<p>This Long-term Contract position is ideal for someone who enjoys creating a welcoming, organized, and high-touch experience for employees, visitors, and clients. You will serve as a key front-of-house presence, helping daily operations run smoothly while maintaining a service-driven and hospitality-focused environment.</p><p><br></p><p>Responsibilities:</p><p>• Welcome employees, guests, and clients with a courteous and attentive approach that creates a positive first impression.</p><p>• Oversee reception activities, including visitor sign-in, front desk coverage, and general lobby coordination throughout the day.</p><p>• Arrange meeting spaces by confirming bookings, checking room readiness, and supporting setup needs before scheduled gatherings.</p><p>• Conduct routine workplace walkthroughs to monitor presentation, stock levels, cleanliness, and shared-space organization.</p><p>• Provide hands-on support for meetings and office events, including coordination with catering and other service providers.</p><p>• Work closely with facilities staff, building contacts, and external vendors to address office issues in a timely manner.</p><p>• Respond to incoming calls, inquiries, and day-to-day requests while balancing multiple priorities with accuracy and care.</p><p>• Help deliver a concierge-style workplace experience by anticipating needs and following through on service details.</p><p>• Assist with administrative and office support tasks such as calendar coordination, documentation, and general workplace procedures as needed</p>
<p>We are looking for a <strong>Payroll Coordinator</strong> to support payroll operations for a pharmaceutical organization in <strong>Somerset County, New Jersey</strong>. This <strong>Long-term Contract </strong>position is ideal for someone who can manage complex payroll activities with accuracy, maintain compliance across multiple states, and contribute to a dependable employee pay process. The role calls for strong attention to detail, confidence working with high employee volumes, and hands-on experience with ADP Workforce Now.</p><p><br></p><p><strong>Payroll Coordinator Responsibilities:</strong></p><p>• Process end-to-end payroll activities for a large employee population, ensuring timely and accurate pay delivery.</p><p>• Administer payroll for employees across multiple states while applying applicable wage, tax, and compliance requirements.</p><p>• Use ADP Workforce Now to review payroll data, validate entries, and resolve discrepancies before final submission.</p><p>• Audit payroll records on a regular basis to confirm accuracy in earnings, deductions, taxes, and other payroll-related transactions.</p><p>• Investigate and address payroll questions, exceptions, and payment issues in a thorough and timely manner.</p><p>• Partner with HR, finance, and other internal teams to maintain current employee data that supports accurate payroll processing.</p><p>• Support payroll reporting and documentation needs, including records required for compliance reviews and internal tracking.</p>
We are looking for a highly organized Administrative Coordinator to support senior leaders and investor-facing activities in a fast-paced corporate environment. This is a Contract position that will focus on executive administration, meeting coordination, and document preparation within a capital markets setting. The ideal candidate brings strong organizational skills, sound judgment, and the ability to manage multiple priorities while maintaining a high-quality experience for internal and external stakeholders.<br><br>Responsibilities:<br>• Coordinate investor and leadership meetings, including scheduling, logistics, and preparation of materials<br>• Develop and format presentations, reports, and other documents used for investor communication and internal updates<br>• Oversee conference room scheduling and ensure meeting spaces are properly arranged for planned sessions<br>• Maintain organized digital and physical records related to office operations and investor documentation<br>• Provide direct support to senior executives through calendar oversight, appointment planning, and daily administrative coordination<br>• Assist with office relocation activities, including tracking logistics and coordinating workspace assignments as needed<br>• Handle day-to-day administrative tasks that support fundraising, investor relations, and broader office operations<br>• Serve as a detail-focused point of contact for inbound communication and help route requests efficiently
We are looking for an Administrative Coordinator to join an on-site team in Pennsylvania, supporting fleet service operations for a growing group of field technicians. This contract-to-permanent position is ideal for someone who stays organized under pressure, communicates effectively with both internal teams and external vendors, and keeps multiple workstreams moving efficiently. The role plays an important part in coordinating maintenance activity, maintaining accurate service data, and helping improve day-to-day workflow as the operation expands.<br><br>Responsibilities:<br>• Coordinate repair and preventive maintenance appointments for fleet equipment used by field staff across multiple service areas.<br>• Serve as the main point of contact between technicians and outside service providers to keep repair activity moving without delay.<br>• Communicate schedule changes, service updates, and completion timelines to employees working in the field.<br>• Monitor open maintenance requests and follow up with vendors to help ensure work is completed within expected timeframes.<br>• Enter, update, and maintain accurate service records and maintenance details within Fleetio and related tracking tools.<br>• Manage a high volume of requests at once, adjusting priorities as business needs shift throughout the day.<br>• Use vendor partnerships to help secure responsive service and support cost-conscious maintenance planning.<br>• Contribute to workflow improvements that strengthen coordination and efficiency as the fleet team continues to grow.
