We are looking for an Executive Assistant to join our team in Dallas, Texas, on a contract basis. In this role, you will provide high-level administrative support to executives, ensuring their schedules, travel arrangements, and meetings are seamlessly organized. This position is ideal for someone with exceptional organizational skills and the ability to manage multiple priorities efficiently.<br><br>Responsibilities:<br>• Oversee and manage executive calendars, ensuring schedules are accurate and up-to-date.<br>• Organize and coordinate travel arrangements, including booking flights, accommodations, and transportation.<br>• Prepare for executive meetings by arranging agendas, materials, and logistical details.<br>• Act as a liaison between executives and internal or external stakeholders to facilitate communication.<br>• Ensure all administrative tasks are completed in a timely and thorough manner.<br>• Handle confidential information with discretion and professionalism.<br>• Assist with the preparation of reports, presentations, and other documentation as needed.<br>• Respond promptly to requests and inquiries, ensuring smooth day-to-day operations.<br>• Monitor deadlines and follow up on tasks to ensure timely completion.<br>• Provide additional support to executives as required.
<p>The Senior Executive Assistant provides advanced, high-level administrative and organizational support to senior executives and leadership teams. This role is pivotal in proactively managing complex calendars, orchestrating meetings and travel, preparing sensitive documents, and serving as a trusted liaison between executives, stakeholders, and internal teams. The Senior Executive Assistant demonstrates exceptional judgement, professionalism, and discretion, ensuring seamless day-to-day operations and anticipating the needs of executives in a fast-paced, dynamic environment.</p><p><strong>Key Responsibilities:</strong></p><ul><li>Manage complex calendars and coordinate high-volume meeting and event scheduling, including international and multi-time zone engagements.</li><li>Organize detailed travel arrangements, itineraries, and expense reporting for executives, ensuring efficiency and accuracy.</li><li>Prepare, edit, and proofread confidential correspondence, presentations, and reports with a keen attention to detail.</li><li>Serve as the primary point of contact for internal and external stakeholders, screening and prioritizing communications.</li><li>Proactively anticipate executive needs, addressing issues before they arise to ensure executive preparedness and effective workflow.</li><li>Collaborate with cross-functional teams on special projects, research, and event coordination.</li><li>Oversee confidential and time-sensitive information, consistently exercising discretion and sound judgement.</li><li>Manage and track critical deadlines, priorities, and action items to facilitate executive decision-making.</li><li>Support board meeting preparation, including agenda development, materials distribution, and minutes documentation as required.</li><li>Mentor and provide guidance to junior administrative staff, promoting best practices and efficiency.</li></ul>
<p>We are seeking a professional for a <strong><u>contract Executive Assistant position</u></strong> at a construction firm in <strong><u>Dallas, Texas. </u></strong>You will provide support to multiple senior executives and this role is ideal for someone with exceptional communication and multitasking skills, particularly in the construction or contractor industry. The role requires a detail-oriented individual who can manage executive schedules, travel arrangements, and departmental tasks with precision and confidentiality.</p><p><br></p><p>Responsibilities:</p><p>• Provide administrative support to Corporate Services executives, ensuring seamless daily operations.</p><p>• Serve as a liaison between executives and internal or external stakeholders, maintaining confidentiality and a high standard of conduct.</p><p>• Manage complex calendars, prioritize appointments, and quickly adapt to scheduling changes.</p><p>• Coordinate recurring team meetings and special events, handling logistics, materials, and technology requirements.</p><p>• Arrange domestic and occasional international travel plans, including transportation, lodging, and itinerary adjustments.</p><p>• Prepare, reconcile, and submit expense reports accurately and on time, following company policies.</p><p>• Process invoices with appropriate coding and collaborate with Accounts Payable for timely and accurate transactions.</p><p>• Oversee departmental needs such as document management, supply orders, and tracking project statuses.</p><p>• Resolve scheduling conflicts proactively while anticipating and addressing executive needs.</p><p>• Assist with additional projects and administrative tasks as needed to support the team.</p>
