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20 results for Project Assistantcoordinator in Princeton, NJ

Project Assistant

New York, NY
onsite
Temporary / Contract
28.5 - 33 USD / Hourly
We are looking for a detail-oriented Project Assistant to support logistics-related construction initiatives in New York, New York. This Long-term Contract position will help keep projects organized, on schedule, and properly documented while working closely with project teams and stakeholders. The ideal candidate brings strong coordination skills, scheduling experience, and the ability to manage administrative and project support tasks in a fast-paced environment. Responsibilities: • Coordinate project activities by tracking milestones, updating schedules, and helping teams stay aligned with target dates. • Support construction-related projects through organized documentation, status follow-up, and day-to-day administrative assistance. • Maintain master schedules and provide regular updates to reflect progress, delays, and upcoming deliverables. • Scan, organize, and archive project records so documentation remains accurate, accessible, and audit-ready. • Assist project managers with meeting preparation, progress reporting, and communication across internal and external stakeholders. • Monitor timelines and flag potential scheduling conflicts or risks so issues can be addressed proactively. • Help compile project materials, reports, and supporting records needed for planning and execution.
2026-07-31T00:00:00Z

Project Assistant

Philadelphia, PA
onsite
Temporary / Contract
19 - 20 USD / Hourly
We are looking for a Project Assistant to support an on-site event team located in the Greater Philadelphia Region for a contract position within the service industry. This role focuses on coordinating event-day logistics, helping attendees and candidates navigate the venue, and keeping activities organized according to schedule. The ideal Project Assistant candidate is dependable, detail-oriented in a business-casual environment, and comfortable assisting with administrative and project-based tasks in a fast-paced setting. What you get to do every single day:• Coordinate on-site support activities at the Pennsylvania Convention Center and help maintain an organized event experience.• Welcome and direct candidates and guests to the appropriate registration area on the 300-level outside Ballroom AB.• Provide clear guidance on meeting locations by using event signage and venue landmarks to assist arrivals.• Track timelines throughout the event and help keep scheduled activities moving efficiently.• Perform administrative support tasks such as document handling, scanning, and general project assistance as needed.• Communicate clearly with event staff, attendees, and stakeholders to address questions and resolve minor issues on site.• Support expense-related documentation for eligible parking or transportation costs after the event in line with established processes.
2026-07-09T00:00:00Z

Project Assistant

Philadelphia, PA
onsite
Temporary / Contract
19 - 20 USD / Hourly
We are looking for a dependable Project Assistant to support event operations for a university environment located in the Greater Philadelphia Region. This contract position is well suited for someone who stays organized under pressure, pays close attention to details, and helps keep schedules and logistics on track during a fast-moving campus event. The Project Assistant role will contribute to smooth day-of execution by coordinating tasks, monitoring timelines, and assisting the broader team wherever needed. What you get to do every single day:• Coordinate on-site event activities to help the program run according to plan and remain on schedule.• Track key milestones and communicate timing updates so tasks are completed in the proper sequence.• Provide hands-on administrative support, including document scanning and organization of event-related materials.• Assist with project coordination duties by monitoring assignments, following up on open items, and escalating issues when necessary.• Support setup, execution, and breakdown activities while maintaining an organized and efficient work environment.• Work closely with event staff and campus stakeholders to address operational needs in a timely manner.• Maintain accurate records of schedules, task lists, and status updates throughout the event lifecycle.
2026-07-22T00:00:00Z

Project Coordinator

Collegeville, PA
onsite
Permanent / Full Time
0 - 0 USD / Yearly
Reputable services company located in the King of Prussia/Wayne area is looking to staff a tech savvy, Project Coordinator with proven estimating abilities. This Project Coordinator will provide administrative support to project teams, ensuring smooth coordination of project activities, documentation, and communication. In this role, the Project Coordinator will also review and confirm lead activities, complete internal audits of all active projects, assist with drafting invoices and expense reporting, monitor task completion, identify potential project risks, and ensure project processes and standards are followed. The ideal candidate must have excellent organizational skills, solid time management skills, and the ability to work in a fast paced environment. Primary Responsibilities· General administrative support· Manage internal record keeping system· Project procurement management· Prepare financial reports· Assist with vendor/subcontractor correspondence· Plan and organize project scheduling· Internal/External stakeholder communication· Develop process improvement opportunities· Review and analyze estimates· Assist billing department as needed
2026-07-20T00:00:00Z

