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8 results for Office Manager in Pittsburgh, PA

Bookkeeper

Pittsburgh, PA
onsite
Temporary to Hire
25 - 36 USD / Hourly
A law firm in the East End of Pittsburgh is in need of a temporary to hire Bookkeeper. The Bookkeeper position is ON-SITE. The Bookkeeper would be responsible for the following duties:<ul><li>Processing accounts payable and accounts receivable</li><li>Managing bank and general ledger reconciliations</li><li>Performing month-end closings and general ledger work</li><li>Processing Payroll</li></ul>If you are interested in being considered for this Bookkeeper position, please 1) Apply online AND 2) follow up with a phone call to 888-396-0099!
2026-08-03T00:00:00Z

Administrative Assistant

Pittsburgh, PA
onsite
Temporary / Contract
18 - 21 USD / Hourly
We are seeking a detail-oriented Administrative Assistant / Data Entry Clerk to support daily office operations for a busy construction-related organization in Pittsburgh. This role is focused on administrative support, data entry, document management, and maintaining accurate records. The ideal candidate is highly organized, comfortable working with large volumes of information, and able to manage multiple tasks in a fast-paced environment. Location: Pittsburgh, PASchedule: Monday-Friday, 6:00/7:00 AM - 2:30/3:30 PM (Fully On-Site)Pay Rate: $18.00-$21.00/hourEmployment Type: Contract-to-Hire Responsibilities:Perform data entry and maintain accurate records across company systems and databases.Organize, scan, file, and maintain electronic and physical documents.Assist with document preparation, data verification, and record updates.Support daily administrative functions, including filing, copying, and general office tasks.Maintain spreadsheets and tracking logs to ensure information is current and accurate.Answer and direct phone calls, emails, and internal inquiries as needed.Coordinate schedules, meetings, and appointments for team members.Prepare reports, correspondence, and other administrative materials.Ensure records and documentation are organized, complete, and easily accessible.Provide general administrative support to management and office staff.
2026-08-03T00:00:00Z

Administrative Assistant

Pittsburgh, PA
onsite
Temporary to Hire
20.425 - 23.65 USD / Hourly
We are looking for an Administrative Assistant to support daily operations and provide high-level coordination for agency leadership in Pittsburgh, Pennsylvania. This onsite role is a contract-to-hire position and offers the opportunity to work closely with internal teams, community stakeholders, and external partners to keep administrative, reporting, and scheduling activities running smoothly. The ideal candidate brings strong organization, sound judgment, and the ability to manage multiple priorities in a detail-oriented and service-oriented environment. Location: Pittsburgh, PA (Onsite)Schedule: Full-time, Monday-Friday, 8:00 AM-5:00 PM Type: Contract-to-HirePay: $21.50-24 Responsibilities:• Coordinate administrative activities for executive leadership, helping maintain productive communication with staff, board members, community organizations, vendors, clients, volunteers, and the public.• Organize meeting schedules, calendar activity, and logistics for board and committee sessions while supporting clear follow-up and information flow between leadership and participants.• Create and maintain orderly digital and physical filing practices to ensure documents are accessible, current, and shared efficiently across the organization.• Track program information through internal data systems and prepare reports, summaries, and outcome-focused materials that highlight service impact.• Oversee donor records and support engagement efforts by improving processes that strengthen communication and encourage continued participation.• Assist with financial administration by helping process contracts, invoices, and related documentation in support of routine business operations.• Provide coordination for program-related events, advisory groups, public meetings, and other organizational activities as needed.• Carry out additional administrative and operational assignments requested by executive leadership to support agency goals.
2026-08-03T00:00:00Z

Administrative Assistant

Lawrence, PA
onsite
Temporary / Contract
0 - 0 USD / Yearly
We are looking for a detail-oriented Administrative Assistant to support daily office operations in Pennsylvania. This Long-term Contract position is ideal for someone who is organized, detail-oriented, and comfortable handling a mix of front-desk support, phone coverage, and administrative coordination. The person in this role will help maintain efficient workflows by managing records, assisting with office tasks, and providing dependable support to both internal teams and visitors. Responsibilities: • Manage day-to-day administrative activities to keep the office organized, responsive, and running efficiently. • Answer incoming calls courteously, direct inquiries to the appropriate contacts, and provide accurate information when needed. • Welcome visitors and handle front-desk responsibilities with a courteous and detail-oriented approach. • Enter, update, and maintain records with a high level of accuracy and attention to detail. • Prepare, organize, and distribute documents, files, and other administrative materials as needed. • Support office coordination by scheduling meetings, tracking routine tasks, and following up on administrative requests. • Maintain orderly filing systems and ensure important information is easy to access when required.
2026-07-31T00:00:00Z