<p>The Executive Assistant provides high-level administrative support to senior executives, supporting day-to-day operations as a key partner and trusted point of contact. This role is responsible for managing complex schedules, organizing meetings and travel, preparing sensitive documentation, and coordinating communication across the organization. The Executive Assistant demonstrates strong organizational skills, attention to detail, solid judgement, and professionalism while efficiently handling confidential information in a fast-paced, dynamic environment.</p><p><strong>Key Responsibilities:</strong></p><ul><li>Manage complex executive calendars, schedule meetings, and coordinate logistics</li><li>Arrange domestic and international travel, including itineraries and expense reporting</li><li>Prepare, edit, and proofread correspondence, presentations, and reports</li><li>Serve as liaison between executives, teams, and external stakeholders, handling communications and requests efficiently</li><li>Track priorities, deadlines, and action items to support executive effectiveness</li><li>Maintain and organize confidential files and records</li><li>Support board and leadership meetings, including agenda preparation, materials distribution, and meeting minutes as required</li><li>Assist with special projects, event planning, and cross-functional initiatives</li><li>Uphold company policies and maintain the highest level of confidentiality and discretion</li><li>Provide guidance and support to other administrative staff as needed</li></ul>
We are looking for a highly organized and proactive Executive Assistant to provide comprehensive support to the Chief Customer Officer and executive team. This role is based in Richardson, Texas, and offers a long-term contract opportunity in the dynamic IT Software industry. The ideal candidate will excel at managing executive-level tasks, facilitating strategic projects, and ensuring seamless communication between internal and external stakeholders.<br><br>Responsibilities:<br>• Conduct thorough research, compile relevant data, and prepare precise and well-structured documentation for executive meetings, presentations, and speaking engagements.<br>• Track progress on strategic projects, address last-minute changes, and ensure timely delivery of key deliverables.<br>• Draft and distribute clear and accurate communications on behalf of the Chief Customer Officer and executive team to customers, partners, and colleagues.<br>• Analyze business reports to identify trends, provide insights, and advise on areas requiring additional attention or escalation.<br>• Build and maintain strong relationships with internal teams and external customers, collaborating regularly with senior executives and stakeholders.<br>• Assist in driving organizational goals by understanding the structure, cascading key messages, and supporting strategic initiatives.<br>• Participate in leadership meetings by preparing agendas, taking detailed notes, and ensuring follow-up on action items.<br>• Manage executive calendars by prioritizing tasks, scheduling strategic planning sessions, and ensuring seamless coordination.<br>• Organize and schedule meetings, events, and strategic activities with both internal and external parties.<br>• Arrange complex international and domestic travel, create itineraries, and reconcile expense reports efficiently.
We are seeking an experienced Sr. Executive Assistant to join our team in Fort Worth, Texas. This Contract to permanent position offers an exciting opportunity to provide high-level support to the organization’s President and other C-suite executives. The ideal candidate will excel in managing complex schedules, coordinating travel, and handling diverse administrative tasks with attention to detail and accuracy.<br><br>Responsibilities:<br>• Manage and maintain executive calendars, ensuring appointments and meetings are scheduled efficiently.<br>• Coordinate and arrange detailed travel itineraries, including booking transportation and accommodations.<br>• Prepare well-crafted presentations and supporting documents using Microsoft PowerPoint and other tools.<br>• Record and organize minutes during meetings, ensuring accurate documentation.<br>• Assist in planning and executing events, including vendor coordination and logistics.<br>• Compile and submit expense reports, maintaining accurate financial records.<br>• Draft correspondence and formal communication on behalf of executives.<br>• Partner closely with C-suite leaders to support their daily operational needs.<br>• Oversee administrative tasks as assigned, ensuring timely and high-quality completion.