<p>We are looking for an Administrative Coordinator to provide dependable operational and clerical support for a healthcare organization located in the Greater Philadelphia Region. This Long-term contract position plays an important role in keeping office activities organized while assisting with Human Resources-related administration and cross-functional communication. The ideal Administrative Coordinator candidate will bring strong attention to detail, sound judgment when handling sensitive information, and the ability to manage multiple priorities in a fast-paced environment.</p><p><br></p><p>What you get to do every single day:</p><p>• Oversee daily administrative activity by coordinating schedules, arranging meetings, managing correspondence, and ensuring incoming mail and deliveries are handled efficiently.</p><p>• Maintain organized and up-to-date electronic personnel files and administrative records with a high degree of accuracy and confidentiality.</p><p>• Assist with employee onboarding and separation processes, including preparation of documents, coordination of logistics, and follow-up on required administrative steps.</p><p>• Provide support for workforce administration by helping with employment verification requests, staff record updates, and identification badge coordination.</p><p>• Monitor administrative spending by tracking service agreements, purchase requests, invoices, and routine office-related expenses.</p><p>• Help maintain office readiness by ordering supplies, tracking equipment inventory, and communicating with external vendors as needed.</p><p>• Create and update reports, spreadsheets, and other business documents to support departmental planning and operational reporting.</p><p>• Contribute to HR programs by assisting with benefits-related administration, employee engagement efforts, and wellness activities.</p><p>• Respond to general office and phone inquiries and complete additional administrative assignments that support day-to-day business operations.</p>
<p>Robert Half has teamed up with a premier client on their search for a thorough Payroll & Benefits Coordinator. In this role, you will be responsible for the accurate and timely processing of payroll, benefits administration, and ensuring compliance with federal state, and local laws, auditing payroll, assisting with onboarding and exit interviews, maintaining accurate PTO records, processing wage garnishments, and managing the employee benefits program. We are looking for a Payroll & Benefits Coordinator who possess a high level of confidentiality, excellent organization and communication skills, and strong data analysis abilities.</p><p> </p><p>Major Responsibilities</p><ul><li>Process bi-weekly payroll using ADP Workforce Now</li><li>Maintain and audit payroll records and reports for compliance and accuracy</li><li>Administer employee benefits programs</li><li>Process enrollments, changes, and terminations in benefits systems</li><li>Respond to employee inquiries regarding payroll and resolve disputes</li><li>Support annual open enrollment communications</li><li>Maintain employee records in HRIS and ensure data integrity</li><li>Support HR projects and initiatives related to compensation, benefits, and compliance</li></ul>
We are looking for a detail-oriented Logistics Coordinator to support order fulfillment and transportation activities for a Long-term Contract position based in Jersey City, New Jersey. This role centers on coordinating shipments, managing order information, and maintaining clear communication with customers and logistics partners to ensure products move efficiently from order entry through delivery. The position follows a hybrid schedule with three days onsite and two days remote, and it is best suited for someone who is organized, responsive, and comfortable handling multiple logistics-related tasks in a fast-paced setting.<br><br>Responsibilities:<br>• Enter customer purchase orders accurately and submit fulfillment requests to warehouse partners in a timely manner.<br>• Arrange transportation by working closely with carriers and other shipping providers to support smooth outbound movement.<br>• Review freight charges and transportation pricing to confirm cost accuracy before shipment execution.<br>• Track orders from initial processing through final delivery and address issues that may affect timing or service.<br>• Maintain order records, shipment details, and supporting documentation within company systems with a high level of accuracy.<br>• Partner with customer-facing teams to provide updates, resolve order-related questions, and support account needs.<br>• Monitor daily logistics activity to help ensure service expectations are met across shipping and distribution workflows.
