We are looking for an experienced Inventory Analyst to join our team on a long-term contract. Based in McKinney, Texas, this role is vital for maintaining accurate inventory records and ensuring smooth logistics operations. The ideal candidate will have a strong background in inventory management and a keen eye for detail.<br><br>Responsibilities:<br>• Conduct regular inventory counts to maintain accurate stock records.<br>• Investigate and resolve any discrepancies found during inventory reconciliation.<br>• Collaborate with third-party logistics providers to ensure the proper handling and system entry of returned products.<br>• Compile detailed reports on inventory levels and logistics activities.<br>• Provide operational support for both inventory and logistics processes.<br>• Utilize systems such as NetSuite or similar platforms for efficient inventory tracking.<br>• Ensure compliance with organizational standards and procedures related to inventory management.<br>• Work closely with bookkeeping professionals to integrate inventory data seamlessly into financial records.
<p>We are looking for a dedicated <strong><u>Logistics Coordinator to join our team in Plano, Texas on a contract-to-hire basis.</u></strong> In this role, you will oversee the shipping, receiving, and inventory management of parts to ensure timely deliveries and accurate record-keeping. This position offers an exciting opportunity to contribute to the manufacturing industry through efficient logistics and coordination.</p><p><br></p><p>Responsibilities:</p><p>• Oversee the receipt of incoming shipments, ensuring all items are accurately verified against accompanying documentation.</p><p>• Prepare outgoing shipments by adhering to packaging standards and shipping guidelines.</p><p>• Maintain up-to-date and accurate inventory records, logging all incoming and outgoing parts in the system.</p><p>• Collaborate with suppliers and internal teams to address and resolve any discrepancies in shipments.</p><p>• Keep the storage area organized and clean, ensuring parts are stored systematically for easy access.</p><p>• Participate in routine inventory counts and audits to ensure data accuracy and proper stock levels.</p>
We are looking for an Order Management Specialist to support our customer service and logistics operations in Irving, Texas. This role involves managing order entry, inventory tracking, and ensuring data accuracy while fostering positive relationships with customers and internal teams. The ideal candidate will excel in providing prompt and effective solutions to customer inquiries and logistical challenges.<br><br>Responsibilities:<br>• Process and manage customer orders, ensuring accuracy and timely entry into the system.<br>• Monitor inventory levels to prevent stock shortages or overages and support inventory allocation strategies.<br>• Collaborate with the logistics team to track incoming shipments and resolve any discrepancies.<br>• Address and resolve customer concerns related to orders, shipping delays, and inventory issues.<br>• Maintain and update the customer relationship database, ensuring accurate documentation of logistical requirements and preferences.<br>• Synchronize data across systems to ensure consistency and reliability.<br>• Communicate effectively with sales teams, retailers, and distributors to support order fulfillment and logistics.<br>• Participate in discussions to improve inventory management and allocation processes.<br>• Provide exceptional customer service by responding promptly to inquiries and delivering solutions.<br>• Support logistics managers in maintaining smooth operations and meeting supply chain objectives.
