We are looking for a dedicated Office Assistant to join our team in Boston, Massachusetts. In this long-term contract role, you will play a key part in ensuring smooth daily operations by handling administrative tasks and supporting office functions. This position offers an opportunity to work in a detail-oriented environment while contributing to the efficiency of our team.<br><br>Responsibilities:<br>• Greet and assist visitors, ensuring a welcoming office environment.<br>• Manage inbound calls, providing attentive responses and redirecting inquiries as needed.<br>• Organize and maintain office documents through scanning and filing systems.<br>• Perform general clerical duties, including data entry and correspondence.<br>• Support administrative tasks such as scheduling appointments and handling mail.<br>• Collaborate with team members to ensure seamless daily operations.<br>• Maintain office supplies and coordinate replenishment when necessary.<br>• Assist in preparing reports and presentations as required.<br>• Uphold confidentiality and a high standard of conduct in handling sensitive information.
Robert Half's client in Mendon is looking for a skilled Medical Front Desk associate to join there team! <br><br>Responsibilities include:<br>- Answering phones <br>- Helping customers <br>- Order entry <br>- Cash handling <br>- Knowledge of medical terminology <br>- Experience in a medical space <br><br>Start date: 12/9<br>End date ~ 6 months (ability to go permanent)<br><br>Pay rate: $19-$20.50 / hr <br><br>Hours M-th 830a-5p <br>F - 830a-4p
We are looking for a detail-oriented Bilingual Administrative Assistant to join our team in Boston, Massachusetts. This is a long-term contract position that requires strong organizational skills and the ability to communicate effectively in both English and Spanish. The ideal candidate will play a key role in supporting daily administrative operations while ensuring excellent customer service.<br><br>Responsibilities:<br>• Manage administrative tasks such as data entry, filing, and document organization to support office efficiency.<br>• Handle receptionist duties, including welcoming visitors and answering phone calls with attention to detail.<br>• Assist with lease-related documentation and processes, ensuring accuracy and compliance.<br>• Provide exceptional customer service by addressing inquiries and resolving issues promptly.<br>• Translate documents and communications from English to Spanish and vice versa, ensuring clarity and accuracy.<br>• Maintain and update records and databases to ensure information is current and accessible.<br>• Coordinate schedules, appointments, and meetings to facilitate smooth operations.<br>• Collaborate with team members to ensure seamless workflow and communication.
<p>We are looking for a highly organized and proactive Administrative Assistant to join our team on a contract basis in Boston, MA. This role involves managing a variety of service lines and providing essential administrative support to ensure smooth daily operations. The ideal candidate will excel in multitasking, communication, and attention to detail.</p><p><br></p><p>Responsibilities:</p><p>• Oversee and coordinate administrative tasks across multiple service lines effectively.</p><p>• Serve as the main point of contact by answering inbound calls and addressing inquiries professionally.</p><p>• Perform accurate data entry and maintain organized records to support operational efficiency.</p><p>• Manage receptionist duties, including greeting visitors and directing them appropriately.</p><p>• Provide general office support, ensuring supplies are stocked and equipment is functioning.</p><p>• Collaborate with team members to streamline processes and improve administrative workflows.</p><p>• Handle correspondence, including emails and physical mail, with a high level of accuracy.</p><p>• Assist in scheduling meetings and maintaining calendars for staff and management.</p><p>• Prepare and distribute reports, presentations, and other documentation as required.</p><p>• Ensure compliance with organizational policies and procedures in all administrative activities.</p>
We are looking for a detail-oriented and personable Receptionist to join our team on a contract basis in Cambridge, Massachusetts. This position is entirely onsite and requires exceptional organizational skills to manage daily operations effectively. As the face of our company, you will play a key role in ensuring smooth communication and welcoming experiences for all guests and visitors.<br><br>Responsibilities:<br>• Create and manage work orders to ensure operational efficiency.<br>• Serve as the primary contact for greeting and checking in guests attending events.<br>• Issue visitor badges and maintain accurate records of guest access.<br>• Provide parking passes to visitors as required.<br>• Answer and direct calls using a multi-line phone system.<br>• Maintain clear and timely email correspondence with clients and internal teams.<br>• Organize files and documents to ensure easy retrieval and secure storage.<br>• Schedule appointments and manage calendars to support team operations.<br>• Utilize Microsoft Office tools, including Excel, Outlook, and Word, for administrative tasks.<br>• Deliver excellent customer service by addressing inquiries and resolving concerns promptly.