<p>We are looking for a Legal Assistant to join our team in Dallas, Texas. This role requires exceptional organizational skills and the ability to provide comprehensive administrative support to attorneys, ensuring the smooth operation of litigation processes. The ideal candidate will have extensive experience in legal administration and a strong aptitude for managing deadlines and multiple priorities. Ideal candidate will work in a floater capacity to cover vacant desks in the practice areas of Commercial Litigation, White Collar Crime, Estate and Trust Planning, Corporate, Real Estate, and Individual Tax Planning.</p><p><br></p><p>Responsibilities:</p><p>• Prepare, revise, and proofread legal documents and correspondence with high accuracy.</p><p>• Must be excited to work at a variety of desks in multiple practice areas</p><p>• Maintain and organize client files, ensuring all records are up-to-date and accessible.</p><p>• Schedule and manage deadlines, court dates, and appointments on multiple attorney calendars.</p><p>• Arrange travel itineraries and accommodations for attorneys as needed.</p><p>• Accurately enter attorney time and ensure proper documentation for billing purposes.</p><p>• Facilitate effective communication with internal teams and clients to ensure smooth collaboration.</p><p>• Handle e-filing of documents in Federal and State Courts with precision.</p><p>• Draft administrative and court forms, ensuring compliance with legal standards.</p><p>• Support litigation efforts across commercial, defense, and complex business cases.</p><p>Working as a Floater in a law firm gives you a chance to experience a variety of attorneys and practice areas. Most floaters quickly end up getting hired at one of the desks they managed.</p><p>Email your resume directly to:</p><p>rosemarie.jones< at >roberthalf.< com ></p>
<p>LITIGATION LEGAL ASSISTANT URGENTLY NEEDED!</p><p> </p><p>Calling all Litigation Legal Assistants. Fantastic opportunity at a well known downtown Dallas firm to support extremely nice attorneys! Ideal candidate will have a minimum of 5 years of progressive experience supporting a complex litigation desk. Previous experience providing document preparation and revision, including styling and formatting legal documents; managing busy calendars, mediations and depositions is required. Heavy client interaction, both written and verbal is a big part of this desk. Must have experience with e-filing in state and federal courts and know how to format briefs. Bring your happy back to your days. Confidentially email your resume directly to</p><p>Rosemarie.jones< at > roberthalf.< com ></p>
<p>Job Description: Bilingual Administrative Assistant (Spanish/English) – Contract to Hire</p><p>Overview: Our company is seeking a motivated and detail-oriented Bilingual Administrative Assistant (Spanish/English) for a contract-to-hire opportunity. In this critical support role, you will work across teams to help drive efficiency, ensure exceptional communication, and provide vital administrative support in both English and Spanish. This is an excellent opportunity for professionals with strong organizational and digital skills looking for a flexible path to permanent employment.</p>
<p>The Administrative Assistant is responsible for performing day-to-day administrative and technical support in an insurance office environment. This role assists Underwriters or Account Executives in coordinating underwriting and customer service processes for assigned programs. Duties include answering inbound calls, greeting visitors, performing receptionist tasks, and maintaining the accuracy of critical insurance documents and records.</p><p><strong>Key Responsibilities:</strong></p><ul><li>Review and process applications for new and renewal insurance business</li><li>Provide basic client services, such as issuing Certificates of Insurance, Evidence of Property Coverage, and Auto ID Cards</li><li>Prepare, review, and analyze technical documents for accuracy and completeness</li><li>Maintain policy management systems and ensure complete and accurate files</li><li>Invoice, track receivables, and assist with accounting discrepancies</li><li>Prepare premium finance agreements and manage related processes</li><li>Support developing presentations to customers and prospects</li><li>Assist with claims handling instructions and loss control program implementation</li><li>Order, track, and follow up on loss runs, MVR’s, and other reports</li><li>Address or refer underwriter and client inquiries as needed</li><li>General administrative office support, including receptionist duties and data entry</li></ul><p><br></p>
<p>Job Description: Bilingual Administrative Assistant (Spanish/English) – Contract to Hire</p><p>Overview: Our company is seeking a motivated and detail-oriented Bilingual Administrative Assistant (Spanish/English) for a contract-to-hire opportunity. In this critical support role, you will work across teams to help drive efficiency, ensure exceptional communication, and provide vital administrative support in both English and Spanish. This is an excellent opportunity for professionals with strong organizational and digital skills looking for a flexible path to permanent employment. </p>
We are looking for a detail-oriented and proactive individual to join our team as a Data Entry/Admin Assistant/Accounting Clerk in Fort Worth, Texas. This role is vital to ensuring the smooth operation of administrative and accounting functions within a legal environment. If you thrive in a structured setting and excel at managing physical and electronic files, supporting staff, and handling basic accounting tasks, we invite you to apply.<br><br>Responsibilities:<br>• Accurately input invoices, receipts, and financial data into accounting systems.<br>• Assist with tracking expense reports and reimbursement processes.<br>• Organize and maintain physical and electronic files for accounting and billing purposes.<br>• Support accounts payable and receivable tasks as directed by management.<br>• Ensure proper filing, labeling, and retrieval of documents following established procedures.<br>• Scan, digitize, and securely store sensitive documents electronically.<br>• Perform routine clerical tasks such as photocopying, mailing, and document preparation.<br>• Cover front desk responsibilities as needed, ensuring courteous interaction.<br>• Assist with daily coffee preparation and light kitchen organization.<br>• Maintain confidentiality of sensitive and legal information at all times.
