<p>We are looking for a dedicated and highly organized Executive Assistant to join our team in Dallas, Texas. In this role, you will provide essential administrative support to senior leadership while managing daily office operations to ensure smooth functionality. This position is ideal for a detail-oriented individual with exceptional communication skills, discretion, and the ability to prioritize tasks in a fast-paced environment.</p><p>Must Have's-</p><p><br></p><ol><li>Must have someone with Private Equity/Real Estate (commercial) or Financial Services Background</li><li>5-15 years of experience in an EA Capacity </li><li>Someone that is genuinely interested in the organization/industry (passionate about RE and helping grow the firm) </li></ol><p><br></p><p>Responsibilities:</p><p>• Provide comprehensive administrative support to senior executives, including managing calendars, scheduling meetings, and coordinating travel arrangements.</p><p>• Prepare and submit accurate expense reports while ensuring proper allocation of charge codes.</p><p>• Organize and oversee office operations, including inventory management, vendor coordination, and building maintenance.</p><p>• Greet visitors and maintain a welcoming and organized office environment.</p><p>• Ensure conference rooms are clean, organized, and prepared for meetings.</p><p>• Handle incoming and outgoing mail distribution promptly.</p><p>• Assist executives with personal travel arrangements and ad hoc tasks as needed.</p><p>• Maintain strict confidentiality when handling sensitive documents and communications.</p><p>• Monitor and replenish office supplies, food, and beverages to support daily operations.</p><p>• Facilitate the notarization of documents and coordinate messenger services when required.</p>
We are looking for a detail-oriented Administrative Assistant to join our team in Saginaw, Texas, on a Contract-to-Ongoing basis. This role involves managing a variety of administrative, HR, and safety-related tasks to ensure smooth operations at the facility. The ideal candidate will be highly organized, proactive, and capable of handling multiple responsibilities in a fast-paced environment.<br><br>Responsibilities:<br>• Oversee general office administration, including ordering supplies, managing equipment, and coordinating janitorial services.<br>• Handle incoming and outgoing mail, ensuring efficient distribution and shipment coordination.<br>• Manage safety training for contractors and visitors, including scheduling video sessions and maintaining compliance records.<br>• Facilitate employee engagement initiatives and oversee plant-specific communications through tools like AppSpace TV.<br>• Assist HR with scheduling interviews, conducting background checks, and preparing offer letters for new hires.<br>• Process payroll adjustments, track employee vacation and sick time, and ensure timely submission of payroll documentation.<br>• Coordinate onboarding activities, including first-day schedules, training sessions, and new employee paperwork.<br>• Support plant safety initiatives by scheduling safety-related exams, coordinating emergency drills, and maintaining compliance documentation.<br>• Assist with Workers’ Compensation reports and ensure accurate data entry for safety metrics.<br>• Provide administrative support for safety committees, including tracking issues and preparing meeting minutes.
We are looking for a highly skilled Executive Assistant to provide comprehensive administrative and bookkeeping support to key leaders. This role involves managing financial records, coordinating schedules, overseeing vendor relations, and handling event planning with precision and professionalism. Based in Dallas, Texas, this is a Contract-to-Permanent position that requires a proactive individual with outstanding organizational abilities.<br><br>Responsibilities:<br>• Coordinate and manage complex schedules, ensuring seamless calendar organization and prioritization of tasks.<br>• Maintain accurate financial records for multiple entities, including accounts payable and receivable duties.<br>• Oversee vendor relationships, including managing contracts, budgets, and performance for household projects.<br>• Plan and execute events, ensuring all logistics are managed efficiently.<br>• Handle travel arrangements such as booking flights, accommodations, and ground transportation.<br>• Perform errands and ad hoc tasks to support leadership and household needs.<br>• Resolve issues independently, demonstrating strong problem-solving capabilities.<br>• Utilize bookkeeping software like QuickBooks to ensure financial accuracy and compliance.<br>• Manage multiple projects with minimal supervision, ensuring deadlines and objectives are met.<br>• Communicate effectively with internal and external stakeholders to ensure clarity and alignment on priorities.