<p>seeking a motivated and detail-oriented Administrative & Accounting Assistant to join our team. This role combines traditional administrative support with accounting assistant responsibilities, providing essential support to our operations, accounting, and project management teams. The ideal candidate will be proactive, organized, and comfortable handling both financial documentation and day-to-day office functions in a fast-paced construction environment.</p><p>Key Responsibilities</p><p>Administrative & Office Support</p><p>• Retrieve and distribute mail from the PO Box</p><p>• Monitor voicemail inbox; triage and forward messages to appropriate staff</p><p>• Order and maintain office and kitchen supplies (weekly or as needed)</p><p>• Coordinate and assist with office-wide mailings (FedEx, USPS, mass distributions)</p><p>• Oversee onboarding logistics for new hires, including distributing apparel, and coordinating technology setup (iPads, covers, stylus pens, etc.)</p><p>• Serve as a liaison for internal tech support; maintain equipment such as copiers, printers, and plotters</p><p>• Coordinate the ordering and proofing of company apparel and marketing materials</p><p>Accounting & Project Support</p><p>• Assist with accounts payable processes and credit card receipt reconciliation</p><p>• Gather, organize, and assemble invoices for residential billing packets</p><p>• Generate and track monthly lien waivers for residential projects</p><p>• Proofread, format, and edit AIA subcontracts for accuracy and consistency</p><p>• Track and enter new vendor packets into Sage accounting system</p><p>• Obtain, monitor, and update certificates of insurance for office and subcontractors; send monthly reports on expired policies</p><p><br></p><p><br></p><p><br></p><p><strong><em><u>For immediate consideration please call me directly Eric Lebow 508-205-2127</u></em></strong></p>
Robert Half's client in Franklin MA is looking for an administrative assistant to help out on a short-term assignment.<br><br>Responsibilities include:<br>- tracking shipments<br>- general office duties<br>- helping with online forms<br>- light Excel knowledge is a must <br><br>Start Date: 12/15<br>Duration: 2 weeks<br>Hours: 8:30-5 Monday- Friday <br>Pay Range $18-$22 If interested APPLY NOW!
We are looking for a dedicated Legal Assistant to join our team in Boston, Massachusetts. In this role, you will provide essential administrative support to attorneys and paralegals specializing in commercial litigation. This position offers an opportunity to contribute to a fast-paced, collaborative environment while ensuring the smooth operation of legal processes.<br><br>Responsibilities:<br>• Manage client files and documents with precision, ensuring proper organization and accessibility.<br>• Format, proofread, and edit legal documents to maintain accuracy and professionalism.<br>• Handle online filings for federal and state cases, ensuring compliance with all regulations.<br>• Coordinate travel arrangements and process expense reimbursements for attorneys and paralegals.<br>• Assist with timekeeping tasks and effectively utilize document management systems.<br>• Communicate efficiently with all levels of staff, including attorneys, paralegals, and administrative personnel.<br>• Perform administrative tasks such as calendar management and scheduling to support litigation processes.<br>• Utilize legal software and Microsoft Office Suite to execute tasks efficiently.<br>• Provide consistent support to attorneys and paralegals in a fast-paced commercial litigation environment.
We are looking for a detail-oriented Administrative Assistant to join our team in Taunton, Massachusetts. This Contract to permanent position offers an excellent opportunity to contribute to administrative and billing operations while supporting data organization and reporting tasks. The ideal candidate will excel in managing files, creating reports, and ensuring accuracy in all aspects of their work.<br><br>Responsibilities:<br>• Scan and organize physical and digital files to maintain accurate records.<br>• Prepare and format reports using Microsoft Excel to support billing operations.<br>• Perform data entry tasks with precision to ensure accurate information management.<br>• Assist in filing and organizing documents to streamline administrative processes.<br>• Support billing-related activities by completing assigned tasks efficiently.<br>• Collaborate with team members to ensure seamless communication and workflow.<br>• Monitor and verify documentation to uphold organizational standards.<br>• Manage daily administrative duties to maintain smooth office operations.<br>• Identify and resolve discrepancies in data or documentation.<br>• Provide general administrative support as needed across various projects.
