<p>The Administrative Assistant is responsible for performing day-to-day administrative and technical support in an insurance office environment. This role assists Underwriters or Account Executives in coordinating underwriting and customer service processes for assigned programs. Duties include answering inbound calls, greeting visitors, performing receptionist tasks, and maintaining the accuracy of critical insurance documents and records.</p><p><strong>Key Responsibilities:</strong></p><ul><li>Review and process applications for new and renewal insurance business</li><li>Provide basic client services, such as issuing Certificates of Insurance, Evidence of Property Coverage, and Auto ID Cards</li><li>Prepare, review, and analyze technical documents for accuracy and completeness</li><li>Maintain policy management systems and ensure complete and accurate files</li><li>Invoice, track receivables, and assist with accounting discrepancies</li><li>Prepare premium finance agreements and manage related processes</li><li>Support developing presentations to customers and prospects</li><li>Assist with claims handling instructions and loss control program implementation</li><li>Order, track, and follow up on loss runs, MVR’s, and other reports</li><li>Address or refer underwriter and client inquiries as needed</li><li>General administrative office support, including receptionist duties and data entry</li></ul><p><br></p>
<p>We are looking for a skilled and success driven Office Assistant to join our team on a long-term contract basis in Fort Worth Texas. In this role, you will play a vital part in ensuring efficient office operations while providing excellent support to staff, guests, and visitors. This position offers an exciting opportunity to contribute to a dynamic work environment and assist with event planning.</p><p><br></p><p>Responsibilities:</p><p>• Manage daily mail and package sorting, distribution, and organization.</p><p>• Provide administrative support to employees, visitors, and callers with a detail oriented approach.</p><p>• Welcome visitors by greeting them, issuing identification tags, and escorting them as needed, following security and facilities protocols.</p><p>• Maintain a consistent and detail oriented presence at the front desk during business hours.</p><p>• Monitor office supplies, health and cleaning materials, and breakroom inventory, ensuring timely restocking.</p><p>• Collaborate with Facilities to coordinate office repairs and maintain a clean, functional workspace.</p><p>• Ensure the front desk area remains neat, organized, and presentable at all times.</p><p>• Assist in the planning, coordination, and execution of company events, celebrations, and conferences.</p><p>• Operate office equipment such as scanners, copiers, and printers efficiently.</p><p>• Support special projects and occasional weekend or evening events as required.</p>
We are looking for a detail-oriented Administrative Assistant to join our team on a contract basis. Based in Richardson, Texas, this role will be integral to ensuring smooth day-to-day operations, providing support to staff, and maintaining a welcoming environment for visitors. The ideal candidate will have a strong administrative background and excellent organizational skills.<br><br>Responsibilities:<br>• Greet and assist visitors, ensuring a positive and attentive first impression.<br>• Manage front desk operations, including answering calls and responding to inquiries.<br>• Coordinate with vendors to handle office supplies and catering needs.<br>• Communicate announcements and updates to staff efficiently.<br>• Facilitate conference room bookings and assist with office space arrangements for executives.<br>• Process service tickets and work orders using the internal ticketing system.<br>• Organize and oversee facility catering arrangements, ensuring timely delivery and setup.<br>• Utilize technology tools like Slack, Google Suite, and Coupa to streamline administrative tasks.<br>• Support data entry and documentation tasks with accuracy and attention to detail.
We are looking for a dedicated Administrative Assistant to join our team on a contract basis in Grapevine, Texas. In this role, you will provide essential administrative support, ensuring smooth operations and assisting with project coordination. This position is ideal for someone with strong organizational skills and a proactive approach to problem-solving.<br><br>Responsibilities:<br>• Manage schedules and coordinate appointments to ensure efficient time management.<br>• Perform accurate data entry tasks, including processing new customer information and contracts.<br>• Create and manage tickets based on client requests using relevant systems.<br>• Answer inbound calls and make outbound calls to schedule services with customers.<br>• Support the Project Manager with administrative tasks and project-related activities.<br>• Handle purchase orders and ensure accurate documentation.<br>• Collaborate with team members to streamline workflows and improve efficiency.<br>• Provide exceptional customer service by addressing inquiries and resolving issues.<br>• Assist in maintaining and updating ERP systems as needed.
