Results for Entry Level Administrative Assistant Jobs in Pittsburgh, PA

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Administrative Assistant

Pittsburgh, PA
onsite
Temporary / Contract
22 - 22 USD / Hourly
We are looking for a detail-oriented Administrative Assistant to support daily office operations in Pittsburgh, Pennsylvania. This Contract position is ideal for someone who enjoys keeping administrative processes organized, providing attentive front-desk support, and helping teams stay on schedule. The successful candidate will handle a mix of clerical, communication, and data-focused tasks while creating a positive experience for callers and visitors. Monday- Thursday 7:30am-4:30pm, Friday 7:30am- 2pm, $22/hr Responsibilities:• Manage day-to-day administrative activities to keep office workflows organized and efficient.• Respond to incoming phone calls courteously, direct inquiries appropriately, and relay accurate messages.• Welcome visitors and provide front-desk support in a courteous and attentive manner.• Maintain records, documents, and files with strong attention to accuracy and confidentiality.• Enter and update information in office systems and spreadsheets in a timely manner.• Coordinate routine clerical tasks such as scheduling, correspondence, and general office support.• Assist internal teams with administrative requests and help ensure timely completion of assigned tasks.
2026-10-14T00:00:00Z

Administrative Assistant

Pittsburgh, PA
onsite
Temporary to Hire
19 - 21 USD / Hourly
Our client in Penn Hills, PA is seeking a highly organized and dependable Administrative Assistant to support daily office operations for a contract to hire job opportunity. This position is ideal for someone who enjoys working independently, managing multiple priorities, and ensuring administrative processes run smoothly in a small office environment. Fully Onsite | 30-35 Hours per Week (Potential for Full-Time) Pay Rate: $19.00 - $21.00 per hour The Administrative Assistant will play a key role in supporting office operations, coordinating schedules, handling administrative projects, maintaining documentation, and serving as a reliable resource for the team. Key ResponsibilitiesProvide administrative support to management and staffManage calendars, appointments, and scheduling activitiesAnswer and direct incoming phone calls professionallyAssist with administrative projects, reports, and correspondenceMaintain organized electronic and paper filing systemsPerform data entry and document management tasksMonitor deadlines, project checkpoints, and follow-up activitiesCoordinate meeting logistics and prepare related materialsAssist with office opening and daily operational needsSupport process improvements and workflow organizationCommunicate professionally with internal and external contactsComplete general administrative duties as assigned Qualifications2+ years of administrative support experience preferredStrong organizational and multitasking abilitiesExcellent attention to detail and follow-throughAbility to work independently with minimal supervisionStrong verbal and written communication skillsProficiency in Microsoft Word and ExcelComfortable learning new software, online applications, and database systemsAbility to manage multiple priorities and meet deadlinesProfessional, reliable, and adaptable work style Preferred QualificationsExperience supporting a small office environmentPrevious nonprofit experience is a plus Work EnvironmentSmall, team-oriented office settingLimited walk-in trafficHighly independent position with regular collaboration among team membersBusiness casual attireFree onsite parkingBackground RequirementsCriminal background check requiredAdditional clearances may be required prior to start
2026-10-12T00:00:00Z

Office Assistant

Gibsonia, PA
onsite
Temporary / Contract
18 - 20 USD / Hourly
We are looking for an organized Office Assistant to support daily administrative and front-desk operations. This part-time contract position is ideal for someone who enjoys creating a welcoming environment, managing routine office tasks, and keeping information accurately organized. The person in this role will help maintain a smooth day-to-day workflow by handling communication, document processing, and general clerical support. Monday - Friday 12pm- 5pm. Pay $18- $20/hr. Responsibilities: • Welcome visitors and provide attentive front-desk support to ensure a positive experience for guests and staff. • Manage incoming phone calls, direct inquiries to the appropriate contacts, and relay messages accurately and promptly. • Scan, file, and organize documents to maintain accessible and up-to-date office records. • Perform a range of administrative tasks such as data entry, copying, sorting correspondence, and preparing basic paperwork. • Support daily office operations by keeping common administrative processes running efficiently and on schedule.• Previous experience in an office support, receptionist, or administrative role. • Ability to handle inbound calls professionally and communicate clearly with visitors, colleagues, and external contacts. • Proficiency in scanning, filing, and maintaining organized document records. • Strong clerical skills with attention to detail and accuracy in routine administrative work. • Comfortable managing multiple tasks in a fast-paced office environment. • Dependable work ethic and ability to maintain professionalism in a front-desk setting.
2026-10-13T00:00:00Z

Human Resources (HR) Assistant

Pittsburgh, PA
onsite
Temporary / Contract
20.9 - 24.2 USD / Hourly
We are looking for an organized Human Resources (HR) Assistant to support daily HR operations for a nonprofit organization in Pittsburgh, Pennsylvania. This Long-term Contract position is ideal for someone who enjoys coordinating employee processes, maintaining accurate HR records, and providing responsive support throughout the employee lifecycle. The role will contribute to onboarding, employee relations, and HR systems administration while helping ensure a smooth and compliant experience for staff. Responsibilities: • Coordinate onboarding activities, including collecting required documents, preparing onboarding materials, and helping employees transition smoothly into the organization. • Maintain and update employee information within HR systems to support accurate records, reporting, and day-to-day administrative processes. • Assist with background screening steps by tracking status, following up on outstanding items, and helping ensure employment requirements are completed on time. • Respond to routine employee questions related to HR policies, procedures, and general employment matters with professionalism and discretion. • Support employee relations efforts by documenting inquiries, escalating concerns when appropriate, and helping facilitate timely follow-up. • Prepare HR documentation such as employment letters, personnel updates, and other administrative records while maintaining confidentiality. • Help monitor onboarding workflows and related HRIS activities, including system updates or process changes when required. • Partner with internal team members to keep HR files organized, complete, and aligned with organizational standards.
2026-10-13T00:00:00Z

