We are looking for a meticulous Legal Secretary/Transcriptionist to join our team on a contract basis. In this role, you will transform audio recordings of legal proceedings, dictation, and other documentation into accurate written formats. This position requires a strong command of legal terminology, exceptional grammar skills, and the ability to meet strict deadlines.<br><br>Responsibilities:<br>• Convert audio recordings of court proceedings, legal dictation, and other documentation into precise written formats.<br>• Prepare and manage electronic court filings and ensure all submissions comply with required standards.<br>• Maintain and update legal calendars, including scheduling court appearances and deadlines.<br>• Review and proofread transcriptions to ensure accuracy and adherence to legal formatting guidelines.<br>• Handle dictation tasks with efficiency, ensuring all dictated notes are transcribed promptly and correctly.<br>• Coordinate with attorneys and legal staff to clarify details or verify information when needed.<br>• Organize and manage confidential legal documents with utmost care.<br>• Ensure the timely delivery of transcription projects while adhering to established quality standards.
<p>Our client is a preeminent national law firm. They are seeking to add a Trusts and Estates Legal Assistant to their team. </p><p><br></p><p>About the Role</p><p><br></p><p>The Legal Assistant provides high-level administrative and client support to attorneys in a Trusts & Estates practice. This role requires strong knowledge of trusts and estates procedures, court and agency filings, and compliance requirements. The Legal Assistant plays a key role in client service, matter management, and ensuring attorneys are supported efficiently and proactively.</p><p><br></p><p>Key Responsibilities</p><p><br></p><p>Provide comprehensive administrative support to multiple attorneys</p><p><br></p><p>Prepare, edit, proofread, and format legal documents</p><p><br></p><p>Manage electronic and paper files in accordance with firm protocols</p><p><br></p><p>Assist with court and agency filings</p><p><br></p><p>Support billing, time entry, and month-end closing processes</p><p><br></p><p>Handle client and matter intake, including engagement letters</p><p><br></p><p>Coordinate with internal teams to meet deadlines and client needs</p><p><br></p><p>Maintain trust account information and assist with trust operations</p><p><br></p><p>Serve as Notary Public and witness document signings as needed</p><p><br></p>
<p>We are seeking a detail-oriented <strong>Legal Administrative Assistant</strong> to support the <strong>Family Law division of a well-established law group</strong>. This position is ideal for someone who is highly organized, thrives in a fast-paced environment, and is committed to delivering exceptional client service during sensitive and emotionally challenging matters.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Prepare and organize legal documents including letters, pleadings, subpoenas, and affidavits.</li><li>File documents with the appropriate court systems and maintain accurate electronic and paper records.</li><li>Coordinate trial preparation, including scheduling, organizing exhibits, and managing client and witness meetings.</li><li>Act as a liaison between clients, attorneys, court staff, and opposing counsel with professionalism and discretion.</li><li>Manage attorney calendars, deadlines, and appointments.</li><li>Support clients throughout the legal process, ensuring a positive experience even after resolution.</li><li>Assist with administrative tasks to ensure smooth office operations and adherence to processes.</li></ul><p><br></p>
<p>Melville, NY Law firm is seeking a full-time Legal Administrative Assistant with 3+ years experience in Labor & Employment Law or Litigation. The ideal candidate is smart, highly motivated, has excellent attention to detail, a self-starter, a strong work ethic and is looking to be part of a collaborative team in a fast-paced working environment. </p><p>Qualifications: Experience in NetDocs, TABs, Microsoft Word, Outlook, Excel, PowerPoint, Westlaw, Electronic Court Filings and Discovery</p><p><br></p><p><br></p>
<p>We are looking for a dedicated and ambitious paralegal to support our litigation practice. A successful candidate has earned their BA/BS from a top ranked college, about 1-3 years’ experience in a similar or related role, interest in the legal field, is analytical and detail oriented, and possesses exceptional communication and interpersonal skills. </p><p><br></p><p>Success in this position requires a positive, energetic attitude, and dedicated work ethic. Legal assistant/Paralegal tasks will vary depending on the attorneys’ needs and the candidate’s own skills and aptitude, but day-to-day responsibilities will include the following:</p><p><br></p><p>• Preparing briefs, declarations, exhibits, and proofs of service for filing in court </p><p>• Drafting pleadings, discovery responses, and correspondence </p><p>• Meeting filing deadlines in state and federal court </p><p>• Editing, proofreading, and formatting documents to conform to firm and legal styles </p><p>• Conducting legal research and assisting with document review </p><p>• Calendaring legal dates and deadlines </p><p>• Communicating with clients, court, and vendors </p><p>• Creating hearing, deposition, and trial binders</p>
