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37 results for Sr Executive Assistant in Princeton, NJ

Executive Assistant

Philadelphia, PA
onsite
Permanent / Full Time
75000 - 80000 USD / Yearly
Robert Half is seeking an Executive Assistant to provide high-level administrative support and help keep daily operations running efficiently at our client in the Greater Philadelphia area. This Executive Assistant role requires strong judgment, excellent organization, and the ability to manage competing priorities while supporting leadership effectively. The ideal candidate is comfortable handling sensitive information, coordinating logistics, and maintaining clear communication across teams and external contacts. Responsibilities:<ul><li>Oversee leadership calendars by arranging appointments, organizing schedules, and preparing meeting logistics to support efficient time management.</li><li>Coordinate meetings from planning through follow-up, ensuring action items, priorities, and next steps are tracked accurately.</li><li>Arrange travel plans, compile supporting materials, and assist with special assignments that require careful organization and timely execution.</li><li>Monitor key deadlines, ongoing tasks, and operational updates to help leadership stay informed and on schedule.</li><li>Serve as a reliable point of contact for internal teams and external partners, helping maintain clear and effective communication.</li><li>Organize records, correspondence, and executive files so information is current, accessible, and well maintained.</li><li>Provide day-to-day administrative support to leadership, helping streamline office activities and maintain workflow continuity.</li></ul>
2026-06-19T00:00:00Z

Executive Assistant

Paterson, NJ
onsite
Temporary to Hire
43.5385 - 50.413 USD / Hourly
We are looking for an Executive Assistant to support senior leadership near Passaic, New Jersey. This contract-to-permanent opportunity is ideal for a highly organized individual who can manage executive priorities, keep meetings and communications running smoothly, and handle sensitive information with sound judgment. The person in this role will play a key part in coordinating board-related activities, preparing high-quality materials, and helping leadership stay aligned on follow-up items and strategic commitments. Responsibilities:• Oversee a demanding executive schedule by arranging appointments, resolving calendar conflicts, and ensuring leaders are prepared for daily commitments.• Organize leadership meetings, conference calls, and special gatherings, including logistics, scheduling, and coordination with internal and external participants.• Create and refine agendas, slide decks, reports, letters, and other executive documents that require a high level of accuracy and excellence.• Write, review, and refine communications for board members, donors, community organizations, and other key partners on behalf of leadership.• Assemble and maintain board meeting materials such as briefing documents, agendas, minutes, and supporting records for effective governance processes.• Manage end-to-end preparation for Board of Directors meetings, including meeting setup, hospitality arrangements, document distribution, and post-meeting follow-up.• Participate in board and leadership meetings when needed, capture detailed notes, and track action items to support timely execution.• Monitor outstanding tasks and commitments, following up with stakeholders to help ensure assignments are completed on schedule.• Act as a trusted point of coordination between executive leadership, the Board of Directors, and external contacts while maintaining strict confidentiality.• Support executive team initiatives, travel coordination, fundraising efforts, and organization-wide events as needed.
2026-07-09T00:00:00Z

Executive Assistant

Brooklyn, NY
onsite
Temporary / Contract
33.25 - 38.5 USD / Hourly
We are looking for an Executive Assistant to support leadership within a real estate property and facilities management environment in Brooklyn, New York. This Long-term Contract opportunity is ideal for someone who excels at keeping schedules organized, coordinating executive-level logistics, and ensuring day-to-day operations run smoothly. The role requires strong attention to detail, sound judgment, and the ability to manage competing priorities in a fast-paced setting. Responsibilities: • Manage complex executive calendars, prioritize appointments, and resolve scheduling conflicts to keep leadership on track. • Organize domestic and, when needed, broader travel logistics, including itinerary planning, reservations, and related coordination. • Support meeting preparation by arranging executive sessions, confirming attendees, and ensuring materials are ready in advance. • Serve as a central point of coordination for leadership activities, helping align schedules, communications, and administrative needs. • Track time-sensitive commitments and follow up on outstanding items to help maintain momentum on key priorities. • Handle a range of administrative tasks with discretion, accuracy, and a high level of professionalism.
2026-07-08T00:00:00Z

