10 results for Office Assistant in Pittsburgh, PA

Administrative Assistant

Pittsburgh, PA
onsite
Temporary
18 - 18 USD / Hourly
We are looking for a detail-oriented Administrative Assistant to join our team on a contract basis in North Hills, Pennsylvania. This role requires a proactive individual who can manage various administrative tasks efficiently while maintaining a high level of accuracy. You will play a key role in ensuring smooth office operations and supporting various departments. Schedule Monday- Friday 8AM - 4PM, fully on-site, pay $18/hr. Responsibilities:• Enter, update, and track data using the company’s specialized system.• Organize and maintain both physical and digital filing systems to ensure easy accessibility of records.• Handle document processing tasks such as faxing, scanning, and sending correspondence.• Support billing activities by preparing and mailing invoices promptly.• Undertake general office duties and provide administrative support for various teams as needed.
2026-03-05T00:00:00Z

Administrative Assistant

Pittsburgh, PA
onsite
Temporary
17 - 21 USD / Hourly
Our client in Downtown Pittsburgh is needing an Administrative Assistant for a contract opportunity for 3 months. This role provides administrative support to the Executive Department. The successful candidate will perform various administrative duties with little supervision. Hours of the position are 10:00 a.m. to 2:00 p.m. Monday through Friday. Pay depending on experience: $17-21. no free parking. fully onsite. Education and Experience/Knowledge/Skill Requirements:• High School Diploma/GED required. College Degree preferred. • Executive Administrative experience is strongly preferred.• Good telephone etiquette and verbal communication skills.• Proficient in Microsoft Word (Candidate will be tested). Experience with MS Excel a plus.• Working knowledge of Office 365 applications including TEAMS meeting.• Must be able to work independently with little supervision.• Must be a team player and positive acceptor of on-going change.• Ability to appropriately prioritize workload, meet deadlines and handle multiple tasks simultaneously while producing accurate, high-quality work.• Good organizational skills and must be detail oriented. Essential Functions:• Answer and evaluate telephone calls for proper disposition and/or handling. • Provide telephone coverage during times of department need.• Physical and/or electronic file organization.• Retrieval, organization, and distribution of department mail.• Office supply ordering, receipt, and tracking.• Calendar, meeting, and event planning and scheduling.• Department publication/reporting/document creation, modification, updating, proofreading, and/or filing, which may include minor calculations.• Communicating and interacting in a professional and courteous manner, both written and verbally, with internal and external contacts, including but not limited to visitors, customers, employees, and security/law enforcement personnel.• Confidentiality regarding the work and interactions of the department• All employees have the responsibility and the accountability to serve as risk managers for their businesses by understanding, reporting, responding to, managing, and monitoring the risk they encounter daily as required by Dollar Bank’s risk management program. Compliance with regulatory laws and company procedures is a required component of all position descriptions.
2026-03-04T00:00:00Z

Executive Assistant

Pittsburgh, PA
onsite
Temporary
30 - 32 USD / Hourly
We are looking for a detail-oriented Executive Assistant to provide high-level support to executives in a fast-paced environment. This long-term contract position requires strong organizational skills, initiative, and the ability to manage multiple priorities effectively. The role is based in Pittsburgh, Pennsylvania, and offers an excellent opportunity to contribute directly to the success of leadership operations. Responsibilities: • Manage executive calendars, scheduling appointments and ensuring timely updates. • Arrange and coordinate travel plans, including booking flights, accommodations, and transportation. • Prepare and organize materials for executive meetings, ensuring all details and logistics are handled. • Maintain clear communication with internal and external stakeholders to support executive needs. • Handle confidential information with discretion and professionalism. • Monitor deadlines and follow up on key tasks to ensure timely completion. • Coordinate special projects as assigned, ensuring alignment with organizational goals. • Serve as a liaison for executives, addressing inquiries and resolving issues promptly. • Draft and edit correspondence, reports, and presentations for executive review. • Support the daily administrative operations of the executive team.
2026-02-26T00:00:00Z

