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35 results for Payroll Administrator in Pomona, CA

Accounts Payable Supervisor/Manager

Brea, CA
onsite
Permanent / Full Time
100000 - 113000 USD / Yearly
We are looking for an experienced Accounts Payable Supervisor/Manager to lead and strengthen a high-volume payables function for a growing organization in California. This role is ideal for someone who can combine day-to-day oversight with process enhancement, strong financial controls, and close partnership with accounting and operations teams. The position offers the opportunity to help shape scalable procedures, support month-end activities, and contribute to ongoing improvements across the procure-to-pay cycle. Responsibilities: • Direct daily accounts payable operations, ensuring invoices, payments, and vendor transactions are handled accurately and within established timelines. • Lead, coach, and develop AP staff while promoting accountability, service quality, and consistent execution across the function. • Improve payables workflows by identifying inefficiencies, strengthening approval processes, and introducing practical automation where appropriate. • Oversee payment activity including checks and electronic disbursements, while maintaining compliance with company policies and internal controls. • Partner with accounting teams during month-end close to support accruals, reconciliations, and accurate financial reporting. • Manage vendor relationships by resolving payment issues, answering escalations, and maintaining clear and thorough communication with internal and external stakeholders. • Support procure-to-pay processes by aligning invoice handling, coding, approvals, and documentation with operational and financial requirements. • Contribute to system and infrastructure enhancements, including participation in ERP-related process improvements and future implementation readiness in collaboration with cross-functional teams.
2026-07-14T00:00:00Z

Accounts Payable

Pasadena, CA
onsite
Permanent / Full Time
33 - 38 USD / Hourly
Accounts Payable SpecialistLocation: Pasadena, CASchedule: Hybrid A growing organization in the Pasadena area is seeking an Accounts Payable Specialist to join its accounting team in a hybrid capacity. This role is ideal for a detail-oriented professional with experience processing high-volume accounts payable in a fast-paced environment and partnering with multiple departments to ensure timely and accurate payment processing.The ideal candidate will bring strong AP fundamentals, excellent organizational skills, and the ability to work collaboratively across the organization.Key Responsibilities<ul><li>Process a high volume of vendor invoices accurately and efficiently</li><li>Review invoices for proper coding, approvals, and supporting documentation</li><li>Manage payment processing, including checks, ACH, wire transfers, and other disbursement methods</li><li>Reconcile vendor statements and resolve invoice discrepancies in a timely manner</li><li>Respond to vendor inquiries and maintain positive external relationships</li><li>Collaborate with internal departments to ensure accurate expense coding and timely approvals</li><li>Assist with month-end close activities related to accounts payable</li><li>Maintain organized AP records and ensure compliance with company policies and procedures</li><li>Support process improvement initiatives to enhance efficiency and accuracy</li><li>Assist with ad hoc accounting and administrative projects as needed</li></ul>
2026-07-10T00:00:00Z

Legal Administrator

Cheviot Hills, CA
onsite
Temporary / Contract
23.75 - 27.5 USD / Hourly
We are looking for a Legal Administrator to support daily office operations for a busy legal environment. This Long-term Contract position is ideal for someone who enjoys keeping administrative workflows organized, ensuring smooth front-office coordination, and providing dependable support to attorneys and staff. The role combines mail handling, document preparation, call management, meeting space readiness, and supply coordination to help maintain an efficient and well-organized workplace. Responsibilities: • Manage incoming and outgoing mail by opening, sorting, scanning, copying, and distributing documents to the appropriate recipients • Answer and direct telephone calls courteously, ensuring messages are relayed accurately and promptly • Prepare and maintain conference rooms by tidying spaces, arranging materials, and supporting meeting readiness throughout the day • Monitor office supply levels, place replenishment orders, and help keep shared work areas stocked with essential items • Provide beverage and hospitality support, including maintaining coffee service for staff and visitors • Assist with document handling and administrative support using legal and office software to keep records accessible and organized • Support calendar-related coordination and help maintain orderly scheduling for meetings and office activities • Contribute to billing, claims, collections, or case-related administrative tasks as needed within legal support operations
2026-06-26T00:00:00Z