<p>The Executive Assistant provides high-level administrative and operational support to executives and senior leaders within our company. This professional role requires strong organizational, communication, and technical skills to proactively manage executive schedules, projects, and priorities. The Executive Assistant serves as a trusted partner, ensuring seamless coordination and supporting strategic initiatives.</p><p><strong>Key Responsibilities:</strong></p><ul><li>Manage complex calendars, schedules, and travel arrangements for executives.</li><li>Facilitate meetings, prepare agendas, coordinate logistics, and draft meeting minutes as required.</li><li>Prepare, review, and distribute confidential correspondence, presentations, and reports.</li><li>Liaise with internal teams and external partners on behalf of executives.</li><li>Handle expense reports, procurement requests, and executive documentation.</li><li>Support workflow automation initiatives and leverage digital tools to streamline business processes.</li><li>Maintain files, records, and databases according to company policies.</li><li>Monitor and prioritize incoming communications and requests.</li><li>Coordinate special projects and assist with cross-functional process improvements.</li><li>Uphold discretion and confidentiality in all matters related to the executive office.</li></ul><p><br></p>
<p>We are seeking a professional for a <strong><u>contract Executive Assistant position</u></strong> at a construction firm in <strong><u>Dallas, Texas. </u></strong>You will provide support to multiple senior executives and this role is ideal for someone with exceptional communication and multitasking skills, particularly in the construction or contractor industry. The role requires a detail-oriented individual who can manage executive schedules, travel arrangements, and departmental tasks with precision and confidentiality.</p><p><br></p><p>Responsibilities:</p><p>• Provide administrative support to Corporate Services executives, ensuring seamless daily operations.</p><p>• Serve as a liaison between executives and internal or external stakeholders, maintaining confidentiality and a high standard of conduct.</p><p>• Manage complex calendars, prioritize appointments, and quickly adapt to scheduling changes.</p><p>• Coordinate recurring team meetings and special events, handling logistics, materials, and technology requirements.</p><p>• Arrange domestic and occasional international travel plans, including transportation, lodging, and itinerary adjustments.</p><p>• Prepare, reconcile, and submit expense reports accurately and on time, following company policies.</p><p>• Process invoices with appropriate coding and collaborate with Accounts Payable for timely and accurate transactions.</p><p>• Oversee departmental needs such as document management, supply orders, and tracking project statuses.</p><p>• Resolve scheduling conflicts proactively while anticipating and addressing executive needs.</p><p>• Assist with additional projects and administrative tasks as needed to support the team.</p>
<p>We are looking for a Legal Assistant to join our team in Dallas, Texas. This role requires exceptional organizational skills and the ability to provide comprehensive administrative support to attorneys, ensuring the smooth operation of litigation processes. The ideal candidate will have extensive experience in legal administration and a strong aptitude for managing deadlines and multiple priorities. Ideal candidate will work in a floater capacity to cover vacant desks in the practice areas of Commercial Litigation, White Collar Crime, Estate and Trust Planning, Corporate, Real Estate, and Individual Tax Planning.</p><p><br></p><p>Responsibilities:</p><p>• Prepare, revise, and proofread legal documents and correspondence with high accuracy.</p><p>• Must be excited to work at a variety of desks in multiple practice areas</p><p>• Maintain and organize client files, ensuring all records are up-to-date and accessible.</p><p>• Schedule and manage deadlines, court dates, and appointments on multiple attorney calendars.</p><p>• Arrange travel itineraries and accommodations for attorneys as needed.</p><p>• Accurately enter attorney time and ensure proper documentation for billing purposes.</p><p>• Facilitate effective communication with internal teams and clients to ensure smooth collaboration.</p><p>• Handle e-filing of documents in Federal and State Courts with precision.</p><p>• Draft administrative and court forms, ensuring compliance with legal standards.</p><p>• Support litigation efforts across commercial, defense, and complex business cases.</p><p>Working as a Floater in a law firm gives you a chance to experience a variety of attorneys and practice areas. Most floaters quickly end up getting hired at one of the desks they managed.</p><p>Email your resume directly to:</p><p>rosemarie.jones< at >roberthalf.< com ></p>