<p>About the Organization</p><p>A global leader in academic and professional publishing, this organization supports researchers, healthcare professionals, and educators through trusted brands, innovative platforms, and technology-enabled products. With a long history of advancing knowledge and open research, the organization partners closely with the communities it serves to share insights and drive progress worldwide.</p><p><br></p><p><strong><u>About the Role</u></strong></p><p>The Senior Legal Assistant provides administrative and corporate governance support, with additional legal and operational assistance to the U.S. legal team. The role plays a key part in supporting governance, compliance, and legal operations for the U.S. market.</p><p><br></p><p><strong>Key Responsibilities</strong></p><p>Administrative & Corporate Governance (Primary Focus)</p><p><br></p><ul><li>Manage calendars, travel, expenses, meetings, and document preparation</li><li>Maintain physical and electronic files and office operations</li><li>Prepare presentations and spreadsheets</li><li>Support U.S. corporate governance, including maintaining corporate records, preparing minutes and consents, and coordinating state filings</li><li>Monitor compliance alerts and assist with KYC and related requests</li></ul><p><strong>Legal & Operational Support</strong></p><ul><li>Provide administrative support for contracts, litigation, and projects</li><li>Review and route subpoenas, complaints, and legal notices</li><li>Assist with document production, intercompany agreements, M& A due diligence, and legal research</li><li>Support trademark administration, risk management, and learning programs</li><li>Manage legal databases, document systems, and departmental materials</li></ul><p><br></p><p><br></p>
Position Summary:<br>We are seeking an experienced and detail-oriented Real Estate Paralegal/Legal Assistant to support our legal team with a variety of tasks related to real estate transactions (residential, commercial and REO). The ideal candidate will have an understanding of real estate law, title and survey review, loan documentation, and closing coordination. This position requires excellent organizational skills, the ability to manage multiple priorities, and strong communication with clients, lenders, and title companies. Candidate also willing to work on REO real estate sale transaction and Deed-in-Lieu for busy law firm creditor rights department. Primarily transactions will be in New Jersey, New York and Pennsylvania but from time to time there will be transaction throughout the country.<br> <br>Key Responsibilities:<br>• Assist attorneys in handling all aspects of real estate transactions from inception to closing.<br>• Prepare, review, and organize real estate documents including purchase agreements, leases, easements, and deeds.<br>• Conduct and review title and survey analysis; identify and resolve title and survey issues.<br>• Coordinate due diligence, including zoning, environmental, and corporate document reviews.<br>• Draft and manage closing checklists; track deadlines and documentation for real estate and lending transactions.<br>• Order, review, and summarize UCC, judgment, and lien searches.<br>• Assist in preparing loan closing documents, including promissory notes, mortgages/deeds of trust, and security agreements.<br>• Coordinate and/or attend closings; prepare closing binders and post-closing documentation.<br>• Communicate with clients, lenders, title companies, and opposing counsel to facilitate transaction closings.<br>• Maintain electronic and physical file organization in accordance with firm policies.<br> <br>Qualifications:<br>• Associate or bachelor’s degree a plus; Paralegal certificate from an ABA-approved program preferred.<br>• 3+ years of experience as a paralegal in real estate, banking and/or creditor rights/bankruptcy.<br>• Strong knowledge of real estate and loan closing processes.<br>• Familiarity with ALTA/NSPS land title surveys, title commitments, and endorsements.<br>• Proficiency in Microsoft Office Suite; experience with legal practice management software is a plus.<br>• Excellent communication, organizational, and time-management skills.<br>• Ability to work independently and collaboratively under tight deadlines.<br> <br>Preferred Skills:<br>• Experience with real estate closing or representation of lenders in commercial real estate closings.<br>• Familiarity with local/state filing requirements and electronic recording systems.<br>• Notary Public certification a plus.