<p>We are looking for a highly skilled Senior Legal Administrative Assistant to join our team in Dallas, Texas. This role requires a proactive and organized individual who excels in managing complex schedules, preparing legal documents, and coordinating detailed travel arrangements. The ideal candidate will possess strong communication skills and the ability to maintain confidentiality while working in a dynamic legal environment.</p><p><br></p><p>Responsibilities:</p><p>• Maintain and coordinate an active calendar of appointments, ensuring schedules are organized and updated regularly.</p><p>• Accurately prepare and submit expense reports, adhering to established procedures.</p><p>• Arrange intricate travel plans, itineraries, and agendas to support seamless operations.</p><p>• Facilitate effective communication and collaboration with attorneys, senior management, partners, and other stakeholders.</p><p>• Oversee multiple projects simultaneously, meeting deadlines and ensuring all tasks are completed efficiently.</p><p>• Handle sensitive and confidential matters with discretion and professionalism.</p><p>• Draft, review, and edit legal communications and litigation documents with precision.</p><p>• Act as a witness or notary during client document signings, ensuring compliance with legal standards.</p><p>• Assist with personal tasks, including managing finances and scheduling appointments.</p><p><br></p><p>You are experienced effective, and essential! Email your resume directly to:</p><p>rosemarie.jones< at >roberthalf.< com</p>
<p>We are seeking a highly organized and detail-oriented Senior Administrative Assistant to support our lead underwriter in a wholesale brokerage specializing in property & casualty and excess & surplus lines. This role is ideal for candidates with a P& C license and direct industry experience, including knowledge of excess & surplus lines and wholesale brokerage operations. You will provide advanced administrative support, managing documentation for insurance policies, handling internal email inboxes, and assisting underwriters by setting up new submissions and learning company systems. This is an internally-focused role with substantial collaboration across underwriting teams.</p><p><strong>Key Responsibilities:</strong></p><ul><li>Set up new policy submissions and manage internal documentation workflows</li><li>Request loss runs, order inspections, and maintain accurate tracking of all related communications</li><li>Communicate and coordinate with underwriters internally, minimal to no direct client interaction</li><li>Handle internal email inbox and ensure timely responses using corporate templates</li><li>Assist lead underwriter by alleviating administrative tasks, allowing focus on core underwriting duties</li><li>Maintain strict organization and attention to detail with all aspects of policy documentation</li><li>Learn and utilize company systems with support from corporate training</li><li>Work with internal teams to ensure receipt, distribution, and archiving of policy documents</li><li>Use MS Office Suite for documentation, tracking, reporting, and daily administrative tasks</li><li>Support compliance with internal workflows and industry guidelines</li></ul><p><br></p>
<p>We are looking for an experienced Assistant Controller to join our team in Dallas, Texas. In this role, you will play a critical part in overseeing financial operations, supporting strategic planning, and ensuring compliance with regulatory standards. This opportunity offers a chance to work closely with leadership in a dynamic and growing organization.</p><p><br></p><p>Responsibilities:</p><p>• Lead month-end and year-end close processes for multiple entities, ensuring accuracy and timeliness.</p><p>• Manage the consolidation of financial data across entities using QuickBooks.</p><p>• Prepare comprehensive financial statements and reporting packages that align with organizational standards.</p><p>• Conduct detailed financial analysis and provide insights to support decision-making at the executive level.</p><p>• Assist in budgeting, forecasting, and variance analysis, contributing to the organization's strategic planning.</p><p>• Collaborate with leadership to strengthen internal controls and enhance financial reporting procedures.</p><p>• Oversee the integration of accounting functions from newly acquired companies, streamlining operations.</p><p>• Standardize accounting processes to create scalable and repeatable systems.</p><p>• Supervise accounts payable, accounts receivable, and general ledger staff across multiple entities, encouraging attention to detail and continuous growth.</p><p>• Coordinate audits and ensure compliance with regulatory requirements, including sales and fuel tax filings.</p>
