Add your latest resume to match with open positions.

7 results for Administrative Assistant in Portland, OR

Administrative Assistant

Gresham, OR
onsite
Permanent / Full Time
60000 - 62400 USD / Yearly
Sara Walker with Robert Half is searching for an experienced Community Manager to support a residential community in Gresham, Oregon. This role is ideal for someone who brings strong organizational skills, professionalism, and a resident-focused approach to daily operations. The position supports office coordination, communication, record accuracy, and property-related administrative functions while helping create a well-managed and welcoming environment. Responsibilities:• Manage front office activities, greet residents and visitors, and handle incoming calls with professionalism and efficiency.• Maintain accurate records by entering, updating, and organizing administrative, resident, and property documentation.• Support day-to-day property operations by coordinating schedules, tracking requests, and assisting with office workflow.• Prepare reports, correspondence, and general documentation to support operational and financial activities.• Assist with occupancy-related administration, including file maintenance, application tracking, and status follow-up.• Work closely with onsite team members to help address resident questions, service needs, and community communications.• Help monitor compliance-related paperwork and ensure required documents are complete, current, and properly filed.• Contribute to an organized office environment by managing supplies, handling routine clerical tasks, and prioritizing multiple assignments effectively. Please reach out to Sara Walker with Robert Half to review this position. Job Order: 03600-0013479032
2026-08-21T00:00:00Z

Administrative Assistant

North Plains, OR
onsite
Temporary / Contract
21 - 24 USD / Hourly
We are looking for an Administrative Assistant to support daily office operations in North Plains, Oregon. This is a Long-term Contract position suited for someone who is organized, responsive, and comfortable managing a variety of administrative and front-desk tasks. The role involves handling communications, maintaining accurate records, and helping keep office workflows efficient and well coordinated. Responsibilities: • Manage day-to-day administrative activities to ensure the office runs smoothly and efficiently. • Respond to incoming phone calls in a courteous manner, direct inquiries appropriately, and relay messages in a timely manner. • Welcome visitors and provide front-desk support while maintaining an organized and attentive reception area. • Enter, update, and verify information in office records and databases with a high level of accuracy. • Scan, file, and organize documents to support accessible and well-maintained records. • Maintain document control practices by tracking, storing, and retrieving files as needed. • Assist with general office coordination, including routine clerical tasks and administrative support for staff.
2026-09-17T00:00:00Z

Administrative Assistant

Portland, OR
onsite
Temporary / Contract
22.9615 - 26.587 USD / Hourly
We are looking for a Project Coordinator to support project administration and daily office operations. This is a part-time Long-term Contract position suited for someone who enjoys keeping projects organized, managing documentation, and providing dependable coordination support. The ideal candidate will be comfortable balancing project-related tasks, administrative responsibilities, and communication with internal and external stakeholders while contributing to efficient and organized project delivery. Responsibilities: • Process and review contractor invoices, ensuring billing aligns with contract terms and project requirements.• Track project schedules, timelines, and key deadlines to support on-time completion of activities and milestones.• Draft, proofread, and edit correspondence, letters, and communications with property owners, management companies, and project stakeholders.• Maintain and organize both physical and electronic project files, ensuring records are accurate and accessible.• Prepare meeting agendas, document notes, and distribute follow-up information to support project communication.• Enter, update, and maintain project-related data and documentation with a high level of accuracy and attention to detail.• Coordinate administrative activities, communications, and routine paperwork to support project and office operations.• Provide general administrative and project support as needed to assist team members and ensure smooth day-to-day operations.
2026-09-17T00:00:00Z

Administrative Assistant

Salem, OR
onsite
Temporary / Contract
20 - 25 USD / Hourly
We are seeking a reliable Administrative Assistant to support daily office operations and provide administrative assistance across departments. Responsibilities<ul><li>Answer and route phone calls.</li><li>Schedule meetings and appointments.</li><li>Draft correspondence and maintain records.</li><li>Organize filing systems and office documentation.</li><li>Manage office supplies and vendor orders.</li><li>Support managers and team members with administrative tasks.</li></ul>
2026-09-04T00:00:00Z