We are looking for a dedicated and detail-oriented Asbestos Paralegal/Legal Assistant to join our team in New York, New York. In this role, you will provide critical support in managing asbestos litigation cases, collaborating closely with attorneys and legal staff to ensure smooth case progression. If you are passionate about delivering exceptional legal assistance and thrive in a fast-paced environment, this opportunity is perfect for you.<br><br>Responsibilities:<br>• Manage all aspects of asbestos case dockets, ensuring accurate tracking and timely completion.<br>• Conduct thorough research to locate individuals and gather case-specific information using online resources and public databases.<br>• Review, analyze, and summarize medical, legal, and other essential records relevant to case proceedings.<br>• Draft legal documents including correspondence, pleadings, discovery requests, motions, and other filings.<br>• Maintain both physical and electronic case files, ensuring they are organized and easily accessible.<br>• Input and manage large volumes of data with precision and attention to detail.<br>• Communicate effectively with clients, attorneys, family members, and external parties to gather and verify necessary information.<br>• Coordinate shipment and tracking of case-related materials to ensure timely delivery.<br>• Process vendor invoices and manage billing-related tasks.<br>• Work collaboratively with attorneys and legal staff to address case challenges or claims, prioritizing tasks to meet deadlines efficiently.
<p>Our client is a national firm representing institutional and individual investors, who suffered financial losses resulting from corporate fraud and malfeasance in violation of federal securities and antitrust laws. </p><p><br></p><p><strong>Position Summary</strong></p><p>The Legal Practice Assistant performs a broad range of secretarial, administrative, and clerical support duties for multiple attorneys. This role is responsible for organizing and maintaining files, calendars/scheduling, and correspondence related to litigation and administrative matters under the direct supervision of attorneys.</p><p><br></p><p><strong>Essential Duties and Responsibilities</strong></p><p>The essential functions include, but are not limited to, the following:</p><p>• Prepare and process legal documents such as summonses, subpoenas, complaints, appeals, motions, and pretrial agreements</p><p>• Mail, fax, or arrange delivery of legal correspondence to clients, witnesses, and court officials</p><p>• Receive and place telephone calls; schedule and coordinate appointments</p><p>• Assist with office administrative duties, including photocopying correspondence, documents, and other printed materials</p><p>• Organize and maintain law libraries, documents, and case files</p><p>• Assist attorneys in collecting and organizing information relevant to caseloads</p><p>• Assist with organizing office-related events</p><p>• Draft and type office memoranda</p><p>• Complete various forms, including accident reports, trial and courtroom requests, and client applications</p><p>• Assist attorneys with reimbursement requests, legal reports, and time entries as needed</p><p>• Perform other work-related duties as assigned</p><p><br></p>
We are looking for a highly organized and resourceful Paralegal to join our team in Princeton, New Jersey. The ideal candidate will thrive in a fast-paced legal environment and bring expertise in civil litigation, particularly with employment law. This role requires an individual who is detail-oriented, technologically adept, and capable of working independently while managing multiple priorities.<br><br>Responsibilities:<br>• Review and organize legal documents for filing and compliance purposes.<br>• Manage the discovery process, including electronically stored information and relevant document retrieval.<br>• Identify key witnesses, third-party documents, and information necessary for subpoenas.<br>• Prepare comprehensive discovery materials, court submissions, and trial binders.<br>• Draft subpoenas, correspondence, public records requests, and authorizations.<br>• Coordinate with vendors for record retrieval, expert consultations, depositions, and other legal support services.<br>• Schedule and manage depositions, client meetings, and interviews with witnesses.<br>• Create and summarize discovery requests, responses, and related documentation.<br>• Conduct in-depth research using WestlawNext to locate witnesses, retrieve case law, and obtain background information.<br>• Monitor and maintain case deadlines, ensuring compliance and timely submissions.
