We are looking for a dedicated Accounts Payable Clerk/Admin to join our team in Sarasota, Florida. This contract position requires someone with strong attention to detail who thrives in a fast-paced environment and can efficiently handle administrative and accounts payable tasks. You will play a vital role in supporting office operations and ensuring accurate processing of invoices and documentation.<br><br>Responsibilities:<br>• Provide backup assistance to customer support staff by answering calls and addressing invoice-related inquiries.<br>• Review and reconcile disposal invoices to ensure billing accuracy.<br>• Manage daily receipt, scanning, and routing of invoices.<br>• Perform accounts payable duties, including invoice coding and check runs.<br>• Maintain organized records and ensure timely processing of office documentation.<br>• Deliver administrative support across various tasks as needed.<br>• Assist in handling inbound calls, providing exceptional customer service.<br>• Collaborate with team members to prioritize and complete assignments efficiently.
<p><strong>About the Role</strong></p><p>A Sarasota‑based organization is looking for a part‑time Accounts Receivable Clerk to support their team during a maternity leave. This is a hands‑on AR and administrative support role involving manual invoicing, basic spreadsheet upkeep, inbox monitoring, and general office assistance. The process is straightforward, and you’ll work closely with the CFO and Sales team.</p><p>W<strong>Key Responsibilities</strong></p><p><strong>Accounts Receivable</strong></p><ul><li>Manage a manual AR process (simple but detail‑oriented).</li><li>Maintain a monthly AR spreadsheet and pull upcoming invoices due.</li><li>Export invoices from customer accounts and send invoices 30 days in advance.</li><li>Follow up weekly via email and track payments received.</li><li>Review daily payment updates from the CFO and record amounts in QuickBooks Online.</li><li>Maintain accuracy across both Excel and QuickBooks (some redundancy required).</li><li>Monitor the accounting inbox and respond/route items as needed.</li><li>Assist with exporting invoices and maintaining record‑keeping during a transition to more automated tools (Invoiced.com and a future ERP).</li></ul><p><strong>Administrative Support</strong></p><ul><li>Light phone coverage.</li><li>Checking the physical mailbox.</li><li>Ordering office supplies (Amazon).</li><li>Maintaining internal documents.</li><li>General office support as needed.</li></ul>
<p>We are looking for an experienced Accounts Payable Clerk to join our team. This role is vital in ensuring the accurate and efficient processing of financial transactions while maintaining organized records and supporting the overall accounts payable function. The ideal candidate will thrive in a fast-paced environment and contribute to the improvement of accounting processes.</p><p><br></p><p>Responsibilities:</p><p>• Manage and monitor the Accounts Payable inbox to ensure all communications are addressed promptly.</p><p>• Review, process, and enter vendor invoices with precision and timeliness.</p><p>• Route invoices for approval while proactively following up to ensure timely processing.</p><p>• Match invoices to purchase orders and relevant supporting documents to ensure accuracy.</p><p>• Investigate and resolve invoice discrepancies by escalating issues when necessary.</p><p>• Maintain vendor records, including onboarding documentation and tax forms such as W-9s.</p><p>• Assist with payment processing tasks, including electronic transfers and check runs.</p><p>• Conduct vendor statement reviews and perform basic account reconciliations.</p><p>• Organize and maintain electronic accounts payable records for easy access and reference.</p><p>• Collaborate with the Accounts Payable Manager to support administrative and process improvement initiatives.</p><p><br></p><p>This is a permanent opportunity that will pay up to $65,000 depending upon experience. Please apply to Jane Gearhart if interested! </p>
We are looking for an experienced Shared Services Accounts Receivable Analyst II to join our team in Land O’ Lakes, Florida. In this role, you will manage secondary insurance balances across various payers, ensuring efficient claim denial resolution and accurate account follow-up. This position also involves front desk coverage at the Business Services Office, providing essential support while adhering to security protocols.<br><br>Responsibilities:<br>• Handle accounts receivable for secondary insurance balances, including commercial, Medicare Advantage, Blue Cross, Workers Comp, and auto insurance payers.<br>• Investigate and resolve claim denials, utilizing centralized routing processes and ensuring timely follow-up.<br>• Use internal systems such as Oracle, SharePoint, and the Patient Accounting System to manage financial data and ensure accuracy.<br>• Provide front desk coverage at the Business Services Office, maintaining established security procedures.<br>• Support the training and onboarding of new team members through shadowing and guidance.<br>• Assist in accounts receivable-related special projects as needed.<br>• Collaborate with other departments to streamline billing and collections processes.<br>• Ensure compliance with healthcare billing regulations and standards.<br>• Analyze financial classes and address complex account issues effectively.
We are looking for an experienced Collections Specialist to join our team on a contract basis in Tampa, Florida. In this role, you will focus on managing business-to-business collections while utilizing advanced Excel functions such as VLOOKUP and pivot tables. This position requires strong attention to detail and the ability to handle a high volume of accounts efficiently.<br><br>Responsibilities:<br>• Manage business-to-business collections for a portfolio averaging 286 accounts.<br>• Utilize Excel tools, including VLOOKUP and pivot tables, to analyze and track collections data.<br>• Conduct virtual training sessions to onboard and guide team members as needed.<br>• Ensure timely follow-ups and resolutions for outstanding payments.<br>• Collaborate with internal departments to resolve billing discrepancies.<br>• Maintain accurate records of collections activities and account statuses.<br>• Develop strategies to improve collection processes and reduce overdue accounts.<br>• Communicate professionally with clients and stakeholders to negotiate payment terms.<br>• Adhere to company policies and compliance standards in all collections activities.