Project Coordinator

Philadelphia, PA
onsite
Temporary / Contract
0 - 0 USD / Yearly
We are looking for a Project Coordinator to support higher education project activities in Philadelphia, Pennsylvania. This Long-term Contract position is ideal for someone who can keep initiatives organized, manage project documentation with accuracy, and coordinate stakeholders across construction-related work. The role requires strong follow-through, clear communication, and the ability to maintain structured records throughout the project lifecycle. Responsibilities: • Coordinate day-to-day project activities, timelines, and communications to help keep construction-related initiatives on track. • Organize, review, and maintain project records, ensuring documentation is accurately categorized and easy to retrieve. • Use Relativity and document coding practices to manage files, support discovery needs, and preserve data integrity. • Partner with project leaders, vendors, and institutional stakeholders to track progress, resolve issues, and support key deliverables. • Prepare status updates, meeting materials, and follow-up items to improve visibility into milestones and open actions. • Monitor incoming documents and correspondence to confirm completeness, consistency, and alignment with project requirements. • Assist with administrative and coordination tasks that support planning, reporting, and execution across multiple active projects.
2026-07-30T00:00:00Z

Project Coordinator 1

Parsippany, NJ
onsite
Temporary / Contract
20 - 28 USD / Hourly
We are looking for a Project Coordinator to support relocation and move-management activities for a client site in Morris Plains, New Jersey. This is a Contract position with the potential to convert to a longer-term opportunity, focused on coordinating logistics, maintaining accurate project records, and keeping communication flowing among clients, vendors, and internal teams. The role is well suited for someone who is highly organized, comfortable managing multiple priorities, and confident working onsite with stakeholders across all levels of the organization. Responsibilities:• Coordinate relocation requests from intake through completion, ensuring each move is organized, tracked, and communicated effectively.• Arrange meetings, reserve workspace or conference rooms, and prepare clear follow-up notes for project teams and stakeholders.• Develop client-facing move communications, packets, labels, and related materials to support smooth execution of scheduled activities.• Support onsite move operations by assisting with pre-move planning, day-of coordination, inventory checks, signage placement, and oversight of movers or installers.• Work closely with property management, facilities teams, vendors, and subcontractors to align schedules and complete relocation-related tasks on time.• Review vendor billing against purchase orders or service agreements and flag discrepancies for resolution.• Maintain accurate occupancy, move, and project data within company tracking tools and related documentation.• Assist with proposal preparation, operational documentation updates, and follow-up support after moves, including handling post-move issues and requests.
2026-07-31T00:00:00Z

Assistant Construction Project Manager

Howell, NJ
onsite
Permanent / Full Time
65000 - 70000 USD / Yearly
We are looking for an Assistant Project Manager to support construction operations and help keep projects organized, on schedule, and financially aligned in Howell, New Jersey. This role partners closely with project leadership, subcontractors, and internal support teams to manage bidding, documentation, approvals, and payment coordination throughout the project lifecycle. The ideal candidate brings strong administrative and construction-related coordination experience, with the ability to track details across drawings, schedules, and project records. Responsibilities:• Examine architectural drawings, engineering documents, finish selections, and specifications to prepare and distribute bid invitations to trade partners and subcontractors.• Gather pricing submissions, compare scope coverage across vendors, and organize bid analyses to support informed award decisions.• Develop and maintain bid packages, project budgets, and timeline updates to keep preconstruction and active work aligned with project goals.• Coordinate permitting, insurance documentation, and site safety requirements with the compliance team to help maintain project readiness.• Manage material and finish sample reviews while tracking client feedback and approvals to keep selections moving forward.• Partner with the onsite Project Manager to maintain consistent communication, record daily activity, follow up on outstanding items, and monitor progress in Procore.• Keep project files current in Procore by organizing plans, submittals, and shop drawings so teams can access accurate documentation.• Prepare purchase orders and change order documentation, ensuring revisions are clearly recorded and communicated.• Work with accounting staff on invoice processing, payment timing, and the preparation of payment request documentation.
2026-07-22T00:00:00Z