We are looking for an experienced Trademark Paralegal to join a dynamic Intellectual Property team in New York, New York. In this role, you will play a critical part in managing trademark portfolios, conducting due diligence, and ensuring compliance with trademark regulations. This position offers an opportunity to collaborate closely with attorneys and legal professionals in a fast-paced and engaging environment.<br><br>Responsibilities:<br>• Prepare and file various trademark documents, including applications, office action responses, renewals, and extensions of time.<br>• Draft precise identifications of goods and services and identify suitable specimens for trademark filings.<br>• Conduct comprehensive trademark searches, analyze results, and summarize findings for attorney review.<br>• Oversee the execution and legalization of documents and ensure compliance with legal standards.<br>• Collaborate with foreign associates to manage international trademark matters, such as filings, oppositions, and maintenance.<br>• Coordinate with clients to address trademark maintenance requirements and provide updates on deadlines.<br>• Support trademark disputes, including oppositions and cancellations, through research and document preparation.<br>• Monitor trademark watch notices, track deadlines, and maintain accurate docketing records.<br>• Assist with trademark due diligence, prepare assignments, and manage chain-of-title activities during corporate transactions.<br>• Process invoices from foreign associates and vendors with accuracy and attention to detail.
<p>Thriving <strong>Plaintiff's Personal Injury Law Firm</strong> located in the heart of <strong>New York City</strong>, is seeking an <strong>experienced, detail-oriented Paralegal </strong>to join its collegial, dynamic, and growing practice! The ideal candidate will have <strong>3+ years of plaintiff's personal injury experience </strong>and will be able to <strong>independently handle a busy case load from start to finish</strong>. Must follow through, have excellent organizational and communication skills. This is a fully on-site role.</p><p><br></p><p><strong>Responsibilities: </strong></p><ul><li>Utilize Smart Advocate to manage cases</li><li>Handle busy case load (approximately 160 cases)</li><li>Follow up with clients / medical providers / insurance carriers re documentation, doctor visits, etc.</li><li>Regularly e-file documents using NYSCEF</li><li>Tracking deadlines</li><li>Drafting legal documents with attorney supervision (summons, bills of particulars, subpoenas,, etc.)</li><li>Assisting with deposition and trial prep; preparing exhibits</li></ul><p><br></p>
<p>We are looking for a skilled Real Estate Paralegal to join our team in New York, New York. In this role, you will provide essential support to our Legal and Finance teams, ensuring smooth management of leasing, real estate transactions, and compliance processes. This position requires excellent organizational skills and the ability to collaborate effectively with various stakeholders, including external counsel, lenders, and government agencies.</p><p><br></p><p>Responsibilities:</p><p>· Assist with real estate financing closings, including lender due diligence tracking, manage corporate disclosures and loan document organization.</p><p>· Post Closing Loan Asset Management: Create mortgage summaries and reporting compliance schedules; Track post-closing borrower obligations; Assist with various lender approval processes (e.g. lease approval); Arrange lender site tours</p><p>· Support leasing documentation (leases, amendments, SNDA’s, estoppels, and related agreements)</p><p>· Maintain and organize executed documents, logs, and internal filing systems</p><p>· Support corporate/entity administration and required filings, including NY Biennial Statements, Delaware Annual Reports and Washington, D.C. Biennial Reports</p><p>· Draft and manage NDAs and other routine legal documentation</p><p>· Support litigation/claims administration by tracking materials, correspondence, and key deadlines</p><p>· Process legal invoices for payment (coding, routing for approval, submitting to Accounts Payable)</p><p>· Coordinate signature processes and notarize documents as needed</p>
