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9 results for Virtual Assistant in Plano, TX

Executive Assistant

Dallas, TX
onsite
Permanent / Full Time
65000 - 85000 USD / Yearly
We are looking for an Executive Assistant to support a busy studio environment. This position plays a central role in keeping leadership, project teams, and daily office operations organized in a fast-moving work setting. The ideal candidate brings strong judgment, excellent attention to detail, and the ability to manage multiple priorities while maintaining a high level of service. This role is well suited to someone who thrives on coordination, communication, and proactive problem-solving. Responsibilities: • Manage complex calendars for studio leadership, arrange domestic and international travel, and oversee renewals for licenses and memberships. • Provide day-to-day administrative support by coordinating meetings, preparing written communications, and completing expense documentation accurately and on time. • Help maintain smooth studio operations by organizing internal meetings, supporting staffing coordination, tracking financial details, collecting time records, and assisting with presentation materials. • Review, format, and proofread client and consultant contract documents to ensure accuracy and quality before distribution. • Support project teams with administrative coordination such as maintaining project folders, recording and circulating meeting notes, tracking project documentation, and setting up new records in accounting systems. • Plan travel for studio staff using corporate booking tools while ensuring itineraries are complete, efficient, and aligned with business needs. • Strengthen office culture by organizing team events, celebrations, and retreats while monitoring related budgets. • Coordinate onsite meetings by reserving space, preparing agendas, arranging food and beverages, and welcoming visitors courteously. • Maintain physical project archives and work closely with internal administrative groups to promote effective communication and operational continuity. • Provide occasional front desk coverage and offer backup support to administrative colleagues when needed.
2026-08-21T00:00:00Z

Executive Assistant

Dallas, TX
remote
Temporary to Hire
30 - 36 USD / Hourly
We are looking for an Executive Assistant to provide high-level administrative support in Dallas, Texas. This Contract to permanent position is ideal for an experienced, detail-focused individual who can keep schedules organized, communications flowing, and business operations running smoothly. The person in this role will manage executive priorities, coordinate meetings and travel, and prepare accurate documentation with strong attention to detail. Responsibilities: • Manage complex calendars by scheduling appointments, coordinating meetings, and confirming room arrangements, materials, and logistics. • Serve as a central point of contact for communications, directing messages and inquiries to the appropriate stakeholders in a timely and attentive manner. • Create, edit, and distribute business documents such as reports, presentations, correspondence, and meeting materials with a high standard of accuracy. • Maintain well-organized digital and paper filing systems so records remain current, accessible, and easy to retrieve. • Enter and update information in databases, spreadsheets, and tracking logs while ensuring completeness and precision. • Oversee incoming and outgoing mail, shipments, and deliveries, and monitor office supply inventory to support daily operations. • Arrange business travel, build itineraries, and prepare expense documentation as needed. • Support executive and team meetings by organizing agendas, recording key discussion points, and following up on action items. • Assist with administrative finance tasks, including invoice support, purchase order coordination, and basic bookkeeping activities in partnership with accounting.
2026-08-21T00:00:00Z

Administrative Assistant

Dallas, TX
onsite
Temporary / Contract
23.75 - 27.5 USD / Hourly
We are looking for an organized Administrative Assistant to support daily office operations. This Long-term Contract position is ideal for someone who can keep schedules on track, maintain an organized front office presence, and help create an efficient, well-managed workplace. The person in this role will handle a mix of administrative coordination, communication support, and office upkeep while working closely with the team to ensure smooth day-to-day activities. Responsibilities: • Coordinate appointments, meetings, and calendar updates to help maintain an efficient daily schedule. • Receive and direct inbound calls while providing courteous and helpful support to callers and visitors. • Manage office supply inventory, place orders as needed, and keep essential materials stocked for the team. • Perform data entry and maintain accurate administrative records, files, and documentation. • Support front desk and receptionist functions to ensure a welcoming and organized office environment. • Monitor shared office areas and help maintain a neat, orderly, and presentable workspace. • Assist with general administrative tasks that contribute to smooth office operations and team productivity.
2026-08-19T00:00:00Z

