We are looking for an Executive Assistant to join our team in Dallas, Texas, on a contract basis. In this role, you will provide high-level administrative support to executives, ensuring their schedules, travel arrangements, and meetings are seamlessly organized. This position is ideal for someone with exceptional organizational skills and the ability to manage multiple priorities efficiently.<br><br>Responsibilities:<br>• Oversee and manage executive calendars, ensuring schedules are accurate and up-to-date.<br>• Organize and coordinate travel arrangements, including booking flights, accommodations, and transportation.<br>• Prepare for executive meetings by arranging agendas, materials, and logistical details.<br>• Act as a liaison between executives and internal or external stakeholders to facilitate communication.<br>• Ensure all administrative tasks are completed in a timely and thorough manner.<br>• Handle confidential information with discretion and professionalism.<br>• Assist with the preparation of reports, presentations, and other documentation as needed.<br>• Respond promptly to requests and inquiries, ensuring smooth day-to-day operations.<br>• Monitor deadlines and follow up on tasks to ensure timely completion.<br>• Provide additional support to executives as required.
<ul><li>Proven experience as an Executive Assistant or in a senior administrative support role.</li><li>Strong written and verbal communication skills.</li><li>Advanced proficiency with office software, calendaring platforms, and workflow automation tools.</li><li>Exceptional organization, time management, and problem-solving abilities.</li><li>Ability to thrive in a fast-paced and dynamic environment.</li><li>Professional demeanor and customer service mindset.</li><li>High degree of discretion, integrity, and reliability.</li><li>Associate's or bachelor’s degree preferred.</li></ul><p><br></p>
We are looking for a highly organized and proactive Executive Assistant to provide comprehensive support to the Chief Customer Officer and executive team. This role is based in Richardson, Texas, and offers a long-term contract opportunity in the dynamic IT Software industry. The ideal candidate will excel at managing executive-level tasks, facilitating strategic projects, and ensuring seamless communication between internal and external stakeholders.<br><br>Responsibilities:<br>• Conduct thorough research, compile relevant data, and prepare precise and well-structured documentation for executive meetings, presentations, and speaking engagements.<br>• Track progress on strategic projects, address last-minute changes, and ensure timely delivery of key deliverables.<br>• Draft and distribute clear and accurate communications on behalf of the Chief Customer Officer and executive team to customers, partners, and colleagues.<br>• Analyze business reports to identify trends, provide insights, and advise on areas requiring additional attention or escalation.<br>• Build and maintain strong relationships with internal teams and external customers, collaborating regularly with senior executives and stakeholders.<br>• Assist in driving organizational goals by understanding the structure, cascading key messages, and supporting strategic initiatives.<br>• Participate in leadership meetings by preparing agendas, taking detailed notes, and ensuring follow-up on action items.<br>• Manage executive calendars by prioritizing tasks, scheduling strategic planning sessions, and ensuring seamless coordination.<br>• Organize and schedule meetings, events, and strategic activities with both internal and external parties.<br>• Arrange complex international and domestic travel, create itineraries, and reconcile expense reports efficiently.
