20 results for Payroll Specialist in Phoenix, AZ

Payroll Specialist We are offering a permanent employment opportunity for a Payroll Specialist in the Manufacturing industry, based in Phoenix, Arizona. In this role, you will be involved in the processing and auditing of payroll, ensuring compliance with various regulations, and utilizing specific payroll software. Responsibilities: • Utilize UKG (formerly UltiPro) payroll software to accurately input data, generate reports, perform audits, and troubleshoot system workflows/issues. • Process payroll for employees across multiple states, ensuring it is accurate, timely, and compliant with labor laws, tax codes, and company policies. • Serve as the primary contact for payroll-related inquiries, offering prompt and detail oriented resolutions to employee concerns. • Collaborate closely with the HR, Finance, and other departments to streamline payroll processes and support cross-functional projects. • Perform regular audits and reconciliations of payroll to identify and resolve discrepancies, ensuring data accuracy. • Maintain compliance with federal, state, and local regulations, including managing tax filings, wage garnishments, PTO, benefits deductions, and retirement plans. • Suggest and implement improvements to payroll processes to increase efficiency and accuracy, keeping updated on best practices and regulatory changes.

Human Resources (HR) Manager We are on the hunt for a Human Resources (HR) Manager to join our team in the Semi-Conductors and Electric Component Manufacturing industry. This role is based in TEMPE, Arizona, and is instrumental in managing all Payroll and Human Resources functions, acting as a liaison between employees and management. The successful individual will also be responsible for maintaining organization staff, managing new hire onboarding program, handling all aspects of payroll related tasks, and full circle benefit administration.** Must be Bilingual in English and Spanish! Responsibilities: • Manage all Payroll and Human Resources functions, acting as a point of contact between employees and management• Establish and maintain a recruiting program, which includes interviewing candidates, partnering with local institutions, and counseling manager on candidate selection• Conduct and analyze exit interviews, recommending changes where necessary• Manage the new hire onboarding program, ensuring i-9 compliance, conducting orientation, and handling onboarding paperwork• Process payroll on a weekly basis in accordance with company standards• Handle all aspects of payroll related tasks such as payroll garnishments, PTO, off-cycle payroll runs, 401k reconciliation, FSA reconciliation, and benefit program reconciliation• Maintain updated employee information in HRIS system• Administer benefits, studying and assessing benefit needs and trends, implementing new plan year roll outs, managing qualifying event data, COBRA administration, etc.• Administer Workers Comp, managing policy, rates, renewals, and audit reporting• Respond to all governmental agencies regarding inquiries of employee data• Utilize skills in ADP - Financial Services, ADP Workforce Now, ATS - Asynchronous Transfer Mode, Ceridian, HRMS, About Time, Benefit Functions, Compensation Administration, Compliance, and Employee Relations.

Accounts Payable Specialist We are offering a contract to permanent employment opportunity for an Accounts Payable Specialist in Phoenix, Arizona. In this role, you will manage the accounts payable process, maintain vendor relationships, and support month-end close activities. You will also process a high volume of invoices in compliance with company policies and vendor terms. Responsibilities: • Ensure accurate and timely processing of invoices • Enter invoices into Sage Intacct accurately, ensuring proper account classification and prompt payment processing • Conduct regular account reconciliations, resolve discrepancies, and align with general ledger accounts • Maintain positive relationships with vendors, addressing inquiries, resolving issues, and ensuring timely payments • Prepare and process check runs, ACH payments, and wire transfers according to established schedules • Review and process employee expense reports, ensuring adherence to company policies • Provide support for internal and external audits, including documentation and reconciliation of transactions • Collaborate with the accounting team to identify opportunities for process efficiencies, system enhancements, and best practices • Assist with month-end close procedures, including preparation of journal entries related to accounts payable.