Executive Assistant

New York, NY
onsite
Temporary to Hire
33.25 - 38.5 USD / Hourly
We are looking for an Executive Assistant to support senior leaders within a mission-driven non-profit organization. This contract-to-permanent opportunity is ideal for a highly organized individual who can balance executive support, departmental coordination, and confidential communications in a fast-moving environment. The role requires strong judgment, excellent communication skills, and the ability to keep priorities on track while managing multiple administrative activities. This hybrid position also offers the chance to contribute to the daily effectiveness of the Strategic Initiatives department. Responsibilities: • Oversee complex executive calendars in Microsoft Outlook, ensuring meetings, appointments, and travel plans are scheduled accurately and efficiently. • Coordinate business travel, lodging, transportation, and meeting logistics to support seamless executive and departmental operations. • Manage incoming calls and inquiries by screening communications, relaying messages, and directing requests to the appropriate team members. • Prepare and refine written correspondence, track follow-up actions, and help maintain timely communication on behalf of leadership. • Produce accurate expense reports and maintain organized records related to executive and departmental spending. • Support the day-to-day operations of the Strategic Initiatives team by anticipating needs, handling administrative tasks, and keeping workflows organized. • Administer contract-related coordination for the Equitable Justice division, helping move agreements through the appropriate process. • Organize departmental events and meetings, document key discussion points, and monitor outstanding action items after each session.
2026-07-01T00:00:00Z

Executive Assistant

Havertown, PA
onsite
Temporary to Hire
24 - 24 USD / Hourly
We are looking for an organized and discreet Executive Assistant to support the Director of Data & Culture in a fully onsite role based in Havertown, Pennsylvania. This contract opportunity is ideal for a detail-focused individual who can manage administrative operations, coordinate schedules and events, and help maintain accurate grant-related documentation within an education setting. The person in this role will serve as a key point of coordination across internal teams and external partners while handling sensitive information with discretion. Responsibilities:• Provide day-to-day administrative support to the Director of Data & Culture, ensuring priorities, communications, and follow-up items are handled efficiently.• Oversee calendar planning, schedule meetings, and coordinate executive appointments and related logistics.• Prepare presentations, correspondence, and other business documents using Microsoft Office applications.• Assist with the administration of grant activities, including documentation for Title I, Title II, and Title IV programs, while keeping records accurate and organized.• Process purchase orders, monitor expenditures, and help maintain financial tracking documents for departmental needs.• Coordinate events and meetings by managing timelines, materials, attendance details, and onsite arrangements.• Serve as a liaison between the district and outside vendors to support timely communication and service coordination.• Handle confidential information with a high level of discretion and maintain organized administrative records.• Support travel planning and related arrangements for executive meetings or district business as needed.
2026-07-09T00:00:00Z

Executive Assistant

Emmaus, PA
onsite
Temporary / Contract
25 - 27 USD / Hourly
Robert Half is seeking a highly organized, proactive, and professional Executive Assistant to provide high-level administrative support to senior leadership. The ideal candidate is a strong communicator who can manage competing priorities, handle confidential information with discretion, and ensure executives are supported efficiently in day-to-day operations. Key Responsibilities:<ul><li>Manage executive calendars, appointments, and scheduling</li><li>Coordinate meetings, prepare agendas, and track follow-up items</li><li>Arrange travel, accommodations, and detailed itineraries</li><li>Prepare correspondence, reports, presentations, and meeting materials</li><li>Screen and direct phone calls, emails, and other communications</li><li>Maintain confidential records, files, and executive documentation</li><li>Process expense reports, invoices, and other administrative documents</li><li>Serve as a liaison between executives, internal teams, clients, and external partners</li><li>Support special projects and assist with event or meeting coordination</li><li>Anticipate executive needs and help improve administrative processes</li></ul>
2026-07-03T00:00:00Z