We are looking for an organized HR Coordinator to join our team on a contract basis. This position supports a wide range of human resources activities, including employee onboarding, compliance tracking, benefits coordination, reporting, and internal communications. The role is well suited for someone who can manage confidential information carefully, respond to employee questions with professionalism, and keep multiple HR processes running smoothly.<br><br>Responsibilities:<br>• Oversee employment eligibility documentation by reviewing Form I-9 records, addressing missing information, and helping maintain compliance with federal requirements.<br>• Update and maintain employee information in the HRIS, process status changes, and support data integrity through routine audits and reporting.<br>• Prepare and distribute HR communications, including onboarding materials, policy notices, benefits updates, and company-wide announcements using mail merge and related tools.<br>• Assist with benefits administration by responding to employee questions, supporting open enrollment activities, and coordinating with external benefits partners when needed.<br>• Help administer onboarding activities, including candidate screening coordination, documentation tracking, and new employee communication.<br>• Support HR compliance efforts by maintaining required records, assisting with policy-related updates, and coordinating labor law posting requirements across work locations.<br>• Maintain the company holiday schedule and communicate calendar updates and observances to employees across locations.<br>• Create HR reports, presentations, and organizational chart updates while keeping departmental files and records accurate and audit-ready.<br>• Provide day-to-day administrative support for the HR team, including organizing invoices, tracking documentation, and resolving routine employee inquiries.
<p>We are looking for a highly organized Project Coordinator to support marketing initiatives and keep day-to-day activities moving efficiently in New Jersey. This Long-term Contract opportunity is ideal for someone who enjoys balancing project coordination, campaign support, and operational follow-through in a collaborative environment. The person in this role will help manage deadlines, maintain clear project visibility, and contribute to smooth execution across multiple marketing-related workstreams.</p><p><br></p><p>Responsibilities:</p><p>• Coordinate marketing initiatives by organizing tasks, updating timelines, and helping teams stay aligned on upcoming deliverables.</p><p>• Oversee promotional giveaway activities from initial setup through completion, including administration, communication, and recordkeeping.</p><p>• Maintain project tracking systems such as Kanban boards and other workflow tools to provide accurate status updates and improve visibility.</p><p>• Assist with digital and brand campaign execution by preparing materials, monitoring progress, and supporting launch-related activities.</p><p>• Create, test, and manage promotional offers and discount code details to ensure accuracy before release.</p><p>• Support affiliate-related coordination by tracking activity, organizing information, and helping maintain consistent follow-up.</p><p>• Process invoices, monitor payment status, and communicate with internal stakeholders to resolve outstanding items in a timely manner.</p><p>• Help manage issue and dispute workflows by gathering details, submitting documentation, and tracking resolution progress.</p><p>• Keep files, documentation, and operational processes well organized to support efficient marketing and project execution.</p><p><br></p><p><br></p><p>02720-0013459756</p><p><br></p>
<p>We are looking for a detail-oriented Accounts Payable Clerk to support financial operations in Providence, Rhode Island. This Long-term Contract position combines accounts payable, accounts receivable, and administrative support responsibilities in a <strong>hybrid </strong>office setting, with a strong focus on accuracy, responsiveness, and policy compliance. The ideal candidate is comfortable handling invoice and payment activity, resolving discrepancies, and assisting internal teams with day-to-day accounting processes.</p><p><br></p><p>Responsibilities:</p><p>• Review invoices against purchase orders and supporting records, then process payments while investigating any mismatches with the appropriate internal contacts.</p><p>• Prepare electronic disbursements and ensure payment transactions are completed accurately and on schedule.</p><p>• Respond to vendor, customer, and internal staff questions related to invoices, payment status, and account activity.</p><p>• Reconcile vendor and customer statements each month to confirm balances and identify outstanding issues requiring follow-up.</p><p>• Research and resolve problem invoices or payment exceptions through to final settlement with appropriate oversight as needed.</p><p>• Provide administrative support for accounting operations, including document preparation, mail handling, scanning, copying, and secure disposal of records.</p><p>• Assist teammates during high-volume periods or backlog situations to help maintain departmental deadlines and service levels.</p><p>• Support internal users by explaining accounts payable and receivable procedures and helping ensure transactions align with company policy.</p><p>• Maintain confidentiality of financial and business information while completing assigned tasks and records management activities.</p>