Accounting Administrative Assistant

Torrance, CA
onsite
Permanent / Full Time
52000 - 62400 USD / Yearly
We are looking for an Accounting Administrative Assistant to support day-to-day financial and administrative operations in Torrance, California. This role combines entry-level accounting duties with office coordination, helping maintain accurate records, support internal communication, and keep administrative processes organized. The ideal candidate brings strong attention to detail, comfort working with routine financial transactions, and the ability to manage multiple support tasks efficiently. Responsibilities: • Process vendor invoices, assist with payment tracking, and support basic accounts payable activities with accuracy and timeliness. • Prepare customer billing information, follow up on outstanding balances, and help maintain organized accounts receivable records. • Enter, update, and maintain financial and administrative data to ensure files and documentation remain complete and accurate. • Provide administrative support for human resources tasks such as document handling, record upkeep, and general coordination assistance. • Coordinate internal announcements and help distribute communications clearly and promptly across teams. • Assist with planning and organizing company meetings, staff activities, and external events, including scheduling and logistical support. • Track office equipment records and support basic fixed asset administration for internally used items. • Help maintain office compliance documentation, support policy-related administrative tasks, and monitor routine internal requirements. • Oversee office supply levels, place replenishment requests as needed, and maintain orderly inventory for day-to-day business use.
2026-07-08T00:00:00Z

Property Administrator

El Segundo, CA
onsite
Temporary / Contract
20 - 30 USD / Hourly
We are looking for a detail-oriented Property Administrator to support daily administrative operations for a property team in El Segundo, California. This Long-term Contract position is ideal for someone who enjoys balancing tenant support, financial coordination, and office administration in a fast-paced environment. The role requires strong communication skills, sound judgment, and the ability to manage documentation, reporting, and compliance-related tasks with accuracy. Responsibilities: • Coordinate day-to-day administrative support for property operations, ensuring records, correspondence, and internal documents are maintained accurately and efficiently. • Serve as a point of contact for tenant-related inquiries, responding professionally and helping route issues to the appropriate team members for resolution. • Prepare, review, and track invoices, purchase orders, and check processing activities while maintaining organized financial documentation. • Assist with monthly reporting and provide administrative support for budgeting activities, including compiling information tied to annual budget planning. • Maintain office files, insurance documents, and property-related records in accordance with established procedures and policy requirements. • Create and format written communications, reports, and spreadsheets using Microsoft Office applications, including Excel and Outlook. • Support compliance efforts by monitoring documentation and helping ensure administrative processes align with company standards. • Coordinate scheduling, travel arrangements, and other general office functions to support the property management team effectively.
2026-07-16T00:00:00Z

Property Administrator

Los Angeles, CA
onsite
Temporary / Contract
21.85 - 28 USD / Hourly
We are looking for a Property Administrator to support an affordable housing compliance initiative for a property management organization in Los Angeles, California. This Contract position is best suited for someone who has hands-on experience with resident recertifications, file audits, and income verification within regulated housing programs. The selected candidate will help keep documentation accurate, organized, and aligned with program standards while working closely with on-site teams to meet project deadlines. Responsibilities: • Manage annual and interim recertification activities for residents, ensuring all submissions are completed within required timeframes. • Examine household files to confirm that records meet affordable housing program standards and internal compliance expectations. • Gather, validate, and organize income, asset, and supporting eligibility documents needed for certification reviews. • Coordinate directly with residents to request missing paperwork, answer questions, and follow up on outstanding items. • Maintain orderly compliance records and enter updates into tracking tools and property management systems. • Partner with property staff to monitor deadlines, resolve documentation gaps, and keep the project moving on schedule. • Support administrative compliance work related to regulated housing operations as additional needs arise. • Use software platforms such as Yardi or similar property management systems to manage records and reporting tasks efficiently.
2026-06-25T00:00:00Z

