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38 results for Sr Executive Assistant in Princeton, NJ

Sr. Administrative Assistant

Bridgewater, NJ
onsite
Permanent
60000 - 75000 USD / Yearly
This position is paying between $60,000-75,000 base benefits: medical, dental, vision, 401K retirement plan, profit sharing and performance bonuses Our client in the Bridgewater area is looking for an Administrator for their team! This role is fully in office Monday-Friday with standard hours of 8-5pm. Responsibilities include assisting with document management, preparing a variety of business communications, supporting key team members with proposals and project deliverables, and coordinating administrative tasks such as scheduling and travel. This role also involves collaborating across departments on basic financial matters, supporting compliance efforts, and facilitating smooth office operations through effective organization and communication. Proficiency in standard office software and equipment is required. and is looking for a
2026-04-03T00:00:00Z

Executive Assistant

Red Bank, NJ
onsite
Permanent
75000 - 85000 USD / Yearly
75,000 - 85,000 benefits:<ul><li>medical</li><li>dental</li><li>vision</li><li>long-term disability</li><li>paid time off</li></ul>Responsibilities<ul><li>Provide comprehensive administrative support to executive leadership</li><li>Manage complex calendars, schedules, and meeting logistics</li><li>Coordinate travel arrangements and prepare detailed itineraries</li><li>Prepare correspondence, reports, presentations, and meeting materials</li><li>Serve as a liaison between executives and internal/external stakeholders</li><li>Handle confidential and sensitive information with discretion</li><li>Track action items, follow up on deadlines, and support project coordination</li><li>Assist with expense reports and administrative processes</li><li>Support special projects and ad hoc requests as needed</li></ul>
2026-04-17T00:00:00Z

Executive Assistant

Philadelphia, PA
onsite
Temporary
28.5 - 30 USD / Hourly
We are looking for a skilled Executive Assistant to provide high-level administrative support to executives in a fast-paced environment. This contract position is located in the Greater Philadelphia Region and requires a proactive individual with exceptional organizational and communication skills. The ideal Executive Assistant candidate will excel in managing schedules, coordinating travel arrangements, and supporting executive meetings. What you get to do every single day:• Manage and maintain complex executive calendars, ensuring all appointments and meetings are accurately scheduled.• Arrange and coordinate comprehensive travel itineraries, including flights, accommodations, and transportation.• Support the planning and execution of executive meetings, ensuring all logistics are handled efficiently.• Serve as a point of contact for executives, managing communications and prioritizing tasks as needed.• Prepare and organize materials for presentations, reports, and meetings.• Monitor and handle incoming correspondence, ensuring timely responses and follow-ups.• Maintain confidentiality and handle sensitive information with discretion.• Collaborate with other team members to ensure seamless administrative operations.• Track and organize expense reports and reimbursements for executives.• Continuously identify and implement improvements to administrative processes.
2026-04-02T00:00:00Z

Executive Assistant

New York, NY
onsite
Temporary
39.5865 - 45.837 USD / Hourly
We are looking for a highly organized and detail-oriented Executive Assistant to provide comprehensive support to senior leadership in a fast-paced sports industry environment. This is a Contract position based in New York, New York. The ideal candidate will excel at managing schedules, coordinating travel, and ensuring seamless day-to-day operations. Responsibilities: • Maintain and manage executives' calendars, ensuring all appointments, meetings, and events are scheduled efficiently. • Arrange and coordinate complex travel itineraries, including booking flights, accommodations, and transportation. • Ensure timely communication and follow-ups by organizing executive meetings and preparing necessary materials. • Act as a primary point of contact for internal and external stakeholders, handling inquiries with professionalism and discretion. • Monitor deadlines and prioritize tasks to support the smooth execution of leadership responsibilities. • Prepare and edit correspondence, reports, and presentations as needed. • Support event planning and organization for company or executive-related activities. • Handle confidential information with the utmost integrity and security. • Proactively identify opportunities to improve administrative efficiency and processes. • Provide additional administrative support as required to meet the needs of the leadership team.
2026-04-15T00:00:00Z