<p>We are seeking a highly skilled and detail-oriented <strong>Senior Accountant</strong> to join our dynamic manufacturing team. The ideal candidate will be responsible for managing financial processes, ensuring compliance with accounting standards, and providing key insights to drive financial efficiency. This role requires a strong understanding of cost accounting, inventory management, and financial reporting within a manufacturing environment.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Prepare and analyze financial statements, ensuring accuracy and compliance with GAAP/IFRS.</li><li>Perform cost accounting functions, including standard costing, variance analysis, and margin analysis.</li><li>Oversee month-end and year-end closing processes, including journal entries and reconciliations.</li><li>Reconcile balance sheet accounts such as cash, accounts payable, accounts receivable, prepaid, fixed assets, and inventory.</li><li>Maintain and analyze inventory valuation, including cycle counts and adjustments.</li><li>Assist in budgeting, forecasting, and financial planning activities.</li><li>Support internal and external audits by providing necessary documentation and explanations.</li><li>Develop and implement financial policies and controls to enhance operational efficiency.</li><li>Ensure compliance with tax regulations, financial policies, and corporate reporting requirements.</li><li>Collaborate with cross-functional teams, including operations and supply chain, to optimize cost management strategies.</li><li>Provide financial insights and recommendations to senior management to support strategic decision-making.</li></ul><p><br></p>
<p>Robert Half Finance and Accounting and Kevin Sweet are proud to partner with a well-established manufacturing company that has been in business for over 40 years and is currently undergoing exciting growth. To support this expansion, the company is hiring a newly created <strong>Assistant Controller</strong> to strengthen its accounting team and play a key role in financial operations, reporting, and system transformation.</p><p><br></p><p>The <strong>Assistant Controller</strong> will oversee day-to-day accounting operations, including general ledger activities, financial reporting, cost accounting, and compliance. This role is also central to a major ERP system upgrade and will collaborate across departments to improve processes and drive financial insight. This is a career-defining opportunity for someone who thrives in a fast-paced, evolving environment and wants to make a significant impact.</p><p><br></p><p><strong>For additional information and confidential consideration, please contact Kevin Sweet directly at </strong></p><p><strong>682-499-1182 or via email at [email protected] </strong></p><p><br></p><p><strong>Key Responsibilities</strong></p><ul><li>Lead daily accounting functions: journal entries (including payroll-related), reconciliations, accruals, and account analysis</li><li>Manage timely and accurate month-end and year-end close processes</li><li>Oversee accounts payable and receivable processes </li><li>Prepare and review financial statements, budget variance reports, and cash flow statements</li><li>Oversee cost accounting for manufacturing and supply chain processes</li><li>Monitor raw material costing, BOM validations, freight/logistics costs, and inventory analysis</li><li>Collaborate with operations to analyze trends, identify variances, and improve efficiency</li><li>Support the development of decision-support tools for cross-functional teams</li><li>Ensure compliance with internal policies, GAAP, and tax regulations</li><li>Support audit processes and proactively improve internal controls</li></ul><p><strong> </strong></p><p><strong>Why This Opportunity Stands Out</strong></p><ul><li>Established & Respected<strong>:</strong> 40+ years in business with strong leadership and market presence</li><li>Growth-Driven<strong>:</strong> Significant investment in people, systems, and operational expansion</li><li>High Impact<strong>:</strong> Play a visible role in financial strategy, reporting, and systems transformation</li><li>Career Path<strong>:</strong> Ideal for a Senior Accountant ready for the next step, or an Assistant Controller seeking broader ownership</li></ul>
We are looking for a detail-oriented Project Assistant to support event operations for a consumer products company. This contract position is based in Dallas, Texas, and involves coordinating event logistics, managing branded materials, and ensuring smooth execution of event-related tasks. If you thrive in fast-paced environments and have exceptional organizational skills, we encourage you to apply.<br><br>Responsibilities:<br>• Coordinate event logistics, including setting up branded tents, managing giveaway items, and distributing product samples.<br>• Ensure all materials, such as branded items and refrigerated trucks, are properly positioned and ready for the event.<br>• Oversee on-site operations, including ice delivery and placement near the refrigerated truck.<br>• Provide clear direction to team members and vendors to ensure seamless event execution.<br>• Identify and resolve any issues that arise during the event setup or execution.<br>• Communicate effectively with event organizers to confirm booth location and placement.<br>• Monitor inventory levels for promotional items and product samples to prevent shortages.<br>• Manage parking arrangements and ensure compliance with downtown event guidelines.<br>• Collaborate with stakeholders to maintain the quality of event presentation and customer engagement.<br>• Support post-event activities such as cleanup and inventory reconciliation.
