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6 results for Production Coordinator in Providence, RI

Project Coordinator

Worcester, MA
onsite
Temporary / Contract
52.25 - 60.5 USD / Hourly
We are looking for a Project Coordinator to support strategic initiatives within a non-profit organization in Worcester, Massachusetts. This Contract position works closely with Administration & Finance leadership to organize projects, improve workflows, and maintain the tools and documentation needed to keep priorities moving forward. The role blends project coordination, process documentation, and digital systems support while handling sensitive information with professionalism and sound judgment. Responsibilities: • Create and manage workflow tools, digital forms, and tracking resources that help move assigned initiatives from planning through execution. • Turn business needs and established procedures into practical templates, process maps, forms, and other operational materials that support day-to-day work. • Maintain project schedules, milestone plans, task lists, and dependency tracking so teams can monitor progress and address risks in a timely manner. • Assist with process improvement efforts by documenting existing workflows and helping design tools that support updated operating methods. • Prepare draft charters, leadership briefings, status updates, summaries, and other written materials for review, including content that may be confidential. • Consolidate information from meetings, records, and stakeholder input into clear documentation that supports planning, decision-making, and follow-up actions. • Update and organize SharePoint pages, web content, dashboards, and reusable project resources to improve access to key information. • Keep project files, version history, workflow records, and supporting documentation accurate and well organized to ensure continuity across initiatives.
2026-08-26T00:00:00Z

Workflow Coordinator

Boston, MA
onsite
Temporary / Contract
19.95 - 23.1 USD / Hourly
We are looking for an experienced and dependable Workflow Coordinator to support daily office operations in a detail-oriented law firm setting. This Long-term Contract opportunity is ideal for someone who enjoys creating an organized, welcoming environment while balancing front-desk support, hospitality, and administrative service tasks. The person in this role will help maintain a smooth workplace experience for attorneys, staff, and visitors through attentive coordination and hands-on operational support. Responsibilities: • Welcome visitors and manage front-desk activities with professionalism, ensuring a positive experience for clients, guests, and employees. • Prepare conference rooms for meetings by arranging spaces, confirming readiness, and supporting hospitality needs throughout the day. • Coordinate incoming work requests and office service needs to keep daily operations organized and responsive. • Maintain office printing areas by restocking paper, monitoring supply levels, and arranging toner replenishment as needed. • Oversee ordering of workplace and administrative supplies to support uninterrupted office operations. • Sort, distribute, and process incoming and outgoing mail, packages, and shipments with accuracy and timeliness. • Provide copy, print, and document scanning assistance for office users while meeting quality and turnaround expectations. • Observe general office activity and step in with operational support where needed to help the site run efficiently. • Offer backup coverage for reception and hospitality duties during breaks, absences, or scheduled time away.
2026-09-02T00:00:00Z

Project Accountant

Charlestown, MA
onsite
Permanent / Full Time
90000 - 110000 USD / Yearly
We are looking for a Project Accountant to oversee the financial performance of projects from initial setup through final closeout in Boston, Massachusetts. This position works closely with project managers, department leadership, and accounting teams to support accurate billing, cost control, and compliance with contractual and company requirements. The ideal candidate brings strong analytical ability, a high level of accuracy, and the organization needed to manage multiple deadlines in a project-focused environment. Responsibilities: • Establish new project and contract records in the accounting system and confirm financial setup aligns with scope and billing terms. • Examine budgets, client agreements, and invoicing provisions to support accurate project financial management. • Track labor, expenses, overall costs, and margin performance to help keep projects financially on course. • Facilitate recurring team check-ins to align on priorities, timelines, and key deliverables. • Generate and issue client invoices in accordance with contract terms and agreed billing schedules. • Monitor receivables, identify overdue balances, and coordinate follow-up efforts with project leaders and clients when needed. • Process contract updates, change orders, and amendments while maintaining accurate financial records. • Maintain an up-to-date project schedule with critical dates and reporting deadlines. • Reconcile project charges, research cost discrepancies, and help resolve budget variances. • Provide support for audits, accounts payable activities, and related accounting tasks while preserving complete project documentation.
2026-08-13T00:00:00Z