Administrative Assistant

Dallas, TX
onsite
Temporary to Hire
22.1635 - 25.663 USD / Hourly
We are looking for a highly organized Administrative Assistant to support daily office operations. This contract opportunity is ideal for someone who enjoys keeping schedules on track, managing details accurately, and creating a positive experience for both internal teams and visitors. The right candidate will be comfortable handling a mix of clerical, reception, and executive support tasks in a fast-moving, collaborative workplace. Responsibilities: • Coordinate calendars, schedule meetings, and help ensure leaders and team members stay organized and prepared throughout the day. • Prepare correspondence, reports, presentations, and other business documents with a high level of accuracy and care. • Welcome guests, answer inbound calls, and serve as a helpful first point of contact for office communications. • Maintain organized digital and physical records, including filing, document tracking, and routine data entry across office systems. • Support meeting logistics by arranging materials, confirming schedules, and assisting with follow-up items as needed. • Handle sensitive information with discretion while providing dependable administrative support to leadership and staff. • Assist with general front office activities to keep daily operations running smoothly in a team-oriented environment.
2026-08-20T00:00:00Z

Administrative Assistant

Richardson, TX
onsite
Temporary / Contract
19.95 - 23.1 USD / Hourly
We are looking for a detail-oriented Administrative Assistant to support daily office operations. This is an on-site Contract position suited for someone who enjoys keeping administrative processes organized, communicating clearly, and helping the workplace run efficiently. The ideal candidate will handle a variety of front-office and clerical tasks while providing dependable support to staff, visitors, and incoming communications. Responsibilities: • Manage day-to-day administrative activities to maintain an orderly and efficient office environment. • Welcome visitors, respond to inbound phone calls, and direct inquiries to the appropriate team members in a clear and organized manner. • Perform accurate data entry and maintain records to support smooth office operations. • Organize, file, and retrieve physical and electronic documents to ensure information is easy to access. • Scan paperwork and digital files while maintaining document accuracy and proper recordkeeping standards. • Sort, distribute, and coordinate incoming and outgoing mail to support timely internal communication. • Provide receptionist coverage and assist with general front-desk responsibilities as needed. • Support staff with routine clerical tasks and other administrative duties assigned by leadership.
2026-08-20T00:00:00Z

Legal Assistant

Dallas, TX
onsite
Permanent / Full Time
0 - 0 USD / Yearly
An urgent search is on!!! An exceptional Litigation Legal Assistant is needed immediately for 3 Partners at one of the finest firms in Uptown! This role is ideal for someone with significant experience in litigation support and a strong understanding of legal procedures. If you excel in managing complex tasks, thrive under deadlines, and are passionate about supporting attorneys and clients, we encourage you to apply. Responsibilities:• Provide comprehensive administrative support to attorneys specializing in Business Litigation cases.• Prepare, format, and manage legal documents to ensure accuracy and compliance with court requirements.• Handle electronic filing systems for submitting court documents efficiently and in a timely manner.• Coordinate schedules and manage calendars to track court dates, deadlines, and appointments.• Maintain confidentiality of sensitive client and case information while adhering to high standards of professionalism.• Utilize case management software and tools like Adobe Acrobat to organize and track case details.• Communicate effectively with clients, attorneys, and team members to facilitate smooth operations.• Prioritize and manage multiple tasks simultaneously while meeting strict deadlines.• Stay updated on litigation procedures and assist in keeping the team informed of any changes or updates.Things will be so much better than ok if you look into this open position. Confidentially send your resume to rosemarie.jones<at>roberthalf.<com>
2026-08-07T00:00:00Z

