<p>Our client in Downtown Pittsburgh is needing an Administrative Assistant for a contract opportunity for 3 months. This role provides administrative support to the Executive Department. The successful candidate will perform various administrative duties with little supervision. Hours of the position are 10:00 a.m. to 2:00 p.m. Monday through Friday. Pay depending on experience: $17-21. no free parking. fully onsite. </p><p><br></p><p>Essential Functions:</p><p>• Answer and evaluate telephone calls for proper disposition and/or handling. </p><p>• Provide telephone coverage during times of department need.</p><p>• Physical and/or electronic file organization.</p><p>• Retrieval, organization, and distribution of department mail.</p><p>• Office supply ordering, receipt, and tracking.</p><p>• Calendar, meeting, and event planning and scheduling.</p><p>• Department publication/reporting/document creation, modification, updating, proofreading, and/or filing, which may include minor calculations.</p><p>• Communicating and interacting in a professional and courteous manner, both written and verbally, with internal and external contacts, including but not limited to visitors, customers, employees, and security/law enforcement personnel.</p><p>• Confidentiality regarding the work and interactions of the department</p><p><br></p><p><br></p>
<p>We are looking for an experienced Senior Project Administrator to join our team. This role involves leading and mentoring a team of Project Assistants while collaborating with key stakeholders to ensure the financial and operational success of various projects. The ideal candidate will demonstrate strong leadership abilities, organizational skills, and a solid understanding of construction processes and financial management.</p><p><br></p><p>Responsibilities:</p><p>• Lead and provide guidance to the Project Assistant team, fostering growth and productivity.</p><p>• Assign and manage tasks to ensure balanced workloads and adherence to project deadlines.</p><p>• Conduct performance evaluations and offer constructive feedback to support team development.</p><p>• Promote a collaborative work environment that encourages innovation and teamwork.</p><p>• Work closely with project managers to address financial concerns and enhance project profitability.</p><p>• Coordinate with senior leadership to assist in developing project budgets and achieving defined goals.</p><p>• Supervise the preparation and submission of accurate project invoices in compliance with contract terms.</p><p>• Review and approve subcontractor and vendor invoices to ensure consistency with contracts and budgets.</p><p>• Monitor and manage project cash flow, ensuring timely payments and financial stability.</p><p>• Collaborate on financial reporting and project-specific outcomes with internal stakeholder</p>
<p>Our client in Lawrenceville, PA is hiring for an Administrative Assistant for a contract opportunity for 1-2 months. We are seeking a detail-oriented and adaptable professional to support our team’s daily administrative and operational needs. The ideal candidate will possess advanced Microsoft Office skills and have strong experience working with digital file management, scheduling tools, and collaboration platforms such as Microsoft Teams and/or Zoom. Pay:$18-21. Hours: ideally 8AM-5PM</p><p><br></p><p>A successful candidate will be comfortable learning new software quickly, managing shared documents across multiple platforms, and performing basic troubleshooting to ensure smooth, efficient workflow. This role requires excellent organization, reliability, and the ability to communicate effectively while supporting team operations.</p><p><br></p><p>Key Qualifications:</p><p><br></p><p>Advanced proficiency in Microsoft Office (Excel, Word, Outlook, PowerPoint)</p><p><br></p><p>Strong experience with digital file management and shared document structures</p><p><br></p><p>Familiarity with Teams, Zoom, and other collaboration tools</p><p><br></p><p>Ability to manage calendars and scheduling tools efficiently</p><p><br></p><p>Comfort with learning new software and technologies</p><p><br></p><p>Basic troubleshooting skills to support administrative functions</p><p><br></p><p>Strong attention to detail, communication, and organizational skills</p>
We are looking for a detail-oriented Administrative Assistant to join our team in Coraopolis, Pennsylvania. This long-term contract position offers the opportunity to work in a dynamic environment within the home care industry. The ideal candidate will bring strong organizational skills and the ability to manage multiple schedules while providing essential support to both staff and clients.<br><br>Responsibilities:<br>• Coordinate and manage staff schedules to ensure proper coverage for client needs.<br>• Conduct interviews and oversee the onboarding process for new home health care staff.<br>• Handle incoming calls and inquiries, providing prompt and attentive assistance.<br>• Perform general office duties, including data entry and maintaining accurate records.<br>• Support daily administrative operations to ensure smooth workflow within the office.<br>• Address scheduling conflicts and resolve issues in a timely manner.<br>• Assist with receptionist tasks, such as welcoming visitors and managing correspondence.<br>• Collaborate with team members to enhance office efficiency and productivity.<br>• Maintain confidentiality and professionalism when handling sensitive information.