<p>The Executive Assistant provides high-level administrative and operational support to executives and senior leaders within our company. This professional role requires strong organizational, communication, and technical skills to proactively manage executive schedules, projects, and priorities. The Executive Assistant serves as a trusted partner, ensuring seamless coordination and supporting strategic initiatives.</p><p><strong>Key Responsibilities:</strong></p><ul><li>Manage complex calendars, schedules, and travel arrangements for executives.</li><li>Facilitate meetings, prepare agendas, coordinate logistics, and draft meeting minutes as required.</li><li>Prepare, review, and distribute confidential correspondence, presentations, and reports.</li><li>Liaise with internal teams and external partners on behalf of executives.</li><li>Handle expense reports, procurement requests, and executive documentation.</li><li>Support workflow automation initiatives and leverage digital tools to streamline business processes.</li><li>Maintain files, records, and databases according to company policies.</li><li>Monitor and prioritize incoming communications and requests.</li><li>Coordinate special projects and assist with cross-functional process improvements.</li><li>Uphold discretion and confidentiality in all matters related to the executive office.</li></ul><p><br></p>
<p>The Executive Assistant provides high-level administrative and operational support to executives and senior leaders within our company. This professional role requires strong organizational, communication, and technical skills to proactively manage executive schedules, projects, and priorities. The Executive Assistant serves as a trusted partner, ensuring seamless coordination and supporting strategic initiatives.</p><p><strong>Key Responsibilities:</strong></p><ul><li>Manage complex calendars, schedules, and travel arrangements for executives.</li><li>Facilitate meetings, prepare agendas, coordinate logistics, and draft meeting minutes as required.</li><li>Prepare, review, and distribute confidential correspondence, presentations, and reports.</li><li>Liaise with internal teams and external partners on behalf of executives.</li><li>Handle expense reports, procurement requests, and executive documentation.</li><li>Support workflow automation initiatives and leverage digital tools to streamline business processes.</li><li>Maintain files, records, and databases according to company policies.</li><li>Monitor and prioritize incoming communications and requests.</li><li>Coordinate special projects and assist with cross-functional process improvements.</li><li>Uphold discretion and confidentiality in all matters related to the executive office.</li></ul><p><br></p>
<p>The Executive Assistant provides high-level administrative and operational support to executives and senior leaders within our company. This professional role requires strong organizational, communication, and technical skills to proactively manage executive schedules, projects, and priorities. The Executive Assistant serves as a trusted partner, ensuring seamless coordination and supporting strategic initiatives.</p><p><strong>Key Responsibilities:</strong></p><ul><li>Manage complex calendars, schedules, and travel arrangements for executives.</li><li>Facilitate meetings, prepare agendas, coordinate logistics, and draft meeting minutes as required.</li><li>Prepare, review, and distribute confidential correspondence, presentations, and reports.</li><li>Liaise with internal teams and external partners on behalf of executives.</li><li>Handle expense reports, procurement requests, and executive documentation.</li><li>Support workflow automation initiatives and leverage digital tools to streamline business processes.</li><li>Maintain files, records, and databases according to company policies.</li><li>Monitor and prioritize incoming communications and requests.</li><li>Coordinate special projects and assist with cross-functional process improvements.</li><li>Uphold discretion and confidentiality in all matters related to the executive office.</li></ul><p><br></p><p><br></p>
We are looking for an organized and detail-oriented Executive Assistant to provide high-level administrative support to executive staff and physicians. This long-term contract position is based in Fort Worth, Texas, and requires a proactive individual with excellent communication skills and the ability to manage multiple priorities. The role involves working in a dynamic environment where confidentiality and attention to detail are essential.<br><br>Responsibilities:<br>• Maintain and organize calendars for physicians, including scheduling internal meetings and interviews.<br>• Coordinate and arrange travel plans, ensuring all details are accurately handled.<br>• Assist with the preparation and review of contracts and other written documentation.<br>• Perform secretarial tasks such as printing checks, setting alarms, and deploying technology equipment.<br>• Create and edit presentations using PowerPoint to support executive staff.<br>• Handle confidential information with discretion.<br>• Generate and analyze reports using Excel, including pivot tables.<br>• Manage office operations and provide support for executive meetings.<br>• Demonstrate critical thinking and a proactive approach to problem-solving.<br>• Perform other duties as assigned to ensure smooth office operations.