<p>We are looking for an experienced <strong>Interim Controller t</strong>o join our team on a contract basis in Garland, Texas. This role is ideal for a hands-on, detail-oriented accounting expert who excels in streamlining financial operations and mentoring staff. The position is expected to last approximately two months, with potential for ongoing part-time support.</p><p><br></p><p><strong>Responsibilities for the Interim Controller:</strong></p><p>• Guide and support an accounting team to address overdue financial tasks and ensure timely completion.</p><p>• Revise and enhance month-end close processes to improve efficiency and accuracy.</p><p>• Mentor and train team members to strengthen their accounting expertise and operational skills.</p><p>• Ensure the accuracy of journal entries, transaction postings, and financial documentation.</p><p>• Assess and implement optimal costing practices, such as standard or periodic methods.</p><p>• Collaborate on creating efficient workflows to achieve faster month-end close timelines.</p><p>• Assist with the integration of a new payroll system and optimize its functionality.</p><p>• Utilize Dynamics AX to improve accounting processes and reporting capabilities.</p><p>• Promote best practices in financial operations while maintaining a collaborative work environment.</p>
We are looking for an experienced Senior Financial Analyst to join our team in Irving, Texas. In this role, you will leverage your financial expertise to drive strategic decision-making through detailed analysis, reporting, and forecasting. The ideal candidate will have a passion for transforming data into actionable insights, enhancing business performance, and supporting operational excellence.<br><br>Responsibilities:<br>• Lead the preparation of annual budgets and quarterly forecasts, collaborating with business leaders to create detailed financial projections.<br>• Analyze financial performance through weekly reports, evaluating sales, margins, pricing, inventory, and logistics costs.<br>• Perform variance analyses to identify trends and key business drivers, providing insights into actual versus planned performance.<br>• Develop and maintain dynamic Power BI dashboards to visualize performance metrics across departments.<br>• Automate reporting processes by integrating data from accounting and warehouse management systems to ensure accuracy and efficiency.<br>• Train non-financial team members on how to interpret financial dashboards and reports effectively.<br>• Collaborate with sales, procurement, and operations teams to translate data into actionable business strategies.<br>• Monitor product and customer profitability, pricing trends, and inventory turnover to optimize operational performance.<br>• Support leadership in scenario modeling, investment analysis, and evaluating cost-benefit opportunities.<br>• Identify areas for process improvement and implement solutions to enhance reporting and analysis workflows.
We are looking for a detail-oriented Accounts Payable Analyst to join our team in Coppell, Texas. In this role, you will play a pivotal part in managing payment processes, ensuring compliance, and maintaining accurate records for vendor transactions and expenses. You will collaborate with cross-functional teams and vendors to resolve discrepancies while contributing to improving accounts payable workflows.<br><br>Responsibilities:<br>• Process invoices, expenses, vendor payments, and other disbursements while ensuring accuracy in data movement and workflows.<br>• Reconcile payment records with bank statements and clearing accounts related to payment cards and travel expenses.<br>• Maintain organized and accurate records of disbursements, addressing discrepancies promptly to ensure timely processing.<br>• Prepare detailed reports on disbursement activities, analyze trends, and recommend process improvements.<br>• Manage the unclaimed property process, including reporting and remitting funds in compliance with state regulations.<br>• Ensure compliance with company policies, accounting principles, and internal controls related to disbursement processes.<br>• Collaborate with departments such as Supply Chain, Legal, Treasury, and Restaurant Operations to resolve transaction discrepancies and manage approvals.<br>• Communicate effectively with vendors, clients, and stakeholders to address payment issues and inquiries.<br>• Participate in system updates or upgrades related to accounts payable processes, validating functionality and identifying opportunities for improvement.<br>• Support initiatives to increase electronic funds transfer adoption and streamline procurement card payment processes.