<p>We are looking for a motivated Office Assistant to join this office in Irving, Texas. In this role, you will help create a welcoming and efficient workplace environment while collaborating with colleagues across multiple locations. This is a long-term contract position, offering an excellent opportunity for career growth and meaningful contributions to the organization.</p><p><br></p><p>Responsibilities:</p><p>• Foster a positive and engaging workplace atmosphere by interacting with employees and visitors in a detail-oriented and approachable manner.</p><p>• Conduct regular audits and provide support by walking through multiple floors to ensure compliance and operational efficiency.</p><p>• Coordinate and assist with planning site-specific and cross-departmental events, contributing to the success of impactful initiatives.</p><p>• Create and update Standard Operating Procedure documents and manage tracker spreadsheets to maintain organized and accurate records.</p><p>• Offer guided tours to individuals or groups, highlighting workplace amenities and production areas while serving as a resource for navigation.</p><p>• Educate employees on submitting service tickets to address their needs and ensure smooth operations.</p><p>• Collaborate with peers across different states using Microsoft Teams and other communication tools to foster teamwork and consistency.</p><p>• Capture photographs in both group settings and candid moments to support workplace events and documentation.</p><p>• Maintain reliability and punctuality to consistently meet deadlines and fulfill assigned tasks.</p><p>• Occasionally work overtime to meet project deadlines, ensuring all responsibilities are completed effectively.</p>
We are looking for a detail-oriented and proactive individual to join our team as a Data Entry/Admin Assistant/Accounting Clerk in Fort Worth, Texas. This role is vital to ensuring the smooth operation of administrative and accounting functions within a legal environment. If you thrive in a structured setting and excel at managing physical and electronic files, supporting staff, and handling basic accounting tasks, we invite you to apply.<br><br>Responsibilities:<br>• Accurately input invoices, receipts, and financial data into accounting systems.<br>• Assist with tracking expense reports and reimbursement processes.<br>• Organize and maintain physical and electronic files for accounting and billing purposes.<br>• Support accounts payable and receivable tasks as directed by management.<br>• Ensure proper filing, labeling, and retrieval of documents following established procedures.<br>• Scan, digitize, and securely store sensitive documents electronically.<br>• Perform routine clerical tasks such as photocopying, mailing, and document preparation.<br>• Cover front desk responsibilities as needed, ensuring courteous interaction.<br>• Assist with daily coffee preparation and light kitchen organization.<br>• Maintain confidentiality of sensitive and legal information at all times.
<p>We are looking for a skilled Litigation Legal Assistant to join our team in Dallas, Texas. In this role, you will provide essential support to a group of attorneys, handling critical administrative and legal tasks. The ideal candidate possesses excellent organizational skills, attention to detail, and a strong understanding of litigation processes. Are you the outgoing self -starter who takes initiative with the litigation work flow and takes pride in delivering top-quality work with a smile that this firm is looking for?</p><p><br></p><p>Responsibilities:</p><p>• Coordinate and manage attorney schedules, including court appearances, depositions, and deadlines.</p><p>• Draft, edit, and finalize a variety of legal documents such as briefs, pleadings, and agreements.</p><p>• Maintain clear and precise communication with clients, opposing counsel, and court personnel.</p><p>• Provide administrative assistance to a team of attorneys, including processing monthly billing for clients.</p><p>• Ensure compliance with state and federal e-filing rules and procedures.</p><p>• Organize and prioritize tasks effectively to meet strict deadlines.</p><p>• Utilize advanced Microsoft Office skills and tools such as Teams, with experience in NetDocs being an advantage.</p><p>• Uphold high standards of ethical conduct, integrity, and confidentiality in all duties.</p><p>• Conduct thorough research and assist in preparing legal memoranda.</p><p>• Support litigation processes, including handling complex cases and filings.</p><p>Stay positive. Better days are on their way. E-mail your resume directly to rosemarie.jones< at >roberthalf.< com ></p>