<p>Our client in Oakland, PA is hiring a contract Office Administrator for a part time job opportunity for 20-25 hours a week. The contract is supposed to be 6-8 weeks. Compensation: $20–$21 per hour, based on experience.</p><p><br></p><p>Parking: Free onsite parking provided</p><p>Schedule: Part-time, Monday–Friday, 10:00am–2:00pm or 10:00am–3:00pm</p><p>Start Date: Thursday, December 18, 2025</p><p><br></p><p><br></p><p>About the Company</p><p>Join a leading Homeowner Association (HOA) Management firm with a longstanding reputation for excellence and service to residential communities in the Pittsburgh region.</p><p><br></p><p>Why This Position is Open:</p><p>This is a temporary role to provide coverage during the current Office Administrator’s planned medical leave. Hiring ASAP to allow for thorough cross-training before her leave.</p><p><br></p><p>Key Responsibilities:</p><p><br></p><p>Respond to resident and internal email inquiries</p><p>Distribute communication to building residents (e.g., fire drills, community updates)</p><p>Collect checks for dues and payments for planned events (e.g., art shows, holiday parties)</p><p>Organize checks for weekly pick-up by management</p><p>Minimal accounting tasks (all detailed items handled offsite)</p><p>Coordinate with management and vendors as needed</p><p>Perform general office support tasks as assigned</p><p><br></p><p>Required Skills & Qualifications:</p><p><br></p><p>Previous office administrative or front desk experience preferred</p><p>Comfortable with MS Office Suite (Word, Outlook; minimal Excel)</p><p>Strong written and verbal communication skills</p><p>Dependable, detail-oriented and proactive</p><p>Ability to work independently and onsite</p><p>No formal degree required</p><p><br></p><p>Training: Comprehensive cross-training provided by the outgoing Office Administrator prior to her leave.</p><p><br></p><p><br></p><p>How to Apply:</p><p>If you are organized, personable, and ready to step into a key role supporting our community, please submit your resume immediately for priority consideration.</p><p><br></p><p>For more information or to apply, contact your local Robert Half office or click "Apply Now."</p><p><br></p><p>Ready to help keep our community running smoothly? Apply today!</p>
1. Gather, scan, and electronically bookmark paper and electronic documents for tax preparation (example, 1040 documents). <br>2. Provide initial review of data validation for input into tax return using Autoflow. <br>3. Collating tax returns, both paper and via Safe Send, and securely upload tax returns using Safe Send and transmit to clients for signature. <br>4. Build, maintain, and organize files within the Tax department, both electronically and physically, utilizing the systems and software provided. <br>5. Serve as general backup for all areas of client support in gathering information as needed to respond to client requests and inquiries in a timely and courteous manner. <br>6. Support with Year End correspondence – bulk mailing, consent forms, engagement letters, tax organizers, etc. <br>7. Administration and documentation of year end documents as received. <br>8. Responsible for adding new client workflows, importing client assignments, and adding new engagement binders. <br>9. Securely run reports for annual evaluations. <br>10. Release efile returns as appropriate and maintain efile system <br>11. Monitor for rejection notices from electronic filings and escalate any needed actions. <br>12. Assist with the batch extension process and updating due dates in workflow software. <br>13. Monitor Safe Send and download completed documents and organizers as submitted by clients to H2R. <br>14. Assist with workflow and production reporting. <br>15. Monitor CPE tracking for tax department. <br>16. Send and monitor CPE surveys for tax department.