<p>A client of ours is seeking a detail-oriented, team player to handle all aspects of the company and general office management functions. Candidate must be independent, flexible, and able to work well in a team environment.</p><p><strong><u>Responsibilities:</u></strong></p><ul><li>Enter and track all transactions </li><li>Order Office Supplies and restock inventory </li><li>Review, process and email invoices, maintain customer records, handle all collections, professional customer contact. </li><li>Manage vendor records, W-9s, credit card payments, online bills, check runs.</li><li>Multiple bank reconciliations for monthly closings. </li><li>Assists with preparing monthly financial statements for CPA</li><li>Manage all customer postage accounts, reconciliations, and internal/external reporting. Work closely with internal staff for accuracy and tracking.</li><li>Administration and renewals of all employee benefits and insurance, PTO, any requested changes, and all related documents.</li><li>Handle all new hires and related paperwork.</li><li>Handle all business insurance and annual renewals with agent.</li><li>Organize office functions as needed and coordinate maintenance of office supplies.</li></ul><p><br></p>
<p>We are looking for an experienced Administrative Bookkeeper to join a wonderful family run CPA office in Arlington, Texas, on a Contract to permanent basis. The ideal candidate will oversee the smooth daily operations of the office while supporting bookkeeping tasks for small businesses. This role requires exceptional people skills, attention to detail, and the ability to handle multiple responsibilities effectively.</p><p><br></p><p>Responsibilities:</p><p>• Coordinate and manage day-to-day office activities to ensure seamless operations.</p><p>• Monitor and replenish office supplies, placing orders as needed to maintain inventory.</p><p>• Handle accounts payable tasks, including processing invoices and managing payments.</p><p>• Perform receptionist duties such as answering calls, greeting visitors, and managing correspondence.</p><p>• Utilize QuickBooks software to manage financial records and transactions.</p><p>• Assist with basic bookkeeping tasks, including maintaining accurate records and reconciling accounts.</p><p>• Provide administrative support to team members, including scheduling meetings and managing documents.</p><p>• Ensure the office environment is organized, clean, and conducive to productivity.</p>
<p><strong>Job Description: Logistics Coordinator</strong></p><p><strong>Overview:</strong></p><p>The Logistics Coordinator is responsible for managing and optimizing the flow of goods, information, and resources across the supply chain. This role involves coordinating shipments, monitoring inventory, and working cross-functionally to ensure timely delivery and customer satisfaction.</p><p><strong>Key Responsibilities:</strong></p><ul><li>Coordinate and schedule shipments, tracking deliveries from origin to destination.</li><li>Communicate with vendors, carriers, and internal teams to resolve shipping or delivery issues.</li><li>Maintain accurate records of inventory, orders, and shipments within relevant systems.</li><li>Prepare shipping-related documents (e.g., bills of lading, packing lists, customs paperwork).</li><li>Ensure compliance with all logistics-related regulations and company policies.</li><li>Analyze shipping methods and costs to identify areas for process improvement and cost savings.</li><li>Support order fulfillment and returns processing as needed.</li><li>Provide status updates and reporting to management and stakeholders.</li></ul><p><br></p>
We are looking for a detail-oriented Planning Coordinator to join our team in McKinney, Texas. In this role, you will oversee production planning and scheduling activities to ensure smooth operations and timely delivery. This position is ideal for someone with a strong background in inventory control and production planning who thrives in a collaborative environment.<br><br>Responsibilities:<br>• Develop and maintain production schedules, collaborating closely with the Production Manager and Sales team to align with business goals.<br>• Evaluate current and upcoming orders to prioritize tasks and optimize production workflows.<br>• Coordinate with the purchasing department to guarantee the availability of raw materials and maintain adequate inventory levels.<br>• Analyze closed shop orders and update routing times based on input from production and quality control teams.<br>• Prepare and distribute shop order documentation, ensuring all necessary drawings and components are available for production staff.<br>• Monitor production plan execution, identifying and addressing potential bottlenecks or challenges.<br>• Participate in regular production meetings to communicate updates and resolve scheduling conflicts.<br>• Provide general support across departments, including backup assistance for shipping and receiving operations.<br>• Perform additional responsibilities as assigned to support organizational goals.