Executive Assistant

New York, NY
onsite
Contract / Temporary to Hire
38 - 40 USD / Hourly
This is a Contract to hire opportunity for an Executive Assistant , they will play a critical role by providing high-level administrative support to and assist in managing day-to-day responsibilities of executives with both management and client-service responsibilities while maintaining strict confidentiality. This role will involve a diverse range of tasks that require discretion, exceptional communication and organizational skills, and the ability to prioritize effectively in a demanding client service organization. This position requires a high level of professionalism, and the ability to communicate effectively with internal stakeholders and clients while maintaining a focus on service excellence. Provide high level support to Managing Directors (MDs) including, but not limited to, calendar management, travel coordination, expense report submission, and meeting preparation.Review forms and reports in the firm’s client acceptance portal for accuracy and completeness and distribute to team members.Prepare and review job arrangement letters in accordance with firm standards.Assist with set up of client codes and job numbers with the utmost accuracy and minimal supervision.Organize, track, and maintain certain client and administrative files and follow-up on missing items in a timely manner.Create and track business development reports and activities for MDs.Prepare, coordinate, and send client documents.Prepare, coordinate, and send documents related to internal management functions.Generate and distribute reports in billing and other systems as needed for client engagement team(s).Ensure the completion of essential projects and meet critical deadlines.Occasionally assist office committees with coordination of external events.
2026-04-14T00:00:00Z

Executive Assistant

New York, NY
onsite
Contract / Temporary to Hire
38 - 40 USD / Hourly
We are looking for a skilled Executive Assistant to provide high-level support to senior executives at a global organization. This Contract to permanent position offers the opportunity to grow within a dynamic and fast-paced environment. Based in New York, New York, the role requires adaptability, professionalism, and the ability to manage complex schedules and projects with precision. Responsibilities: • Proactively manage executive calendars, including scheduling meetings and coordinating domestic and international travel arrangements. • Prepare and submit expense reports on behalf of executives, ensuring accuracy and timeliness. • Anticipate needs, address challenges, and resolve issues efficiently while prioritizing tasks. • Oversee meeting logistics, including room bookings, catering, agenda preparation, minute-taking, and welcoming guests. • Assist in the creation of presentation materials and reports for meetings, including Board-level discussions. • Attend Board meetings and handle the preparation of Board books, ensuring deadlines are met and materials are organized. • Execute ad-hoc projects as assigned, demonstrating flexibility and resourcefulness. • Adhere to organizational controls and compliance requirements as applicable. • Collaborate with the current Executive Assistant to support onboarding and training initiatives. • Provide executive-level support to multiple directors, adapting to their specific needs and workflows.
2026-04-13T00:00:00Z

Executive Assistant

Hellertown, PA
onsite
Temporary
23 - 25 USD / Hourly
Robert Half is seeking a highly organized, proactive, and resourceful Executive Assistant to support senior management. The ideal candidate will demonstrate exceptional communication skills, attention to detail, and the ability to manage confidential information with integrity. Key Responsibilities:<ul><li>Provide professional administrative support to senior executives, including calendar management, meeting coordination, and travel arrangements.</li><li>Prepare, proofread, and edit correspondence, presentations, and reports.</li><li>Serve as the primary point of contact for internal and external stakeholders, ensuring timely and effective communication on behalf of executives.</li><li>Organize and coordinate events, conferences, and team activities as needed.</li><li>Manage expense reports, invoices, and other documents with accuracy and discretion.</li><li>Maintain and organize filing systems, both electronic and physical.</li><li>Anticipate executive needs, proactively addressing challenges and resolving issues before escalation.</li></ul>
2026-04-02T00:00:00Z

Executive Assistant

New York, NY
onsite
Permanent
60000 - 75000 USD / Yearly
We are looking for a highly organized and proactive Executive Assistant to provide exceptional administrative support to our client's team. In this role, you will play a key part in ensuring efficient office operations, managing schedules, and facilitating effective communication across departments. Responsibilities:• Coordinate and manage calendars, appointments, and meetings to optimize schedules for senior staff.• Serve as the first point of contact by handling receptionist duties, including greeting visitors and managing incoming calls.• Provide comprehensive administrative support, including preparing documents, reports, and presentations.• Maintain an organized filing system for records, ensuring easy access to critical information.• Assist in planning and coordinating events, meetings, and travel arrangements.• Monitor and prioritize email correspondence to ensure timely responses.• Handle confidential information with discretion and professionalism.• Support the team with ad-hoc tasks and special projects as needed.• Collaborate with various departments to streamline communication and operations. If this person is you, please apply to victoria.iacoviello@roberthalf
2026-04-17T00:00:00Z