Legal Assistant

Pittsburgh, PA
onsite
Permanent
75000 - 95000 USD / Yearly
Our client is seeking a Legal Administrative Assistant to support attorneys and legal teams in a fast-paced, collaborative law firm environment. This role is ideal for someone who enjoys being at the center of a practice, managing priorities, and delivering polished work while partnering closely with attorneys and legal support professionals. If you have significant law firm experience and would like to be considered immediately. Please reach out to Kevin Ross with Robert Half in Philadelphia.
2026-02-09T00:00:00Z

Legal Administrative Assistant

Pittsburgh, PA
onsite
Permanent
40000 - 55000 USD / Yearly
Regional law firm with a strong national client base is seeking a highly organized and motivated Administrative Assistant to support its Estates & Trusts practice group in Pittsburgh. This is an excellent opportunity for a detail-oriented professional who enjoys working in a collaborative legal environment and managing complex case files in a fast-paced practice. The firm represents a diverse range of clients, including major corporations, privately held businesses, municipalities, partnerships, and individuals across a variety of industries. The Estates & Trusts team handles sophisticated matters and values professionals who are proactive, organized, and committed to maintaining high standards of client service.
2026-03-05T00:00:00Z

Project Assistant

Neville Island, PA
onsite
Temporary
23.75 - 27.5 USD / Hourly
We are looking for a detail-oriented Project Assistant to join our team in Neville Island, Pennsylvania. In this long-term contract role, you will support construction project operations by ensuring smooth coordination, precise scheduling, and effective communication between all stakeholders. Your expertise will contribute to maintaining high standards of quality and efficiency throughout every phase of the project. Responsibilities: • Oversee technical aspects of construction projects, including scheduling, material procurement, and subcontractor coordination. • Collaborate with the Project Manager, field teams, and subcontractors to ensure seamless communication and workflow. • Manage project documentation such as submittals, meeting minutes, and drawing logs to maintain organized records. • Monitor and enforce quality control measures to ensure compliance with contract standards. • Prepare and allocate weekly timesheets while tracking progress across multiple job sites. • Support project closeout processes by verifying completion of subcontractor tasks and finalizing documentation. • Conduct site visits to assess project progress and address any challenges related to construction site conditions. • Assist with cost engineering and budget tracking to ensure financial targets are met. • Maintain schedules and timelines to keep construction projects on track.
2026-02-19T00:00:00Z

Receptionist

Cranberry Township, PA
onsite
Temporary
16 - 17 USD / Hourly
Our client in Cranberry Township is hiring a receptionist for a contract opportunity now through March 31st, 2026.Monday - Friday, 8:00 a.m. - 5:00 p.m., 1hr unpaid lunch. Pay: $17 Oversee reception and common areas to ensure an exceptional front‑of‑house experience while delivering facilities management and administrative support within a professional, confidential environment. Foster strong client relationships and contribute to a safe, efficient, and well‑organized workplace while upholding standards of operational excellence through effective resource coordination, teamwork, and continuous improvement. The role requires independent judgment, initiative, and ability to navigate varied responsibilities with composure and professionalism. Excellent interpersonal skills, ability to work in a fast‑paced team environment are essential.Success in this role requires a flexible, self‑directed team player who can manage multiple tasks with a high degree of professionalism. A polished, pleasant attitude, strong professional demeanor, and genuine pride in delivering high‑quality work are central to thriving in this position. • Greet and support guests, employees, clients, team members, and vendors with professionalism.• Maintain clean, organized, and professionally presented Reception, lobby, and common spaces. Conduct routine inspections of conference rooms, pantries, copy areas, and common spaces; submit work orders when needed.• Answer phones, maintain the phone list, and direct individuals to appropriate contacts or conference rooms.• Monitor shared email inboxes and conference‑room booking systems throughout the day. Coordinate conference room reservations and support meeting setup as needed.• Assist with administrative tasks such as scheduling, meeting coordination, correspondence, and document handling. Maintain confidentiality and exercise professional judgment in all interactions.• Register visitors and contractors; badge in guests and maintain temporary badge procedures.• Issue and track new‑hire badges and employee access cards.• Maintain and audit badge access levels; update employees on access‑control changes or enhancements.• Log incoming and outgoing packages; manage mail and courier items, including accountable deliveries.• Liaise with property management and vendors as needed.• Manage office and pantry supplies, maintaining established inventory levels and ordering office supplies, beverages, snacks, groceries, and other consumables.• Coordinate catering and hospitality for meetings and weekly lunches.• Load and unload dishwashers daily; clean coffee machines and maintain refrigerators weekly.• Support special projects and additional tasks as requested by the Client or leadership.
2026-03-05T00:00:00Z