<p>We are looking for a highly skilled Senior Corporate Accountant to join our team in Dallas, Texas. In this <strong>Contract-to-permanent position</strong>, you will be responsible for overseeing financial operations, maintaining compliance with industry standards, and providing insights to drive business decisions. Ideal candidates will have extensive experience in accounting within industries such as <strong>manufacturing, mining, or construction </strong>and possess a strong understanding of cost accounting and financial analysis.</p><p><br></p><p>Responsibilities:</p><p>• Prepare detailed financial reports and statements to ensure accuracy and provide valuable insights for stakeholders.</p><p>• Manage and analyze cost accounting processes, including production costs, inventory evaluations, and variances to improve profitability.</p><p>• Develop and monitor budgets and forecasts, ensuring financial goals align with organizational objectives.</p><p>• Perform monthly, quarterly, and annual general ledger closing activities to maintain financial accuracy.</p><p>• Ensure compliance with relevant accounting standards and coordinate with auditors during internal and external audits.</p><p>• Conduct in-depth financial analyses to identify trends, variances, and opportunities for cost reduction.</p><p>• Reconcile accounts regularly, ensuring all financial data aligns with company records.</p><p>• Strengthen internal controls to mitigate risks and safeguard company assets.</p><p>• Collaborate with departments such as operations and procurement to integrate financial strategies with business goals.</p><p>• Utilize and optimize financial systems, including NetSuite and Concur, for reporting and operational efficiency.</p>
<p>We are looking for a detail-oriented and experienced Controller/Business Office Manager to oversee financial operations and administrative functions. This role is based in North Dallas, Texas, and requires someone who can effectively manage accounting, budgeting, HR, and maintenance operations. The ideal candidate will bring strong leadership, organizational, and analytical skills to ensure the smooth functioning of business processes.</p><p><br></p><p>Responsibilities:</p><p>• Supervise and guide the accounting team to ensure the accuracy and efficiency of financial operations.</p><p>• Oversee all accounting processes, including bank reconciliations, payroll, taxes, accounts payable, accounts receivable, audits, and financial reporting.</p><p>• Develop, implement, and monitor budgets for various departments, including marketing, sales, and inventory, while ensuring alignment with company goals.</p><p>• Manage human resources functions, such as onboarding, benefits administration, compliance with state regulations, and maintaining job descriptions.</p><p>• Coordinate IT and technology-related needs to support business operations and improve efficiency.</p><p>• Ensure the proper maintenance of facilities and equipment, addressing any issues promptly.</p><p>• Provide training to the accounting team on organizational processes and best practices to maintain consistency and compliance.</p><p>• Collaborate with leadership on financial forecasting, modeling, and strategic planning.</p><p>• Maintain accurate documentation and records, ensuring compliance with company policies and regulatory requirements.</p>
<p>We are looking for a detail-oriented and reliable PART TIME Accounting Clerk to join our team in Dallas, Texas. This part-time role requires expertise in QuickBooks, proficiency in Excel, and a strong foundation in accounting principles to handle reconciliations and journal entries effectively. The ideal candidate will support our financial operations by maintaining accurate records and ensuring compliance with accounting standards.</p><p><br></p><p>Responsibilities:</p><p>• Reconcile payments and ensure all accounts are accurately balanced on a daily basis.</p><p>• Perform weekly and monthly inventory reconciliations to maintain accurate financial data.</p><p>• Record daily journal entries in QuickBooks and verify transaction accuracy.</p><p>• Support accounts payable and accounts receivable processes, including invoice processing and data entry.</p><p>• Utilize accounting software such as QuickBooks to manage financial tasks efficiently.</p><p>• Assist with financial reporting and ensure adherence to internal accounting policies.</p><p>• Collaborate with team members to address discrepancies and resolve accounting issues.</p><p>• Maintain organized and up-to-date financial records to support audits or reviews.</p>
<p>We are seeking an organized and personable <strong>Front Desk Coordinator</strong> to be the first point of contact for our <strong><u>bustling downtown Dallas office.</u></strong> The ideal candidate will bring professionalism, outstanding communication skills, and a proactive attitude to this dynamic role. As the face of the office, you will provide exceptional customer service while ensuring smooth operations at the front desk.</p><p><strong>Key Responsibilities:</strong></p><ul><li>Greet and welcome all visitors and ensure they are directed to the appropriate person or department in a friendly and professional manner.</li><li>Answer, screen, and direct incoming phone calls efficiently.</li><li>Manage incoming and outgoing mail, packages, and deliveries.</li><li>Maintain the organization and appearance of the reception area, including arranging for maintenance and ensuring a positive first impression for guests.</li><li>Schedule and manage conference rooms, as well as coordinate meeting arrangements when necessary.</li><li>Assist with administrative tasks such as data entry, document preparation, filing, and correspondence.</li><li>Monitor office supply inventory and coordinate reorders to ensure availability.</li><li>Provide support to staff and various departments with special projects as assigned.</li><li>Ensure confidentiality of sensitive client and company information.</li></ul>