Corporate Paralegal / Assistant

Pittsburgh, PA
onsite
Permanent / Full Time
75000 - 90000 USD / Yearly
Our client is currently seeking a Paralegal/Assistant to support attorneys within a legal practice in Pittsburgh. This position combines paralegal responsibilities with administrative coordination, requiring someone who can manage entity records, filing obligations, and time-sensitive documentation with precision. The ideal candidate brings prior law firm experience, strong organizational judgment, and a detail-oriented approach to communication, document handling, and client support. Responsibilities:• Manage the preparation and submission of formation, qualification, and maintenance filings for corporations, limited liability companies, and partnerships across Pennsylvania and other jurisdictions.• Maintain accurate corporate records by organizing minute books, updating stock ledgers, and preparing ownership-related documentation.• Monitor filing schedules and critical dates, ensuring legal and transactional materials are completed and delivered within required deadlines.• Draft and process entity-related forms, stock certificates, financing statements, and other supporting documents used in corporate matters.• Obtain certified records, good standing certificates, and comparable state-issued documents needed for transactions and ongoing compliance.• Conduct public records research, including lien, UCC, and secretary of state searches, to support attorneys on corporate transactions and due diligence matters.• Assist with transaction closing logistics by assembling binders, coordinating final document sets, and distributing materials to relevant parties.• Review, format, edit, and proofread legal and business documents while also supporting attorney time entry, billing review, meeting coordination, client intake, filing, mailing, and expense-related administrative tasks.
2026-10-13T00:00:00Z

Data Entry Clerk

Houston, PA
onsite
Temporary / Contract
22 - 26 USD / Hourly
We are looking for a detail-oriented Data Entry Clerk to support daily operations at a manufacturing site in Pennsylvania. This Long-term Contract position combines high-volume data entry with scale house coordination, requiring accurate recordkeeping, clear interaction with drivers, and consistent spreadsheet management. The role is well suited to someone who is organized, comfortable working with numbers, and able to maintain accuracy in a fast-paced plant environment. Responsibilities: • Record truck details, weights, and shipment information with accuracy using spreadsheets and the scale system. • Welcome drivers at the scale house, provide basic instructions, and confirm required load documentation. • Scan, file, and organize paperwork so records remain complete, accessible, and up to date. • Maintain tracking logs for inbound and outbound truck activity and support scheduling coordination. • Review entered data for errors or missing information and resolve discrepancies promptly. • Enter numeric data efficiently while following site procedures for documentation and reporting. • Assist with administrative tasks related to plant scale operations and office record management.
2026-10-12T00:00:00Z

Legal Assistant

Pittsburgh, PA
onsite
Permanent / Full Time
65000 - 70000 USD / Yearly
We are looking for a Legal Assistant to support a busy civil litigation practice in Pittsburgh, Pennsylvania. This position is ideal for a dependable and motivated detail-oriented individual who can manage competing priorities, maintain accuracy under pressure, and handle sensitive information with discretion. The successful candidate will work closely with attorneys and colleagues to keep matters organized, prepare legal materials, and help ensure deadlines are met in a fast-paced law firm setting. Responsibilities: • Prepare, revise, and finalize pleadings, correspondence, and other legal documents for attorney review and filing. • Coordinate court submissions, including electronic filings and service of legal documents, while tracking deadlines and procedural requirements. • Maintain litigation calendars by monitoring hearings, filing dates, appointments, and other case-related commitments. • Enter attorney time accurately and support the timely organization of billing-related records. • Manage client and matter files, ensuring documents are stored, updated, and handled in a confidential manner. • Provide administrative and litigation support to attorneys, including transcription or dictation-based document preparation as needed. • Communicate clearly and courteously with clients, court personnel, and internal team members regarding case-related matters and scheduling. • Assist with day-to-day clerical and secretarial tasks that contribute to the smooth operation of the litigation practice.
2026-09-28T00:00:00Z

Legal Assistant

Pittsburgh, PA
onsite
Permanent / Full Time
95000 - 100000 USD / Yearly
We are looking for a highly organized Legal Assistant to support a busy law firm in Pittsburgh, Pennsylvania. This position combines litigation support with front-office coordination, requiring someone who can manage legal documents, deadlines, and daily administrative needs with precision. The ideal candidate brings strong judgment, discretion, and the ability to keep matters moving in a fast-paced legal environment. Responsibilities: • Prepare, revise, and finalize legal materials such as pleadings, motions, discovery responses, and attorney correspondence while maintaining accuracy and compliance with filing requirements. • Submit court documents through electronic filing systems for state and federal matters, including urgent or procedurally complex submissions. • Oversee attorney calendars by tracking hearings, case milestones, and other critical dates, and provide timely reminders regarding upcoming obligations. • Act as a detail-oriented point of contact for attorneys, clients, court personnel, opposing counsel, and internal colleagues while handling sensitive information with discretion. • Maintain well-organized case records in both digital and hard-copy formats, including exhibits, discovery documents, and trial-related materials. • Support trial preparation by assembling witness and exhibit files, coordinating logistics, and assisting with on-site needs when required. • Handle office coordination tasks such as sorting incoming deliveries, preparing outgoing mail, and arranging courier or overnight services tied to legal deadlines. • Coordinate travel arrangements, compile expense documentation, and assist with attorney time entry and billing-related administrative work. • Welcome clients and visitors to the office in a courteous and detail-oriented manner while helping ensure smooth day-to-day operations.
2026-09-21T00:00:00Z

8 results for Entry Level Administrative Assistant in Pittsburgh, PA