Legal Secretary

Butler, PA
onsite
Permanent
40000 - 60000 USD / Yearly
We are looking for a dedicated Legal Secretary to join our team in Butler, Pennsylvania. This permanent position supports a boutique Personal Injury Law Firm and requires onsite work five days a week. The ideal candidate will play a crucial role in providing efficient administrative and legal support to attorneys while ensuring seamless office operations. Responsibilities: • Provide comprehensive administrative assistance to attorneys to maintain smooth office workflows. • Conduct initial client intake and assist with the screening process. • Transcribe legal correspondence and documents accurately from dictation. • Organize and maintain legal files and filing systems in adherence to firm protocols. • Prepare, draft, and file various legal documents, including motions, petitions, and appeals. • Gain proficiency in the firm’s case management and legal technology systems to support record-keeping and workflow. • Manage attorney schedules by coordinating calendars, organizing agendas, and providing timely reminders of deadlines.
2026-02-23T00:00:00Z

Purchasing Assistant

Export, PA
onsite
Temporary
19 - 23 USD / Hourly
An organization out East is in need of temporary assistance in the Purchasing Department! The position is 100% onsite and hours are 8-4:30pm. The role does have a chance of hire. The Purchasing Assistant would be responsible for the following duties: • Place purchase orders (POs) with vendors, confirm receipt, track deliveries, and file documentation. • Assist with planning and purchasing of parts to meet production schedules and upcoming projects. • Prepare and send requests for quotes (RFQs) to local machine shops, follow up on responses, and track quotes. • Collaborate with internal teams to resolve purchasing or supply issues. • Maintain organized records and provide general purchasing support as needed. If you are interested in being considered for this Purchasing Assistant position, please 1) Apply online AND 2) follow up with a phone call to 888-396-0099!
2026-02-16T00:00:00Z

Accounting Clerk

Canonsburg, PA
onsite
Temporary
19 - 21 USD / Hourly
We are looking for a detail-oriented Accounting Clerk to join our team on a long-term contract basis. Based in McMurray, Pennsylvania, this position requires working onsite Monday through Friday and offers a supportive environment for both entry-level and experienced candidates. If you thrive in office settings and have a knack for numbers, we encourage you to apply. Title: Data Entry Clerk • Position summary : Data entry of tax payments and general office support. • Responsibilities: Receiving payments in the mail, cross referencing the amount against what is owed, then marking paid in full or returning for collections. • 100% Onsite Monday through Friday 8am-5pm • $17-20 an hour based on experience• Open ended contract/temporary help request. Contract to hire possible. • Requirements to include: (The hiring criteria that will be used to evaluate candidates, such as skills, experience, knowledge or traits required to perform the job)o Education: High School degreeo Software: MS Office familiarity. Basic computer skills – Data entry/math skillso Prior experience: Previous office experience required. If you are interested in being considered for this Data Entry position and you have the appropriate background, please apply online via the Robert Half website or via the Robert Half app. After applying to this accounting/finance role, please CALL immediately at 412-788-5020 to confirm your application has been received! Please reference Job # 03810-0013384437 when calling! If you visit the Robert Half website and see any other Accounting or Finance jobs in the greater Pittsburgh area that you would like to learn more about, please call 412-788-5020. Looking for more than just a job? Robert Half will partner with you to provide resume guidance, interview coaching and help you to assess your career goals.
2026-02-19T00:00:00Z