<p>We are looking for an experienced Assistant Controller to join our Construction client in Dallas, Texas. This role is ideal for a detail-oriented individual with a solid background in accounting and a keen eye for detail, who thrives in the fast-paced construction industry. The position offers an opportunity to contribute to the financial health and strategic goals of the organization while working collaboratively with a dynamic team.</p><p><br></p><p>Responsibilities:</p><p>• Oversee monthly, quarterly, and annual financial close processes, ensuring accuracy and compliance with established procedures.</p><p>• Manage general ledger activities, including reconciliations and journal entries, to maintain financial integrity.</p><p>• Prepare and analyze financial statements and reports, delivering insights to support business decisions.</p><p>• Coordinate and support financial audits, ensuring timely and accurate documentation.</p><p>• Develop and implement financial policies and procedures to improve operational efficiency.</p><p>• Monitor and report on key financial metrics, providing strategic recommendations to leadership.</p><p>• Utilize construction-specific accounting systems, such as Procore, to manage project financials effectively.</p><p>• Collaborate with cross-functional teams to ensure financial alignment with organizational goals.</p><p>• Ensure compliance with regulatory standards and company policies.</p><p>• Provide mentorship and guidance to entry-level accounting staff, fostering their growth.</p><p><br></p><p>If interested, please send your resume to [email protected]</p>
We are looking for a dependable and proactive General Office Clerk to join our team on a long-term contract basis in Fort Worth, Texas. This position involves providing vital support to ensure smooth administrative operations while handling both clerical duties and light physical tasks. Ideal candidates will possess strong organizational skills and a customer-focused mindset.<br><br>Responsibilities:<br>• Sort and manage incoming and outgoing mail to ensure efficient distribution.<br>• Prepare conference rooms for meetings, including arranging furniture and basic audiovisual equipment.<br>• Welcome and assist visitors, maintaining an attentive and friendly front office environment.<br>• Keep the break room organized and stocked with necessary supplies.<br>• Handle physical tasks such as lifting boxes or equipment weighing up to 75 pounds.<br>• Perform scanning, data entry, and file organization to support office functions.<br>• Assist with document scanning and other back-office tasks as required.<br>• Provide general administrative support to office management and staff.<br>• Ensure cleanliness and orderliness in shared office spaces.
We are looking for a detail-oriented Project Assistant to join our team in Addison, Texas. In this Contract to permanent role, you will play a key part in supporting sales operations and managing customer communication. This position requires excellent organizational skills, strong attention to detail, and the ability to effectively manage multiple tasks in a dynamic environment.<br><br>Responsibilities:<br>• Communicate with customers to address inquiries and provide updates on orders.<br>• Collaborate with team members to ensure sales orders are accurately processed and converted into purchase orders.<br>• Offer administrative support to sales teams, assisting with project-related tasks and documentation.<br>• Monitor project timelines and ensure deadlines are met.<br>• Utilize project management tools to track progress and maintain accountability.<br>• Coordinate with internal teams and external partners to ensure smooth workflow.<br>• Assist in managing account relationships, fostering positive customer experiences.<br>• Apply a keen eye for detail and aesthetics, particularly in tasks requiring color coordination.<br>• Provide support in Adobe Illustrator tasks, if applicable.<br>• Demonstrate strong time management and organizational skills to handle multiple responsibilities effectively.