Executive Assistant

Newark, NJ
onsite
Contract / Temporary to Hire
28.5 - 33 USD / Hourly
We are seeking a highly skilled Executive Assistant to provide direct support to senior leadership in a dynamic and detail-oriented environment. This role requires exceptional organizational abilities, strong communication skills, and a commitment to maintaining discretion and confidentiality. As a Contract to permanent position, it offers an opportunity to showcase your expertise while contributing to a service-oriented and client-facing workplace in Newark, New Jersey. Responsibilities:• Manage complex calendars, ensuring seamless scheduling and prioritization of executive appointments and meetings.• Arrange and coordinate travel plans, including booking flights, accommodations, and transportation.• Prepare and organize materials for executive meetings, ensuring all documentation is accurate and readily available.• Serve as the primary point of contact for stakeholders, fostering positive relationships and addressing inquiries with a detail-oriented approach.• Handle sensitive communications with utmost discretion, maintaining confidentiality at all times.• Coordinate logistics for events and meetings, ensuring smooth execution and alignment with organizational standards.• Monitor and manage deadlines, ensuring executives are well-prepared for upcoming commitments.• Draft correspondence and reports on behalf of senior leadership, ensuring clarity and a detail-oriented approach.• Assist in special projects as needed, contributing to the overall efficiency of the executive team.
2026-04-17T00:00:00Z

Executive Administrative Assistant

Philadelphia, PA
onsite
Permanent
55000 - 65000 USD / Yearly
Robert Half is looking for a detail-oriented Executive Administrative Assistant to support key operations in a dynamic non-profit environment based in the Philadelphia area. This Executive Administrative Assistant role requires a proactive individual who excels in administrative tasks while also contributing to social media efforts and donor relations. The ideal candidate will bring a strong blend of organizational skills, communication expertise, and technical proficiency. Responsibilities:<ul><li>Provide comprehensive administrative support to ensure smooth daily operations.</li><li>Manage schedules, organize meetings, and coordinate calendars for executives.</li><li>Assist with creating and managing content for social media platforms.</li><li>Collaborate with donors and maintain donor relations to support fundraising goals.</li><li>Utilize Microsoft Office tools to prepare reports, presentations, and correspondence.</li><li>Leverage tools like Adobe and Trello to streamline workflows and project management.</li><li>Work effectively within a higher education or non-profit setting to support organizational objectives.</li><li>Communicate professionally and assertively to ensure tasks and priorities are met.</li><li>Maintain accurate records and documentation for internal and external communications.</li><li>Support event planning and execution as needed.</li></ul>
2026-04-16T00:00:00Z

Executive Administrative Assistant Advanced

New York, NY
onsite
Temporary
33 - 37 USD / Hourly
We are seeking an Executive Administrative Assistant Advanced to support a fast‑paced Investment Banking environment in New York City. This Executive Administrative Assistant Advanced role is a high‑priority temporary need requiring strong judgment, urgency, and polished administrative execution. The Executive Administrative Assistant Advanced will provide day‑to‑day support to senior leaders in a 5‑day in‑office setting. Position Details<ul><li>Type: 3-month contract</li><li>Work Location: New York City (onsite required)</li><li>Schedule: Monday–Friday, 8:30 AM–5:00 PM</li><li>Overtime: Occasional overtime as business needs require</li></ul>Roles and Responsibilities<ul><li>Heavy and complex calendar management for senior leaders</li><li>Coordinate domestic and international travel arrangements</li><li>Process travel and expense reimbursements using Concur</li><li>Manage scheduling, meeting logistics, and administrative workflow</li><li>Act with urgency and professionalism in a high‑pressure Investment Banking environment</li></ul>
2026-04-16T00:00:00Z

