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15 results for Office Assistant in Pittsburgh, PA

Office Assistant

Gibsonia, PA
onsite
Temporary / Contract
18 - 20 USD / Hourly
We are looking for an organized Office Assistant to support daily administrative and front-desk operations. This part-time contract position is ideal for someone who enjoys creating a welcoming environment, managing routine office tasks, and keeping information accurately organized. The person in this role will help maintain a smooth day-to-day workflow by handling communication, document processing, and general clerical support. Monday - Friday 12pm- 5pm. Pay $18- $20/hr. Responsibilities:• Welcome visitors and provide attentive front-desk support to ensure a positive experience for guests and staff.• Manage incoming phone calls, direct inquiries to the appropriate contacts, and relay messages accurately and promptly.• Scan, file, and organize documents to maintain accessible and up-to-date office records.• Perform a range of administrative tasks such as data entry, copying, sorting correspondence, and preparing basic paperwork.• Support daily office operations by keeping common administrative processes running efficiently and on schedule.
2026-08-10T00:00:00Z

Office Manager

Pittsburgh, PA
onsite
Temporary / Contract
35 - 40 USD / Hourly
Our client is looking for an experienced Office Manager to provide operational support and continuity for a well-established nonprofit organization during a period of leadership transition. This hybrid, part-time contract opportunity is ideal for someone who enjoys wearing multiple hats and keeping day-to-day business operations running smoothly. Office Manager (Part-Time, Contract)Location: Pittsburgh, PA (Hybrid)Schedule: 20-25 hours per week, Monday through Friday, flexible hours during normal business operations (9-5)Duration: Up to 1 yearPay Rate: $35-$40/hourParking: Dedicated spotAttire: Business casual Responsibilities:<ul><li>Manage day-to-day office and business operations</li><li>Run QuickBooks reports and assist with financial administration</li><li>Submit invoices for approval and payment processing</li><li>Support payroll administration and related records</li><li>Learn and maintain the organization's donor database/CRM</li><li>Provide administrative support to board members and committees</li><li>Coordinate with vendors and service providers</li><li>Assist tenants within the organization's building and serve as a point of contact for facility-related needs</li><li>Coordinate maintenance requests and building upkeep</li><li>Maintain organizational records, files, and information systems</li><li>Support process improvements and operational efficiencies</li><li>Provide additional administrative support as needed</li></ul>
2026-08-07T00:00:00Z

Administrative Assistant

Pittsburgh, PA
onsite
Temporary to Hire
20.425 - 23.65 USD / Hourly
We are looking for an Administrative Assistant to support daily operations and provide high-level coordination for agency leadership in Pittsburgh, Pennsylvania. This onsite role is a contract-to-hire position and offers the opportunity to work closely with internal teams, community stakeholders, and external partners to keep administrative, reporting, and scheduling activities running smoothly. The ideal candidate brings strong organization, sound judgment, and the ability to manage multiple priorities in a detail-oriented and service-oriented environment. Location: Pittsburgh, PA (Onsite)Schedule: Full-time, Monday-Friday, 8:00 AM-5:00 PM Type: Contract-to-HirePay: $21.50-24 Responsibilities:• Coordinate administrative activities for executive leadership, helping maintain productive communication with staff, board members, community organizations, vendors, clients, volunteers, and the public.• Organize meeting schedules, calendar activity, and logistics for board and committee sessions while supporting clear follow-up and information flow between leadership and participants.• Create and maintain orderly digital and physical filing practices to ensure documents are accessible, current, and shared efficiently across the organization.• Track program information through internal data systems and prepare reports, summaries, and outcome-focused materials that highlight service impact.• Oversee donor records and support engagement efforts by improving processes that strengthen communication and encourage continued participation.• Assist with financial administration by helping process contracts, invoices, and related documentation in support of routine business operations.• Provide coordination for program-related events, advisory groups, public meetings, and other organizational activities as needed.• Carry out additional administrative and operational assignments requested by executive leadership to support agency goals.
2026-08-03T00:00:00Z