Event Graphics Vendor Operations Coordinator

Boston, MA
remote
Temporary / Contract
30 - 36 USD / Hourly
Robert Half is seeking an Event Graphics Vendor Operations Coordinator for a contract opportunity through year-end in the Greater Boston area. This is a remote, 40-hour-per-week position; candidates must be willing and able to work Eastern (EST) hours. Some weeks may average closer to 30 hours depending on project volume. The Vendor Operations Coordinator will support the production and delivery of custom graphics, signage, exhibit components, and branded event materials for trade shows and live events. This role is ideal for a highly organized project coordinator with experience managing vendors, production schedules, logistics, and multiple concurrent projects in a fast-paced environment. Responsibilities:<ul><li>Manage multiple graphic production and fabrication projects from kickoff through delivery</li><li>Coordinate timelines, approvals, production schedules, and shipping logistics with vendors</li><li>Work closely with Account Management, Production, and Operations teams to meet project deadlines</li><li>Review graphic proofs, production specifications, and project documentation for accuracy</li><li>Track project status, schedules, revisions, and deliverables across multiple initiatives</li><li>Communicate project updates, risks, and timeline changes to stakeholders and vendors</li><li>Coordinate logistics, inventory tracking, and vendor deliverables</li><li>Support vendor sourcing, onboarding, and procurement activities</li><li>Monitor vendor performance and service level expectations</li><li>Process and track vendor orders, invoices, and fulfillment activities</li><li>Maintain project documentation within Airtable and other project management systems</li><li>Participate in project meetings and production reviews</li><li>Assist with event execution and troubleshooting as needed</li></ul>
2026-08-31T00:00:00Z

Event Vendor Operations Coordinator

Boston, MA
remote
Temporary / Contract
30 - 36 USD / Hourly
Robert Half is seeking an Events Vendor Operations Coordinator for a contract opportunity supporting a fast-paced events organization. This role is responsible for managing vendor execution, order coordination, inventory management, and event logistics across multiple concurrent events nationwide. The ideal candidate is highly organized, detail-oriented, and experienced working with vendors, project timelines, and operational processes within an events, logistics, or project management environment. This contract is fully remote, goes to at least the end of the year, and is 40 hours per week. Responsibilities:<ul><li>Manage event execution from order placement through post-event completion, ensuring deadlines and deliverables are met.</li><li>Serve as the primary point of contact for vendors, coordinating inventory, pricing, availability, and order fulfillment.</li><li>Track project timelines, floorplans, delivery schedules, installations, and production updates across multiple events.</li><li>Proactively communicate project updates, resolve issues, and coordinate changes with vendors and internal stakeholders.</li><li>Support vendor onboarding, performance tracking, invoice reconciliation, and ongoing operational process improvements.</li></ul>
2026-08-31T00:00:00Z

Administrative Coordinator

North Waltham, MA
onsite
Temporary / Contract
20 - 25 USD / Hourly
We are looking for an Administrative Coordinator to provide onsite support for a short-term Contract assignment in Waltham, Massachusetts. This position will help keep conference-related activities organized by assisting with attendee communications, administrative tasks, and day-to-day coordination for the internal team. The ideal candidate is adaptable, attentive to detail, and comfortable handling a mix of customer service and data entry responsibilities in a fast-paced environment. Responsibilities: • Provide administrative support for conference preparation and onsite coordination activities • Respond to incoming questions from attendees and staff with clear, attentive customer service • Assist with registration processes and help ensure participant information is handled accurately • Enter and update data in spreadsheets while maintaining strong attention to detail • Support the internal team with a variety of operational and administrative tasks as needs change • Help organize materials, schedules, and general logistics tied to event support • Maintain accurate records and follow up on outstanding administrative items in a timely manner
2026-09-01T00:00:00Z