Sr Financial Analyst

Princeton, NJ
onsite
Permanent
100000 - 120000 USD / Yearly
100,000 - 120,000 Benefits:<ul><li>Medical, Dental, Vision</li><li>Competitive Salary, Annual Bonuses, 401(k) with Company Match, and Business Travel Reimbursement</li><li>Flexible work environment</li><li>Tuition Reimbursement</li><li>PTA</li><li>Casual Fridays</li><li>In house technical training</li></ul> Responsibilities:• Conduct in‑depth financial analysis, including reviewing financial statements, performing scenario modeling, and identifying key trends.• Build and maintain sophisticated financial models to support strategic initiatives and resource planning.• Develop dashboards and standardized reporting tools using Excel, Power BI, and other analytics platforms to produce clear, actionable insights.• Track and evaluate key performance indicators (KPIs) and operational drivers to highlight opportunities for improvement.• Assist in the budgeting process by collaborating with department leaders to align spending with organizational priorities.• Prepare monthly management discussion & analysis (MD&A) reports for senior leadership and relevant stakeholders.• Work across departments to ensure financial data is consistent, accurate, and aligned with reporting standards.• Support the preparation of financial presentations and reports for board meetings and other executive forums.• Contribute to long‑range planning by creating dynamic models and evaluating various growth scenarios.• Identify opportunities to enhance reporting processes and design new tools that improve data visibility and analytical efficiency.
2026-04-13T00:00:00Z

Senior Legal Assistant

New York, NY
onsite
Permanent
85000 - 100000 USD / Yearly
About the OrganizationA global leader in academic and professional publishing, this organization supports researchers, healthcare professionals, and educators through trusted brands, innovative platforms, and technology-enabled products. With a long history of advancing knowledge and open research, the organization partners closely with the communities it serves to share insights and drive progress worldwide. About the RoleThe Senior Legal Assistant provides administrative and corporate governance support, with additional legal and operational assistance to the U.S. legal team. The role plays a key part in supporting governance, compliance, and legal operations for the U.S. market. Key ResponsibilitiesAdministrative & Corporate Governance (Primary Focus) <ul><li>Manage calendars, travel, expenses, meetings, and document preparation</li><li>Maintain physical and electronic files and office operations</li><li>Prepare presentations and spreadsheets</li><li>Support U.S. corporate governance, including maintaining corporate records, preparing minutes and consents, and coordinating state filings</li><li>Monitor compliance alerts and assist with KYC and related requests</li></ul>Legal & Operational Support<ul><li>Provide administrative support for contracts, litigation, and projects</li><li>Review and route subpoenas, complaints, and legal notices</li><li>Assist with document production, intercompany agreements, M&A due diligence, and legal research</li><li>Support trademark administration, risk management, and learning programs</li><li>Manage legal databases, document systems, and departmental materials</li></ul>
2026-04-07T00:00:00Z

Executive IT Support

Philadelphia, PA
onsite
Permanent
84000 - 100000 USD / Yearly
We are looking for an Executive IT Support Specialist to provide high-level, personalized technology assistance to C-suite executives and senior leaders. This role emphasizes expertise in Apple iOS devices and other personal technology, ensuring a seamless and secure user experience. The ideal candidate thrives in fast-paced environments, excels at troubleshooting, and demonstrates professionalism and discretion at all times. Responsibilities: • Deliver exceptional, high-touch technical support to C-suite executives and their administrative teams. • Provide advanced troubleshooting and setup for Apple iOS devices, including app configuration, device migration, and issue resolution. • Support a range of peripherals and accessories such as smartwatches, multimedia systems, and wireless speakers. • Assist with video conferencing and presentation technologies, ensuring smooth operation of platforms like Zoom, Microsoft Teams, and Webex. • Implement and uphold best practices for cybersecurity, privacy, and data protection in all activities. • Collaborate with vendors, service providers, and internal IT teams to resolve technical issues efficiently. • Offer after-hours and weekend support as required by executive schedules and business needs. • Maintain strict confidentiality and professionalism while handling sensitive information. • Perform additional IT helpdesk or project tasks as assigned.
2026-04-13T00:00:00Z