Administrative Assistant

Pittsburgh, PA
onsite
Temporary / Contract
18 - 21 USD / Hourly
We are seeking a detail-oriented Administrative Assistant / Data Entry Clerk to support daily office operations for a busy construction-related organization in Pittsburgh. This role is focused on administrative support, data entry, document management, and maintaining accurate records. The ideal candidate is highly organized, comfortable working with large volumes of information, and able to manage multiple tasks in a fast-paced environment. Location: Pittsburgh, PASchedule: Monday-Friday, 6:00/7:00 AM - 2:30/3:30 PM (Fully On-Site)Pay Rate: $18.00-$21.00/hourEmployment Type: Contract-to-Hire Responsibilities:Perform data entry and maintain accurate records across company systems and databases.Organize, scan, file, and maintain electronic and physical documents.Assist with document preparation, data verification, and record updates.Support daily administrative functions, including filing, copying, and general office tasks.Maintain spreadsheets and tracking logs to ensure information is current and accurate.Answer and direct phone calls, emails, and internal inquiries as needed.Coordinate schedules, meetings, and appointments for team members.Prepare reports, correspondence, and other administrative materials.Ensure records and documentation are organized, complete, and easily accessible.Provide general administrative support to management and office staff.
2026-08-07T00:00:00Z

Administrative Assistant

Lawrence, PA
onsite
Temporary / Contract
0 - 0 USD / Yearly
We are looking for a detail-oriented Administrative Assistant to support daily office operations in Pennsylvania. This Long-term Contract position is ideal for someone who is organized, detail-oriented, and comfortable handling a mix of front-desk support, phone coverage, and administrative coordination. The person in this role will help maintain efficient workflows by managing records, assisting with office tasks, and providing dependable support to both internal teams and visitors. Responsibilities: • Manage day-to-day administrative activities to keep the office organized, responsive, and running efficiently. • Answer incoming calls courteously, direct inquiries to the appropriate contacts, and provide accurate information when needed. • Welcome visitors and handle front-desk responsibilities with a courteous and detail-oriented approach. • Enter, update, and maintain records with a high level of accuracy and attention to detail. • Prepare, organize, and distribute documents, files, and other administrative materials as needed. • Support office coordination by scheduling meetings, tracking routine tasks, and following up on administrative requests. • Maintain orderly filing systems and ensure important information is easy to access when required.
2026-07-31T00:00:00Z

Executive Assistant

Pittsburgh, PA
onsite
Temporary / Contract
26.6 - 30.8 USD / Hourly
Our client is seeking a Retail Executive Assistant to provide high-level administrative and operational support to senior leadership. This role combines executive support, project coordination, reporting, and operational administration in a fast-paced environment. Location: Pittsburgh, PA (Onsite)Schedule: Full-time, Monday-Friday, 8:00 AM-5:00 PM (flexible start time)Type: Contract-to-HirePay: $24-$28/hour Key Responsibilities:<ul><li>Manage complex calendars, meetings, and executive schedules.</li><li>Coordinate travel arrangements, meeting logistics, and leadership communications.</li><li>Prepare presentations, reports, agendas, and correspondence.</li><li>Track projects, action items, and key operational initiatives.</li><li>Support payroll administration, expense tracking, and reporting.</li><li>Collaborate with cross-functional teams including HR, Finance, IT, and Operations.</li><li>Assist with division-wide events, training programs, and employee recognition activities.</li><li>Maintain confidentiality while supporting executive leadership.</li></ul>
2026-08-07T00:00:00Z

Legal Assistant

Pittsburgh, PA
onsite
Permanent / Full Time
65000 - 70000 USD / Yearly
We are looking for a Legal Assistant to support a busy civil litigation practice in Pittsburgh, Pennsylvania. This position is ideal for a dependable and motivated detail-oriented individual who can manage competing priorities, maintain accuracy under pressure, and handle sensitive information with discretion. The successful candidate will work closely with attorneys and colleagues to keep matters organized, prepare legal materials, and help ensure deadlines are met in a fast-paced law firm setting. Responsibilities: • Prepare, revise, and finalize pleadings, correspondence, and other legal documents for attorney review and filing. • Coordinate court submissions, including electronic filings and service of legal documents, while tracking deadlines and procedural requirements. • Maintain litigation calendars by monitoring hearings, filing dates, appointments, and other case-related commitments. • Enter attorney time accurately and support the timely organization of billing-related records. • Manage client and matter files, ensuring documents are stored, updated, and handled in a confidential manner. • Provide administrative and litigation support to attorneys, including transcription or dictation-based document preparation as needed. • Communicate clearly and courteously with clients, court personnel, and internal team members regarding case-related matters and scheduling. • Assist with day-to-day clerical and secretarial tasks that contribute to the smooth operation of the litigation practice.
2026-07-21T00:00:00Z