Accounting Manager

Mars, PA
onsite
Temporary / Contract
45 - 55 USD / Hourly
We are looking for an experienced Accounting Manager to support a construction-focused organization in Mars, Pennsylvania on a Contract basis. This role will oversee core accounting operations, maintain accurate financial records, and help ensure timely reporting across the business. The ideal candidate brings strong expertise in month-end close, general ledger management, reconciliations, and financial statement oversight within a construction accounting environment. Responsibilities:• Lead the monthly close process, ensuring deadlines are met and financial data is complete and accurate.• Oversee general ledger activity, review account balances, and maintain the integrity of financial records.• Prepare and post journal entries to support routine and adjusting accounting transactions.• Perform detailed account reconciliations and resolve discrepancies in a timely manner.• Produce financial statements and supporting schedules for internal and external reporting needs.• Coordinate audit preparation activities and provide documentation required for financial statement audits.• Manage consolidation of financial information across entities or business units as needed.• Utilize Viewpoint Vista to support accounting workflows, reporting, and financial record maintenance.
2026-07-14T00:00:00Z

Accounting Manager

Warrendale, PA
onsite
Temporary / Contract
0 - 0 USD / Yearly
We are looking for an experienced Accounting Manager to support financial operations for multiple subsidiary entities on a contract to hire basis. This position will lead core accounting activities, strengthen reporting accuracy, and help ensure timely completion of monthly and annual financial deliverables. The ideal candidate brings strong knowledge of general ledger accounting, manufacturing cost analysis, and team leadership within a deadline-driven environment. Responsibilities:• Direct the month-end close for several entities, ensuring financial results are completed accurately and on schedule.• Maintain oversight of general ledger activity, trial balance integrity, journal entry review, and supporting account analysis.• Prepare and distribute recurring financial reports, while investigating notable shifts in performance and explaining key monthly results.• Review balance sheet reconciliations and resolve outstanding items in partnership with staff responsible for account preparation.• Develop and assess reserve calculations for areas requiring judgment, including obsolete inventory exposure, uncollectible accounts, and similar balances.• Lead accounts receivable and cash application activities, monitor collection trends, and evaluate customer credit risk and appropriate credit limits.• Manage accounts payable workflows, including invoice processing, payment execution, and timely response to vendor questions or discrepancies.• Analyze manufacturing cost performance by reviewing standard costing, production variances, and opportunities to improve operational efficiency and unit costs.• Support tax- and compliance-related activities, including audit coordination, applicable income and sales tax matters, and adherence to accounting controls and regulatory requirements.
2026-07-22T00:00:00Z

Executive Assistant

Pittsburgh, PA
onsite
Temporary / Contract
26.6 - 30.8 USD / Hourly
Our client is seeking a Retail Executive Assistant to provide high-level administrative and operational support to senior leadership. This role combines executive support, project coordination, reporting, and operational administration in a fast-paced environment. Location: Pittsburgh, PA (Onsite)Schedule: Full-time, Monday-Friday, 8:00 AM-5:00 PM (flexible start time)Type: Contract-to-HirePay: $24-$28/hour Key Responsibilities:<ul><li>Manage complex calendars, meetings, and executive schedules.</li><li>Coordinate travel arrangements, meeting logistics, and leadership communications.</li><li>Prepare presentations, reports, agendas, and correspondence.</li><li>Track projects, action items, and key operational initiatives.</li><li>Support payroll administration, expense tracking, and reporting.</li><li>Collaborate with cross-functional teams including HR, Finance, IT, and Operations.</li><li>Assist with division-wide events, training programs, and employee recognition activities.</li><li>Maintain confidentiality while supporting executive leadership.</li></ul>
2026-07-29T00:00:00Z

Receptionist

Pittsburgh, PA
onsite
Temporary / Contract
20 - 22 USD / Hourly
Our Pittsburgh client is seeking a highly organized Administrative Support/Receptionist to support front desk operations and daily office administration. The ideal candidate will be professional, proactive, detail-oriented, and comfortable managing a variety of administrative and receptionist responsibilities Location: Hazelwood, PA (On-Site)Schedule: Part-time, 3 days per week, 9:00 AM - 3:00 PMPay: $20-$23/hourType: ContractDress Code: Business casualParking: Free street parking currently available. Responsibilities:Serve as the first point of contact for visitors and guestsGreet visitors and manage the visitor sign-in systemMaintain the reception/front desk areaSupport office operations, including printer maintenance and basic office coordinationAssist with kitchen and common area upkeepManage Outlook and Teams communications as neededWork with spreadsheets and perform basic administrative tasksHelp keep the office organized and running efficientlyIdentify opportunities to improve processes and office organization
2026-08-03T00:00:00Z