Sr International Tax Analyst

Wayne, PA
onsite
Permanent
115000 - 130000 USD / Yearly
We have partnered with a global provider on their search for a tech savvy, Sr. International Tax Analyst with the proven ability to operate independently and take ownership of responsibilities with minimal insight. The Sr. International Tax Analyst will be responsible for preparing quarterly and annual tax provisions, creating and implementing strategic tax planning, preparing and filing accurate and timely tax returns, assisting with merger and acquisition projects, identifying opportunities for tax savings, staying abreast of legislative and regulatory tax laws, reviewing tax projections, preparing tax-related financial disclosures, and conducting research on complex tax issues and providing guidance to management on tax implications. To be successful in this role, the Sr. International Tax Analyst must have in-depth knowledge of international tax laws and regulations, strong analytical and problem solving skills, and the ability to manage multiple priorities and meet deadlines. What you get to do everyday· Prepare and review tax calculations· Identify and mitigate tax risks· Review tax returns and quarterly/yearly projections· Develop tax strategies· Assist with international tax and transfer pricing· Implement best practices and improvements· Coordinate tax audits· Manage and mentor members of tax team· Complete IRS Forms and reporting schedules· Oversee special tax related projects
2026-04-08T00:00:00Z

HR Assistant

Allentown, PA
onsite
Temporary
18 - 20 USD / Hourly
Are you looking to launch or advance your career in Human Resources? Robert Half is seeking a motivated and detail-oriented HR Assistant to support a dynamic HR team. This is an excellent opportunity to gain hands-on experience across all areas of HR in a fast-paced, professional environment. Key Responsibilities:<ul><li>Assist with recruitment processes, including posting job ads, screening resumes, and scheduling interviews</li><li>Help onboard new employees and coordinate orientation activities</li><li>Maintain and update employee records and HR databases with accuracy and confidentiality</li><li>Support benefits administration, time-off tracking, and HR compliance activities</li><li>Respond to routine HR-related inquiries from employees in a timely and professional manner</li><li>Provide general administrative support, including filing, data entry, and preparing HR documents</li><li>Assist in organizing employee engagement initiatives and company events</li></ul>
2026-04-17T00:00:00Z

Administrative Assistant

Philadelphia, PA
onsite
Contract / Temporary to Hire
22 - 24 USD / Hourly
Robert Half is looking for an organized and detail-oriented Administrative Assistant to join a team based in Philadelphia, Pennsylvania. In this contract to permanent Administrative Assistant position, you will provide essential administrative and marketing support to property management and mall operations. This Administrative Assistant role requires a proactive individual who excels in communication, organization, and multitasking while maintaining a customer-focused approach. Click the apply button today and get your career moving in the right direction. If you have any questions, please contact 215-568-4580 and mention job reference #03720-0013421562. As an Administrative Assistant Your responsibilities will include but aren’t not limited to:• Provide administrative support including document preparation, mail distribution, expense reporting, and meeting coordination. • Manage and maintain tenant and vendor databases, ensuring all information is accurate and up to date. • Prepare and process leasing and business development documentation, such as deal sheets, RLAs, advertising agreements, and retailer communications. • Generate and analyze reports using Yardi and other systems to assist property and business development teams. • Support marketing efforts by managing website updates, social media content, and e-blasts, while also tracking and reporting on marketing activities. • Assist with planning and executing events, including scheduling community spaces, coordinating corporate sweepstakes, and organizing employee appreciation activities. • Handle communication with tenants, vendors, and other stakeholders to ensure smooth operations and address inquiries. • Take photographs for marketing purposes and maintain an inventory of promotional materials. • Coordinate on-site programs and events, ensuring all logistics are managed effectively. Click the apply button today and get your career moving in the right direction. If you have any questions, please contact 215-568-4580 and mention job reference #03720-0013421562.
2026-04-17T00:00:00Z

