li></ul><p><strong>What We're Looking For:</strong></p><ul><li>Strong foundation in administrative work</li><li>Organized, dependable, and detail-oriented</li><li>Comfortable juggling multiple tasks independently</li><li>Exposure to bookkeeping is a bonus</li><li>Good communication skills and a proactive attitude</li></ul><p><strong>Why Join Us:</strong></p><ul><li>Flexible hours and independent work style</li><li>Opportunity to take on more bookkeeping tasks if desired</li><li>Small, supportive office environment</li></ul>
Robert Half's client in Wellesley MA is seeking a Volunteer Engagement Specialist!<br><br>Responsibilities:<br>- Phone/Email correspondence<br>- Support volunteers<br>- Customer service<br>- Event support (registrations, contribute ideas, etc.)<br>- Scheduling meetings<br>- Other administrative duties<br><br>*Zoom experience is a plus!<br><br>Start date: Asap!<br>Duration: Through end of year<br>Hours: M-F | 8:30am-4:30pm<br>Work type: Hybrid <br><br>**If interested, apply now!
<p>Robert Half is seeking a detail-oriented coordinator to support a non-profit organization in Atkinson, NH. You’ll manage reporting, records, and deadlines, while serving as a knowledgeable resource for families, individuals, and internal teams.</p><p><br></p><p><strong><u>Key Responsibilities</u></strong></p><ul><li>Report changes (income, employment, living situation, etc.) to SSA and the NH Medicaid District Office on time.</li><li>Ensure compliance with state and federal rules for Social Security, Medicaid, and Medicare.</li><li>Complete NH Medicaid redeterminations monthly.</li><li>Set up new clients in required systems </li><li>Maintain accurate, up-to-date records</li><li>Collect and submit monthly employment pay stubs </li><li>Manage a Rep-Payee calendar to meet all deadlines.</li><li>Conduct interviews with Social Security and DHHS on behalf of clients.</li><li>Provide direct assistance to families, individuals, and staff on Medicaid/SSA issues.</li><li>Act as the internal resource for support coordinators on benefit eligibility and management.</li><li>Create and share simple trainings, guides, and resources for Service Coordinators.</li></ul><p><br></p><p><br></p>
<p>Robert Half is working with a financial services firm on the North Shore looking for an Executive Assistant to join their team. This is a permanent role, joining an office of around ten full-time employees, focused on EA efforts and general office management.</p><p><br></p><p>Our client is looking for an Executive Assistant with at least 3 years of professional experience. The selected candidate must have experience in calendar management and travel arrangements. This individual also needs to be highly accurate and have attention to detail. Proven knowledge of MS Office is needed too.</p><p><br></p><p>For the right experience our client is looking to offer the Executive Assistant a base salary up to $90K. The benefits are very good too.</p><p><br></p><p>Please apply to this listing if interested or email Bill.Nichols@roberthalf. Thanks!</p>
We are looking for an organized and personable Administrative Assistant to join a welcoming office environment in Boston, Massachusetts. This contract-to-permanent role offers an excellent opportunity to showcase your administrative expertise while supporting a values-driven organization. The ideal candidate will thrive in a relaxed atmosphere and demonstrate proficiency with computer applications and multitasking in daily operations.<br><br>Responsibilities:<br>• Manage general office tasks, including answering inbound calls, transferring calls, and delivering messages promptly.<br>• Perform data entry duties with precision using Microsoft Word, Excel, and PowerPoint, as well as Parasoft software (training provided if necessary).<br>• Provide friendly and efficient customer service by addressing inquiries and ensuring smooth communication throughout the office.<br>• Organize and maintain office records, schedules, and supplies to support daily operations.<br>• Collaborate with team members to ensure timely completion of administrative tasks and maintain a detail-oriented environment.<br>• Assist in preparing presentations and reports using Microsoft applications.<br>• Maintain a patient and approachable demeanor while multitasking and interacting with diverse individuals.<br>• Ensure smooth onboarding and coordination with staff members for ongoing projects.<br>• Uphold confidentiality and professionalism in all communications and documentation.
We are looking for a detail-oriented Administrative Assistant to join our team in North Andover, Massachusetts. This is a long-term contract position offering an excellent opportunity to contribute to a dynamic work environment while supporting essential office operations. The role requires a strong background in administrative tasks, exceptional organizational skills, and proficiency in customer service.<br><br>Responsibilities:<br>• Manage and track bills to ensure timely payments and accurate record-keeping.<br>• Perform general office tasks and maintain data entry in Excel with a focus on accuracy.<br>• Utilize advanced Excel functions, including mail merges and pivot tables, to process and analyze data.<br>• Provide exceptional customer service by handling inquiries and resolving issues promptly.<br>• Schedule appointments and manage calendars to optimize workflow and organization.<br>• Respond to inbound calls, emails, and other correspondence professionally and efficiently.<br>• Support team members with administrative tasks, ensuring smooth daily operations.<br>• Prepare presentations and documents using Microsoft PowerPoint and Word.<br>• Maintain a clean and organized office environment, adhering to company standards.
We are looking for a detail-oriented Admissions Administrative Assistant to join our team on a long-term contract basis. In this role, you will support the admissions process by ensuring the accurate handling and processing of applications. This position is based in Smithfield, Rhode Island, and offers an excellent opportunity to contribute to a dynamic and fast-paced environment.<br><br>Responsibilities:<br>• Accurately review and process admission applications in accordance with established guidelines.<br>• Input applicant data into the admissions database with precision and attention to detail.<br>• Verify information submitted by applicants to ensure completeness and compliance with requirements.<br>• Maintain records and documentation related to prospective students and applicants.<br>• Collaborate with team members to address discrepancies or missing information in applications.<br>• Adapt quickly to new software systems used in the admissions process.<br>• Assist with administrative tasks, such as scheduling and correspondence, to support the admissions office.<br>• Ensure confidentiality and security of applicant information throughout the admissions cycle.<br>• Provide excellent customer service when interacting with applicants and stakeholders.<br>• Contribute to the continuous improvement of admissions procedures and processes.