<p>We are looking for a detail-oriented Administrative Assistan/ Receptionist to join our team in New York, New York. This contract-to-permanent position offers a unique opportunity to work in a dynamic legal environment, supporting daily operations and ensuring smooth client interactions. The ideal candidate will have strong organizational and communication skills, with prior experience in a law firm setting.</p><p><br></p><p>Responsibilities:</p><p>• Manage a multi-line phone system by answering and directing calls promptly and courteously.</p><p>• Provide exceptional customer service to clients and visitors, ensuring a welcoming atmosphere.</p><p>• Perform accurate data entry tasks to maintain and update records.</p><p>• Coordinate email correspondence, responding to inquiries and forwarding messages as required.</p><p>• Organize files and documents systematically to ensure easy accessibility.</p><p>• Schedule appointments and maintain calendars efficiently.</p><p>• Utilize Microsoft Office applications, including Word, Excel, and Outlook, for daily tasks.</p><p>• Assist with general administrative duties to support the team and office operations.</p><p>• Handle sensitive information with discretion and confidentiality.</p>
<p>We are looking for an experienced Bilingual Mandarin Chinese and English Executive Assistant to provide high-level support to a senior partner within a dynamic legal firm. This contract position is based in New York, NY, and involves managing administrative tasks, facilitating communication across international teams, and ensuring smooth daily operations. The ideal candidate is highly organized, fluent in Mandarin Chinese and English, and adept at handling complex schedules and executive-level responsibilities.</p><p><br></p><p>Responsibilities:</p><p>• Deliver comprehensive executive support to a senior partner in the US/China Practice Group, ensuring efficient management of daily operations.</p><p>• Serve as a key liaison between the partner and colleagues in Asia, facilitating seamless communication in both Mandarin Chinese and English.</p><p>• Oversee internal and external communications, including assisting with billing, collections, and time entry processes.</p><p>• Coordinate and delegate tasks to team members on behalf of the senior partner, fostering collaboration and productivity.</p><p>• Arrange travel plans, organize client events, and support marketing initiatives to enhance business relations.</p><p>• Draft, edit, and manage the organization of documents, while processing invoices and managing expense reports.</p><p>• Perform a wide range of administrative duties, including calendar management and scheduling executive meetings.</p><p>• Support the planning and execution of projects, ensuring deadlines and goals are consistently met.</p><p>• Maintain a high level of confidentiality and professionalism when handling sensitive information.</p>
<p>Robert Half Legal is hiring for a Transaction Manager role for a global Investment & Lending firm located in midtown Manhattan New York. Our client requires 5+ years Transaction Management experience within Investment Management or Corporate Banking/Lending. Aviation Finance/Lending industry knowledge is highly preferred, alternatively Securitized Lending or Private Credit. Must have experience managing transactions, reviewing credit agreements/fund structure documents and liaising between various teams across origination, operations, legal etc. The role requires 3 days per week in the midtown Manhattan office, with 2 days work from home.</p><p><br></p><p>This role supports Operations, Finance and Legal, as well as supporting other internal Aviation Lending teams on all transactions, focusing on key aspects such as deal structure, document management, governance, conditions precedent and closing process.</p><p><br></p><p>Responsibilities:</p><p>• Consolidate and coordinate ongoing aviation investment and deal level activity between Lending Company, Middle Office, and Fund Accounting.</p><p>• Oversee the operational aspects of loan lifecycle events including population control, loan detail accuracy and loan covenant management, including when outsourced</p><p>• Maintain knowledge of ongoing activity within the portfolio and communicate changes and updates to both internal and external teams</p><p>• Manage transaction documentation and external counsel (and coordinate with internal legal team as applicable) throughout the deal cycle.</p><p>• Coordinate with and support the lending team for transaction post-closing and ongoing contract administration matters, including development of process improvements. </p><p>• Assist in review of legal documentation and raise issues to lending team and/or legal team as and when appropriate.