Systems Administrator

Westwood, CA
onsite
Permanent / Full Time
120000 - 145000 USD / Yearly
Job TitleSystems Administrator Role SummaryThe Systems Administrator will be responsible for maintaining, supporting, and optimizing the organization's IT infrastructure. This role plays a critical part in ensuring the reliability, security, and performance of enterprise systems while supporting end users and collaborating with cross-functional technology teams. The ideal candidate has strong systems administration experience, a proactive mindset, and a passion for solving technical challenges. Key Responsibilities<ul><li>Administer, maintain, and support Windows server environments and related infrastructure.</li><li>Manage Active Directory, Group Policy, user accounts, permissions, and access controls.</li><li>Support Microsoft 365 administration, including Exchange Online, SharePoint, Teams, and Entra ID.</li><li>Monitor system performance and proactively identify opportunities for optimization and improvement.</li><li>Manage server patching, system upgrades, and routine maintenance activities.</li><li>Support virtualization platforms and maintain reliable server operations.</li><li>Administer backup, recovery, and disaster recovery solutions to ensure business continuity.</li><li>Troubleshoot and resolve infrastructure, systems, and escalated end-user support issues.</li><li>Assist with cybersecurity initiatives, vulnerability remediation, endpoint management, and security best practices.</li><li>Support cloud environments and hybrid infrastructure deployments.</li><li>Document system configurations, procedures, and technical standards.</li><li>Participate in infrastructure enhancement projects and technology implementation initiatives.</li></ul>Compensation & Benefits<ul><li>Competitive base salary.</li><li>Performance-based bonus opportunities.</li><li>Comprehensive medical, dental, and vision coverage.</li><li>Retirement savings plan with company contribution or matching opportunities.</li><li>Paid time off and company-recognized holidays.</li><li>Professional development and certification support.</li><li>Additional employee-focused wellness and benefits programs.</li></ul>Additional Details<ul><li>Opportunity to support a modern enterprise technology environment.</li><li>Exposure to cloud technologies, infrastructure modernization efforts, and cybersecurity initiatives.</li><li>Collaborative team culture with opportunities for professional growth.</li><li>Role offers a mix of operational support, systems administration, and project-based work.</li></ul>
2026-07-17T00:00:00Z

Systems Administrator

Santa Monica, CA
onsite
Permanent / Full Time
110000 - 140000 USD / Yearly
SCADA Systems Analyst OverviewA well-established public sector organization serving a large and dynamic community is seeking a SCADA Systems Analyst to support critical infrastructure operations. Based in Los Angeles, CA, this organization is dedicated to delivering reliable utility and operational services through innovative technology solutions. The team values collaboration, continuous improvement, and the effective use of automation and control systems to enhance service delivery. The SCADA Systems Analyst is responsible for the design, implementation, maintenance, and optimization of Supervisory Control and Data Acquisition (SCADA) and industrial control systems that support essential utility operations. This role plays a key part in ensuring system reliability, operational efficiency, and data integrity while partnering with internal stakeholders, vendors, and consultants. The position supports mission-critical infrastructure and contributes to long-term technology and automation initiatives. Key Responsibilities<ul><li>Design, implement, configure, and maintain SCADA, DCS, HMI, and related control system applications.</li><li>Provide technical support, troubleshooting, and administration for industrial automation systems and associated hardware.</li><li>Develop, maintain, and optimize reports, queries, dashboards, and operational data solutions.</li><li>Program, troubleshoot, and support PLCs, control modules, instrumentation, and network-connected equipment.</li><li>Assist in designing and maintaining networks that support industrial control and automation environments.</li><li>Manage system upgrades, enhancements, migrations, and integration projects from planning through implementation.</li><li>Create and maintain technical documentation, diagrams, schematics, system configurations, and operational procedures.</li><li>Collaborate with vendors, consultants, and internal teams to support new installations, upgrades, and maintenance activities.</li><li>Support contract administration, procurement activities, technology evaluations, and budget planning related to control systems.</li><li>Deliver end-user training and provide ongoing technical guidance to operational and maintenance teams.</li></ul>Additional Details<ul><li>Work Model: Hybrid schedule with three on-site days per week (Tuesday, Wednesday, and Thursday)</li><li>Participation in a rotating on-call schedule supporting critical systems that operate 24/7 (approximately two times per month)</li><li>Position involves both office-based work and support of operational environments</li><li>Occasional physical activity may be required, including bending, kneeling, reaching, and working in confined spaces</li></ul>Compensation & Benefits<ul><li>Competitive salary ranging from $110,000 to $137,000 annually</li><li>Additional on-call compensation equal to 8% of the employee’s hourly rate during scheduled on-call assignments</li><li>Comprehensive benefits package, including healthcare, retirement, and paid time off</li><li>Opportunities for professional development and technical training</li><li>Stable, mission-driven work environment with long-term career growth potential</li></ul>
2026-07-14T00:00:00Z

