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5 results for Entry Level Administrative Assistant in Pittsburgh, PA

Administrative Assistant

Pittsburgh, PA
remote
Temporary / Contract
25 - 28 USD / Hourly
We are looking for a detail-oriented Administrative Assistant to provide contract support to the Compliance Department in Pittsburgh, Pennsylvania. This Contract position will help coordinate administrative processes, organize compliance-related documentation, and assist with training materials and internal follow-up activities. The role works closely with compliance leadership and is well suited for someone with experience in healthcare administration, regulatory support, and managing multiple priorities with accuracy. Responsibilities: • Compile and maintain company-wide safety documentation by gathering source files, organizing records, and updating tracking tools to ensure materials are current and accessible. • Research state-level radiation regulations and summarize applicable requirements to support updates to compliance protocols across multiple jurisdictions. • Rework existing policy content into standardized templates, improving consistency, readability, and organization under leadership guidance. • Build and manage recurring calendar reminders and Outlook notifications for daily, weekly, and monthly compliance activities and key accountability deadlines. • Draft brief training scripts and supporting content for webinars and focused educational sessions covering compliance topics and operational best practices. • Create practical reference materials and side-by-side guides that help office teams complete essential compliance tasks accurately and efficiently. • Review registration records against current office rosters, identify discrepancies, and assist with follow-up actions to correct missing or inaccurate information. • Distribute communications and materials related to compliance initiatives, implementation activities, and training support needs. • Track compliance deliverables, send reminders to stakeholders, and confirm required data and documentation are submitted on schedule. • Provide additional administrative and training support for onboarding, annual education, and other compliance-related assignments as needed.
2026-05-18T00:00:00Z

Administrative Associate 3

Coraopolis, PA
onsite
Temporary / Contract
20 - 34.27 USD / Hourly
We are looking for an experienced Administrative Associate 3 to provide high-level administrative support in Moon Township, Pennsylvania. This Long-term Contract position is ideal for an organized individual who can coordinate office operations, manage sensitive information, and support executive-level activities with accuracy and discretion. The successful candidate will play a key role in keeping documentation, communications, and scheduling organized while helping the office run efficiently. Responsibilities: • Coordinate daily administrative activities, including supply management, document organization, record tracking, and support for routine clerical operations. • Create and format business materials such as invoices, reports, correspondence, summaries, and other office documentation with a high level of accuracy. • Maintain organized filing systems by storing, updating, and retrieving company records, reports, and important corporate documents as needed. • Review incoming communications and materials, assess urgency and relevance, and route information to the appropriate individuals or teams. • Arrange meetings and executive sessions by preparing agendas, scheduling attendees, and handling logistics for board, committee, and internal discussions. • Support office workflows through research, information gathering, and timely follow-up on administrative requests from leadership and staff. • Handle confidential information with care while ensuring documents and communications remain secure and properly organized.
2026-05-14T00:00:00Z

Human Resources (HR) Assistant

Coraopolis, PA
onsite
Temporary / Contract
0 - 0 USD / Yearly
We are looking for a detail-oriented Human Resources Assistant to support daily HR operations in Pennsylvania. This Long-term Contract position is ideal for someone with experience handling employee records, onboarding coordination, and administrative support within a fast-paced environment. The role will work closely with HR team members to help maintain accurate information, assist with employee-related processes, and provide responsive support across core HR functions. Responsibilities: • Coordinate onboarding activities, including onboarding schedules, documentation collection, and pre-employment follow-up to support a smooth start for employees. • Maintain and update HR records and information systems with a high level of accuracy while ensuring data is organized and current. • Assist with employment screening processing and track onboarding documentation to help keep employment files complete and compliant. • Provide administrative support to the HR team through calendar coordination, document preparation, reporting, and general office assistance. • Respond to routine employee questions related to HR processes, policies, and records, escalating more complex matters when needed. • Support employee relations activities by helping prepare materials, track action items, and maintain confidential documentation. • Use Microsoft Office tools to create reports, manage spreadsheets, and prepare correspondence for HR-related activities. • Contribute to HRIS and onboarding-related process tasks, including system data entry and other administrative updates as assigned.
2026-05-22T00:00:00Z

Data Entry Clerk

Pittsburgh, PA
onsite
Temporary / Contract
18 - 20 USD / Hourly
Fantastic opportunity for a Temporary Accounting / Finance Assistant (Entry Level)!! Duration: 30–60 daysLocation: Pittsburgh, PA (East of the city)Schedule: Approximately 35-40 hours per week during normal business hours, Monday through FridayTentative start date: Late May, early June OverviewWe are seeking a detail‑oriented entry‑level Accounting or Finance graduate to provide temporary support to the finance team of a non-profit organization during a time‑sensitive reporting and documentation project. This is a great short‑term opportunity to gain hands‑on experience in nonprofit accounting, financial reporting, and compliance within a mission‑driven non-profit organization! This role is ideal for recent graduates looking to build practical experience and strengthen their resume. Key ResponsibilitiesAssist with financial documentation (gathering and organization)Support grant and funding-related reporting (training provided)Enter financial data into MS Excel templates to share directly with the CFO and auditorsCollaborate with the accounting and finance team on special projects as needed QualificationsBachelor’s degree in Accounting, Finance, Business, or related field Recent graduates encouraged to apply! Requirements: Strong attention to detail and organization skillsComfortable working in Excel (sorting, filtering, basic formulas)Ability to handle confidential financial informationReliable, proactive, and able to meet deadlinesInternship and/or relevant accounting & finance coursework What You’ll GainReal‑world experience supporting financial reporting and complianceExposure to grant‑funded and nonprofit accountingMentorship from experienced finance professionalsA strong resume‑builder for early‑career accountants and analysts How to ApplyApply on the Robert Half website or via the Robert Half app! We are moving quickly and can onboard immediately.
2026-05-21T00:00:00Z

Legal Assistant

Pittsburgh, PA
onsite
Permanent / Full Time
65000 - 70000 USD / Yearly
We are looking for a Legal Assistant to support a busy civil litigation practice in Pittsburgh, Pennsylvania. This position is ideal for a dependable and motivated detail-oriented individual who can manage competing priorities, maintain accuracy under pressure, and handle sensitive information with discretion. The successful candidate will work closely with attorneys and colleagues to keep matters organized, prepare legal materials, and help ensure deadlines are met in a fast-paced law firm setting. Responsibilities: • Prepare, revise, and finalize pleadings, correspondence, and other legal documents for attorney review and filing. • Coordinate court submissions, including electronic filings and service of legal documents, while tracking deadlines and procedural requirements. • Maintain litigation calendars by monitoring hearings, filing dates, appointments, and other case-related commitments. • Enter attorney time accurately and support the timely organization of billing-related records. • Manage client and matter files, ensuring documents are stored, updated, and handled in a confidential manner. • Provide administrative and litigation support to attorneys, including transcription or dictation-based document preparation as needed. • Communicate clearly and courteously with clients, court personnel, and internal team members regarding case-related matters and scheduling. • Assist with day-to-day clerical and secretarial tasks that contribute to the smooth operation of the litigation practice.
2026-05-11T00:00:00Z