</p><p>• Entity creation and ongoing management and maintenance of special purpose entities required for lending transactions and related ongoing management and maintenance of structure charts for each transaction. </p><p>• Partner with cross functional teams to deliver seamless, efficient and well-controlled services including the initiation of aviation contribution and distribution wires and corresponding timely and accurate accounting entries</p><p>• Verify accounting records are complete and accurate between Lending Co and Fund Accounting through review and approval of monthly activity reports</p><p>• Partner with cross functional teams in quarterly valuation cycles to ensure a complete and accurate aviation valuation population is being priced and ingested by Fund Administrator</p><p>• Collaborate with the Fund Administrator and Treasury teams to provide the necessary investment cash flow details</p><p>• Oversee deal performance tracking and covenant reporting</p><p>• Support process improvement and automation</p><p>• Work closely with tax and middle office functions on transaction structuring and generally help lead coordination among internal stakeholders. </p><p>• Assisting with counterparty know your customer (KYC) inquires. </p><p>• Additional work as required to assist with arising transaction management matters, including close coordination with other lending teams.</p><p><br></p>
<p>About the Practice</p><p>This nationally recognized plaintiffs’ litigation practice is a leader in aviation accident and catastrophic injury law, with a decades-long history of serving as lead or co-lead counsel in major aviation accident cases. The firm is known for handling complex, high-stakes litigation involving technical, regulatory, and international issues.</p><p><br></p><p>Position Summary</p><p>The Paralegal assists and supports attorneys with legal research and document preparation for court proceedings. This role supports all phases of complex litigation, including case planning, document management, legal research, fact gathering, and the drafting and analysis of legal documents in state and federal courts.</p><p><br></p><p>Essential Functions</p><p>The essential functions include, but are not limited to, the following:</p><ul><li>Communicate clearly and effectively, both verbally and in writing, with attorneys, clients, experts, opposing counsel, and court personnel</li><li>Draft legal documents, including formal discovery requests, notices, responses, document productions, and deposition summaries</li><li>Track case progress and support attorneys through all phases of litigation</li><li>Request records and documents from private and public institutions, including clients, the Social Security Administration (SSA), and the Federal Aviation Administration (FAA)</li><li>Demonstrate digital proficiency in assembling, retrieving, managing, and maintaining electronically stored information and litigation files</li><li>Maintain client relationships; schedule meetings; arrange interviews; follow up on client requests; and retrieve necessary information</li><li>Prepare documents and materials for expert review</li><li>Conduct legal research, including statutory and case law; draft legal forms; and prepare and manage exhibits</li><li>Prepare for and attend mediations, arbitrations, and trials as needed</li><li>Draft damages brochures, presentations, and photographic exhibits for use in litigation and settlement presentations</li><li>Electronically file pleadings, briefs, motions, notices, affidavits, and related exhibits in both State and Federal courts</li></ul><p><br></p><p><br></p>
<p>Robert Half is seeking a versatile <strong>Litigation & Contracts Paralegal</strong> to support both litigation matters and contract‑related functions. </p><p> </p><p>This hybrid position blends litigation case management with contract lifecycle coordination, document handling, and administrative legal support for the nation’s largest public healthcare system.</p><p> </p><p><strong>Location:</strong> New York City – <em>On-site 4 days per week, 1 day remote </em></p><p> <strong>Schedule:</strong> Full-Time, Standard Business Hours</p><p> <strong>Pay Rate:</strong> $55+ per hour</p><p> <strong>Duration:</strong> Ongoing Contract </p><p><br></p><p><strong>Key Responsibilities</strong></p><p><strong>Litigation Support</strong></p><ul><li>Provide <strong>end‑to‑end litigation support</strong>, including organizing case files, maintaining pleadings, and tracking litigation deadlines.</li><li>Draft, format, and proofread legal documents such as motions, briefs, interrogatories, discovery responses, and correspondence.</li><li>Conduct <strong>legal and factual research</strong>, review case materials, and prepare summaries of depositions, hearings, and transcripts.</li><li>Assist attorneys with <strong>trial preparation</strong>, including assembling exhibits, reviewing medical/legal documentation, and organizing evidence.</li><li>Communicate with courts, attorneys, and hospital departments to retrieve or submit required legal documents.