Associate Project Manager

New York, NY
onsite
Temporary / Contract
45 - 50 USD / Hourly
We are looking for a detail-oriented Associate Project Manager to support project delivery for commercial real estate initiatives in New York, New York. This is a Contract position with the potential to convert to a permanent role, offering the opportunity to work closely with cross-functional teams, clients, and stakeholders in a fast-paced environment. The ideal candidate brings strong organizational skills, sound judgment, and a proactive approach to keeping projects on track, documented, and aligned with quality expectations. Responsibilities: • Support the planning and execution of assigned projects by helping manage timelines, deliverables, and day-to-day coordination activities. • Prepare, organize, and maintain project records so documentation remains accurate, current, and readily accessible to stakeholders. • Monitor project activities to help ensure work is performed in accordance with client expectations, company procedures, and established standards. • Partner with internal departments to align project scope, scheduling needs, and operational priorities across the full project lifecycle. • Attend meetings and site visits to track progress, gather updates, and help resolve issues that may affect schedule, quality, or execution. • Contribute to quality oversight by identifying gaps, escalating concerns, and supporting consistent project controls throughout delivery. • Apply industry best practices to project workflows to improve organization, communication, and overall execution. • Assist with initiatives involving space planning, move coordination, or furniture reconfiguration when required by the project. • Provide timely communication to team members and stakeholders regarding milestones, next steps, and project status updates.
2026-07-31T00:00:00Z

Project Manager

Chalfont, PA
onsite
Temporary / Contract
0 - 0 USD / Yearly
Project Manager – Infrastructure & Civil Engineering (On-Site, Bucks County) Overview This role oversees the planning, execution, and delivery of complex engineering and infrastructure projects within a manufacturing and physical installation environment. Acting as the critical link between civil, electrical, and structural disciplines, you will manage physical site coordination, vendor relationships, and regulatory compliance. You will work alongside electrical engineers to ensure systems (including industrial generators and related equipment) are seamlessly integrated into physical infrastructure, on time, within budget, and safely. Key Responsibilities • Define project scope, timelines, and deliverables specifically for infrastructure, structural setup, and electrical equipment integration. • Build and manage detailed project schedules coordinating site preparation, civil works, electrical engineering, and manufacturing teams. • Oversee vendor and subcontractor management, including sourcing, physical site coordination, performance tracking, and safety compliance. • Manage local utility coordination, permitting, and compliance with municipal/regional civil and environmental regulations. • Partner with site supervisors, technicians, and engineers to support the physical installation and testing of heavy systems (including generators, structural enclosures, and foundations). • Support procurement activities such as civil material planning, specialized equipment rental, purchasing coordination, and tight cost control. • Develop and track budgets, monitor physical progress milestones, and analyze project profitability. • Identify and mitigate technical and structural risks early in the project lifecycle. Qualifications / Skills • Experience: Proven experience managing civil engineering, site development, utility, or physical infrastructure projects. • Technical Literacy: Ability to read and interpret civil engineering drawings, structural plans, site layouts, and electrical schematics. • Education/Certifications: A degree in Civil Engineering, Construction Management, or a related field is required. A PMP or PE (Professional Engineer) license is a major plus. • Industry Knowledge: Solid understanding of structural foundations, civil permitting, and utility grid interconnection. Experience with power generator installations is highly desirable. • Software: Proficiency with project scheduling software; hands-on exposure to CAD or civil design review tools and Salesforce is preferred. • Soft Skills: Strong negotiation skills for vendor management, and the ability to translate complex structural/civil limitations to diverse stakeholder groups. For immediate consideration please call the Trevose PA office of Robert Half at 215-244-1551. Thank you!
2026-07-31T00:00:00Z

Project Manager

Bethlehem, PA
onsite
Temporary / Contract
24 - 28 USD / Hourly
We are seeking a highly organized and results-driven Project Manager to oversee projects from initiation through completion. The Project Manager will be responsible for planning, coordinating, and managing resources, timelines, budgets, and stakeholder communications to ensure successful project delivery. Key Responsibilities<ul><li>Lead and manage projects from kickoff to completion, ensuring goals, timelines, and budgets are met.</li><li>Develop project plans, schedules, and resource allocations.</li><li>Coordinate cross-functional teams and facilitate effective communication among stakeholders.</li><li>Monitor project progress, identify risks, and implement mitigation strategies.</li><li>Track project budgets, expenses, and overall performance metrics.</li><li>Facilitate project meetings and provide regular status updates to leadership.</li><li>Ensure project documentation is accurate, organized, and up to date.</li><li>Manage changes to project scope, schedule, and deliverables.</li><li>Drive continuous improvement through process optimization and best practices.</li></ul>
2026-07-31T00:00:00Z

