We are looking for a detail-oriented Administrative Assistant to join our team in Washington, Pennsylvania. This is a long-term contract role within the manufacturing industry, offering an excellent opportunity to provide vital administrative support in a dynamic environment. The ideal candidate will demonstrate exceptional organizational skills and the ability to manage multiple tasks efficiently.<br><br>Responsibilities:<br>• Create, organize, and maintain various documents and files using Microsoft Office applications.<br>• Handle the purchasing, receiving, and processing of holiday orders.<br>• Manage outgoing mail and coordinate courier deliveries.<br>• Process invoices, purchase orders, and related administrative tasks.<br>• Deliver general administrative support to management and staff members.<br>• Provide backup assistance to Executive Assistants and Receptionists when needed.<br>• Maintain confidentiality and handle sensitive information with discretion.<br>• Perform other duties and assignments as directed by management.
We are looking for a skilled Legal Administrator to join our team in New Castle, Pennsylvania. This is a long-term contract opportunity within the education industry, offering the chance to contribute to legal operations and administrative processes. The ideal candidate will have experience in legal administrative assistance and familiarity with law firm operations.<br><br>Responsibilities:<br>• Manage case files and legal documents using specialized software, ensuring accuracy and accessibility.<br>• Oversee billing processes and maintain financial records in compliance with organizational guidelines.<br>• Coordinate calendar management activities, including scheduling and tracking deadlines.<br>• Facilitate claim administration and ensure proper documentation for legal proceedings.<br>• Handle collection processes with attention to detail and adherence to legal standards.<br>• Utilize Aderant and other case management tools to support legal operations.<br>• Create and edit documents using Adobe Acrobat, maintaining consistency and professionalism.<br>• Ensure compliance with regulatory requirements through effective use of tools like CompuLaw and Conveyancer.<br>• Collaborate with various teams to streamline benefit functions and administrative tasks.<br>• Provide general administrative support to enhance the efficiency of legal operations.
A leading litigation defense practice is seeking a highly motivated and detail-oriented Litigation Legal Assistant to join its Pittsburgh office. This role provides essential secretarial and administrative support to up to three attorneys handling complex litigation matters. <br> This firm has a terrific reputation in Pittsburgh and extensive tenure amongst their support staff. Interested candidates should have 5+ years of Litigation experience preferably from a defense firm. Candidates who would like to be considered immediately should reach out to Kevin Ross at Robert Half in Philadelphia.
<p><strong>Job Title: </strong>Accounting Assistant</p><p><br></p><p><strong>Location: </strong>Pittsburgh, PA</p><p><br></p><p><strong>Position Type:</strong> Contract-to-Hire</p><p><br></p><p><strong>Work Environment: </strong>Onsite with free parking</p><p><br></p><p><strong>Daily Schedule</strong>: Monday–Friday, 40 hours/week (Start time flexible between 9:00–10:00 AM; End time flexible between 5:00–6:00 PM)</p><p><br></p><p><strong>Position Overview:</strong></p><p>An established company is seeking a dedicated Accounting Assistant to provide exceptional day-to-day accounting support to its team. This role involves working closely with the Controller while assisting with daily tasks and special projects. Candidates should thrive in an ever-changing environment with flexibility and adaptability.</p><p>The Accounting Assistant will demonstrate versatility, adaptability, and strong organizational skills to ensure all departmental needs are met effectively. This is a full-time, onsite role that offers flexibility in terms of work schedule as long as consistency is maintained.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><p>• Build strong, trusting relationships across the team to facilitate efficient workflows.</p><p>• Accurately perform assigned accounting duties with meticulous attention to detail.</p><p>• Assist with Month-End Close procedures and contribute to creating journal entries.</p><p>• Build spreadsheets and conduct ad hoc reporting as needed.</p><p>• Transition financials to new cloud-based systems and organize related information in Asset database.</p><p>• Assist in the development, implementation, and improvement of accounting policies and procedures.</p><p>• Perform monthly general ledger reconciliations and run revenue reports.</p><p>• Update profit and loss (P& L) information and assist in budgeting processes.</p><p>• Review financial statements for accuracy and compliance.</p><p>• Prepare documentation for external auditors and organize/update financial records.</p><p>• Recommend cost-reduction measures and revenue-enhancement strategies.</p><p>• Attend all departmental meetings and contribute to problem-solving initiatives.</p><p>• Perform other tasks as directed by leadership.</p><p><br></p><p><strong>Interested?</strong></p><p>Join an innovative team where adaptability and collaboration are key! Apply now to begin your journey toward a rewarding role in accounting. Feel free to reach out via phone for any questions or additional information about the position. 412-471-5946 (Ask for Aimee or Carrie when calling!) Please have job reference ID# 03730-0013287608 available when calling. Thank you!</p>