Legal Assistant

Dallas, TX
onsite
Permanent / Full Time
0 - 0 USD / Yearly
This popular North Dallas law firm offers a wide range of practice areas to include complex litigation matters including business disputes, Trust & Estate Litigation, Real-estate and Employment disputes. We are looking for a Legal Assistant to support litigation matters in Dallas, Texas. This position plays an important role in keeping filings, schedules, and case materials organized while assisting attorneys with day-to-day legal administrative work. The ideal candidate brings strong civil litigation experience, excellent document management skills, and the ability to handle deadlines with precision. Responsibilities:• Submit court documents electronically in Texas state courts and coordinate filing activity for federal courts in Texas and other jurisdictions.• Prepare administrative and legal support materials such as expense reports, engagement documentation, and business correspondence.• Draft initial templates for discovery requests, motions, notices, and other litigation-related pleadings for attorney review.• Maintain accurate calendars by tracking calls, court schedules, and critical case deadlines to support timely case management.• Coordinate deposition logistics, including scheduling and related preparations with internal and external parties.• Assemble organized hearing, deposition, and trial materials to ensure attorneys have complete case binders when needed.• Oversee both digital and paper case records, keeping files current, accessible, and properly organized throughout the life of each matter.• Assist with legal research assignments and verify legal documents for accuracy, formatting, and completeness before submission.Sunshine always returns. If you meet the qualifications, email your resume directly torosemarie.jones<at>roberthalf.<com>
2026-08-07T00:00:00Z

Legal Assistant

Frisco, TX
onsite
Permanent / Full Time
0 - 0 USD / Yearly
Join the good life in Frisco! This Law Firm is seeking an experienced, detail-oriented, and proactive Civil Litigation Legal Assistant for their Frisco office. This position plays a key role in keeping matters organized, deadlines on track, and attorneys fully prepared for hearings, court appearances, and trial activity. The ideal candidate brings strong litigation support experience, excellent judgment, and the ability to manage multiple priorities while maintaining accuracy and confidentiality. Responsibilities:• Support several attorneys in active litigation matters by coordinating priorities, monitoring deadlines, and keeping case activity moving efficiently.• Prepare, edit, and finalize a wide range of legal materials, including pleadings, motions, briefs, subpoenas, deposition notices, and discovery-related documents.• Handle court and electronic filings with close attention to procedural requirements, timing, and document accuracy.• Maintain well-organized case files and litigation records so that documents are accessible, complete, and submitted on schedule.• Coordinate calendars for hearings, meetings, depositions, and other case-related events, including arranging travel when needed.• Serve as a reliable point of contact for clients, witnesses, opposing counsel, and court personnel regarding scheduling and case support matters.• Assemble exhibits, binders, and supporting materials for hearings, depositions, mediations, and trials.• Prepare correspondence, presentations, expense documentation, billing support, and other administrative materials related to legal matters.• Perform day-to-day office support tasks such as filing, copying, data entry, and general administrative coordination while safeguarding confidential information.You deserve the good things in life! For confidential and immediate consideration, email your resume directly to:rosemarie.jones<at>roberthalf.<com>
2026-08-01T00:00:00Z

Legal Assistant

Dallas, TX
onsite
Permanent / Full Time
80000 - 86000 USD / Yearly
Prominent Texas based Law Firm with a national presence is searching for a Corporate/Transactional Legal Assistant to support a busy Corporate practice group in Forth Worth, Texas. This role is ideal for a detail-oriented candidate who thrives in a fast-moving legal environment and can balance multiple priorities with accuracy and sound judgment. The position offers the opportunity to work closely with attorneys on corporate and transactional matters while maintaining a high standard of client service. Responsibilities:• Support attorneys in the preparation, revision, and finalization of corporate and transactional legal documents with a strong focus on accuracy and presentation.• Manage complex calendars, coordinate meetings, and assist with scheduling priorities to keep daily legal operations running efficiently.• Format, proofread, compare, and organize documents using advanced Word tools, including styles and redlining functions.• Prepare and assemble electronic files and PDFs, including combining materials, creating bookmarks, and editing documents in Adobe Acrobat.• Maintain organized records, matter files, and supporting documentation for corporate entities, transactions, and related legal work.• Communicate with attorneys, clients, and internal team members clearly and effectively while handling sensitive information with discretion.• Track deadlines, monitor competing priorities, and follow through on time-sensitive assignments in a deadline-driven practice setting.One person can make a difference. A person like you. Email your resume directly to rosemarie.jones<at>roberthalf.<com>
2026-07-23T00:00:00Z