Executive Assistant

Morristown, NJ
onsite
Permanent / Full Time
80000 - 100000 USD / Yearly
We are looking for an experienced Executive Assistant to support senior leaders in Morristown, New Jersey with high-level coordination across scheduling, travel, reporting, and business operations. This role requires sound judgment, strong organization, and the ability to manage shifting priorities with professionalism and discretion. The ideal candidate will bring a proactive approach to executive support while helping keep meetings, projects, events, and administrative processes running smoothly. Responsibilities:• Oversee complex executive calendars by arranging internal and external meetings, confirming priorities, and resolving schedule conflicts before they affect business plans.• Plan end-to-end travel itineraries for executives, including transportation, lodging, and related logistics, while adjusting arrangements quickly when plans change.• Maintain travel profiles, loyalty accounts, and related booking information to support efficient and accurate trip coordination.• Process executive expense submissions through Concur, ensuring entries are complete, timely, and aligned with company guidelines.• Partner with senior leaders and internal teams to coordinate meeting requests, prepare logistics, and provide dependable day-to-day administrative support.• Assist with team operations such as interview scheduling, candidate coordination, onboarding activities, and general departmental administration.• Support mergers and acquisitions activity by organizing due diligence sessions, managing document access, maintaining project files, and tracking workflow details.• Contribute to the planning and execution of meetings and special events by researching venues, gathering quotes, and coordinating event logistics.• Prepare, revise, and proofread reports, presentations, and other business documents using Microsoft Word, Excel, and PowerPoint, while keeping board and company visit materials current.
2026-06-23T00:00:00Z

Executive Assistant

Metuchen, NJ
onsite
Temporary / Contract
38 - 44 USD / Hourly
We are looking for an experienced Executive Assistant to provide dedicated support to senior leadership. This Contract position is ideal for someone who thrives in a fast-moving environment, keeps priorities organized, and communicates with professionalism at every level. The role will focus on executive scheduling, travel coordination, meeting preparation, and administrative execution while handling confidential matters with sound judgment. Responsibilities:• Support senior leaders with day-to-day administrative coordination, ensuring schedules, communications, and priorities are managed efficiently.• Oversee complex calendars by arranging appointments, resolving scheduling conflicts, and keeping leadership informed of upcoming commitments.• Arrange domestic and international travel plans, including air, lodging, ground transportation, and detailed itineraries.• Submit, review, and reconcile business expenses through Concur in a timely and accurate manner.• Create and format reports, presentations, correspondence, and other materials needed for meetings and executive communications.• Coordinate meetings from planning through follow-up by managing agendas, logistics, materials, and action items.• Handle sensitive business information with a high degree of confidentiality, tact, and professionalism.• Monitor deadlines, outstanding tasks, and priority initiatives so key deliverables are completed on schedule.• Contribute to special assignments and provide additional administrative support as business needs evolve.
2026-07-08T00:00:00Z

Executive Assistant

Florham Park, NJ
onsite
Temporary to Hire
37.2115 - 43.087 USD / Hourly
We are looking for an experienced Executive Assistant to support senior leadership in Morrisotwn, New Jersey. This contract opportunity with potential for a permanent role is ideal for a highly organized, detail-oriented individual who thrives in a fast-paced environment and can manage competing priorities with confidence and discretion. The role combines executive support, communication coordination, and project follow-through to help leaders operate effectively across the business. This role is primarily remote with occasional travel to our Morristown, NJ office. Responsibilities:• Oversee complex business and personal scheduling for executive leadership, ensuring meetings, priorities, and follow-up items are coordinated efficiently.• Prepare agendas, draft correspondence, screen communications, and help manage interactions with clients and internal stakeholders.• Arrange detailed travel itineraries, including air, hotel, ground transportation, and related logistics, while adjusting plans as schedules change.• Track cross-functional initiatives, monitor deadlines, identify obstacles, and help drive progress to completion.• Support senior leaders by organizing information flow, prioritizing requests, and maintaining alignment across internal teams.• Handle confidential business matters with sound judgment, professionalism, and a high level of discretion.• Represent executive leadership in communications with colleagues, external partners, board-level contacts, and other key audiences.• Produce reports, maintain organized records, and deliver day-to-day administrative support that keeps operations running smoothly.• Coordinate team communications and assist with planning on-site meetings, offsite gatherings, and other executive-related events.
2026-06-25T00:00:00Z