We are looking for an experienced Accounting Assistant to join our team in Plano, Texas. This is a long-term contract position offering the opportunity to contribute to a collaborative and detail-oriented environment. The role will initially require part-time hours, with the potential to expand to ongoing work as responsibilities grow.<br><br>Responsibilities:<br>• Process accounts payable transactions accurately and on a semi-monthly basis.<br>• Manage accounts receivable tasks, including invoicing clients and handling check deposits.<br>• Perform monthly bank reconciliations to ensure financial accuracy.<br>• Assist in coding invoices and updating financial records within Dynamics 365 Business Central.<br>• Generate recurring and project-specific invoices for clients based on detailed data requirements.<br>• Maintain and update template-based map libraries on a regular schedule.<br>• Review incoming mail and address administrative tasks related to accounting functions.<br>• Support budgeting processes and general ledger updates as needed.<br>• Utilize office tools, such as Excel and Word, to complete various accounting and office tasks.<br>• Collaborate with team members to ensure smooth operations in a casual and supportive work environment.
<p>We are looking for a detail-oriented Project Coordinator - Administrative Assistant to join our team in Fort Worth, Texas. In this role, you will play a key part in supporting construction projects by managing documentation, ensuring compliance, and coordinating administrative tasks. The ideal candidate will have strong organizational skills and a background in construction or project coordination.</p><p><br></p><p>Responsibilities:</p><p>• Prepare and format project proposals, ensuring all supporting documents are compiled accurately.</p><p>• Submit and track project submittals and product data for approval, coordinating with architects, engineers, and clients.</p><p>• Collaborate with project managers to develop and monitor contract budgets.</p><p>• Draft, manage, and log change orders while ensuring consistency with project scope and budget.</p><p>• Organize and submit Requests for Information (RFIs), following up to ensure timely responses.</p><p>• Coordinate the preparation and submission of project closeout documentation.</p><p>• Maintain detailed and organized records for projects in both digital and physical formats.</p><p>• Communicate with various internal departments to support operational needs and ensure timely delivery.</p><p>• Generate progress reports and cost analysis to track project performance.</p><p>• Ensure compliance with contractual and regulatory requirements throughout project execution.</p><p>Submit your resume directly to: rosemarie.jones@roberthalf.< com ></p>
We are looking for a skilled Legal Assistant to join a dynamic law firm in Dallas, Texas. This Contract to permanent position offers an opportunity to collaborate closely with attorneys on commercial real estate, transactional, and litigation matters. The ideal candidate thrives in a fast-paced environment and is dedicated to delivering thorough and accurate administrative support.<br><br>Responsibilities:<br>• Utilize document management and word processing software to create, format, and finalize legal documents, including correspondence, memoranda, and other materials.<br>• Conduct proofreading and formatting of documents, ensuring accuracy and consistency.<br>• Coordinate the filing and service of legal documents, including electronic court filings as required.<br>• Prepare and manage engagement letters and initiate new client matters.<br>• Provide comprehensive support to attorneys during pre-trial, trial, and post-trial phases.<br>• Collaborate with other legal assistants to ensure smooth workflow and meet client and firm objectives.<br>• Organize and prioritize tasks to maintain efficiency and achieve deadlines.<br>• Build and maintain strong relationships with colleagues, supervisors, and clients.<br>• Assist in managing transactional and litigation-related tasks effectively.