<p>LITIGATION LEGAL ASSISTANT URGENTLY NEEDED!</p><p> </p><p>Calling all Litigation Legal Assistants. Fantastic opportunity at a well known downtown Dallas firm to support extremely nice attorneys! Ideal candidate will have a minimum of 5 years of progressive experience supporting a complex litigation desk. Previous experience providing document preparation and revision, including styling and formatting legal documents; managing busy calendars, mediations and depositions is required. Heavy client interaction, both written and verbal is a big part of this desk. Must have experience with e-filing in state and federal courts and know how to format briefs. Bring your happy back to your days. Confidentially email your resume directly to</p><p>Rosemarie.jones< at > roberthalf.< com ></p>
<p><strong>Job Description:</strong></p><p>We are seeking a highly organized and detail-oriented Administrative Assistant to join our team. The ideal candidate will provide essential support for daily office operations and contribute to organizational efficiency. This role requires excellent communication skills, strong time management, and the ability to multitask in a fast-paced environment.</p><p><strong>Key Responsibilities:</strong></p><ul><li>Manage and organize schedules, appointments, and meetings for team members or executives.</li><li>Prepare, proofread, and distribute correspondence, reports, and other documents.</li><li>Handle incoming calls, emails, and other communications, directing them appropriately.</li><li>Maintain filing systems, both electronic and paper.</li><li>Order office supplies and ensure the smooth operation of equipment and facilities.</li><li>Assist in the preparation and submission of expense reports and invoices.</li><li>Support event planning, travel arrangements, and meeting logistics.</li><li>Greet visitors, coordinate deliveries, and handle general office duties as needed.</li><li>Maintain confidential information and follow company policies and procedures.</li></ul><p><br></p>
<p><br></p><p><strong>Job Description:</strong></p><p>We are seeking a highly organized and detail-oriented Administrative Assistant to join our team. The ideal candidate will provide essential support for daily office operations and contribute to organizational efficiency. This role requires excellent communication skills, strong time management, and the ability to multitask in a fast-paced environment.</p><p><strong>Key Responsibilities:</strong></p><ul><li>Manage and organize schedules, appointments, and meetings for team members or executives.</li><li>Prepare, proofread, and distribute correspondence, reports, and other documents.</li><li>Handle incoming calls, emails, and other communications, directing them appropriately.</li><li>Maintain filing systems, both electronic and paper.</li><li>Order office supplies and ensure the smooth operation of equipment and facilities.</li><li>Assist in the preparation and submission of expense reports and invoices.</li><li>Support event planning, travel arrangements, and meeting logistics.</li><li>Greet visitors, coordinate deliveries, and handle general office duties as needed.</li><li>Maintain confidential information and follow company policies and procedures.</li></ul><p><br></p>
<p><strong>Job Description:</strong></p><p>We are seeking a highly organized and detail-oriented Administrative Assistant to join our team. The ideal candidate will provide essential support for daily office operations and contribute to organizational efficiency. This role requires excellent communication skills, strong time management, and the ability to multitask in a fast-paced environment.</p><p><strong>Key Responsibilities:</strong></p><ul><li>Manage and organize schedules, appointments, and meetings for team members or executives.</li><li>Prepare, proofread, and distribute correspondence, reports, and other documents.</li><li>Handle incoming calls, emails, and other communications, directing them appropriately.</li><li>Maintain filing systems, both electronic and paper.</li><li>Order office supplies and ensure the smooth operation of equipment and facilities.</li><li>Assist in the preparation and submission of expense reports and invoices.</li><li>Support event planning, travel arrangements, and meeting logistics.</li><li>Greet visitors, coordinate deliveries, and handle general office duties as needed.</li><li>Maintain confidential information and follow company policies and procedures.</li></ul><p><br></p><p><br></p>