Executive Assistant

New York, NY
onsite
Permanent / Full Time
70000 - 80000 USD / Yearly
Growing Real Estate firm in Midtown New York is currently seeking an Executive Assistant. The role combines executive support, coordination, and project follow-through to help maintain smooth daily operations. Responsibilities:• Coordinate schedules by organizing meetings, resolving calendar conflicts, and adjusting priorities as business needs change.• Manage calls, appointments, and ongoing correspondence while ensuring timely follow-up on outstanding matters.• Keep business records, files, and important documentation accurate, accessible, and well organized.• Arrange travel plans and provide support for occasional business-related errands or logistical needs.• Track active initiatives, monitor deadlines, and help ensure action items are completed on schedule.• Contribute to special projects and recommend practical improvements to administrative processes and workflow efficiency.
2026-07-09T00:00:00Z

Sr Financial Analyst

Princeton, NJ
onsite
Permanent / Full Time
100000 - 120000 USD / Yearly
Benefits:<ul><li>Medical, Dental, Vision</li><li>Competitive Salary, Annual Bonuses, 401(k) with Company Match, and Business Travel Reimbursement</li><li>Flexible work environment</li><li>Tuition Reimbursement</li><li>PTA</li><li>Casual Fridays</li><li>In house technical training</li></ul> Responsibilities:• Conduct in‑depth financial analysis, including reviewing financial statements, performing scenario modeling, and identifying key trends.• Build and maintain sophisticated financial models to support strategic initiatives and resource planning.• Develop dashboards and standardized reporting tools using Excel, Power BI, and other analytics platforms to produce clear, actionable insights.• Track and evaluate key performance indicators (KPIs) and operational drivers to highlight opportunities for improvement.• Assist in the budgeting process by collaborating with department leaders to align spending with organizational priorities.• Prepare monthly management discussion & analysis (MD&A) reports for senior leadership and relevant stakeholders.• Work across departments to ensure financial data is consistent, accurate, and aligned with reporting standards.• Support the preparation of financial presentations and reports for board meetings and other executive forums.• Contribute to long‑range planning by creating dynamic models and evaluating various growth scenarios.• Identify opportunities to enhance reporting processes and design new tools that improve data visibility and analytical efficiency.
2026-06-23T00:00:00Z

Sr. Attorney

Fort Washington, PA
onsite
Permanent / Full Time
180000 - 190000 USD / Yearly
We are looking for an experienced attorney to join a collaborative litigation practice in Fort Washington, Pennsylvania. This position offers the chance to manage sophisticated disputes while also contributing to matters involving real estate law and related business issues. The role is well suited for a lawyer who combines strong courtroom and case strategy skills with a client-focused approach and an interest in working closely with a supportive legal team. Responsibilities: • Manage litigation matters from initial case assessment through resolution, including drafting pleadings, overseeing discovery, preparing motions, and supporting trial strategy. • Represent clients in a diverse caseload involving business disputes, property-related conflicts, and connected real estate matters. • Perform thorough legal research and prepare persuasive written work product such as briefs, memoranda, and other court filings. • Coordinate communications with clients, opposing counsel, courts, and internal team members to keep matters moving efficiently. • Participate in depositions, case planning, and evidentiary development to strengthen litigation positions and advance client objectives. • Partner with senior attorneys and colleagues on legal strategy, advisory work, and transactional issues related to real estate matters. • Maintain organized case files and monitor deadlines using case management tools and established litigation procedures.
2026-07-06T00:00:00Z

Executive Administrative Assistant Advanced (>6 years)