</li></ul><p><br></p><p><strong>Contracts & Administrative Support</strong></p><ul><li>Support <strong>contract preparation, processing, and document organization</strong>, mirroring duties performed in public‑sector and hospital‑based paralegal roles.</li><li>Manage <strong>legal correspondence</strong>, including drafting, reviewing, routing, and maintaining logs for incoming and outgoing communications.</li><li>Utilize a <strong>Contract Management System / Contract Lifecycle Management (CLM)</strong> tool to track contract status, maintain version control, and ensure timely execution.</li><li>Assist with gathering, organizing, and maintaining contract‑related documentation needed by attorneys and internal stakeholders.</li><li>Support cross‑functional legal operations by scanning, maintaining files, processing FOIL-style requests, preparing templates, and data entry as needed.</li></ul>
<p>We are looking for a skilled Receptionist to join our team in New York, NY. In this Contract position, you will serve as the first point of contact, ensuring smooth day-to-day office operations and providing exceptional support to clients and colleagues. This role requires attention to detail and the ability to handle confidential information with care.</p><p><br></p><p>Responsibilities:</p><p>• Manage front desk operations, including greeting visitors and directing them to the appropriate departments.</p><p>• Operate multi-line phone systems to answer, transfer, and route calls efficiently.</p><p>• Sort and distribute incoming mail, packages, and deliveries to ensure timely processing.</p><p>• Maintain and safeguard sensitive documents, ensuring confidentiality at all times.</p><p>• Communicate effectively with managers and clients to address job-related concerns or deadlines.</p><p>• Assist with various administrative tasks and projects as assigned by the team.</p><p>• Monitor and maintain the reception area to uphold a well-organized and welcoming environment.</p><p>• Coordinate with internal teams to ensure seamless office service operations.</p><p>• Provide support for office services in legal, banking, or corporate environments, as needed.</p>
<p>Legal Biller Needed! Join a busy and well-established firm where your billing expertise truly matters. This Legal Biller opening is a great opportunity to work with a collaborative team, enjoy a flexible work schedule, and grow your career in a supportive environment that values accuracy, efficiency, and work-life balance. This Legal Biller will report directly to the Billing Manager and work alongside a close-knit team of three billing professionals, giving you both support and room to make an impact. The ideal Legal Biller will have 2+ years of legal billing experience, electronic billing experience, and prior experience with systems such as Aderant, Rainmaker, 3E, etc. Other responsibilities of this Legal Biller will be but not be limited to:</p><p><br></p><p>Legal Biller Job Duties:</p><ul><li>Prepare, review, and distribute client invoices based on attorney time entries and expenses</li><li>Manage electronic billing (e-billing) using platforms such as Aderant</li><li>Ensure invoices comply with client billing guidelines, coding requirements, and formatting standards</li><li>Review attorney time entries for accuracy and completeness</li><li>Generate billing and financial reports for attorneys and management</li><li>Resolve billing issues, invoice rejections, and client inquiries in a timely, professional manner</li><li>Track outstanding invoices and follow up on overdue accounts</li><li>Maintain compliance with billing agreements, including discounts, fee caps, and alternative fee arrangements</li><li>Maintain organized and accurate billing records and documentation</li></ul><p>This Legal Biller position is paying between $75,000 and $85,000 annually depending on experience. If interested in this Legal Billied role apply today!</p>
<p>We are looking for a detail-oriented Administrative Assistant for a Real Estate Company in Lower Manhattan, New York. </p><p><br></p><p>Responsibilities:</p><p>• Process rent payments received through payment processors and PO boxes with precision.</p><p>• Scan and record checks promptly to maintain accurate financial records.</p><p>• Organize and file important documents, including leases and compliance paperwork.</p><p>• Sort, process, and route incoming mail to the appropriate recipients efficiently.</p><p>• Assist with mail distribution, including packages and routine mailroom operations.</p><p>• Provide support for additional administrative tasks as needed to meet team needs.</p>