<p>We are looking for a highly skilled and experienced Paralegal to join our team in Dallas, Texas. The ideal candidate will provide vital support to attorneys, ensuring smooth case preparation and effective client communication. This role requires a deep understanding of Texas Family Law and a proactive approach to managing legal tasks in a fast-paced environment. This position will start out working for different attorneys as needed. Soon, the position will settle in supporting his/her own attorney.</p><p><br></p><p>Responsibilities:</p><p>• Draft and prepare legal documents, including pleadings, motions, and court orders, for attorney review and approval.</p><p>• Communicate with clients and create spreadsheets and documents for Inventory and Appraisement as well as Proposed Support Decisions.</p><p>• File legal pleadings with court clerks and ensure all documentation meets required deadlines.</p><p>• Coordinate the delivery of subpoenas to witnesses and involved parties, ensuring accuracy and timeliness.</p><p>• Conduct intake calls with potential clients and assist in preparing attorneys for initial consultations.</p><p>• Support attorneys during mediations, depositions, hearings, trials, and other legal proceedings by organizing case materials.</p><p>• Assist in analyzing and resolving recurring issues in family law cases with a problem-solving mindset.</p><p>• Draft discovery requests, manage calendars for due dates, and handle correspondence with opposing counsel or parties.</p><p>• Guide clients through the discovery process and assist in compiling requested documentation.</p><p><br></p><p>For confidential consideration, please email your resume directly to:</p><p>rosemarie.jones< at > roberthalflegal.< com ></p>
<p>Management Resources is seeking a detail-oriented Senior Accountant for a<strong> 4 month contract in Irving</strong>. This role requires an experienced individual to oversee a variety of accounting functions including accounts payable, accounts receivable, general ledger management, and tax preparation. You will start with training onsite and move to being remote. </p><p><br></p><p>Responsibilities:</p><p>• Manage the bi-weekly accounts payable process, including generating payment batches, setting up vendor payments, and processing wires for international vendors.</p><p>• Reconcile accounts payable and accounts receivable subledgers to the general ledger on a weekly basis.</p><p>• Process invoices and employee expense reports while ensuring proper matching and follow-ups with relevant departments.</p><p>• Prepare and record intercompany transactions and balance confirmations to ensure consolidation accuracy.</p><p>• Calculate and record month-end accruals, including payroll, benefits, inventory reserves, and other expenses.</p><p>• Conduct profit and loss analysis and reconcile balance sheet accounts monthly to ensure financial accuracy.</p><p>• Maintain fixed asset records, including monthly depreciation schedules, and update deferred revenue adjustments.</p><p>• Provide necessary sales tax data to external tax teams and update tax rates quarterly within the accounting system.</p><p>• Perform daily fraud checks and submit positive pay files to ensure secure vendor payments.</p><p>• Offer technical support for accounting software and assist with ad hoc financial tasks as needed.</p>
SUMMARY:<br>The Senior Accountant is responsible for hiring, developing, and supervising multiple staff accountants for the purpose of producing timely and accurate internal financial statements prepared in accordance with generally accepted accounting principles for the purpose of monitoring the results of operations and management reporting. A successful candidate will demonstrate leadership skills to support the goals and objectives of the organization, be organized and detail-oriented, able to adhere to strict deadlines, and maintain a high degree of accuracy and integrity.<br>ESSENTIAL FUNCTIONS:<br>• Responsible for leading assigned staff accountants during month-end close for multiple entities and locations to:<br>o Review, approve and ensure that transactions are recorded and reconciled to subsystems as required<br>o Review and record all monthly inventory counts and related COGS, prepaid and accrual journal entries, among others<br>o Reconcile assigned balance sheet accounts, and adjust as needed<br>o Review and approve staff’s balance sheet account reconciliations, providing guidance and assistance to resolve outstanding items<br>o Prepare and oversee timely and accurate bank account reconciliations to include researching and recording any outstanding items<br>o Conduct analytical review of statements of operations and balance sheets and document monthly variances in partnership with site general managers and staff<br>o Participating in weekly assets calls with corporate teams and clubs<br>• Communicate pertinent financial information to site general managers and corporate leaders as necessary<br>• Oversee the preparation and review of monthly sales and use tax returns in partnership with Tax Director<br>• Assist site general managers, FP& A, and corporate staff on the preparation of annual operating and capital budgets<br>• Work with Accounting