New York, NY
onsite
Temporary / Contract
37 - 37 USD / Hourly
Hello!I came across your profile today in our Robert Half database and wanted to see if you are currently open to new opportunities. We work with several Fortune 500 and enterprise clients nationwide.Currently, I am staffing for:<ul><li>Position: Executive Administrative Assistant – Advanced (Contract)</li><li>Location: New York, NY (270 Park Ave)</li><li>Required: Bilingual Spanish (mandatory), experience with Concur and 6+ years of executive support</li><li>Pay Rate: Up to $37/hour (based on experience)</li></ul>Job Description:This role supports senior-level executives and investment bankers in a fast-paced environment. The position focuses on managing complex schedules, coordinating high-level meetings and travel, and ensuring day-to-day executive operations run smoothly. You will play a key role in maintaining organization, communication, and efficiency across the team.Roles and Responsibilities:<ul><li>Manage complex and detailed executive calendars</li><li>Screen calls and prioritize communications appropriately</li><li>Coordinate internal and external meetings and logistics</li><li>Arrange domestic and international travel (Concur)</li><li>Organize events, including catering and transportation</li><li>Process invoices and expense reports (T&E)</li><li>Support onboarding/offboarding (equipment, system access)</li><li>Draft high-quality communications across all levels</li><li>Maintain organizational documents (org charts, executive bios)</li><li>Assist with spreadsheets, presentations, and meeting materials</li></ul>
2026-07-06T00:00:00Z

Sr. Corporate Paralegal

New York, NY
onsite
Permanent / Full Time
120000 - 140000 USD / Yearly
Our client, an international boutique midsized litigation law firm is seeking a Sr. Corporate Paralegal to join its highly skilled and experienced NYC office. This is an amazing opportunity to join a supportive law firm environment that prides itself on work-life balance. Role offers a flexible, hybrid schedule (2 days in office, 3 days remote), comprehensive benefits. and 4 weeks of PTO + holidays!!! The role is ideal for a paralegal with 8+ years of corporate paralegal experience who is comfortable working autonomously on substantive tasks. Key Responsibilities:<ul><li>Support Venture & Emerging Company Transactions</li><li>Prepare and coordinate closings for SAFE financings, convertible notes, and priced equity rounds, including drafting and organizing signature packages</li><li>Maintain and update cap tables; track option pool grants and exercises; manage equity documentation across funding rounds</li><li>Coordinate due diligence processes and organize virtual data rooms for venture transactions</li><li>Draft routine corporate resolutions, board and stockholder consents, and ancillary transaction documents</li><li>Manage formation, qualification, and dissolution filings across U.S. jurisdictions and select international jurisdictions</li><li>Maintain organizational documents and equity records for a portfolio of client entities</li><li>Track governance deadlines and maintain governance calendars</li><li>Prepare and file state filings, registered agent changes, and foreign qualification documents</li></ul>
2026-06-25T00:00:00Z

Sr International Tax Analyst

Wayne, PA
onsite
Permanent / Full Time
115000 - 130000 USD / Yearly
We have partnered with a global provider on their search for a tech savvy, Sr. International Tax Analyst with the proven ability to operate independently and take ownership of responsibilities with minimal insight. The Sr. International Tax Analyst will be responsible for preparing quarterly and annual tax provisions, creating and implementing strategic tax planning, preparing and filing accurate and timely tax returns, assisting with merger and acquisition projects, identifying opportunities for tax savings, staying abreast of legislative and regulatory tax laws, reviewing tax projections, preparing tax-related financial disclosures, and conducting research on complex tax issues and providing guidance to management on tax implications. To be successful in this role, the Sr. International Tax Analyst must have in-depth knowledge of international tax laws and regulations, strong analytical and problem solving skills, and the ability to manage multiple priorities and meet deadlines. What you get to do everyday· Prepare and review tax calculations· Identify and mitigate tax risks· Review tax returns and quarterly/yearly projections· Develop tax strategies· Assist with international tax and transfer pricing· Implement best practices and improvements· Coordinate tax audits· Manage and mentor members of tax team· Complete IRS Forms and reporting schedules· Oversee special tax related projects
2026-06-15T00:00:00Z