<p><strong>Job Description: Administrative Assistant</strong></p><p>We are seeking a detail-oriented and proactive Administrative Assistant to join our team. This role is responsible for providing vital support to ensure the smooth operation of daily office functions. The ideal candidate excels in organization, communication, and multitasking.</p><p><strong>Key Responsibilities:</strong></p><ul><li>Manage schedules, appointments, and travel arrangements for staff.</li><li>Answer and direct phone calls, emails, and correspondence.</li><li>Prepare and edit documents, reports, and presentations.</li><li>Maintain and organize filing systems, both electronic and physical.</li><li>Assist with event planning and meeting coordination.</li><li>Handle incoming and outgoing mail and packages.</li><li>Support various departments with administrative tasks as assigned.</li><li>Order office supplies and ensure inventory is maintained.</li><li>Uphold confidentiality and demonstrate professionalism at all times.</li></ul><p><br></p>
<p>We are looking for an experienced Assistant Controller to join our team in Dallas, Texas. In this role, you will play a critical part in overseeing financial operations, supporting strategic planning, and ensuring compliance with regulatory standards. This opportunity offers a chance to work closely with leadership in a dynamic and growing organization.</p><p><br></p><p>Responsibilities:</p><p>• Lead month-end and year-end close processes for multiple entities, ensuring accuracy and timeliness.</p><p>• Manage the consolidation of financial data across entities using QuickBooks.</p><p>• Prepare comprehensive financial statements and reporting packages that align with organizational standards.</p><p>• Conduct detailed financial analysis and provide insights to support decision-making at the executive level.</p><p>• Assist in budgeting, forecasting, and variance analysis, contributing to the organization's strategic planning.</p><p>• Collaborate with leadership to strengthen internal controls and enhance financial reporting procedures.</p><p>• Oversee the integration of accounting functions from newly acquired companies, streamlining operations.</p><p>• Standardize accounting processes to create scalable and repeatable systems.</p><p>• Supervise accounts payable, accounts receivable, and general ledger staff across multiple entities, encouraging attention to detail and continuous growth.</p><p>• Coordinate audits and ensure compliance with regulatory requirements, including sales and fuel tax filings.</p>
<p><strong>Job Description: Office Administrator</strong></p><p>As an Office Administrator, you will play a pivotal role in supporting the daily operations and efficiency of our workplace. You will coordinate administrative activities, assist colleagues, and help maintain a welcoming and organized environment.</p><p><strong>Key Responsibilities:</strong></p><ul><li>Oversee daily office operations, including greeting visitors, managing correspondence, and maintaining office supplies.</li><li>Schedule meetings and appointments for staff and leadership.</li><li>Assist with document preparation, filing, and data entry.</li><li>Manage incoming and outgoing mail and packages.</li><li>Support accounts payable/receivable processes and basic bookkeeping as needed.</li><li>Coordinate with vendors and service providers.</li><li>Ensure compliance with company policies and procedures.</li><li>Help organize office events, trainings, and employee engagement activities.</li><li>Handle confidential information with discretion.</li><li>Provide general administrative support to various departments as needed.</li></ul><p><br></p>
<p>We are looking for a highly organized Legal Assistant to join a reputable law firm in Dallas, Texas. In this role, you will provide essential administrative and legal support to attorneys specializing in corporate transactions and tax planning. This position is perfect for someone with a strong background in legal documentation and a proven ability to thrive in fast-paced, detail-oriented environments.</p><p><br></p><p>Responsibilities:</p><p>• Draft, edit, and finalize legal documents such as partnership agreements, acquisition letters, and other corporate materials.</p><p>• Collaborate with attorneys to develop entity ownership flowcharts and prepare corporate correspondence.</p><p>• Facilitate and schedule conference calls to ensure seamless communication among all parties.</p><p>• Review and manage monthly billing memos, ensuring accuracy and timely submission.</p><p>• Open, organize, and maintain client files, ensuring security and easy access.</p><p>• Arrange travel plans for attorneys and staff, handling all related logistics.</p><p>• Record and input attorney time entries to support accurate billing processes.</p><p>• Oversee multiple calendars and schedules, ensuring optimal organization and productivity.</p><p>There are always chances worth taking and choices worth making. Confidentially email your resume directly to --</p><p>rosemarie.jones < at > roberthalf.< com ></p>