<p>We are looking for a motivated Office Assistant to join this office in Irving, Texas. In this role, you will help create a welcoming and efficient workplace environment while collaborating with colleagues across multiple locations. This is a long-term contract position, offering an excellent opportunity for career growth and meaningful contributions to the organization.</p><p><br></p><p>Responsibilities:</p><p>• Foster a positive and engaging workplace atmosphere by interacting with employees and visitors in a detail-oriented and approachable manner.</p><p>• Conduct regular audits and provide support by walking through multiple floors to ensure compliance and operational efficiency.</p><p>• Coordinate and assist with planning site-specific and cross-departmental events, contributing to the success of impactful initiatives.</p><p>• Create and update Standard Operating Procedure documents and manage tracker spreadsheets to maintain organized and accurate records.</p><p>• Offer guided tours to individuals or groups, highlighting workplace amenities and production areas while serving as a resource for navigation.</p><p>• Educate employees on submitting service tickets to address their needs and ensure smooth operations.</p><p>• Collaborate with peers across different states using Microsoft Teams and other communication tools to foster teamwork and consistency.</p><p>• Capture photographs in both group settings and candid moments to support workplace events and documentation.</p><p>• Maintain reliability and punctuality to consistently meet deadlines and fulfill assigned tasks.</p><p>• Occasionally work overtime to meet project deadlines, ensuring all responsibilities are completed effectively.</p>
<p>Popular Ft Worth Law firm is seeking a popular and talented Business Litigation Assistant to add to add to their team in their Ft Worth office! Here is what you get to do everyday:</p><p><br></p><p>• Provide litigation and administrative support to attorneys.</p><p>• Prepare and edit legal documents and correspondence; proofread for accuracy and completeness; save documents to the document management system.</p><p>• Review and proofread legal briefs.</p><p>• Docket case deadlines.</p><p>• File documents in state and federal courts.</p><p>• Review, organize, and process client billing in a timely manner.</p><p>• Research and respond to requests for information from attorneys and clients.</p><p>• Enter attorney time; review and revise timesheets accurately.</p><p>• Manage and monitor the calendaring of deadlines and key dates.</p><p>• Schedule and coordinate meetings; interact with clients and other contacts.</p><p>• Coordinate business travel arrangements.</p><p>• Develop and organize electronic and physical files; maintain efficient organizational systems.</p><p>• Prepare conflict of interest checks and open new client files.</p><p>• Prepare engagement letters and conflict waivers.</p><p>• Coordinate with Audit Committee to prepare audit responses for clients.</p><p>• Process expense reports/reimbursement requests.</p><p>• Assist assigned attorneys with CLE compliance and business development activities.</p><p>• Oversee office operations, including managing supplies, coordinating administrative processes, and ensuring a well-organized and efficient work environment.</p><p>• Perform other duties as assigned.</p><p>Slow down! Happiness is trying to catch you! Send your confidential resume directly to:</p><p>rosemarie.jones< at >roberthalf.< com ></p>
<p>Robert Half is seeking a highly organized and detail-oriented Bilingual Legal Assistant for a client of ours in Addison, TX. If you are passionate about legal work and excel at communication in more than one language, we encourage you to apply.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Assist attorneys and legal staff with document preparation, filing, and case management</li><li>Review, translate, and prepare legal documents and correspondence in English and Spanish</li><li>Liaise with clients, vendors, and internal teams, providing translation and interpretation as needed</li><li>Schedule meetings, hearings, and maintain attorney calendars</li><li>Organize and maintain electronic and physical case files</li><li>Conduct basic legal research and gather information for cases</li><li>Communicate with courts, government agencies, and outside counsel</li><li>Support billing, timekeeping, and other administrative functions</li></ul>