Accounts Payable Specialist We are recruiting an Accounts Payable/Receivable Specialist to be a part of our team located in Scottsdale, Arizona. This role is pivotal to our operations as it entails managing and processing financial transactions, maintaining the integrity of financial data, and fostering relationships with vendors and customers. This opportunity offers a contract to permanent employment. Responsibilities: • Efficiently handle and process various financial transactions.• Ensure the accuracy and integrity of the financial data. • Maintain a strong relationship with vendors and customers while supporting our financial operations.• Accurately process and post vendor invoices in a timely manner.• Identify and reconcile discrepancies in vendor accounts.• Prepare and process payments, which include checks, ACH, and wire transfers.• Address inquiries regarding payments or invoices and manage vendor relationships.• Ensure adherence to internal controls, company policies, and audit requirements.• Generate, process, and distribute customer invoices.• Monitor accounts to identify outstanding balances and proactively follow up on overdue payments.• Post payments to the appropriate accounts and ensure proper reconciliation.• Collaborate with customers to resolve billing discrepancies or disputes.• Prepare AR aging reports and communicate payment trends or concerns to management.• Maintain accurate and organized financial records in QuickBooks.• Regularly reconcile bank accounts, credit card statements, and AR/AP ledgers.• Assist with month-end and year-end closing activities, including producing financial reports.• Work cross-functionally with other departments to streamline processes and improve financial workflows.• Identify opportunities for efficiency and contribute to implementing best practices in AP and AR management.

PART-TIME Accounts Payable Specialist We are seeking a detail-oriented and organized Accounts Payable (AP) Specialist to assist our client on a contract basis, this is a HYBRID role available in North Scottsdale 85225. The role will focus on performing essential AP functions while providing excellent communication with vendors and ensuring accurate and timely invoice processing. The AP Specialist will support the accounts payable process through vendor management, correspondence, and transactional responsibilities. Please note: this role will be PART-TIME, 30 hours a week Monday-Thursday Key Responsibilities: Vendor Communication:<ul><li>Serve as the primary point of contact for vendor inquiries, ensuring prompt and professional responses to emails and phone calls.</li><li>Address payment status inquiries, resolve discrepancies, and provide necessary updates to vendors.</li></ul>Invoice Processing:<ul><li>Accurately process vendor invoices, including verifying details and ensuring proper documentation is received.</li><li>Match invoices to purchase orders or receipts as applicable, and ensure compliance with company policies.</li></ul>Email Management:<ul><li>Monitor and manage the accounts payable inbox, responding to inquiries and routing messages to the appropriate team members when necessary.</li><li>Maintain a high level of organization within email communications to track and follow up on pending requests.</li></ul>Basic Accounts Payable Functions:<ul><li>Ensure the timely and accurate coding and entry of invoices into the accounting system.</li><li>Collaborate with team members to support the AP team’s goals and deadlines.</li><li>Review and address invoice status issues, such as duplicates or missing approvals.</li></ul>Compliance and Accuracy:<ul><li>Adhere to company policies and industry regulations related to accounts payable.</li><li>Assist in preparing documentation for audits or other internal reviews.</li></ul>

Accounts Payable Specialist We are seeking a detail-oriented and experienced Accounts Payable (AP)/Accounts Receivable (AR) Specialist with strong proficiency in QuickBooks to join our team. The ideal candidate will efficiently manage and process financial transactions, ensuring the accuracy and integrity of financial data. This position plays a critical role in maintaining relationships with vendors and customers while supporting the overall financial operations of the organization.Key Responsibilities:<ul><li>Accounts Payable:</li><li>Process, verify, and post vendor invoices accurately and in a timely manner.</li><li>Identify and reconcile discrepancies in vendor accounts.</li><li>Prepare and process payments (checks, ACH, wire transfers).</li><li>Manage vendor relationships and address inquiries regarding payments or invoices.</li><li>Ensure compliance with internal controls, company policies, and audit requirements.</li><li>Accounts Receivable:</li><li>Generate, process, and distribute customer invoices.</li><li>Monitor accounts to identify outstanding balances and proactively follow up on overdue payments.</li><li>Post payments to appropriate accounts and ensure proper reconciliation.</li><li>Collaborate with customers to resolve billing discrepancies or disputes.</li><li>Prepare AR aging reports and communicate payment trends or concerns to management.</li><li>Data Management and Reporting:</li><li>Maintain accurate and organized financial records in QuickBooks.</li><li>Regularly reconcile bank accounts, credit card statements, and AR/AP ledgers.</li><li>Assist with month-end and year-end closing activities, including producing financial reports.</li><li>Collaboration and Process Improvement:</li><li>Work cross-functionally with other departments to streamline processes and improve financial workflows.</li><li>Identify opportunities for efficiency and contribute to implementing best practices in AP and AR management.</li></ul>