<p><strong><u>In-office position. 100% benefits paid for employee and family (if needed).</u></strong></p><p><br></p><p>Robert Half's client is looking for a highly skilled Assistant Controller to join our team in Dallas, Texas. In this role, you will oversee essential financial operations, ensuring compliance with accounting standards and regulatory requirements. The ideal candidate will bring a combination of leadership abilities, technical accounting expertise, and a commitment to driving operational efficiency.</p><p><br></p><p>Responsibilities:</p><p>• Oversee daily financial operations, including accounts payable, receivable, payroll, budgeting, and tax-related activities.</p><p>• Manage month-end, quarter-end, and year-end closing procedures to ensure accuracy and timeliness.</p><p>• Prepare and analyze financial reports, forecasts, and expenditures to support informed decision-making.</p><p>• Implement and enforce internal financial policies and controls to maintain compliance and operational integrity.</p><p>• Coordinate annual audit and tax-related activities, collaborating with external auditors and regulators.</p><p>• Supervise and mentor financial personnel, providing guidance on performance evaluations and growth opportunities.</p><p>• Develop strategies for cost optimization and operational improvements to enhance financial performance.</p><p>• Ensure compliance with relevant regulatory requirements by managing preparation of reports and schedules.</p><p>• Continually assess and refine financial procedures and internal control systems to improve efficiency.</p><p>• Support strategic financial planning efforts and contribute to long-term organizational goals.</p>
<p>We are looking for a skilled Legal Assistant to support our Real Estate Development and Investments Practice Group in Dallas, Texas. This position involves working in a dynamic commercial real estate environment, where deadlines are critical and attention to detail is paramount. The ideal candidate will bring professionalism, organizational expertise, and a dedication to teamwork to our fast-paced office.</p><p><br></p><p>Responsibilities:</p><p>• Provide comprehensive support to attorneys in the Real Estate Development and Investments Practice Group.</p><p>• Prepare, edit, and redline legal documents using advanced Microsoft Word features.</p><p>• Manage schedules, coordinate meetings, and maintain organized calendars for attorneys.</p><p>• Assist with the preparation and execution of commercial real estate transactions.</p><p>• Conduct thorough reviews of contracts and leasing agreements to ensure accuracy and compliance.</p><p>• Utilize Adobe Acrobat to format and finalize legal documents.</p><p>• Handle email and communication management through Microsoft Outlook.</p><p>• Develop and maintain spreadsheets and presentations using Excel and PowerPoint.</p><p>• Ensure all tasks are completed with a high level of accuracy and within set deadlines.</p><p>• Collaborate effectively with team members to support the firm's operations. </p><p>Love your job in 2026! Live Happy! Email your resume directly to</p><p>rosemarie.jones< at >roberthalf.< com ></p>
<p>We are looking for an experienced Assistant Controller to join our team in Dallas, Texas. In this role, you will play a critical part in overseeing financial operations, supporting strategic planning, and ensuring compliance with regulatory standards. This opportunity offers a chance to work closely with leadership in a dynamic and growing organization.</p><p><br></p><p>Responsibilities:</p><p>• Lead month-end and year-end close processes for multiple entities, ensuring accuracy and timeliness.</p><p>• Manage the consolidation of financial data across entities using QuickBooks.</p><p>• Prepare comprehensive financial statements and reporting packages that align with organizational standards.</p><p>• Conduct detailed financial analysis and provide insights to support decision-making at the executive level.</p><p>• Assist in budgeting, forecasting, and variance analysis, contributing to the organization's strategic planning.</p><p>• Collaborate with leadership to strengthen internal controls and enhance financial reporting procedures.</p><p>• Oversee the integration of accounting functions from newly acquired companies, streamlining operations.</p><p>• Standardize accounting processes to create scalable and repeatable systems.</p><p>• Supervise accounts payable, accounts receivable, and general ledger staff across multiple entities, encouraging attention to detail and continuous growth.</p><p>• Coordinate audits and ensure compliance with regulatory requirements, including sales and fuel tax filings.</p>
<p>We are looking for a dedicated Inspection Reporting Admin to join our team in Carrollton, Texas. In this Contract to permanent position, you will play a pivotal role in coordinating service and inspection schedules, ensuring smooth communication between customers and technicians. This role requires excellent organizational skills, attention to detail, and the ability to manage multiple priorities effectively.</p><p><br></p><p>Responsibilities:</p><p>• Coordinate and schedule service and inspection tickets promptly, ensuring deadlines are met.</p><p>• Maintain accurate and up-to-date customer information in the service management system.</p><p>• Dispatch technicians based on call type and customer requirements while considering geographical factors.</p><p>• Collaborate with the Service Manager and Sales team to address customer needs and resolve issues.</p><p>• Ensure inspection reports are completed accurately and delivered to end users within 24 hours.</p><p>• Organize required training, badging, or safety orientations before technicians perform work on-site.</p><p>• Monitor and forecast technician workloads for the next 30-60 days to optimize scheduling.</p><p>• Run reports for upcoming inspections and open work orders to ensure timely scheduling.</p><p>• Coordinate schedules with subcontractors and verify costs for inspections to adjust pricing if necessary.</p><p>• Maintain dashboards and portals to ensure all customer requests are scheduled efficiently.</p>