<p>Robert Half is partnering with a law firm that is looking for a dedicated Legal Secretary to join our team in Providence, Rhode Island. In this role, you will play a critical part in supporting attorneys and paralegals by managing administrative tasks and ensuring the smooth operation of the legal office. This position is ideal for someone who thrives in a fast-paced environment and possesses exceptional organizational and communication skills.</p><p><br></p><p>Responsibilities:</p><p>• Prepare, format, and carefully proofread a variety of legal documents, including contracts, pleadings, correspondence, and discovery materials.</p><p>• Coordinate attorneys' schedules by managing calendars, arranging meetings, and organizing court appearances and deadlines.</p><p>• File legal documents with courts and administrative agencies, utilizing both electronic and in-person methods.</p><p>• Maintain and organize case files, ensuring both physical and digital records are up-to-date and easily accessible.</p><p>• Communicate professionally and effectively with clients, court officials, and other legal professionals.</p><p>• Support billing activities and assist with time entry to ensure accurate documentation.</p><p>• Handle administrative tasks such as photocopying, scanning, and data entry to support daily office operations.</p><p>• Answer and manage multi-line phone systems, directing calls efficiently and providing excellent customer service.</p>
<p>Our client, a successful investment company, is seeking a <strong>Senior Real Estate Paralegal</strong> to support their legal and acquisitions teams in all aspects of commercial real estate transactions. This position plays a key role in facilitating and managing commercial property acquisitions, dispositions, financings, leases, and related due diligence efforts.</p><p><br></p><p><strong>Role: Senior Commercial Real Estate Paralegal</strong></p><p><strong>Location: </strong>Cambridge, MA</p><p><strong>Salary: </strong>$130,000 - $150,000 (DOE) (hourly pay - OT eligible)</p><p><strong>Schedule: </strong>Hybrid - 3 days in / 2 days remote</p><p><br></p><p><strong>Responsibilities:</strong></p><ul><li>Review legal contracts and approvals using approved templates and standardized checklists.</li><li>Manage document execution and filing processes, including drafting cover sheets, setting up documents in DocuSign, circulating hard copies, scanning and saving files with proper naming conventions, coordinating distribution, and updating document statuses in relevant software systems. Periodically run contract reports and maintain an organized archive of original documents for auditing and efficient retrieval.</li><li>Draft various form letter agreements, such as notice letters, simple amendments, SNDAs, and estoppels.</li><li>Examine title insurance policies and land surveys for accuracy and compliance.</li><li>Input investment, real estate, and vendor contract Terms & Conditions (T& Cs) into software systems and collaborate with Legal staff to ensure compliance and proper monitoring.</li><li>Support the creation and maintenance of legal entities for real estate investments, including reviewing annual state reports, updating governing documents, and drafting tax forms.</li><li>Coordinate data management and deadline tracking for the Real Estate Legal team by updating and communicating critical dates tied to legal action items.</li><li>Address and, when necessary, direct internal and external inquiries regarding the status of legal documents, ensuring timely and accurate responses.</li></ul>
We are looking for a highly organized and proactive Executive Assistant to provide dedicated support to the Regional Executive Director in Providence, Rhode Island. This long-term contract position offers an opportunity to manage critical administrative tasks and contribute to the smooth functioning of executive operations. The ideal candidate will excel in calendar management, event coordination, and communication preparation, ensuring the executive’s priorities are efficiently handled.<br><br>Responsibilities:<br>• Manage and maintain the executive’s calendar, including scheduling meetings and coordinating appointments.<br>• Provide direct support during meetings with the executive team, senior instructional staff, and school-related events.<br>• Prepare agendas, memos, and other documentation required for meetings and board sessions.<br>• Attend and assist with logistics for board meetings, which occur approximately ten times per year.<br>• Coordinate development events, including setting up lunches, greeting attendees, and handling post-event clean-up.<br>• Utilize Microsoft Office Suite tools, including Outlook for complex calendaring and OneDrive for document organization.<br>• Support travel arrangements, ensuring seamless coordination for executive trips.<br>• Assist in organizing and maintaining an efficient workspace, focusing on operational needs rather than front-facing duties.
<p>We are looking for an experienced Corporate Paralegal to join our team near Warwick, Rhode Island. This role will involve supporting a fast-paced legal environment, focusing on corporate transactions, compliance, and commercial matters. The ideal candidate will possess strong organizational skills and the ability to manage critical legal documentation and processes.</p><p><br></p><p>Responsibilities:</p><p>• Coordinate and oversee transaction data rooms, ensuring smooth closings for debt and equity financings as well as acquisitions.</p><p>• Draft, prepare, and file corporate and regulatory documents under the supervision of in-house counsel.</p><p>• Maintain comprehensive legal records, entity databases, and organizational charts to ensure accuracy and compliance.</p><p>• Analyze agreements to identify and track payment obligations and reporting requirements.</p><p>• Develop and manage reporting repositories for capital partners using Smartsheet and other tools.</p><p>• Facilitate contract review processes, including execution and secure storage.</p><p>• Assist with insurance compliance tasks, including claims documentation and reporting.</p><p>• Act as a liaison between internal departments, external legal counsel, counterparties, and regulatory agencies.</p>