Legal Administrative Assistant

Parsippany, NJ
onsite
Permanent / Full Time
55000 - 65000 USD / Yearly
We are looking for a highly organized Administrative Assistant to support daily operations for a Law Firm near Parsippany NJ. This role is well suited for someone who can manage multiple tasks with accuracy, communicate effectively with internal and external contacts, and maintain a discreet, confidential approach to administrative support. The position will provide essential coordination for schedules, documents, and front-office activities while helping the team stay efficient and responsive. Responsibilities:• Manage calendars, schedule meetings, and coordinate appointments to keep daily operations running smoothly.• Prepare, format, and organize documents, correspondence, and office records with a high level of accuracy.• Serve as a primary point of contact by answering inbound calls, greeting visitors, and directing inquiries appropriately.• Maintain data entry tasks and update internal files, databases, and tracking systems in a timely manner.• Support office staff with administrative coordination, follow-up tasks, and general office assistance.• Communicate with clients, external partners, and other stakeholders in a clear and courteous manner.• Handle sensitive information with discretion while ensuring files and communications remain well organized and up to date.
2026-07-01T00:00:00Z

Administrative Assistant

Whitehall, PA
onsite
Temporary / Contract
20 - 22 USD / Hourly
Robert Half is seeking a detail-oriented Administrative Assistant with strong Microsoft Office skills to support daily office operations, manage administrative tasks, and help keep teams organized and efficient. The ideal candidate is proactive, professional, and comfortable using digital tools in a fast-paced environment. Key Responsibilities<ul><li>Provide day-to-day administrative support to leadership and team members</li><li>Manage calendars, schedule meetings, and coordinate appointments</li><li>Prepare correspondence, reports, spreadsheets, and presentations using Microsoft Office</li><li>Maintain files, records, and other documentation with accuracy and confidentiality</li><li>Answer phones, respond to emails, and greet visitors professionally</li><li>Order office supplies and support general office operations</li><li>Assist with data entry, reporting, and tracking projects or deadlines</li><li>Coordinate internal communications and support special projects as needed</li></ul>
2026-06-26T00:00:00Z

Administrative Assistant

New York, NY
onsite
Temporary / Contract
23.75 - 27.5 USD / Hourly
We are looking for a dependable Administrative Assistant to support daily office operations in a university setting. This Long-term Contract position is ideal for someone who enjoys keeping administrative processes organized, assisting visitors and callers, and ensuring information is handled accurately. The role offers an opportunity to contribute to an academic setting by providing consistent front-office and clerical support. Responsibilities: • Manage day-to-day administrative activities to help the office run smoothly and efficiently. • Respond to incoming phone calls, direct inquiries appropriately, and provide courteous assistance to callers. • Welcome visitors and handle front-desk responsibilities in a courteous and service-oriented manner. • Enter, update, and maintain records with a high level of accuracy and attention to detail. • Prepare, organize, and file documents to support office operations and departmental needs. • Coordinate general clerical tasks such as scheduling, correspondence, and routine office support. • Monitor administrative workflows and assist with ongoing office processes as needed.
2026-07-06T00:00:00Z

Administrative Assistant

Stirling, NJ
remote
Temporary / Contract
27.7115 - 32.087 USD / Hourly
We are looking for a detail-oriented Administrative Assistant to support program closeout activities and day-to-day administrative coordination for a Contract position based in New Jersey. This role focuses on maintaining accurate records, organizing financial and program documentation, and ensuring required information is completed within internal portals. The ideal candidate is comfortable handling data entry, document tracking, expense-related tasks, and cross-checking details to help keep projects organized and ready for final review. Responsibilities:• Maintain and update attendee and profile records by entering new details, correcting inaccuracies, and researching missing information in internal systems.• Enter evaluation data and other required program information into designated portals with a high level of accuracy and completeness.• Coordinate requests for honoraria and support the submission and follow-up of expense-related items for meetings and programs.• Collect payment documentation such as check stubs, save and upload files, and record transaction details in the appropriate systems.• Follow up with vendors to obtain missing receipts and organize supporting documents for program and financial records.• Review venue and program expenses, confirm supporting information is complete, and escalate mathematical discrepancies to Accounting when needed.• Audit program records in internal portals by comparing financial details, validating fees, confirming required files are uploaded, and checking that activities remain within budget guidelines.• Update logs, checklist pages, and status fields to reflect complete and accurate closeout information and prepare programs for reconciliation review.• Provide administrative support for additional non-bureau projects by uploading meeting documentation, entering costs, and processing related payment and expense requests as needed.
2026-07-09T00:00:00Z