<p><strong>Key Responsibilities:</strong></p><ul><li>Manage calendars, schedule meetings, and coordinate travel arrangements</li><li>Screen and prioritize emails, phone calls, and other communications</li><li>Prepare reports, presentations, and correspondence on behalf of executives</li><li>Organize and attend meetings, including taking minutes and following up on action items</li><li>Maintain confidentiality of sensitive information</li><li>Handle expense reports, invoices, and office-related tasks</li><li>Act as a liaison between executives and internal/external stakeholders</li><li>Support special projects and assist with event planning or logistics as needed</li></ul><p><br></p>
We are looking for a skilled Executive Assistant to provide comprehensive support to the executive leadership team in Irving, Texas. In this long-term contract position, you will manage high-level administrative tasks, oversee office operations, and lead the reception team while ensuring seamless coordination across departments. The ideal candidate will bring exceptional organizational skills, professionalism, and adaptability to a fast-paced environment.<br><br>Responsibilities:<br>• Manage executive calendars, including scheduling appointments, coordinating meetings, and arranging travel plans.<br>• Prepare and organize important documents, reports, presentations, and correspondence for the executive team.<br>• Facilitate executive meetings by preparing agendas, recording minutes, and tracking follow-up actions.<br>• Handle confidential and sensitive information with the utmost discretion and professionalism.<br>• Oversee daily office operations, ensuring the workplace remains functional and organized.<br>• Maintain inventory of office supplies and coordinate with building management when necessary.<br>• Ensure incoming calls, mail, and visitor inquiries are handled promptly and professionally.<br>• Assist with organizing company-wide events, board meetings, and conferences.<br>• Support special projects and initiatives as assigned by the executive leadership.<br>• Act as a liaison between the executive team and other departments to ensure effective communication and alignment.
<p>We are seeking a highly organized, proactive, and detail-oriented Executive Assistant to support a senior executive in our Grapevine office. This role requires a high level of professionalism, discretion, and the ability to anticipate needs in a fast-paced, dynamic environment. The ideal candidate is a strong communicator, problem-solver, and natural multitasker who thrives in a support role</p>
<p><strong>Key Responsibilities:</strong></p><ul><li>Provide administrative support to office staff and management</li><li>Answer and direct phone calls, greet visitors, and manage incoming mail</li><li>Schedule meetings, maintain calendars, and coordinate appointments</li><li>Order and manage office supplies and inventory</li><li>Assist with filing, data entry, and document preparation</li><li>Support HR and accounting functions as needed</li><li>Maintain a clean, organized, and welcoming office space</li><li>Handle confidential information with professionalism</li></ul><p><br></p>
Human Resources (HR) Responsibilities:<br><br>Spearhead the full-cycle recruitment process, from posting job openings to securing offer acceptances, while managing candidate communication, scheduling interviews, and overseeing hiring logistics.<br>Oversee payroll processing, benefits administration, open enrollment periods, COBRA management, and daily HR operations with accuracy and efficiency.<br>Facilitate onboarding and offboarding processes, ensuring seamless coordination of systems access, equipment management, documentation, and compliance adherence.<br>Oversee and facilitate annual performance review cycles, ensuring timely execution, proper documentation, and follow-up tasks.<br>Ensure compliance with labor laws, workplace policies, and regulatory requirements, proactively identifying and addressing potential risks.<br>Serve as the primary HR liaison for external vendors and benefit providers, managing monthly invoice reconciliation and processing.<br>Organize and execute company-wide engagement initiatives, team-building activities, and corporate events.<br>Support Dallas office operations, including supplies procurement, vendor coordination, and overall office logistics.<br>Maintain data accuracy across HR systems, manage employee lifecycle changes, and contribute to HR reporting and audit processes.<br>Identify areas for operational improvement, streamline repetitive tasks, and support the development of scalable, employee-focused systems.<br>Project Coordinator Responsibilities:<br><br>Drive project timelines, monitor progress, and ensure deliverables are completed within scope and deadlines.<br>Act as a communication bridge between teams, resolving roadblocks, surfacing issues, and maintaining alignment among stakeholders.<br>Schedule and lead project meetings, document action items, and facilitate clear communication across leadership and project teams.<br>Maintain organized project documentation, compile progress updates, and support data reporting for executive summaries.<br>Proactively identify project risks, raise concerns promptly, and collaborate with stakeholders to develop strategies for resolution or mitigation.<br>This revised structure improves clarity while retaining the detail necessary to accurately describe the dual roles of HR and Project Coordinator.
We are looking for a General Office Clerk to join our team in Garland, Texas. This position offers an excellent opportunity to contribute to a fast-paced office environment while supporting customer service operations for under-hood generator systems and parts. The ideal candidate will excel in administrative tasks, order processing, and customer communication, ensuring smooth daily operations.<br><br>Responsibilities:<br>• Process customer orders with accuracy and efficiency to meet daily operational requirements.<br>• Handle credit card transactions securely and maintain detailed payment records.<br>• Prepare and distribute invoices to customers in a timely manner.<br>• Monitor inventory levels and inform management of items that need replenishment.<br>• Maintain organized records of customer interactions and transactions to ensure seamless follow-ups.<br>• Provide general administrative support to ensure the office runs efficiently.<br>• Assist in resolving customer inquiries and providing superior service.<br>• Organize and file documents to maintain a well-structured office environment.<br>• Coordinate shipping functions to ensure timely delivery of products.