<p>An urgent search is on!!! An exceptional Litigation Legal Assistant is needed immediately for 3 Partners at one of the finest firms in Uptown! This role is ideal for someone with significant experience in litigation support and a strong understanding of legal procedures. If you excel in managing complex tasks, thrive under deadlines, and are passionate about supporting attorneys and clients, we encourage you to apply.</p><p><br></p><p>Responsibilities:</p><p>• Provide comprehensive administrative support to attorneys specializing in Business Litigation cases.</p><p>• Prepare, format, and manage legal documents to ensure accuracy and compliance with court requirements.</p><p>• Handle electronic filing systems for submitting court documents efficiently and in a timely manner.</p><p>• Coordinate schedules and manage calendars to track court dates, deadlines, and appointments.</p><p>• Maintain confidentiality of sensitive client and case information while adhering to high standards of professionalism.</p><p>• Utilize case management software and tools like Adobe Acrobat to organize and track case details.</p><p>• Communicate effectively with clients, attorneys, and team members to facilitate smooth operations.</p><p>• Prioritize and manage multiple tasks simultaneously while meeting strict deadlines.</p><p>• Stay updated on litigation procedures and assist in keeping the team informed of any changes or updates.</p><p>Things will be so much better than ok if you look into this open position. Confidentially send your resume to rosemarie.jones< at >roberthalf.< com ></p>
<p>We are offering a contract to hire role supporting administrative operations in planning, zoning, and building permitting. This role is ideal for an organized professional with strong communication skills, technical capabilities, and a customer-focused approach. You will be responsible for assisting both staff members and customers with platting, zoning, and building permit applications, ensuring compliance with specific requirements.</p>
We are looking for a detail-oriented Project Accounting Administrator to join our team in Plano, Texas. This role involves supporting accounting operations and project management teams while ensuring smooth day-to-day office functions. The ideal candidate will bring strong organizational, communication, and multitasking skills to contribute to the success of our projects.<br><br>Responsibilities:<br>• Welcome visitors and manage incoming deliveries, including signing for goods and distributing them appropriately.<br>• Provide assistance to project managers and their assistants during project closeouts, including coordinating required documentation from subcontractors and superintendents.<br>• Handle multiple project closeouts simultaneously and organize files for completed projects.<br>• Prepare and send comprehensive electronic closeout packages to clients using DropBox.<br>• Support the accounting department by entering overhead payables, distributing them for approval, and reconciling credit card charges.<br>• Process checks for subcontractors and maintain accurate records in Sage 100, including updating W-9s, COIs, and subcontractor agreements.<br>• Assist with year-end tasks such as archiving prior year files, creating new folders, and preparing storage boxes.<br>• Manage vendor updates, filing systems, mailing checks, and other administrative duties as required.<br>• Ensure compliance with accounting standards by processing lien waivers and handling accounts payable efficiently.<br>• Maintain organized job files and ensure accurate record-keeping for ongoing and completed projects.
<p>We are looking for an experienced Senior Property Manager to oversee a portfolio of single-tenant industrial properties. This position requires a strong focus on operational excellence, compliance, and tenant satisfaction, with occasional travel to various markets. You will work closely with ownership and lead a team to ensure the highest standards of property management.</p><p><br></p><p>Responsibilities:</p><p>• Manage daily operations of a portfolio of industrial properties, including maintenance, vendor coordination, and compliance with regulations.</p><p>• Ensure properties meet company standards and address tenant needs promptly.</p><p>• Supervise capital improvement projects and deferred maintenance initiatives from start to finish.</p><p>• Review and approve vendor contracts, bids, and invoices while maintaining budgetary oversight.</p><p>• Conduct property inspections regularly to identify opportunities for improvement and ensure compliance.</p><p>• Develop and manage annual budgets, financial reforecasts, and expense reconciliations.</p><p>• Prepare monthly financial reports, including variance analysis and accruals.</p><p>• Build strong relationships with tenants through proactive communication and exceptional service.</p><p>• Collaborate with the Asset Management team to align property operations with strategic goals.</p><p>• Mentor and supervise the Assistant Property Manager and Property Administrator, providing guidance and performance evaluations.</p>
