<p>Our client in East Pittsburgh is seeking an contract Executive Assistant role to report to the CEO & Board Secretary to represent and support duties and responsibilities. You will support 3 different boards as well. The role will contribute to the efficiency of our client's Business Office and Administration by establishing, organizing, and coordinating office procedures and processes. Pay ranges $23-$26 hourly. It is a hybrid role, hours are 7am-1pm and dependent on experience. A background check and clearances will be required.</p><p>Job Qualifications:</p><p>● High School Diploma/GED required, Associate’s or Bachelor's Degree preferred</p><p>● Minimum 3 years experience as an executive assistant/office manager</p><p>● Work experience in a school or non-profit environment is helpful</p><p>● Grant writing experience preferred</p><p>Competencies</p><p>● Excellent interpersonal skills</p><p>● Strong written and verbal communication skills; ability to effectively communicate and coordinate actions with CEO, leadership team, Board of Trustees, and other staff and third party vendors/contractors</p><ul><li>Familiarity with board management software</li></ul><p>● Superior knowledge of punctuation and grammar </p><p>● Strict adherence to confidentiality and ability to handle sensitive information</p><p>● Attention to detail and accuracy</p><p>● Ability to perform multiple assignments without immediate supervision</p><p>● Time Management; ability to prioritize tasks to meet deadlines</p><p>● Superlative organizational and planning skills</p><p>● Able to perform basic arithmetic and use basic numeric concepts to perform job tasks</p><p>● Expertise using spreadsheet, word processing, e-mail, database, and presentation software</p>
<p>We are seeking a contract Administrative Assistant/Service Dispatcher to provide coverage during a medical leave. This client is located in East Pittsburgh area, free parking. We are wanting the candidate to start on November 3rd. This role will run for approximately 16 weeks to ensure there is room for cross training before this individual goes out on leave. The ideal candidate will be detail-oriented, organized, and comfortable handling clerical and dispatch-related tasks in a fast-paced service environment. Pay: $18-20 depending on experience. Hours: 7:30AM-4:30PM with 1 hour lunch unpaid. </p><p><br></p><p>Responsibilities:</p><p><br></p><p>Manage service dispatch functions, including scheduling and coordinating service calls.</p><p><br></p><p>Enter and maintain accurate information in company software systems.</p><p><br></p><p>Prepare and update quotes and other clerical documentation.</p><p><br></p><p>Assist with general administrative duties such as filing, data entry, and correspondence.</p><p><br></p><p>Ensure all records and reports are completed in a timely and accurate manner.</p><p><br></p><p>Communicate effectively with technicians, customers, and internal team members.</p><p><br></p><p><br></p>
<p>Our client in East Pittsburgh is seeking an Administrative Coordinator role to report to the CEO to represent and support the CEO's duties and responsibilities. The role will contribute to the efficiency of our client's Business Office and Administration by establishing, organizing, and coordinating office procedures and processes. Pay ranges $23-$26 hourly. A background check and clearances will be required. </p><p><br></p><p>Job Qualifications:</p><p>● High School Diploma/GED required, Associate’s or Bachelor's Degree preferred</p><p>● Minimum 3 years experience as an executive assistant/office manager</p><p>● Work experience in a school or non-profit environment is helpful</p><p>● Grant writing experience preferred</p><p><br></p><p>Competencies</p><p>● Excellent interpersonal skills</p><p>● Strong written and verbal communication skills; ability to effectively communicate and coordinate actions with CEO, leadership team, Board of Trustees, and other staff and third party vendors/contractors</p><p>● Superior knowledge of punctuation and grammar </p><p>● Strict adherence to confidentiality and ability to handle sensitive information</p><p>● Attention to detail and accuracy</p><p>● Ability to perform multiple assignments without immediate supervision</p><p>● Time Management; ability to prioritize tasks to meet deadlines</p><p>● Superlative organizational and planning skills</p><p>● Able to perform basic arithmetic and use basic numeric concepts to perform job tasks</p><p>● Expertise using spreadsheet, word processing, e-mail, database, and presentation software</p><p><br></p><p>Responsibilities will include: </p><p>● Acting as a representative of the organization's chief executive in interactions with third parties. </p><p>● Assuming the role of Secretary to the organization’s governing board. </p><p>● Conducting