Systems Administrator

Sherman Oaks, CA
onsite
Temporary / Contract
33.25 - 38.5 USD / Hourly
We are looking for a Systems Administrator to provide hands-on technical support in Sherman Oaks, California within a busy business management environment. This Contract position will partner closely with IT leadership to keep Windows and Mac systems operating smoothly, support end users, and help maintain dependable daily technology operations. The role is ideal for someone who enjoys solving technical issues, staying organized, and delivering responsive service across a mixed-device workplace. Responsibilities: • Coordinate technical setup and separation tasks for incoming and departing employees, ensuring accounts, devices, and access are properly managed. • Respond to user support requests across Windows and Mac environments, diagnosing issues and restoring functionality through onsite and remote assistance. • Maintain accurate records of hardware, software, and related assets while helping manage stock levels for IT equipment and supplies. • Source devices and accessories, gather pricing information, and assist with procurement activities to support operational needs. • Use remote monitoring and management tools to oversee endpoint health, apply routine maintenance, and address emerging issues on PCs and MacBooks. • Prepare, organize, and revise internal IT guides, procedures, and support documentation to improve consistency and knowledge sharing. • Install and configure workstation, peripheral, and basic network components to support employees and shared office spaces. • Investigate security-related problems such as malware infections, verify backup status, and support routine checks for system reliability and domain renewals. • Support collaboration technology and connectivity, including conference room AV systems, Office 365, printers, Wi-Fi, and basic networking for local and remote users. • Contribute to day-to-day IT operations by balancing multiple priorities, delivering strong customer service, and assisting with additional technical support tasks as needed.
2026-07-16T00:00:00Z

Accounting and Administrative Coordinator

Cypress, CA
onsite
Permanent / Full Time
58240 - 66560 USD / Yearly
We are looking for an organized Accounting and Administrative Coordinator to support day-to-day financial, human resources, and office operations in Cypress, California. This position is ideal for someone who can balance detailed accounting work with administrative coordination while maintaining accuracy, responsiveness, and strong internal support. The role contributes across accounts payable, receivables, reporting, employee documentation, and general office needs to help keep business functions running smoothly. Responsibilities: • Manage invoice entry, payment processing, and supporting documentation to ensure timely and accurate accounts payable activities. • Assist with receivables tasks such as posting customer payments, applying cash, and maintaining current account records. • Enter and update financial and operational data in the business system while helping preserve reliable records for reporting and month-end activities. • Coordinate order-related administrative tasks and maintain documentation that supports accounting accuracy and operational follow-through. • Provide support for monthly close procedures, reconciliations, inventory-related recordkeeping, and periodic count activities as needed. • Help administer human resources processes by preparing onboarding paperwork, assisting with benefits documentation, and coordinating interview logistics and employee communications. • Support office operations by working with vendors, arranging maintenance or equipment service, and assisting with workplace and event coordination. • Contribute to process documentation, cross-training efforts, and internal control practices that strengthen continuity and compliance across accounting and administrative functions.
2026-07-02T00:00:00Z