<p>We are looking for a diligent and detail-oriented Bookkeeper Assistant to join our team in Tampa, Florida. This position offers an opportunity to contribute to a well-established company. The ideal candidate will support bookkeeping functions while learning and growing into the role of lead bookkeeper over time.</p><p><br></p><p>Responsibilities:</p><p>• Process accounts payable transactions, including accurately reviewing and processing invoices.</p><p>• Handle accounts receivable tasks such as generating invoices, recording payments, and maintaining accurate financial records.</p><p>• Assist with payroll management, ensuring timely and precise processing.</p><p>• Perform bank reconciliations and ensure all accounts are balanced and discrepancies are resolved.</p><p>• Collaborate with the current bookkeeper to learn processes and gradually take on more responsibilities.</p><p>• Maintain organized financial records and documentation for auditing and reporting purposes.</p><p>• Communicate with vendors and clients regarding financial matters, addressing inquiries as needed.</p><p>• Provide administrative support for financial operations to ensure smooth daily workflow.</p><p>• Contribute to the transition of responsibilities as the current bookkeeper prepares for retirement.</p><p>• Uphold confidentiality and accuracy in all financial and payroll tasks.</p>
We are looking for a detail-oriented Accounts Payable Specialist to join our team in Sarasota, Florida. This role involves managing high-volume invoice processing for two companies while ensuring accuracy and efficiency in all tasks. As a Contract to permanent position, this opportunity offers the chance to grow within a manufacturing-focused environment.<br><br>Responsibilities:<br>• Process 150-200 invoices daily across two companies, handling both single-line and multi-line invoices with precision.<br>• Perform three-way matching for purchase order-based invoices and manage approvals for manual postings as required.<br>• Verify and upload employee expense reports using Concur, ensuring all receipts align with submitted expenses.<br>• Rotate weekly responsibility for check runs with another team member to ensure timely payments.<br>• Utilize multiple software systems, including Epicor, M2K, N4, and Excel, while adapting to company-specific workflows.<br>• Maintain accuracy and attention to detail when coding invoices and reconciling accounts.<br>• Collaborate with the AP Supervisor to address any discrepancies or vendor-related issues.<br>• Uphold compliance with company policies and procedures during all accounts payable activities.<br>• Support operational efficiency by identifying areas for improvement in invoice processing.<br>• Communicate effectively with vendors and internal departments to resolve payment inquiries.
<p>We are looking for a detail-oriented Accounts Payable Analyst to join our team in Tampa, Florida. In this role, you will play a key part in ensuring the accurate and timely processing of invoices, payments, and reconciliations while supporting the corporate accounting department. The ideal candidate will bring strong analytical skills, a solid understanding of accounting principles, and a commitment to delivering exceptional service.</p><p><br></p><p>Responsibilities:</p><p>• Review, reconcile, and process vendor invoices, statements, and account currents to ensure timely payments.</p><p>• Handle payment processing, including checks, wire transfers, and electronic transactions, on a weekly basis.</p><p>• Investigate and resolve invoice discrepancies by coordinating with branches and carriers.</p><p>• Monitor and collect outstanding debits from carriers while maintaining accurate records.</p><p>• Assist with month-end close processes and financial reconciliations.</p><p>• Collaborate with the team to identify opportunities for process improvements and implement solutions.</p><p>• Deliver excellent customer service by addressing inquiries and providing prompt resolutions.</p><p><br></p><p>This is a permanent opportunity that will pay up to $65,000 depending upon experience. Please apply to Jane Gearhart if interested! </p>
<p>We are looking for a dedicated Full Charge Bookkeeper to join our team in Osprey, Florida. This position is ideal for someone who thrives in a dynamic environment and is passionate about managing financial operations with accuracy and integrity. As part of a close-knit team, you will play a pivotal role in ensuring the company’s financial health and supporting its continued growth.</p><p><br></p><p>Responsibilities:</p><p>• Manage accounts payable and accounts receivable, ensuring timely processing of invoices and payments.</p><p>• Prepare financial reports and compile accurate data for the company’s tax accountant.</p><p>• Perform bank reconciliations to maintain accurate financial records.</p><p>• Utilize ERP software to track and organize financial transactions.</p><p>• Collaborate closely with the company’s owner to address financial matters and ensure smooth operations.</p><p>• Maintain confidentiality and uphold the accuracy of all financial information.</p><p>• Support the company’s operational workflow by overseeing financial processes related to product orders and sales.</p><p>• Work independently to complete tasks and meet deadlines without a rigid schedule.</p><p>• Provide trustworthy and honest financial management for the business.</p><p>• Adapt to the needs of a family-owned environment, contributing to the team’s success.</p>