and directing specialized research projects for top-level management and board members. </p><p>● Assisting with the production and curation of public speaking or panel discussion materials. </p><p>● Overseeing the creation, editing, prioritization, and proofreading of sensitive documents. </p><p>● Implementing and maintaining organizational administrative and office procedures. </p><p>● Coordinating the various needs and schedules of board meetings. </p><p>● Supporting the work of a youth-focused initiative. </p><p>● New staff onboarding duties. </p><p>● Overseeing ordering needs for the office and facilities. </p><p>● Managing the executive's calendar. </p><p>● Coordinating travel and event arrangements for staff. </p><p>● Assisting with duties such as filing, tracking, correspondence, reports, and research. </p><p>● A valid driver’s license may be required for running certain errands.</p><p><br></p><p><br></p>
We are looking for a detail-oriented Administrative Assistant to join our team in Pittsburgh, Pennsylvania. This Contract-to-Permanent position will support a large-scale airport project, offering an exciting opportunity to work directly on-site in a dynamic environment. The ideal candidate will bring strong organizational skills, proficiency in administrative tools, and a proactive approach to managing tasks.<br><br>Responsibilities:<br>• Provide administrative support to the team, ensuring smooth daily operations within the on-site field trailer.<br>• Manage and organize data using tools such as Microsoft Excel and Microsoft Access.<br>• Create and edit documents and visual content using Adobe Photoshop and Adobe editing tools.<br>• Collaborate with team members on construction-related tasks, utilizing Bluebeam Revu software when applicable.<br>• Maintain clear communication and coordination through Microsoft Teams and Outlook.<br>• Assist in preparing reports, presentations, and other materials as needed.<br>• Ensure accurate record-keeping and documentation to support project workflows.<br>• Troubleshoot minor technical issues with software and provide basic support to the team.<br>• Adapt to evolving project needs and prioritize tasks effectively.
We are looking for a detail-oriented Administrative Assistant to provide essential support in an organized office setting. Based in Jefferson Hills, Pennsylvania, this long-term contract position offers an opportunity to contribute to organizational efficiency and ensure smooth day-to-day operations. The ideal candidate will have a strong command of administrative tasks and be comfortable managing multiple priorities.<br><br>Responsibilities:<br>• Respond to inbound calls in a courteous manner and address inquiries or direct them appropriately.<br>• Provide exceptional customer service to ensure client satisfaction and positive interactions.<br>• Perform accurate data entry and maintain organized records.<br>• Manage email correspondence, including composing, sending, and responding to various communications.<br>• Handle both inbound and outbound calls to assist with scheduling and general inquiries.<br>• Create and edit documents using Microsoft Word, Excel, PowerPoint, and Outlook.<br>• Schedule appointments and maintain updated calendars for team members or departments.<br>• Support team members with administrative tasks and ensure timely completion of assignments.<br>• Maintain confidentiality and uphold high standards in all communications and documentation.
<p>We are looking for an experienced Systems Administrator to oversee and optimize our Office 365 and Microsoft Azure environments. This long-term contract position is based in the Pittsburgh, Pennsylvania area, and is integral to maintaining seamless operations and security within our organization. The role requires a proactive individual with strong technical expertise and a commitment to continuous improvement.</p><p><br></p><p>Responsibilities:</p><p>• Manage and administer Microsoft 365 services, including Exchange Online, SharePoint Online, Teams, OneDrive, and Intune.</p><p>• Oversee user account management, licenses, and security groups through Azure Active Directory.</p><p>• Monitor system performance, diagnose issues, and implement solutions to ensure reliable service.</p><p>• Develop and enforce security policies such as conditional access and data loss prevention.</p><p>• Collaborate with IT teams to support onboarding processes, migrations, and feature rollouts.</p><p>• Create and maintain comprehensive documentation for system configurations and troubleshooting procedures.</p><p>• Stay up-to-date with Microsoft updates, technology roadmaps, and best practices.</p><p>• Automate administrative tasks using PowerShell scripting.</p><p>• Manage device configurations and compliance through Microsoft Endpoint Manager.</p>