<p>Robert Half is working with a respected client in the retail industry seeking an Executive/Personal Assistant to support the company President. This role blends both personal assistance, in addition to supporting day-to-day business operations, but the selected candidate must be comfortable with the personal assistance aspect. 10+ years of experience is a similar role is needed. Personality is key!</p><p><br></p><p>The Executive/Personal Assistant role is based in office, in Reading, and the hours are 9 to 6. Budgeted starting base salary is in the $70-83K range + benefits.</p><p><br></p><p>If interested and qualified please apply via this listing, or email Bill.Nichols@roberthalf! Thanks!</p>
<p>My client, a Mid-Size Publicly Traded company is hiring an Assistant Controller to join the company. The Assistant Controller will report to the CAO and handle all things related to operational Accounting. In this position, you will oversee a team of 20 along with 4 direct reports and will oversee all the operational accounting functions. Compensation for this position is $190-225K + 25% Bonus + Free Healthcare + a possibility for a sign on bonus if leaving behind a year end bonus. This company is very stable, has been growing consistently for a while now, they have excellent office space in a great part of Boston, offer tons of growth potential, excellent benefits, a great culture of very intelligent people and a hybrid working arrangement.</p><p><br></p><p>If interested in hearing more, please email your resume to matthew.katz@roberthalf or message me on Linkedin ASAP. Thank you.</p>
We are looking for a dedicated and detail-oriented Legal Assistant to join our team in Boston, Massachusetts. This is a long-term contract position within the financial services industry, offering an exciting opportunity to support compliance and legal operations. The ideal candidate will have strong organizational skills, proficiency in Microsoft Office applications, and the ability to manage multiple tasks efficiently.<br><br>Responsibilities:<br>• Coordinate and manage calendars, including scheduling and organizing meetings with senior executives and their assistants.<br>• Draft and format internal policies, procedures, memos, and client communications using Microsoft Word.<br>• Analyze and manage large datasets in Excel by using functions like V-lookup, pivot tables, and formulas.<br>• Convert image-based and proprietary files into searchable digital formats for efficient document management.<br>• Maintain and update electronic client files while ensuring compliance with client guidelines.<br>• Support the Compliance Group by managing checklist review processes, including initiating checklists, organizing backup folders, and escalating issues as needed.<br>• Assist the Trading Compliance Group with preparing materials for client certifications and reviewing trade surveillance reports to identify and escalate exceptions.<br>• Ensure all tasks and projects are completed accurately and within established deadlines.
<p><strong>Job description/Duties: </strong>Under the direction of the Chief Financial Officer (CFO), you will be responsible for preparing and processing weekly payroll for Campion's two companies.</p><ul><li> Prepare and process weekly payroll in efficient, accurate, and prompt manner. Process manual checks when necessary. Distribute and mailing of paycheck information and company attachments as appropriate.</li><li>Process changes to employee records into payroll and timekeeping systems, including regularly auditing data for accuracy.</li><li>Run and save weekly payroll reports into network drives by deadlines provided by management, printing reports as requested.</li><li>Create time off balance reports in the payroll system verifying that balances are correct.</li><li>Input agency hours into the CMS Payroll Based Journal on a weekly basis.</li><li>Assist with coordinating and reviewing all quarterly QAPI reports of the business office to allow for timely CFO approval prior to submission deadlines. Prepare employee turnover and K checks, QAPI & quarterly documentation.</li><li>·With the assistance of the CFO, maintain the accounting responsibilities of Campion’s vehicles including purchasing/retiring of vehicles. Responsible for the coordination with our insurance company, including the filing of accident reports.</li><li>Assist in the preparation/coordination of other financial reporting and analysis as requested by the CFO, Assistant Controller, management, government agencies and external audit firms.</li><li>Assist in coordination of year-end audit requirements under the direction of the assistant controller.</li><li>Assist CFO/Assistant Controller with the development and implementation of information-based technology.</li><li><strong>Provide professional reception for all guests, visitors, and appointments.</strong></li><li><strong>Answer all phone calls in a pleasant, professional, courteous , and thoughtful manner.</strong></li><li><strong>Order office supplies as requested by staff and residents.</strong></li><li><strong>Sort and distribute incoming mail, packages, gifts, and flowers.</strong></li><li><strong>Professionally type all reports, correspondences, calendars, and notifications as directed.</strong></li><li><strong>Maintain Campion's vehicle registrations and keep auto insurances up to date with vehicle fleet and driver information.</strong></li><li><strong>Backup support to all business office functions including: accounts payable, and general accounting support as appropriate</strong>.</li><li>Perform additional duties as requested or assigned by the CFO or Executive Assistant to the Superior as requested.</li></ul><p><strong>**For immediate consideration, please call me immediately and directly 508-205-2127** Eric Lebow</strong></p>