<p>We are looking for a dedicated Administrative Assistant to join our team in Morris County, New Jersey. In this Contract to permanent position, you will play a pivotal role in supporting daily operations, ensuring efficient communication with clients, and assisting in project coordination. If you excel in organization and thrive in a fast-paced environment, this opportunity is ideal for you.</p><p><br></p><p>Responsibilities:</p><p>• Maintain consistent and detail-oriented communication with clients on a daily basis to address inquiries and provide updates.</p><p>• Assist in the preparation, production, and distribution of customer invoices.</p><p>• Collaborate with the contract manager to coordinate projects and order necessary materials.</p><p>• Create and organize proposals and reports for clients to ensure smooth project execution.</p><p>• Provide general administrative support to the contract manager, including scheduling and documentation.</p><p>• Scan, file, and maintain work logs, maintenance records, and employee time sheets.</p><p>• Manage incoming calls and direct them appropriately while addressing client needs.</p><p>• Ensure accurate data entry and maintain organized records for administrative tasks.</p><p>• Perform receptionist duties, including greeting visitors and handling correspondence.</p>
<p>A busy company in the West Caldwell, NJ area is seeking an Administrative Assistant to join their growing company. This Administrative Assistant will get the chance to work with a tight-knit team in a smaller work environment that offers flexible hours and a casual atmosphere. The ideal Administrative Assistant will have 3+ years of general administrative support experience and has some sales support experience too. Responsibilities of this Administrative Assistant will include but not be limited to:</p><p><br></p><p>Administrative Assistant Responsibilities:</p><ul><li>Enter work orders, customer requests, and operational data into internal systems accurately and efficiently</li><li>Maintain organized filing systems for job records, certifications, and administrative documentation</li><li>Support day-to-day office operations tied to field or production activities, ensuring smooth communication and workflow</li><li>Respond to customer and internal inquiries professionally via email and phone</li><li>Assist with scheduling, document preparation, and coordination of administrative tasks that support operational teams</li><li>Provide general administrative support to management and staff as needed</li></ul><p>This Administrative Assistant role is paying between $45,000 and $55,000 annually depending on experience. If interested in this Administrative Assistant position, apply today!</p>
We are looking for a detail-oriented Administrative Assistant to join our team in Brooklyn, New York. In this long-term contract role, you will provide essential support in managing daily operations and ensuring smooth workflows within the office environment. This position is ideal for someone with strong organizational skills and a proactive approach to administrative tasks.<br><br>Responsibilities:<br>• Respond to incoming phone calls promptly and courteously, ensuring excellent communication with clients and team members.<br>• Perform accurate data entry to maintain organized and updated records.<br>• Organize and manage office files and documents to ensure easy accessibility.<br>• Welcome visitors and assist with receptionist duties, maintaining a friendly and attentive demeanor.<br>• Coordinate schedules and meetings to optimize productivity and time management.<br>• Prepare reports and documents as required by management.<br>• Handle email correspondence and distribute information to appropriate parties.<br>• Support the team with various administrative tasks to ensure efficient office operations.<br>• Monitor office supplies and place orders when necessary to maintain stock levels.<br>• Collaborate with team members to streamline processes and improve workflows.
<p>We are seeking an <strong>Administrative Assistant</strong> to provide critical support across Operations, HR, Finance, Quality, Regulatory, and general administrative functions for our client’s U.S. business. This role is ideal for a detail-oriented professional who thrives in a dynamic environment and enjoys wearing multiple hats.</p><p><strong>Key Responsibilities:</strong></p><ul><li>Maintain HR systems and policies; manage onboarding and offboarding processes.</li><li>Serve as a point of contact for employee inquiries regarding benefits and policies.</li><li>Support purchasing and inventory tracking; manage POs and shipments.</li><li>Assist with compliance, state licensure reporting, and adverse event coordination.</li><li>Provide general office support, including scheduling, travel arrangements, and supply management.</li></ul><p><br></p><p><br></p>