Administrative Assistant

Brooklyn, NY
onsite
Temporary / Contract
20 - 22 USD / Hourly
We are looking for an experienced Administrative Assistant to support daily front desk and office operations for a non-profit organization in Brooklyn, New York. This Long-term Contract position is ideal for someone who brings strong organization, sound judgment, and a calm, welcoming presence when working with attorneys, court partners, and program participants facing complex personal circumstances. The role combines reception, coordination, clerical support, and data management to help create an efficient and respectful office environment across multiple locations. Responsibilities: • Provide reception coverage and serve as the first point of contact for visitors, participants, and partners entering the office. • Welcome guests, confirm arrivals, and guide individuals to the correct staff member, room, or service area. • Handle incoming mail, prepare outgoing correspondence, and support routine administrative communications by phone and email. • Keep waiting spaces, reception areas, and meeting rooms orderly, stocked, and ready for daily use. • Manage conference room scheduling and help coordinate shared space availability for meetings and appointments. • Distribute program materials, supplies, and resources to participants in a timely and organized manner. • Enter, maintain, and update participant and program information in internal databases and tracking tools with accuracy. • Receive deliveries, unpack items, and organize supplies to ensure materials are easy to locate and replenish. • Travel between Brooklyn office locations as needed to cover reception desks or transport supplies between sites.
2026-07-01T00:00:00Z

Administrative Assistant

Parsippany, NJ
onsite
Permanent / Full Time
55000 - 65000 USD / Yearly
A busy company in the Parsippany area is seeking a Intake Specialist to join their growing firm. This Intake Specialist is responsible for reviewing new business intake requests, conducting comprehensive conflict checks, analyzing search results, and coordinating the opening and maintenance of client matters. The ideal Intake Specialist is organized, analytical, and able to handle confidential information with professionalism while thriving in a fast-paced legal environment. Other responsibilities of this Intake Specialist will include: Intake Specialist Primary Responsibilities<ul><li>Review new client and matter intake requests for completeness and accuracy.</li><li>Perform conflict searches using the firm's conflict management system and analyze results to identify potential ethical or business conflicts.</li><li>Research and verify information from internal databases and other available resources to support conflict resolution.</li><li>Open new client matters, reactivate existing matters, and ensure all records are maintained accurately.</li><li>Communicate potential conflicts or outstanding issues to attorneys and appropriate firm personnel for review and resolution.</li><li>Ensure intake requests are processed promptly while maintaining a high level of accuracy and compliance with firm procedures.</li><li>Respond to inquiries from attorneys and staff regarding conflict and matter intake requests.</li><li>Assist with special projects, process improvements, and other departmental initiatives designed to enhance efficiency and client service.</li><li>Support the onboarding and training of new team members as needed.</li><li>Recommend enhancements to workflows, policies, and technology that improve the overall intake and conflicts process.</li></ul>This Intake Specialist role is paying between $55,000 and $65,000 annually depending on experience. If interested in this Intake Specialist position, apply today!
2026-07-01T00:00:00Z

Administrative Assistant

Philadelphia, PA
onsite
Temporary / Contract
18 - 20 USD / Hourly
Robert Half is looking for an Administrative Assistant to support daily office operations. This contract position is ideal for someone who can manage a busy front desk while providing dependable administrative support to leadership and staff. The right Administrative Assistant candidate brings strong organization, sound judgment, and a detail-oriented approach to handling calls, visitors, records, and routine office tasks. Get your career moving in the right direction by clicking the apply button today. If you have any questions, please contact Robert Half at 215.568.4580 and mention job reference #03720-0013461266. As an Administrative Assistant your responsibilities will include but aren't limited to:• Welcome visitors, answer incoming calls, and direct inquiries to the appropriate contacts in a courteous and efficient manner. • Provide day-to-day administrative support by preparing documents, maintaining files, and assisting with general office coordination. • Enter, update, and verify information in internal records and databases with a high degree of accuracy. • Support executives and team members with scheduling, correspondence, and other clerical tasks that keep operations running smoothly. • Monitor front desk activity, manage incoming and outgoing communications, and help maintain an organized office environment. • Handle routine receptionist duties, including greeting guests, responding to basic questions, and relaying messages promptly. Get your career moving in the right direction by clicking the apply button today. If you have any questions, please contact Robert Half at 215.568.4580 and mention job reference #03720-0013461266.
2026-06-26T00:00:00Z