Legal Assistant

Butler, PA
onsite
Permanent / Full Time
45000 - 50000 USD / Yearly
We are looking for a dependable Legal Assistant to join a busy legal office in Butler, Pennsylvania. This role supports an attorney with a large and active caseload, helping keep daily operations organized, deadlines on track, and client communication handled professionally. The ideal candidate brings solid office experience, strong administrative skills, and the ability to stay composed while managing competing priorities in a fast-moving environment. Responsibilities: • Support one attorney by coordinating daily administrative needs for a high-volume client practice. • Organize calendars, appointments, and follow-up tasks to help maintain an efficient workflow. • Prepare, format, and manage legal and administrative documents with accuracy and attention to detail. • Assist with court-related paperwork, including electronic submissions and filing processes as needed. • Monitor deadlines and prioritize urgent matters to ensure time-sensitive work is completed promptly. • Communicate professionally with clients and internal contacts to help maintain clear and timely information flow. • Keep files, records, and case-related materials orderly and accessible in a fast-paced office setting.
2026-07-21T00:00:00Z

Legal Assistant

Pittsburgh, PA
onsite
Permanent / Full Time
95000 - 100000 USD / Yearly
We are looking for a highly organized Legal Assistant to support a busy law firm in Pittsburgh, Pennsylvania. This position combines litigation support with front-office coordination, requiring someone who can manage legal documents, deadlines, and daily administrative needs with precision. The ideal candidate brings strong judgment, discretion, and the ability to keep matters moving in a fast-paced legal environment. Responsibilities: • Prepare, revise, and finalize legal materials such as pleadings, motions, discovery responses, and attorney correspondence while maintaining accuracy and compliance with filing requirements. • Submit court documents through electronic filing systems for state and federal matters, including urgent or procedurally complex submissions. • Oversee attorney calendars by tracking hearings, case milestones, and other critical dates, and provide timely reminders regarding upcoming obligations. • Act as a detail-oriented point of contact for attorneys, clients, court personnel, opposing counsel, and internal colleagues while handling sensitive information with discretion. • Maintain well-organized case records in both digital and hard-copy formats, including exhibits, discovery documents, and trial-related materials. • Support trial preparation by assembling witness and exhibit files, coordinating logistics, and assisting with on-site needs when required. • Handle office coordination tasks such as sorting incoming deliveries, preparing outgoing mail, and arranging courier or overnight services tied to legal deadlines. • Coordinate travel arrangements, compile expense documentation, and assist with attorney time entry and billing-related administrative work. • Welcome clients and visitors to the office in a courteous and detail-oriented manner while helping ensure smooth day-to-day operations.
2026-08-10T00:00:00Z

General Office Clerk

Sewickley, PA
onsite
Temporary / Contract
18 - 18 USD / Hourly
We are looking for a dependable General Office Clerk to join a nonprofit organization in Sewickley, Pennsylvania, on a Contract basis. This role supports the preparation and shipment of school supply materials for students and is well suited for someone who is comfortable with hands-on warehouse work and routine office support tasks. The ideal candidate brings reliability, steady attendance, and a practical approach to organizing, packing, and processing materials in a fast-paced environment. Monday-Friday 7AM- 330PM, $18/hr. Responsibilities:• Pack, move, and handle supply boxes throughout the workday, including items weighing between 20 and 40 pounds.• Partner closely with the Materials Coordinator to assemble student supply kits accurately and on schedule.• Prepare outgoing packages by labeling shipments clearly and getting materials ready for delivery.• Sort and stage boxes for distribution, including additional items needed for newly enrolled students.• Keep the work area clean, organized, and safe while following established handling procedures.• Support back-office activities such as scanning documents, basic data entry, and organizing files as needed.
2026-08-07T00:00:00Z

Receptionist

Carnegie, PA
onsite
Temporary to Hire
0 - 0 USD / Yearly
We are looking for a detail-oriented Receptionist to support daily front office operations for an engineering organization in Carnegie, Pennsylvania. This contract-to-permanent position is fully onsite and offers the opportunity to contribute to a busy office environment by managing communications, greeting visitors, and handling essential administrative tasks. The ideal candidate brings prior front desk experience, strong accuracy when relaying information, and confidence using Microsoft Word and Excel. Responsibilities: • Welcome visitors and direct them appropriately while maintaining an organized and detail-oriented front desk presence. • Answer incoming calls, record detailed messages with precision, and ensure information is communicated accurately to the appropriate staff members. • Prepare and format routine documents, correspondence, and other written materials using Microsoft Word and related office tools. • Enter and update information in office records with a high level of accuracy and attention to detail. • Manage incoming and outgoing mail, including sorting, distributing, and processing standard office correspondence. • Organize, file, copy, fax, and retrieve documents to support smooth day-to-day administrative operations. • Monitor shared email communications and assist with general clerical support as needed across the office. • Perform additional administrative duties assigned by the team to help maintain efficient office workflows.
2026-08-10T00:00:00Z