Administrative Assistant

Eatontown, NJ
onsite
Permanent
50000 - 55000 USD / Yearly
50,000 - 50,000 benefits:<ul><li>pension plan</li><li>PTO</li><li>hybrid</li><li>health</li><li>dental</li><li>vision</li></ul> We are looking for a dedicated Regional Administrator to join our team in the Eatontown, New Jersey area. In this role, you will provide comprehensive administrative support to district leaders, ensuring seamless communication and efficient operations within the region. You will serve as a vital link between the regional office and local organizations, fostering strong relationships and enabling effective collaboration. Responsibilities:• Provide administrative assistance to District Superintendents to support their strategic initiatives and operational goals.• Act as a liaison between the regional office and local congregations, ensuring clear communication and resource availability.• Plan, organize, and participate in regional meetings, workshops, and events to promote engagement and provide necessary training.• Oversee the timely and accurate submission of annual reports from local organizations.• Maintain and update electronic records and databases to ensure accessibility and accuracy.• Collaborate on special projects and initiatives as assigned by organizational leadership.• Support the coordination of meetings and events to advance the mission of the organization.
2026-04-01T00:00:00Z

Administrative Assistant

Elmwood Park, NJ
onsite
Contract / Temporary to Hire
23.75 - 27.5 USD / Hourly
We are looking for a detail-oriented Operations Coordinator to join our team near Elmwood Park, New Jersey. This Contract-to-Permanent position offers an exciting opportunity to support key operational and project management functions within a dynamic environment. The ideal candidate will play a pivotal role in ensuring seamless coordination between teams, vendors, and clients while maintaining accurate documentation and schedules. Responsibilities:• Coordinate daily and weekly schedules for roofing crews, supervisors, and subcontractors to ensure project timelines are met.• Track and monitor the progress of vendors and suppliers to support project objectives.• Assist project managers with job setup, documentation, and progress tracking to maintain workflow efficiency.• Act as a communication bridge between field teams, vendors, customers, and internal departments to resolve issues and provide updates.• Oversee the tracking and coordination of materials, deliveries, and equipment to ensure job site readiness.• Maintain organized records of job files, permits, contracts, and compliance documentation for easy access and accuracy.• Prepare and process work orders, change orders, and closeout documentation in a timely manner.• Monitor project schedules, identify potential conflicts, and collaborate on solutions to prevent delays.• Support safety compliance efforts by ensuring all required documentation is completed and up-to-date.• Perform administrative tasks such as data entry, reporting, and invoice management to support overall operations.
2026-04-08T00:00:00Z

Administrative Assistant

Easton, PA
onsite
Temporary
20 - 22 USD / Hourly
Robert Half is seeking a reliable and detail-oriented Administrative Assistant to join a growing team. The ideal candidate will have strong Microsoft Office skills and a proactive approach to supporting day-to-day office operations. Key Responsibilities:<ul><li>Provide administrative support, including managing correspondence, scheduling appointments, and organizing meetings</li><li>Prepare, edit, and format documents, spreadsheets, and presentations using Microsoft Word, Excel, and PowerPoint</li><li>Assist with organizing electronic and paper files for efficient record keeping</li><li>Support data entry, reporting, and other office tasks</li><li>Coordinate with internal teams and external partners to facilitate workflow</li><li>Maintain confidentiality of sensitive information</li><li>Perform additional administrative duties as assigned</li></ul>
2026-04-03T00:00:00Z

Administrative Assistant

New York, NY
onsite
Temporary
24.7 - 28.6 USD / Hourly
We are seeking a polished and adaptable Workplace Coordinator to support day-to-day office operations. This role is ideal for someone who thrives in a fast-paced environment, enjoys being the face of the office, and can seamlessly pivot between responsibilities. The position is a contract role for 2 weeks and blends front desk, office coordination, and light Executive Assistant support.Key Responsibilities:<ul><li>Manage front desk operations and serve as the first point of contact for visitors and clients</li><li>Greet guests, handle incoming calls, and maintain a professional and welcoming environment</li><li>Maintain pantry and common areas, including restocking supplies and ensuring overall office presentation</li><li>Enter and manage visitors in the building security system and coordinate guest access</li><li>Book conference rooms and handle meeting logistics, including setup and breakdown</li><li>Coordinate conference room scheduling and ensure spaces are properly prepared</li><li>Provide light Executive Assistant support as needed</li><li>Assist with travel arrangements, including booking flights, hotels, and itineraries</li><li>Support expense reporting and tracking, ensuring timely and accurate submissions</li><li>Assist with general office operations and administrative tasks as required</li></ul>
2026-04-17T00:00:00Z