Project Manager

New York, NY
onsite
Temporary / Contract
18 - 21 USD / Hourly
Position OverviewA mission-driven nonprofit organization in White Plains, NY is seeking an experienced and organized Project Manager to oversee and coordinate key organizational initiatives. This role will be responsible for managing project timelines, budgets, stakeholder communication, and cross-functional collaboration to ensure successful project execution. The ideal candidate is a strategic thinker with strong leadership skills and a passion for supporting programs that make a positive impact in the community.Responsibilities<ul><li>Plan, coordinate, and manage multiple projects from initiation through completion</li><li>Develop and maintain project schedules, timelines, and deliverables</li><li>Collaborate with leadership, program teams, and external partners to achieve project goals</li><li>Monitor project budgets and track expenditures</li><li>Identify project risks and develop mitigation strategies</li><li>Facilitate project meetings and provide regular status updates to stakeholders</li><li>Ensure projects remain on schedule and within scope</li><li>Assist with grant-funded project implementation and reporting requirements</li><li>Maintain project documentation, reports, and performance metrics</li><li>Coordinate resources across departments to support project objectives</li><li>Evaluate project outcomes and recommend process improvements</li><li>Support organizational initiatives, events, and strategic planning efforts</li></ul>
2026-07-29T00:00:00Z

Project Manager

New York, NY
remote
Temporary / Contract
65 - 70 USD / Hourly
We are looking for a Project Manager to support key business initiatives. This Long-term Contract position is ideal for someone who brings strong organizational leadership, practical business judgment, and experience guiding enterprise projects with a focus on Microsoft Dynamics Business Central. The role will partner with stakeholders to keep priorities aligned, timelines on track, and project outcomes focused on business value. Responsibilities:• Lead project planning, execution, and delivery activities to ensure milestones, schedules, and objectives are achieved.• Collaborate with business leaders and cross-functional teams to define scope, manage priorities, and maintain clear communication throughout the project lifecycle.• Support the Microsoft Dynamics Business Central initiative by coordinating workstreams, tracking progress, and addressing delivery risks.• Facilitate Agile ceremonies and promote structured project governance to improve team alignment and accountability.• Use Jira and related reporting tools to monitor tasks, document status updates, and provide visibility into project performance.• Identify potential roadblocks early, develop mitigation strategies, and escalate critical issues when needed.• Maintain project documentation, meeting notes, action items, and stakeholder communications in an organized manner.
2026-07-30T00:00:00Z

Project Manager

Union, NJ
onsite
Permanent / Full Time
100000 - 120000 USD / Yearly
We are looking for a Project Manager to oversee construction projects (commercial projects) in Union, NJ from early planning through final delivery. This role requires a detail-oriented individual who can coordinate budgets, schedules, contracts, and field execution while maintaining strong communication with clients and project partners. The ideal candidate brings General Contracting industry experience, sound financial judgment, and the ability to guide teams toward successful project outcomes. Responsibilities:· Capable of performing estimating & project takeoffs with no guidance.· Has the ability to carry out the entire project bidding process.· Able to build, understand and maintain a project budget.· Has a complete understanding of the RFI process.· Able to keep & maintain RFI logs.· Able to assist in the preparation of prime contracts, subcontracts & purchase orders.· Understands the difference between a payment bond & a performance bond.· Able to request & execute bonding as needed.· Has a complete understanding of the submittal process.· Capable of maintaining a submittal log.· Knows how to keep & maintain a project schedule.· Schedule, hold & attend project meetings as required by the owner, GC or as the project requires.· Complete understanding of blueprints/drawings· Understands specifications/efficient in finding information in a spec book.· Able to understand the CSI format as they relate to cost codes.· Complete understanding of project addendums.· Able to execute & process change orders & change events.· Able to process invoices from vendors, subcontractors, etc.· Able to process billings to owners and/or General Contractors (AIA., lien waivers, etc.).· Able to perform the punch list process- create & maintain associated list & schedule.· Knows & understands the as-build & closeout process.· Complete understanding of insurance requirements, limits & who should be listed as insured.· Understands local construction tax laws.· Able to read through the front end of contracts & identify red flags or any cautionary items.· Able to maintain working relationships and open lines of communication with field personnel.· Maintain QA/QC on projects.· Able to cultivate sales & new prospective clients/customers.· Has a growing network. Able to maintain & build both customer & contractor relationships.· Understands project safety as it relates to OSHA 1926.
2026-07-17T00:00:00Z