department leadership to ensure compliance with company accounting policies, internal controls, and GAAP<br>• Identify, recommend and implement improvements to accounting procedures and internal controls to promote compliance, consistency, and efficiency<br>• Serve as a “go-to” problem-solver for staff<br>• Collaborate with other senior accountants, promoting ongoing and timely communication among the team<br>• Prepare and review audit schedules as assigned<br>• Safeguard the company’s assets by ensuring that all company policies, procedures, and internal controls are followed<br>• Actively participate in the Company’s systems projects, including the new ERP implementation<br>• Perform other duties as required. These duties may include assignments in job classifications other than their own<br><br>EDUCATION and/or EXPERIENCE:<br>• Four-year Accounting degree with 3 to 6 years industry accounting experience preferred<br>• Supervisory experience of at least 1 to 2 years preferred<br>• CPA license is not required but is a plus<br>• Experience leading the monthly closing cycle and preparation of multiple site internal financial statements<br>• Experience with Microsoft Office products, especially Microsoft Excel and Word. Intermediate to advanced level Excel skills required.<br>• Great Plains Dynamics/eEnterprise system, FYIsoft reporting
<p>We are looking for a detail-oriented <strong><u>HR Admin/Assistant</u></strong> to join a team on a <strong><u>contract basis</u></strong> in the financial services industry in <strong><u>Dallas, Texas.</u></strong> In this role, you will play a key part in maintaining efficient office operations and supporting HR initiatives. The ideal candidate is organized, adaptable, and capable of handling administrative tasks with precision and discretion.</p><p><br></p><p>Responsibilities:</p><p>• Manage the inventory of office supplies, including ordering and organizing snacks, beverages, and other consumables.</p><p>• Coordinate food orders for meetings and events, ensuring timely delivery and cost-effectiveness.</p><p>• Place orders and monitor shipments for office and HR supplies, ensuring accurate tracking and receipt.</p><p>• Digitize employee records by scanning, organizing, and uploading documents into the system while maintaining confidentiality.</p><p>• Assist with general administrative tasks such as filing, document management, and preparing simple reports.</p><p>• Provide on-demand administrative support to HR and management teams as required.</p><p>• Ensure all administrative activities comply with company policies and procedures.</p><p>• Maintain the accuracy and security of sensitive employee information while supporting HR initiatives.</p><p>• Use organizational skills to prioritize tasks and adapt to changing office needs effectively.</p>
ESSENTIAL DUTIES<br>• Deliver advanced technical and informational support to users of client's computer systems in a timely, accurate, and courteous manner.<br>• Assist with installing, configuring, and supporting Windows-based equipment and applications within the network environment.<br>• Support the setup and execution of video conferences and firm events.<br>• Help users navigate Zoom, Microsoft Teams, and other video and teleconferencing platforms.<br>• Perform routine maintenance on computers, printers, and other peripherals, including connecting devices to wireless networks, clearing paper jams, replacing toner, and relocating or temporarily setting up equipment.<br>• Ensure all incident tickets are resolved promptly.<br>• Install new software packages on firm devices and assist users in onboarding and becoming proficient with firm technology.<br>• Carry out office setups and relocations as needed.<br>• Assist with hardware and software documentation and inventory tracking.<br>• Follow client's technology standards and all data protection and security awareness policies and procedures.<br>• Support equipment procurement for events through third-party vendors.<br>• Monitor depositions, meetings, and similar proceedings conducted on virtual platforms, providing technical support and assisting clients, videographers, and court reporters with any issues that arise.<br>• Keep the manager updated on project status, problem areas, and user satisfaction.<br>• Perform other related duties as assigned.<br>SKILLS REQUIRED FOR SUCCESS<br>• Strong oral and written communication skills for assisting computer users with questions and issues.<br>• Excellent customer service skills and the ability to work effectively in a challenging environment.<br>• Knowledge of video conferencing systems and web-based conferencing equipment.<br>• Ability to work effectively both independently and as part of a team.<br>• Skill in translating technical information for non-technical users.<br>• Strong organizational skills and the ability to prioritize multiple tasks.<br>• Thorough knowledge of Microsoft Windows and the Microsoft Office Suite.<br>• General understanding of PC LANs and networks, including Windows environments.<br>• Ability to quickly learn new applications and updates to existing systems.<br>EDUCATION AND EXPERIENCE<br>• Experience in the legal field is preferred.<br>• At least three years of experience working in a Windows and network environment.<br>• An associate or bachelor’s degree is preferred but not required.<br>• detail oriented certifications are preferred but not required. Would like to see a MOUS – Microsoft Office User Support or MOS- Microsoft Office specialist Certifications. <br>• Ability to understand procedures and instructions relevant to the IT function.