Administrative Assistant

Parsippany, NJ
onsite
Permanent / Full Time
60000 - 75000 USD / Yearly
We are looking for an Administrative Assistant to support daily executive and office operations in Parsippany, New Jersey. This position is ideal for someone who can keep schedules organized, communicate effectively with a wide range of contacts, and manage confidential matters with sound judgment. The role also contributes to meeting preparation, document coordination, and administrative follow-through that helps leadership stay focused on priorities. This is an on-site position. Responsibilities:• Coordinate executive schedules by arranging meetings, appointments, and calendar changes while resolving conflicts efficiently.• Draft, edit, and format business correspondence, reports, presentations, and other office documents with a high level of accuracy.• Serve as a key point of contact for leaders, employees, and external partners, ensuring timely and clear communication.• Handle confidential records and sensitive information with discretion and consistency.• Prepare meeting materials, organize agendas, record follow-up items, and help ensure action steps are completed on time.• Monitor administrative timelines, project milestones, and deliverables to support progress across priority initiatives.• Review and submit expense reports, assist with invoice processing, and provide support for routine budget-related activities.• Maintain orderly filing systems, office records, data entry tasks, and general administrative workflows to improve day-to-day efficiency.• Support front-office activities such as answering inbound calls and assisting with general reception-related duties when needed.
2026-07-02T00:00:00Z

Administrative Assistant

Rochelle Park, NJ
onsite
Temporary / Contract
19.95 - 23.1 USD / Hourly
We are looking for an Administrative Assistant to support daily front office operations near Paramus, New Jersey. This Contract position is ideal for someone who enjoys creating a welcoming environment, handling administrative tasks efficiently, and serving as a reliable first point of contact for visitors and callers. The role requires strong organizational skills, a courteous approach, and the ability to manage multiple priorities in a busy office setting. Responsibilities:• Welcome visitors, clients, and guests with a courteous and attentive approach while ensuring a positive front desk experience.• Answer incoming calls, direct inquiries to the appropriate team members, and relay messages accurately and promptly.• Keep the reception and common office areas neat, organized, and ready to receive guests throughout the day.• Provide day-to-day administrative support such as scheduling, filing, document preparation, and general office coordination.• Enter and update information in office records and databases with a high level of accuracy and attention to detail.• Assist with routine clerical activities to help maintain smooth and efficient office operations.
2026-07-09T00:00:00Z

Administrative Assistant

Brooklyn, NY
onsite
Temporary / Contract
20 - 22 USD / Hourly
We are looking for an organized Administrative Assistant to support daily office operations for a non-profit organization in Brooklyn, New York. This Long-term Contract position is ideal for someone who communicates effectively, manages competing priorities with care, and keeps administrative processes running smoothly. The role requires strong attention to detail, dependable follow-through, and confidence working with phone, email, scheduling, and standard Microsoft Office tools. Responsibilities: • Manage incoming and outgoing communications, including phone calls and email messages, while providing courteous and timely support. • Coordinate calendars and arrange appointments to help maintain efficient scheduling across day-to-day activities. • Enter, update, and maintain records with accuracy to support administrative and operational needs. • Prepare, format, and revise documents, spreadsheets, presentations, and correspondence using Microsoft Office applications. • Serve as a detail-focused point of contact for internal and external inquiries, delivering responsive customer service. • Track administrative tasks and follow up on outstanding items to ensure deadlines and requests are handled promptly. • Support general office organization by maintaining files, monitoring routine activities, and assisting with related clerical duties.
2026-07-02T00:00:00Z