Human Resources (HR) Assistant

Pittsburgh, PA
onsite
Temporary / Contract
20.9 - 24.2 USD / Hourly
We are looking for an organized Human Resources (HR) Assistant to support daily HR operations for a nonprofit organization in Pittsburgh, Pennsylvania. This Long-term Contract position is ideal for someone who enjoys coordinating employee processes, maintaining accurate HR records, and providing responsive support throughout the employee lifecycle. The role will contribute to onboarding, employee relations, and HR systems administration while helping ensure a smooth and compliant experience for staff. Responsibilities: • Coordinate onboarding activities, including collecting required documents, preparing onboarding materials, and helping employees transition smoothly into the organization. • Maintain and update employee information within HR systems to support accurate records, reporting, and day-to-day administrative processes. • Assist with background screening steps by tracking status, following up on outstanding items, and helping ensure employment requirements are completed on time. • Respond to routine employee questions related to HR policies, procedures, and general employment matters with professionalism and discretion. • Support employee relations efforts by documenting inquiries, escalating concerns when appropriate, and helping facilitate timely follow-up. • Prepare HR documentation such as employment letters, personnel updates, and other administrative records while maintaining confidentiality. • Help monitor onboarding workflows and related HRIS activities, including system updates or process changes when required. • Partner with internal team members to keep HR files organized, complete, and aligned with organizational standards.
2026-08-07T00:00:00Z

Corporate Paralegal Assistant

Imperial, PA
onsite
Permanent / Full Time
75000 - 80000 USD / Yearly
Our client a established corporation in the Pittsburgh area is seeking Paralegal / Corporate Legal Assistant to support executive leadership and oversee a wide range of corporate legal and compliance functions. This is a highly visible role reporting directly to senior executives and interacting regularly with division leadership across multiple states. If you're organized, professional, and enjoy balancing legal work with corporate operations, this is an outstanding opportunity to build a long-term career.
2026-08-03T00:00:00Z

Office & Leasing Administrator

Pittsburgh, PA
onsite
Temporary / Contract
0 - 0 USD / Yearly
We are looking for a dependable Office & Leasing Administrator to help oversee daily administrative activity for a commercial real estate portfolio in Pittsburgh, Pennsylvania. This Long-term Contract position works closely with leasing and operations leadership to keep office workflows, tenant communication, and property records organized and up to date. The role is fully onsite and is well suited for someone who can balance detail-heavy coordination with responsive day-to-day support across multiple teams. Responsibilities: • Act as a central point of contact for tenants, vendors, and internal staff, ensuring questions and requests are directed and resolved efficiently. • Provide administrative support across retail, office, and industrial properties by managing documents, correspondence, and routine operational tasks. • Organize and maintain paper and electronic records, including lease files, tenant documents, and other property-related materials. • Assist with leasing coordination by preparing paperwork, monitoring document status, and helping keep transaction details accurate and current. • Contribute to marketing efforts by updating property listings, revising promotional content, and helping maintain accurate information on the company website. • Support tenant move-ins by coordinating required documentation, confirming readiness for occupancy, and assisting with utility setup arrangements. • Help manage lease-end and move-out activity by preparing notices, tracking required paperwork, and supporting an orderly transition process. • Monitor insurance certificates, compliance records, and key lease dates such as renewals, expirations, and other important deadlines through organized tracking tools. • Provide administrative assistance to accounting, facilities, and executive leadership, including preparing materials for meetings, maintaining office supplies, and coordinating general office needs.
2026-08-06T00:00:00Z

Accounting Clerk

Pittsburgh, PA
onsite
Temporary / Contract
23 - 25 USD / Hourly
We are looking for a detail-oriented Accounting Clerk to support day-to-day financial operations for a team based in Pittsburgh, Pennsylvania. This Long-term Contract opportunity is well suited for someone who is comfortable handling both payables and receivables while maintaining accurate records in a fast-paced environment. The ideal candidate brings strong data entry accuracy, experience working with invoices, and the ability to stay organized while managing multiple accounting tasks. Responsibilities: • Process vendor invoices, verify supporting documentation, and prepare payments in a timely and accurate manner. • Record customer payments, monitor outstanding balances, and help maintain current accounts receivable records. • Enter financial data into accounting systems with a high level of precision to support reliable reporting. • Review billing and payment information to identify discrepancies and assist with resolving issues promptly. • Maintain organized documentation for invoices, payment activity, and account records for audit and reference purposes. • Support routine accounting operations by updating ledgers and assisting with daily transaction tracking. • Collaborate with internal team members to ensure payable and receivable activities are completed efficiently. • Use accounting software, including Acumatica and similar systems, to manage financial records and transaction workflows.
2026-08-10T00:00:00Z