<p><strong>Robert Half Legal Permanent Placement</strong> is looking for a detail-oriented Legal Assistant to join our client's <strong>Boston</strong> team. This role is ideal for someone with experience in litigation practices, who thrives in a fast-paced environment and is eager to contribute to the efficient management of legal operations. As a Legal Assistant, you will play a vital role in supporting attorneys through administrative, billing, and document preparation tasks. <strong>This is 5 days in the office - downtown location.</strong></p><p><br></p><p>Responsibilities:</p><p>• Manage legal billing processes, including bookkeeping and tracking receivables and payables.</p><p>• Prepare and analyze financial reports related to receivables and payables.</p><p>• Coordinate and maintain accurate scheduling through calendaring for attorneys and legal proceedings.</p><p>• Assist with the preparation, organization, and review of legal documents to ensure accuracy and compliance.</p><p>• Handle administrative tasks to support the overall workflow of the litigation team.</p><p>• Conduct e-filing for court documents and maintain up-to-date records of filings.</p><p>• Facilitate civil litigation processes by ensuring all required documentation is completed and submitted on time.</p><p>• Monitor deadlines and court schedules to ensure timely filings and compliance.</p><p>• Collaborate with attorneys to ensure seamless communication and document management.</p>
We are looking for a detail-oriented Contracts Administrator to join our team in Allston, Massachusetts. In this role, you will oversee the preparation, management, and distribution of contracts, subcontracts, and related documentation while collaborating with various departments to ensure smooth project operations. This position requires strong organizational skills, accuracy, and the ability to meet deadlines in a fast-paced environment.<br><br>Responsibilities:<br>• Create, track, and distribute subcontracts, purchase agreements, and change orders using DocuSign.<br>• Organize and maintain digital records in DocuSign and other document management systems.<br>• Provide training to project managers and assistant project managers on contract processes.<br>• Draft exhibits, coversheets, and other documentation for owner contracts using specialized software.<br>• Log, file, and distribute owner contracts through ProCore.<br>• Collaborate with project managers and accounting teams to collect necessary contract information.<br>• Schedule and coordinate job status reviews for senior management.<br>• Occasionally assist with reception desk tasks as needed.<br>• Perform additional duties as required to support team operations.
<p>Robert Half Legal Permanent Placement is partnering with a well-established law firm is seeking a highly organized and proactive <strong>Assistant Office Manager</strong> to support daily operations and administrative functions in the metro west area of Boston. This role is critical to ensuring smooth office workflows, supporting staff, and maintaining a professional environment. The ideal candidate will be detail-oriented, technically savvy, and capable of managing multiple responsibilities with discretion.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Manage daily office operations and resource allocation to support attorneys and staff.</li><li>Oversee facilities management, including maintenance, IT coordination, office appearance, and inventory control.</li><li>Supervise and support the firm’s floater and receptionist, ensuring adequate coverage and training.</li><li>Coordinate internal office setup for new hires including attorneys, paralegals, and legal assistants.</li><li>Assist with HR administration and employee onboarding.</li><li>Train new employees on firm systems and procedures.</li><li>Administer employee benefits and liaise with providers as needed.</li></ul><p><br></p>
<p>Our client is a highly sought-after Wealth Management firm in Boston and looking to add a Registered Client Service Associate to the team.</p><p>Essential tasks include client account servicing, new account opening, assisting with financial professional transitions, and office administrative duties. Personal career growth initiative, as well as strong collaboration and communication skills, are highly valued.</p><p>Ideal candidate will bring 2+ years of experience in a similar role, FINRA Series 7 and ideally Series 66 (63/65).</p><p>Please reach out to Thatiane Abrantes for more details. Thank you!</p>