Sr. Administrative Assistant

Lake Oswego, OR
onsite
Temporary / Contract
28.5 - 33 USD / Hourly
Our client, a well-established financial services organization, is seeking a Senior Operations Support Administrator to provide high-level administrative and operational support to leadership and business teams. This role requires a seasoned administrative professional with prior financial services experience and the ability to thrive in a fast-paced, detail-oriented environment. The ideal candidate will serve as a key partner in supporting daily business operations, managing complex administrative functions, coordinating projects, maintaining confidential financial information, and ensuring seamless office workflows. Success in this role requires exceptional organization, professionalism, attention to detail, and the ability to anticipate needs while supporting multiple priorities. Experience working within a financial advisory, wealth management, broker-dealer, investment, or related financial services environment is strongly preferred. Responsibilities:• Support leadership and operational teams by managing administrative tasks that keep daily activities running smoothly.• Organize calendars, schedule meetings, coordinate conference calls, and help maintain project and team timelines.• Prepare, update, and distribute documents, reports, and other business materials with a high level of accuracy.• Maintain well-structured records, files, and databases while ensuring information is current and accessible.• Respond to questions from clients, vendors, and internal partners with professionalism and timely follow-through.• Track open tasks and action items to help ensure deadlines, deliverables, and operational commitments are met.• Assist with onboarding activities, compliance-related documentation, and the upkeep of internal process materials.• Arrange business travel and support logistics for meetings, projects, and other operational needs.• Contribute to special assignments and recommend practical improvements that enhance administrative workflows and team efficiency.
2026-09-16T00:00:00Z

Human Resources (HR) Assistant

Portland, OR
onsite
Temporary to Hire
22.9615 - 26.587 USD / Hourly
We are looking for an organized Human Resources Assistant to support day-to-day HR operations for our client in Portland, Oregon. This contract l is ideal for someone who enjoys balancing employee-facing support with accurate administrative coordination across recruitment, onboarding, and benefits activities. The role will contribute to a smooth pre-employment and onboarding experience while helping maintain reliable HR information and responsive service for employees and managers. Responsibilities:• Coordinate onboarding activities for new employees, including paperwork collection, scheduling, and preparation for a successful first day.• Support pre-employment processes by arranging background checks, testing requirements, and other recruitment documentation in a timely manner.• Maintain and update HRIS records to help ensure employee data remains accurate, complete, and accessible.• Assist with recruitment support tasks such as sourcing candidates, organizing applicant information, and coordinating interview logistics.• Help facilitate new-employee orientation sessions by preparing materials and guiding employees through required HR information.• Respond to employee questions related to HR policies, benefits, and general employment matters, escalating issues when appropriate.• Provide administrative support for benefits-related activities, including enrollment assistance and record maintenance.• Partner with HR team members to support employee relations efforts through documentation, follow-up, and consistent communication.
2026-09-15T00:00:00Z

Bilingual Administrative Coordinator

Oregon City, OR
onsite
Temporary / Contract
26 - 29.5 USD / Hourly
We are looking for a bilingual administrative specialist to support county public health operations in Oregon. This Long-term Contract position is well suited for someone who combines strong office coordination skills with a calm, respectful approach when assisting community members and internal partners. The role includes front-desk support, records processing, scheduling, and limited client screening tasks in a public service setting. Success in this position requires accuracy, discretion, and the ability to communicate clearly in both Spanish and English. Responsibilities: • Coordinate administrative activities across public health reception, environmental health, and vital records functions to keep daily operations running smoothly. • Manage account setup, ownership updates, and license-related paperwork while ensuring records are complete and properly tracked. • Prepare and issue approved licensing documents, including short-term permits, in accordance with established procedures. • Organize digital and physical files, update database entries, and maintain cloud-based documentation systems with a high level of accuracy. • Review applications for certified records, confirm eligibility requirements, and process authorized copies of vital documents. • Welcome clients, assist with check-in, support appointment flow, and help with document collection and benefit-related service requests. • Provide basic screening assistance, such as collecting height, weight, hemoglobin, and similar information, in a courteous and respectful manner. • Protect confidential health and public records by following privacy standards and secure handling practices. • Deliver responsive service to community members, county staff, vendors, and partner organizations while maintaining an effective front-desk presence. • Help maintain clean, orderly reception and client-facing spaces to support a safe and welcoming environment.
2026-09-17T00:00:00Z