<p><strong>Position Summary:</strong></p><p>The Mail Clerk is responsible for sorting and distributing incoming mail to departments and prepares outgoing mail for shipment. The Mail Clerk also operates mailroom equipment, including postage meters, mail sorting machines, scanners, mail sealers, envelope openers, fold- and -insert machines, and labeling machines. This position will also perform a variety of tasks throughout the workday.</p><p> <strong>Essential Duties and Responsibilities </strong>include the following. Other duties may be assigned.</p><ul><li>Print and sort statements, checks, and invoices</li><li>Daily pickup and delivery to the Post Office</li><li>Individually place statements, checks, and invoices in envelopes and apply postage</li><li>Handle daily returned mail</li><li>Handle general file maintenance</li><li>Support supervisory staff by performing any assigned accounting and clerical tasks</li><li>Utilize sorting machine and other administrative technology</li><li>Forward misdirected mail</li><li>Keep inventory of mailing supplies, such as envelopes and postage</li><li>Deliver mail to both departments and individuals, ensuring the relevant parties sign off on them</li></ul><p><br></p>
The ideal candidate will bring real-world experience in financial operations for a global hedge / private-equity fund supporting daily reconciliations, trade settlement, and the monthly close cycle. At month-end, this individual will be responsible for preparing investor allocations and preparing the financial statements. Beyond the hedge / private-equity fund accounting, this position offers the ability to be hands-on with one of the fund’s portfolio companies and maintain the books for the sales-based organization. Ample opportunities exist for project-based work, including system integration and process improvement.<br> <br> · Reconcile position and cash balances across multiple counterparties and banks on a daily basis.<br> · Monitor daily trading activity ensuring all listed and OTC trades are booked daily. Confirm trade settlement occurs on time, instructing cash payments as appropriate.<br> · Review all margin calls for accuracy and fund, as necessary.<br> · Maintain books and records of each fund in Geneva coordinating with the third-party administrator daily.<br> · Calculate the investor allocations and oversee the production of the investor statements and monthly financials<br> · Work with the auditors to produce annual audited financial statements<br> · Perform the day-to-day accounting functions, including, but not limited to, calculating prepaid and accruals within the general ledger, reviewing the accounts payable and receivable balances, recording inventory, and reconciling intercompany balances.<br> · Manage balance sheet, prepare accurate and timely reconciliations, and ensure reserve balances are adequate<br> · Monitor banking transactions between accounts and legal entities<br> · Develop and perform analytical reviews monthly, quarterly, and annual financial results highlighting key drivers in local business unit performance.<br> · Work directly with external auditors for annual financial audits<br> · Work directly with external tax preparers to provide requested information in an accurate and timely manner.<br> · Prepare accurate and timely sales tax and use tax returns.<br> · Completion of special projects, as requested.<br> <br>Requirements:<br> · At least 5-7 years of financial operations (product accounting) experience.<br> · Understanding of hedge fund structures and accounting, including investor allocations<br> · Experience working with Advent’s Geneva<br> · Focus on process improvements and automation of manual processes<br> · Experience with system integrations/conversions<br> · BA degree in accounting, finance, or a related field (Preferred)<br> · Strong analytical and problem-solving skills<br> · Great interpersonal and verbal communication skills<br> · Sound knowledge of accounting principles and standards<br> · Superior data management and data analysis skills<br> · Strong time management and organizational skills