<p>We are looking for an organized Operations Coordinator to support construction-related administrative and project activities in Holmdel, New Jersey. This position blends scheduling, client coordination, and invoice management to keep daily operations running smoothly. The ideal candidate is comfortable balancing multiple priorities, communicating across teams, and maintaining accurate project documentation.</p><p>Benefits: Medical, Dental, Vision</p><p>Salary: $65,000 - $75,000 </p><p>Responsibilities:</p><p>• Coordinate project timelines, service activities, and administrative tasks to support construction-related operations.</p><p>• Arrange job schedules and confirm appointments, resources, and task completion with internal teams and external contacts.</p><p>• Serve as a primary point of contact for clients by providing updates, responding to questions, and helping maintain strong working relationships.</p><p>• Review, code, and process a high volume of invoices with close attention to accuracy and timeliness.</p><p>• Track project progress, organize records, and ensure operational details are documented properly throughout each assignment.</p><p>• Partner with cross-functional teams to align schedules, resolve issues, and keep work moving according to plan.</p><p>• Support project and service management efforts by monitoring priorities, coordinating follow-up actions, and escalating concerns when needed.</p>
<p>A growing organization is seeking an organized and proactive <strong>Operations Coordinator</strong> to support day-to-day office functions, coordinate administrative processes, and assist multiple departments. This is an excellent opportunity for someone who enjoys keeping things running smoothly behind the scenes.</p><p><br></p><p>Responsibilities</p><ul><li>Manage calendars, meetings, and office communications</li><li>Prepare reports, presentations, and correspondence</li><li>Coordinate projects and departmental initiatives</li><li>Maintain records and update databases</li><li>Assist with vendor communication and office operations</li><li>Provide administrative support to leadership as needed</li></ul>
We are looking for a detail-oriented Purchasing Coordinator to support day-to-day procurement and order administration for a Contract position based in Bloomfield, New Jersey. This role is ideal for someone who can manage multiple workflows accurately, keep purchasing records current, and coordinate closely with internal teams to maintain timely order processing. The successful candidate will help ensure materials, data, and supporting documentation are organized, updated, and aligned with operational needs.<br><br>Responsibilities:<br>• Prepare and maintain purchase orders, work orders, and transfer orders to support ongoing business needs.<br>• Organize order documentation by creating and managing shared drive folders for each request.<br>• Monitor daily shipping activity and generate work orders when follow-up action is required.<br>• Track outstanding work orders and communicate proactively to help keep completion timelines on schedule.<br>• Review cardboard stock levels on a monthly basis and notify the appropriate contact when replenishment is needed.<br>• Produce label order worksheets for the value-added services team to support operational output.<br>• Keep Amazon tracking records current by entering updated shipment and status information.<br>• Follow up on approvals for new items and complete system setup, including quotations and approved supplier details.<br>• Assist with maintaining item records and master data updates within Oracle and related internal systems.
We are looking for a Recruiting Coordinator to join our team in New York, New York on a Contract basis for an ongoing assignment expected to last approximately 2–3 months. This position is designed for someone who is detail oriented and excels in recruitment coordination and administrative support, with a strong emphasis on assisting high-volume retail hiring while also contributing to corporate recruiting activity. The role is fully in office, works Monday through Friday, and will play an important part in keeping hiring operations organized, timely, and efficient across a broad employee population.<br><br>Responsibilities:<br>• Oversee and maintain job advertisements across recruiting platforms, ensuring openings are posted accurately and updated as hiring needs change.<br>• Coordinate interview scheduling and candidate communication to keep the hiring process moving smoothly for managers and applicants.<br>• Manage background screening steps and follow through on outstanding items to support timely hiring decisions.<br>• Partner with internal teams to confirm technology and equipment setup is completed for new hires before their start dates.<br>• Provide recruiting coordination support to both corporate and retail groups, with the majority of activity centered on retail hiring needs.<br>• Help administer hiring activity for a large store network and employee base, maintaining accurate records and consistent follow-up throughout the process.<br>• Use applicant tracking systems such as JazzHR or similar platforms to organize candidate workflows, documentation, and status updates.<br>• Assist with onboarding-related administrative tasks to support a seamless transition from offer stage to first day.