Administrative Assistant

Parsippany, NJ
onsite
Contract / Temporary to Hire
20.9 - 24.2 USD / Hourly
We are looking for a highly organized and detail-oriented Administrative Assistant to join our team in Morris Plains, New Jersey. This Contract to permanent position is ideal for someone with strong multitasking abilities and a customer-focused mindset. You will play a key role in ensuring smooth office operations while providing exceptional support to both clients and team members. Responsibilities:• Welcome clients with a detail-oriented approach and manage front desk operations efficiently.• Organize, scan, and compile financial documents to maintain accurate records.• Prepare and send invoices to clients in a timely manner.• Assist clients by explaining tax return details, including refunds and payment obligations.• Deliver outstanding customer service by addressing client inquiries and ensuring satisfaction.• Review credit card statements to identify discrepancies and ensure accurate documentation.• Handle incoming client calls promptly and professionally.• Follow up with clients as necessary through phone and email to ensure timely responses and resolve outstanding matters.
2026-04-17T00:00:00Z

Administrative Assistant

Plymouth Meeting, PA
onsite
Permanent
55000 - 63000 USD / Yearly
We are working on a confidential search for an Administrative Assistant with real estate/leasing expertise. This Administrative Assistant will maintain and update internal records, draft and distribute internal and external communications, prepare meeting materials, create event agendas, coordinate travel arrangements, draft tenant documents, cover the reception area as needed, and assist other staff with administrative tasks. The ideal Administrative Assistant will be essential in ensuring the smooth coordination of tenant communications, lease documentations, and all clerical requests. How you will make an impact· Organize, schedule, and confirm appointments/meetings· Track and analyze accounting data· Coordinate conference calls· Prepare leasing reports/statements· Calendar Management· Benefits Administration· Draft internal/external correspondence· Point of contact for outside vendors· Provide research as needed
2026-03-26T00:00:00Z

Administrative Assistant

Philadelphia, PA
onsite
Temporary
20.9 - 22 USD / Hourly
We are looking for a detail-oriented Administrative Assistant to join our team on a contract basis located in the Greater Philadelphia Region. This role involves providing essential administrative support to senior leadership while ensuring smooth office operations and maintaining strong communication with internal and external stakeholders. If you are organized, proactive, and thrive in a dynamic environment, this position could be a perfect fit. Here’s how you’ll contribute each day: • Schedule and manage meetings and appointments for executive leadership, ensuring their calendars are well-organized.• Draft and edit letters, memos, and other business correspondence with precision.• Communicate and maintain accurate records to support fundraising efforts.• Coordinate with external agencies to facilitate the planning and setup of exhibitions and events.• Perform general office tasks such as answering calls, data entry, and maintaining records.• Handle confidential materials and liaise with high-profile individuals with discretion.• Provide administrative support for special projects as needed.• Act as a point of contact for internal and external inquiries, delivering excellent service.• Assist in creating and distributing reports and presentations for leadership.• Ensure office supplies and resources are adequately stocked and organized.
2026-03-31T00:00:00Z

Administrative Assistant

Philadelphia, PA
onsite
Temporary
19 - 20 USD / Hourly
We are looking for a diligent Administrative Assistant to join our team located in the Greater Philadelphia Region on a contract basis. This Administrative Assistant role is essential for ensuring smooth day-to-day operations and providing exceptional support in an educational environment. If you have strong organizational skills and thrive in a fast-paced setting, we encourage you to apply. Here’s how you’ll contribute each day: • Respond promptly to inbound phone calls, addressing inquiries and redirecting calls as necessary.• Utilize Microsoft Word to create, format, and edit documents with accuracy.• Perform data entry tasks efficiently, ensuring information is accurate and up-to-date.• Maintain organized filing systems to support easy retrieval of records.• Collaborate with team members to support administrative projects and deadlines.• Prepare correspondence and reports as needed.• Assist in scheduling meetings and managing calendars for staff.• Ensure a welcoming and detail-oriented environment for visitors and callers.• Handle confidential information with discretion and attention to detail.
2026-04-13T00:00:00Z