<p><strong>Great job opportunity for an Accounting Assistant in Trafford, PA!</strong> </p><p><br></p><p><strong><u>Position Overview:</u></strong></p><p>We are seeking a detail-oriented and motivated Accounting Assistant to assist an organization onsite in Trafford (near Monroeville). This is a contract-to-hire opportunity. The ideal candidate will assist with accounts payable (AP), accounts receivable (AR), data entry, and general administrative tasks while ensuring accuracy and efficiency in all operations.</p><p><br></p><p><strong><u>Key Responsibilities:</u></strong></p><p><strong>Accounts Payable (AP) Entry:</strong></p><ul><li>Input AP entries with pre-populated GL codes or reference historical expenses for code accuracy.</li><li>Collaborate with team members to perform journal entries when necessary.</li></ul><p><strong>Accounts Receivable (AR) Entry:</strong></p><ul><li>Match customer payments to corresponding invoices and purchase orders (POs).</li><li>Ensure no pricing discrepancies and verify payments align accurately with invoices.</li><li>Enter payments into the deposit module within the accounting database with precision and attention to detail.</li></ul><p><strong>Data Entry:</strong></p><ul><li>Post labor records and other relevant data quickly and accurately using provided systems.</li></ul><p><strong>Order Expediting Assistance:</strong></p><ul><li>Provide minimal support in expediting supplier orders as needed.</li></ul><p><strong>Administrative Support:</strong></p><ul><li>Handle general filing of documents.</li><li>Serve as backup for answering phones when the receptionist is unavailable.</li></ul><p><strong><u>Requirements:</u></strong></p><ul><li>Prior experience in both accounts payable (AP) and accounts receivable (AR).</li><li>Ability to quickly adapt to new software and systems.</li><li>General familiarity with Microsoft Office programs (Excel, Word, Outlook).</li><li>Strong attention to detail and organizational skills.</li></ul><p><strong><u>Work Schedule: </u></strong>Monday to Friday, 8:00 AM - 4:00 PM. Candidates can choose to work 32 to 40 hours per week. </p><p><br></p><p><strong><u>Location:</u></strong> Onsite in Trafford (near Monroeville).</p><p><br></p><p><strong><u>Employment Type:</u></strong> Contract-to-hire.</p><p><br></p><p>If you are an experienced professional who thrives in a collaborative environment and brings confidence with AP/AR processes, we invite you to apply!</p>
<p>Our client is seeking a detail-oriented and highly organized HR Assistant to support our Human Resources and Payroll functions. The ideal candidate will have experience with onboarding, benefits administration, payroll processing, and HR compliance. Proficiency in Microsoft Office (especially Excel), ADP, and knowledge of FMLA guidelines is essential. This role is M-F 8:30AM-5:00PM. This is a contract role for about 16 weeks. Pay is up to $25 based off experience.</p><p><br></p><p>Key Responsibilities:</p><p>• Payroll & HRIS Management:</p><p>• Maintain payroll records and resolve discrepancies as needed.</p><p>• Onboarding & Offboarding:</p><p>• Facilitate onboarding processes, including I-9 verification, background checks, and new hire documentation.</p><p>• Conduct new hire orientations and ensure a seamless transition into the organization.</p><p>• Manage offboarding tasks including exit interviews and benefits termination.</p><p>• Benefits Administration:</p><p>• Administer employee benefits programs (health, dental, vision, 401k, etc.).</p><p>• Assist employees with benefit inquiries and enrollments.</p><p>• Coordinate open enrollment and liaise with insurance providers.</p><p>• Administrative Support:</p><p>• Maintain accurate and up-to-date employee records and HR documentation.</p><p>• Generate reports in Excel and support data entry and analysis.</p><p>• Provide general administrative support to the 0.002HR department.</p><p>• Compliance & Leave Management:</p><p>• Track and manage employee leave including FMLA, ADA, and other leave types.</p><p>• Ensure compliance with all HR-related regulations and internal policies.</p><p><br></p>
<p>We are looking for a highly skilled and detail-oriented individual to join our client's boutique law firm in Pittsburgh, Pennsylvania. This role involves supporting a fast-paced commercial real estate finance practice, requiring a deep understanding of legal processes and the ability to manage high volumes of transactions effectively. The ideal candidate will bring extensive experience in legal support, with a focus on real estate financing and client-focused demands.</p><p><br></p><p>Responsibilities:</p><p>• Provide comprehensive legal support for a high-volume commercial real estate finance practice.</p><p>• Draft, review, and manage legal opinions and documentation related to real estate transactions.</p><p>• Coordinate with clients and practice groups to meet deadlines and ensure seamless workflow.</p><p>• Assist in preparing and organizing materials for real estate financing transactions.</p><p>• Conduct thorough research and analysis to support legal decision-making processes.</p><p>• Communicate effectively with clients and stakeholders to address inquiries and provide updates.</p><p>• Maintain accurate and organized records of all legal documents and correspondence.</p><p>• Collaborate with attorneys and other team members to ensure the timely completion of projects.</p><p>• Adapt to the demands of a dynamic work environment, including occasional overtime as needed.</p>