<p>Robert Half has partnered with a thriving manufacturing company on their search for an experienced Credit & Collections Coordinator. The responsibilities for this role will consist of: evaluating credit applications, monitoring customer credit limits, collecting outstanding payments, resolving billing issues, assisting with charge backs, updating credit profiles, collaborating with sales and management on credit decisions and terms, review trial balance reports, analyze customer accounts, recommending accounts for third-party collections, arranging debt payoffs, and ensuring compliance with policies and applicable credit/collections laws and regulations. Ultimately, this Credit & Collections Coordinator will process payments and refunds, update account records, and provide assistance where collection efforts are needed.</p><p><br></p><p>How you will make an impact:</p><p>· Create and maintain credit history records</p><p>· Set up new client accounts</p><p>· Document daily collection activity</p><p>· Complete collection effort calls</p><p>· Reviewing and approving credit holds</p><p>· Generate legal collections documents</p><p>· Spreadsheet Maintenance</p><p>· Perform payment reconciliations</p><p>· Assist customer service department</p><p>· Develop and schedule payment plans</p>
<p>We are looking for a Facilities Coordinator to support daily workplace operations and help create a welcoming, efficient environment for employees, guests, and visitors. This is a Contract position focused on delivering dependable facilities, meeting, and guest services while partnering closely with workplace leadership and service providers. The role combines hands-on coordination, administrative support, and customer-facing responsibilities to maintain a high standard of workplace experience across the site.</p><p><br></p><p>Responsibilities:</p><p>• Partner with workplace leadership to coordinate meetings, conferences, and onsite events, ensuring spaces, equipment, and services are prepared and reset as needed.</p><p>• Provide responsive front-of-house and workplace support for employees, visitors, and vendors, creating a thoughtful and service-oriented experience throughout the day.</p><p>• Inspect office areas regularly, identify maintenance needs, and complete minor repairs such as patching, painting, and basic hardware adjustments under appropriate guidance.</p><p>• Oversee facilities service requests by monitoring the work order queue, updating records, and following through to timely resolution.</p><p>• Support vendor and contractor activity onsite, including scheduling, access coordination, and communication with building management when needed.</p><p>• Assist with office moves, furniture changes, and room reconfigurations to support business and event needs.</p><p>• Maintain inventory levels for office, pantry, and conference room supplies while helping ensure operational readiness across shared spaces.</p><p>• Prepare clear workplace communications, maintain site documentation, and complete service records accurately using designated internal tools and systems.</p><p>• Contribute to expense tracking, budget support, and documentation of site spending while helping identify practical cost-saving opportunities.</p><p>• Help manage visitor badging, reception coverage, and meeting room turnovers, including mid-day resets and event support.</p>
<p>We are looking for an Office Assistant to serve as the first point of contact for visitors, clients, and team members near Hasbrouck Heights, New Jersey. This long-term contract position is ideal for someone who brings a detail-oriented customer service approach, strong organizational skills, and the ability to keep daily front office operations running smoothly. The role also supports internal teams with administrative coordination, supply management, and workplace readiness across shared spaces and office activities.</p><p><br></p><p>Responsibilities:</p><p>• Welcome visitors and customers courteously while overseeing daily activity at the reception area.</p><p>• Coordinate conference room bookings and keep meeting space schedules organized for both clients and internal staff.</p><p>• Track inventory levels for office, kitchen, and workplace consumables, and place orders to maintain adequate stock.</p><p>• Keep shared kitchen areas orderly and prepared for use by confirming supplies are available and following up on routine cleaning needs.</p><p>• Send regular reminders to employees regarding kitchen upkeep and shared space expectations.</p><p>• Check that restrooms remain clean, properly supplied, and ready for use throughout the workday.</p><p>• Provide administrative assistance to the Project Manager and contribute to tasks that support ongoing projects.</p><p>• Support the Finance team with purchasing activities, order follow-up, and oversight of warehouse consumable items.</p><p>• Arrange food service and catering for meetings, guests, and customer visits as needed.</p><p>• Monitor front entrance camera activity and help manage building access in accordance with office procedures.</p>