Project Manager

Collegeville, PA
onsite
Permanent / Full Time
0 - 0 USD / Yearly
Terrific opportunity for a Project Manager with proven experience managing multiple projects simultaneously. This Project Manager will lead the success of multiple projects by identifying resources and budgets, developing secure/detailed project plans, defining project scopes, clinching deadlines, identify and analyze project risks, allocating resources efficiently to ensure project success, and maintaining vendor relationships. The ideal candidate for this role should be tech savvy, have excellent leadership skills, strong verbal and written communication skills, and thorough organization skills. How you will make an impact· Oversee daily project activities· Create project plans and programs· Perform project analysis· Identify and secure project budgets· Prepare project estimates· Manage multiple projects scopes simultaneously· Provide progress reports as needed· Resolve issues, conflicts, and discrepancies· Mentor and train project team
2026-07-20T00:00:00Z

Project Manager

Piscataway, NJ
onsite
Permanent / Full Time
80000 - 100000 USD / Yearly
benefits:<ul><li>medical insurance</li><li>vision</li><li>dental</li><li>paid time off</li><li>401k</li><li>life insurance</li></ul>Responsibilities: <ul><li>Develop and manage project plans for fire sprinkler installation projects from kickoff through completion.</li><li>Review construction drawings, specifications, and contract documents to ensure project requirements are understood and executed properly.</li><li>Coordinate project schedules, manpower, equipment, and material procurement to support successful project delivery.</li><li>Work closely with engineering, field personnel, general contractors, and clients to maintain project progress and resolve issues.</li><li>Experience with fire protection or fire sprinkler installations needed</li></ul>
2026-07-07T00:00:00Z

Technical Project Coordinator I

Philadelphia, PA
remote
Temporary / Contract
20 - 25 USD / Hourly
Technical Project CoordinatorLocation: RemoteDuration: Through 12/31/2026, extensions likely Support day-of-job project coordination activities for business service installations, upgrades, professional services engagements, and remediation projects. This role serves as the primary operational liaison between field technicians, project teams, dispatch, vendors, management, and customers to ensure successful execution of scheduled service events. The ideal candidate is highly organized, detail-oriented, capable of managing multiple priorities in a fast-paced environment, and comfortable providing real-time operational support while meeting strict service-level and KPI requirements. Responsibilities:<ul><li>Coordinate day-of-service activities from technician dispatch through completion and work order release.</li><li>Conduct pre-dispatch readiness reviews and confirmation calls with field technicians to verify arrival times, scope understanding, material availability, site access requirements, and technical preparedness.</li><li>Provide real-time operational support to field technicians during installation and service activities.</li><li>Monitor installation progress against project milestones, implementation timelines, and customer commitments.</li><li>Track project status and provide hourly updates within designated project management and operational systems, including Smartsheet and ILEX.</li><li>Serve as the primary point of contact for communications between field personnel, customers, management, project teams, dispatch, and vendors.</li><li>Escalate operational issues, schedule impacts, and change requests through established processes for timely resolution.</li><li>Validate completion of project deliverables, including documentation, testing results, photographs, and supporting records.</li><li>Ensure required project documentation is reviewed, approved, and uploaded to designated systems within established timelines.</li><li>Coordinate material procurement and delivery logistics, including accurate purchase order creation in accordance with procurement policies.</li><li>Support field service operations while ensuring adherence to established processes, schedules, and quality standards.</li><li>Meet productivity, documentation accuracy, customer satisfaction, and other KPI objectives.</li></ul>
2026-07-22T00:00:00Z

