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6 results for Event Assistant in Princeton, NJ

Event Assistant

New York, NY
remote
Temporary / Contract
23.75 - 27.5 USD / Hourly
We are looking for an Event Assistant to support marketing operations and event-related coordination for a Long-term Contract position based in New York, New York. This role focuses on contract administration, vendor communication, payment tracking, and logistical support that helps marketing programs and conferences run smoothly. The ideal candidate brings strong organizational skills, attention to detail, and the ability to work effectively with internal partners and external vendors in a fast-paced IT software environment. Responsibilities: • Coordinate contract administration for marketing events by partnering with procurement and legal teams to move vendor agreements through required approval workflows. • Communicate with external vendors to gather documentation, confirm terms, and keep event-related activities progressing according to schedule. • Partner with Accounts Payable to monitor invoice status and help ensure payments are issued accurately and on time. • Track departmental credit card activity, maintain organized purchase records, and prepare semi-monthly expense reporting with a high degree of accuracy. • Assist with conference and event logistics, including follow-up on deliverables, timelines, and operational details needed for successful execution. • Work with cross-functional stakeholders and leadership contacts to keep contracting, ordering, and payment milestones on track. • Enter vendor invoice information and support financial documentation processes related to marketing events and programs. • Maintain clear, up-to-date records for contracts, payments, and vendor interactions to support audit readiness and operational consistency.
2026-07-17T00:00:00Z

Project Assistant

Philadelphia, PA
onsite
Temporary / Contract
19 - 20 USD / Hourly
We are looking for a Project Assistant to support an on-site event team located in the Greater Philadelphia Region for a contract position within the service industry. This role focuses on coordinating event-day logistics, helping attendees and candidates navigate the venue, and keeping activities organized according to schedule. The ideal Project Assistant candidate is dependable, detail-oriented in a business-casual environment, and comfortable assisting with administrative and project-based tasks in a fast-paced setting. What you get to do every single day:• Coordinate on-site support activities at the Pennsylvania Convention Center and help maintain an organized event experience.• Welcome and direct candidates and guests to the appropriate registration area on the 300-level outside Ballroom AB.• Provide clear guidance on meeting locations by using event signage and venue landmarks to assist arrivals.• Track timelines throughout the event and help keep scheduled activities moving efficiently.• Perform administrative support tasks such as document handling, scanning, and general project assistance as needed.• Communicate clearly with event staff, attendees, and stakeholders to address questions and resolve minor issues on site.• Support expense-related documentation for eligible parking or transportation costs after the event in line with established processes.
2026-07-09T00:00:00Z

Project Assistant

Philadelphia, PA
onsite
Temporary / Contract
19 - 20 USD / Hourly
We are looking for a dependable Project Assistant to support event operations for a university environment located in the Greater Philadelphia Region. This contract position is well suited for someone who stays organized under pressure, pays close attention to details, and helps keep schedules and logistics on track during a fast-moving campus event. The Project Assistant role will contribute to smooth day-of execution by coordinating tasks, monitoring timelines, and assisting the broader team wherever needed. What you get to do every single day:• Coordinate on-site event activities to help the program run according to plan and remain on schedule.• Track key milestones and communicate timing updates so tasks are completed in the proper sequence.• Provide hands-on administrative support, including document scanning and organization of event-related materials.• Assist with project coordination duties by monitoring assignments, following up on open items, and escalating issues when necessary.• Support setup, execution, and breakdown activities while maintaining an organized and efficient work environment.• Work closely with event staff and campus stakeholders to address operational needs in a timely manner.• Maintain accurate records of schedules, task lists, and status updates throughout the event lifecycle.
2026-07-22T00:00:00Z

Project Coordinator

Collegeville, PA
onsite
Permanent / Full Time
0 - 0 USD / Yearly
Reputable services company located in the King of Prussia/Wayne area is looking to staff a tech savvy, Project Coordinator with proven estimating abilities. This Project Coordinator will provide administrative support to project teams, ensuring smooth coordination of project activities, documentation, and communication. In this role, the Project Coordinator will also review and confirm lead activities, complete internal audits of all active projects, assist with drafting invoices and expense reporting, monitor task completion, identify potential project risks, and ensure project processes and standards are followed. The ideal candidate must have excellent organizational skills, solid time management skills, and the ability to work in a fast paced environment. Primary Responsibilities· General administrative support· Manage internal record keeping system· Project procurement management· Prepare financial reports· Assist with vendor/subcontractor correspondence· Plan and organize project scheduling· Internal/External stakeholder communication· Develop process improvement opportunities· Review and analyze estimates· Assist billing department as needed
2026-07-20T00:00:00Z

Collections Coordinator

Willingboro, NJ
onsite
Permanent / Full Time
50000 - 70000 USD / Yearly
Robert Half has partnered with a thriving manufacturing company on their search for an experienced Credit & Collections Coordinator. The responsibilities for this role will consist of: evaluating credit applications, monitoring customer credit limits, collecting outstanding payments, resolving billing issues, assisting with charge backs, updating credit profiles, collaborating with sales and management on credit decisions and terms, review trial balance reports, analyze customer accounts, recommending accounts for third-party collections, arranging debt payoffs, and ensuring compliance with policies and applicable credit/collections laws and regulations. Ultimately, this Credit & Collections Coordinator will process payments and refunds, update account records, and provide assistance where collection efforts are needed. How you will make an impact:· Create and maintain credit history records· Set up new client accounts· Document daily collection activity· Complete collection effort calls· Reviewing and approving credit holds· Generate legal collections documents· Spreadsheet Maintenance· Perform payment reconciliations· Assist customer service department· Develop and schedule payment plans
2026-07-01T00:00:00Z

Production Coordinator

Secaucus, NJ
onsite
Temporary / Contract
37 - 50 USD / Hourly
We are looking for a Production Coordinator to support partner-facing marketing and production activities in New Jersey. This Long-term Contract position is ideal for someone who thrives in a fast-moving environment, enjoys keeping projects organized, and can work effectively with both internal teams and external broadcast partners. The role focuses on coordinating materials, maintaining clear communication, and helping ensure campaigns and deliverables move forward on schedule. Responsibilities:•Manage the preparation and submission of marketing and creative materials for review, confirming that all assets are accurate, complete, and delivered within established timelines.•Capture detailed meeting notes and turn discussions into concise summaries, next steps, and follow-up items for stakeholders.•Create and maintain recurring meeting agendas that keep teams focused on priorities, deadlines, and outstanding actions.•Arrange meetings with cross-functional departments and broadcast partners, handling scheduling details and calendar coordination efficiently.•Monitor project milestones, deadlines, and open tasks across multiple initiatives to support smooth day-to-day execution.•Provide administrative and coordination support for ongoing marketing and production efforts as business needs evolve.•Help organize creative asset tracking and related workflow activities to maintain consistency across partner marketing projects. 02720-0013455219
2026-06-25T00:00:00Z