<p>We are looking for a dedicated Client Service Associate to join our team in Boston, Massachusetts on a long term contract need. In this role, you will manage daily production tasks and provide exceptional client support for the Currency Administration mandates. The ideal candidate will have strong communication skills and a keen interest in finance and markets. This is a long-term contract position with the potential for extension based on business needs.</p><p><br></p><p>Responsibilities:</p><p>• Handle daily tasks for assigned Currency Administration client relationships, ensuring timely responses to inquiries and delivery of client services.</p><p>• Collaborate with regional offices to guarantee all client deliverables are completed accurately and on time.</p><p>• Apply comprehensive product knowledge by adhering to established procedures and maintaining quality standards.</p><p>• Ensure seamless communication and coordination across teams to uphold client satisfaction.</p><p>• Conduct quality assurance checks to maintain accuracy and reliability in client deliverables.</p><p>• Utilize Microsoft Excel to organize, analyze, and report data efficiently.</p><p>• Support continuous improvement initiatives to enhance client service processes.</p><p>• Stay informed about industry trends and financial markets to better serve client needs.</p><p>• Respond to client inquiries with professionalism and clarity, ensuring a positive experience.</p><p>• Assist in the development and refinement of team procedures to improve workflow efficiency.</p>
We are looking for a dedicated and detail-oriented Paralegal to join our team in Quincy, Massachusetts. This role is integral to supporting attorneys in managing probate cases, drafting legal documentation, and maintaining accurate records. The ideal candidate will possess exceptional organizational skills, a strong understanding of probate law, and the ability to handle sensitive matters with professionalism.<br><br>Responsibilities:<br>• Assist attorneys in managing probate cases, including tracking deadlines, preparing petitions, and ensuring compliance with filing requirements.<br>• Draft, edit, and file legal documents such as wills, trusts, power of attorney instruments, and estate inventories.<br>• Maintain and organize case files, legal records, and databases securely and efficiently.<br>• Coordinate communication with courts, financial institutions, and other parties involved in probate proceedings.<br>• Conduct basic legal research on Massachusetts probate laws and estate administration procedures.<br>• Support attorneys with administrative tasks, including calendar management and billing-related activities.<br>• Review and ensure the accuracy of legal documentation before submission.<br>• Provide direct assistance to clients, offering clear communication and guidance during sensitive situations.<br>• Collaborate with the legal team to improve processes and ensure timely case resolution.
<p>Robert Half is recruiting for a Customer Service Specialist role with a rapidly growing manufacturing client in the Wilmington area. This is a permanent role, joining an already established team, with lots of growth opportunity.</p><p><br></p><p>Our client is looking for a customer service candidate with at least 1 year of professional business to business experience. Responsibilities include preparing quotes, processing orders, and answering more technical questions as needed. This is NOT a call center role, it's a far more strategic customer service function.</p><p><br></p><p>For the right level of experience the budgeted salary range is $55-65K + bonus. Very good benefits, and legitimate growth potential opportunities too. </p><p><br></p><p>If interested in, and qualified for the Customer Service Specialist role, please apply ASAP. I'm scheduling interviews soon!</p>
Robert Half is partnering with an outstanding client that’s seeking a Sales Support Coordinator to join their dynamic and collaborative team. This is a fantastic opportunity for a detail-oriented detail oriented who enjoys supporting a high-performing sales organization and thrives in a fast-paced, team-driven environment. <br> In this role, you’ll play a key part in keeping sales operations running seamlessly. You’ll coordinate monthly sales calls and meetings, communicate daily with the sales team, and prepare presentations, business reviews, and seasonal materials. You’ll also create sales reports, new item forms, and product sell sheets to support business growth. A portion of your work will focus on managing promotional activities and client relationships through various customer portals, including deduction management, fund tracking, and planning and forecasting support. Additionally, you’ll update SharePoint with client information, distribute daily sales blasts, maintain Plan-o-Gram libraries, and ensure all product data is accurate and up to date. <br> The ideal candidate will be organized, analytical, and proactive, with strong communication skills and a team-oriented mindset. A bachelor’s degree is preferred, and proficiency in Microsoft Office is required. If you’re someone who enjoys multitasking, collaborating across departments, and playing an integral role in driving sales success, this is an excellent opportunity to grow your career with a respected and innovative organization. <br> For immediate consideration, please call Dan Duggan at (508) 205-2126.