Administrative Coordinator

Bryn Mawr, PA
onsite
Temporary / Contract
22 - 22 USD / Hourly
We are looking for an Administrative Coordinator to support day-to-day operations for a service-focused program in Bryn Mawr, Pennsylvania. This onsite opportunity is ideal for someone who thrives in a fast-paced environment, keeps processes organized, and communicates effectively with both internal teams and clients. This is a Long-term Contract position with the potential to evolve based on business needs and performance. Responsibilities:• Oversee the admission process for incoming clients by gathering intake details, confirming coverage information, securing required approvals, and preparing onboarding records.• Coordinate calendars for clinicians and clients, arranging appointments and coverage assignments to help maintain smooth daily operations.• Keep electronic records, case files, and administrative tracking documents current while following established compliance and documentation standards.• Partner with clinical staff and leadership to address scheduling issues, support operational needs, and improve overall workflow efficiency.• Handle routine administrative support such as data entry, document preparation, file maintenance, phone coverage, and general office coordination.• Assist with special assignments and operational projects that contribute to consistent and effective program delivery.
2026-07-31T00:00:00Z

Office Assistant

Neptune, NJ
onsite
Temporary / Contract
20 - 22 USD / Hourly
We are looking for a dependable PART TIME Office Assistant to support daily administrative operations for a manufacturing company in Neptune, New Jersey. This Long-term Contract opportunity is expected to run approximately 4 to 6 months and is ideal for someone who brings strong organizational habits and a steady approach to managing a busy office environment. The person in this role will help reduce a backlog of administrative work while serving as a welcoming and responsive point of contact for visitors and callers. Responsibilities:• Greet visitors and provide front-desk support to ensure the office operates in an organized and detail-oriented manner.• Manage incoming phone calls, direct inquiries to the appropriate team members, and relay messages accurately.• Scan, file, and organize business documents so records remain accessible and up to date.• Assist with general clerical tasks such as data entry, document preparation, and routine administrative follow-up.• Help address accumulated office work by prioritizing assignments and completing time-sensitive tasks efficiently.• Maintain orderly office records and support smooth day-to-day communication across the team.
2026-07-30T00:00:00Z

Office Assistant

Allentown, PA
onsite
Temporary / Contract
18 - 20 USD / Hourly
Robert Half is seeking a reliable and organized Office Assistant to support daily administrative operations and help keep the office running efficiently. The ideal candidate is detail-oriented, professional, and comfortable handling a variety of clerical and customer-facing tasks. Key Responsibilities:<ul><li>Answer and direct phone calls, emails, and visitor inquiries</li><li>Maintain filing systems, records, and office documentation</li><li>Schedule meetings, appointments, and conference rooms</li><li>Order and track office supplies and assist with inventory</li><li>Prepare correspondence, reports, and other administrative materials</li><li>Support data entry, document management, and recordkeeping</li><li>Assist with mail distribution, shipping, and receiving</li><li>Coordinate with vendors and internal team members as needed</li><li>Help maintain a clean, organized, and efficient office environment</li><li>Provide general administrative support to leadership and staff</li></ul>
2026-07-31T00:00:00Z

Event Assistant

New York, NY
remote
Temporary / Contract
23.75 - 27.5 USD / Hourly
We are looking for an Event Assistant to support marketing operations and event-related coordination for a Long-term Contract position based in New York, New York. This role focuses on contract administration, vendor communication, payment tracking, and logistical support that helps marketing programs and conferences run smoothly. The ideal candidate brings strong organizational skills, attention to detail, and the ability to work effectively with internal partners and external vendors in a fast-paced IT software environment. Responsibilities: • Coordinate contract administration for marketing events by partnering with procurement and legal teams to move vendor agreements through required approval workflows. • Communicate with external vendors to gather documentation, confirm terms, and keep event-related activities progressing according to schedule. • Partner with Accounts Payable to monitor invoice status and help ensure payments are issued accurately and on time. • Track departmental credit card activity, maintain organized purchase records, and prepare semi-monthly expense reporting with a high degree of accuracy. • Assist with conference and event logistics, including follow-up on deliverables, timelines, and operational details needed for successful execution. • Work with cross-functional stakeholders and leadership contacts to keep contracting, ordering, and payment milestones on track. • Enter vendor invoice information and support financial documentation processes related to marketing events and programs. • Maintain clear, up-to-date records for contracts, payments, and vendor interactions to support audit readiness and operational consistency.
2026-07-29T00:00:00Z