<p>We are looking for a Production Coordinator to support partner-facing marketing and production activities in New Jersey. This Long-term Contract position is ideal for someone who thrives in a fast-moving environment, enjoys keeping projects organized, and can work effectively with both internal teams and external broadcast partners. The role focuses on coordinating materials, maintaining clear communication, and helping ensure campaigns and deliverables move forward on schedule.</p><p><br></p><p>Responsibilities:</p><p>•Manage the preparation and submission of marketing and creative materials for review, confirming that all assets are accurate, complete, and delivered within established timelines.</p><p>•Capture detailed meeting notes and turn discussions into concise summaries, next steps, and follow-up items for stakeholders.</p><p>•Create and maintain recurring meeting agendas that keep teams focused on priorities, deadlines, and outstanding actions.</p><p>•Arrange meetings with cross-functional departments and broadcast partners, handling scheduling details and calendar coordination efficiently.</p><p>•Monitor project milestones, deadlines, and open tasks across multiple initiatives to support smooth day-to-day execution.</p><p>•Provide administrative and coordination support for ongoing marketing and production efforts as business needs evolve.</p><p>•Help organize creative asset tracking and related workflow activities to maintain consistency across partner marketing projects.</p><p><br></p><p>02720-0013455219</p>
<p>We are looking for a Marketing/Communications Coordinator to support business growth and strengthen brand visibility for a construction-focused organization in New Jersey. This Long-term Contract position blends relationship-driven business development with hands-on marketing coordination, making it ideal for someone who can manage outreach efforts while keeping digital channels current and well organized. The role calls for a strong communicator who is comfortable engaging industry contacts, tracking opportunities, and helping present the company effectively in a competitive market.</p><p><br></p><p>Responsibilities:</p><p>• Research target clients, development groups, property stakeholders, and construction partners to uncover upcoming project opportunities.</p><p>• Conduct consistent outreach and follow-up with prospective contacts to build relationships and generate new bid opportunities.</p><p>• Pursue prequalification openings and help position the company for consideration on relevant construction projects.</p><p>• Partner with estimating and project delivery teams to align prospect activity with active pursuits and proposal needs.</p><p>• Track bid platforms, market activity, and industry sources to identify leads that match the company’s services.</p><p>• Keep website information accurate and current by updating project highlights, service details, and company messaging.</p><p>• Oversee the company’s LinkedIn presence by publishing updates, announcements, and other brand-building content.</p><p>• Assist with the creation of qualification packages, capability summaries, and supporting materials for proposals and presentations.</p><p>• Maintain marketing assets and presentation documents so they remain organized, effective, and ready for business development use.</p><p><br></p><p>02720-0013445198</p><p><br></p>
We are looking for a dependable detail-oriented individual to support front desk and facilities operations for a contract position in Hoboken, New Jersey. This role is centered on welcoming visitors, guiding guests to meeting spaces, and helping maintain an organized, safe, and well-supported office environment. The ideal candidate brings strong communication skills, comfort with administrative coordination, and the ability to manage multiple daily tasks effectively.<br><br>Responsibilities:<br>• Welcome visitors and employees at the front desk, provide a positive first impression, and direct guests to the appropriate rooms or contacts.<br>• Coordinate routine service requests and follow up on building needs involving office equipment, plumbing, lighting, and other facility-related issues.<br>• Work with outside service providers for cleaning, security, landscaping, and maintenance, while monitoring the quality and timeliness of completed work.<br>• Maintain organized records for service agreements, compliance documentation, supply orders, and other facilities-related files.<br>• Support day-to-day office operations by assisting with scheduling, purchasing, expense tracking, and general clerical activities for the facilities team.<br>• Help uphold workplace safety standards by assisting with emergency preparedness procedures and monitoring adherence to site policies and regulations.<br>• Assist with workspace planning, office reconfigurations, and internal move coordination to support efficient use of the facility.<br>• Serve as a point of contact for support services such as catering, parking, security access, and other operational needs across the site.<br>• Track inventory levels for workplace and facilities supplies, replenish stock as needed, and help avoid shortages of essential items.