Property Manager We are seeking an experienced and dedicated Commercial Property Manager with an active Arizona Real Estate License to oversee the management of a diverse portfolio of commercial properties. The ideal candidate will have at least 5 years of experience in commercial real estate property management and will possess strong organizational, financial, and customer service skills. This role requires a proactive approach to maintaining property values, ensuring tenant satisfaction, and driving operational efficiency. This is a contract to hire role. Key Responsibilities:<ul><li>Rent Collection & Property Fees: Collect rent payments and other fees from commercial tenants and individual property owners in a timely and professional manner. Maintain accurate financial records and ensure that all fees are collected in accordance with lease terms.</li><li>Property Expenses Management: Oversee and manage property expenses, including taxes, mortgages, insurance premiums, payroll, and maintenance costs. Ensure timely payment of bills and accurate budget management.</li><li>Financial Reporting: Provide detailed, periodic reports to property owners on the financial status of properties, including occupancy rates, lease expirations, rent roll, and other key metrics.</li><li>Tenant Screening & Leasing: Conduct property tours, meet with potential tenants, and assess tenant applications in accordance with anti-discrimination laws. Advertise available commercial spaces and, when necessary, hire leasing agents to secure tenants.</li><li>Lease Administration: Negotiate, renew, and manage commercial leases, ensuring compliance with all terms and conditions. Handle lease enforcement and assist tenants with lease-related concerns.</li><li>Property Inspections & Maintenance: Perform regular inspections of commercial properties to ensure safety, compliance, and tenant satisfaction. Coordinate necessary repairs, upgrades, or replacements of building systems and materials.</li><li>Service Contracts Management: Negotiate and arrange contracts for ongoing services such as janitorial, landscaping, HVAC, security, and more. Manage disputes and performance issues with service providers to maintain high standards of service.</li><li>Tenant Relations & Conflict Resolution: Address and resolve tenant complaints, issues, and rental violations promptly and professionally. Foster strong relationships with tenants to ensure high levels of satisfaction and tenant retention.</li><li>Property Marketing: Oversee the advertising and marketing of available commercial spaces, working with agents or marketing teams to attract prospective tenants. Maintain the property’s branding and visibility in the market.</li><li>Compliance & Risk Management: Ensure properties are in compliance with local, state, and federal regulations, including safety codes and ADA compliance. Maintain insurance coverage and manage any claims as needed.</li></ul>

Accounts Payable Specialist We are in search of an Accounts Payable Specialist to be a part of our team, situated in Scottsdale, Arizona. In this role, you will be responsible for the effective management of vendor invoices, auditing charges, and processing payments. This position provides a chance to transition from a contract to a permanent role, offering a unique opportunity to grow within the industry. Responsibilities: • Efficiently manage the receipt of invoices from terminals, truckers, and port services. • Meet the target of handling approximately 200 invoices on a weekly basis. • Audit and validate charges on invoices prior to entering them into the system. • Ensure the accurate processing of payables after validation. • Handle occasional refunds as per the company's accounting procedures. • Initiate Automated Clearing House (ACH) transactions as required. • Utilize Microsoft 365, including Outlook and Excel, to maintain records and perform tasks. • Operate Sage 100 or similar accounting software systems for efficient accounts payable operations. • Participate in onsite interviews, primarily scheduled on Mondays and Wednesdays. • Be available to work onsite fully for the first two weeks for training, with the possibility of transitioning to a hybrid schedule thereafter. • Adhere to the standard working hours of Monday to Friday, 8 AM to 5 PM, with a flexible hours option. • Take regular breaks including a one-hour lunch break and two 15-minute breaks.

Benefits Administrator We are offering an exciting opportunity for a Benefits Administrator based in Phoenix, Arizona. The role involves managing and resolving issues related to employee benefits and payroll in the industry. This job functions primarily in an office setting and is a permanent position. Responsibilities • Provide information and guidance to employees on matters concerning eligibility, coverage, and provisions of various benefits. • Handle and resolve any issues related to benefits programs, which may include health, life, and disability insurance, retirement plans, and medical/dependent care spending accounts. • Manage cases related to leave/accommodation, such as short-term and long-term disability claims, and different types of paid/unpaid leaves. • Keep the HR System updated with benefits and payroll deductions information. • Prepare and process payroll for the assigned divisions, ensuring accurate and timely execution. • Take responsibility for the precise and timely processing of payroll updates, including new hires, terminations, and pay changes. • Assist with the annual open enrollment process, which includes communicating guidelines to employees and processing changes accurately and in a timely manner. • Process various payroll deductions, garnishments, bonuses, and allowances in compliance with relevant policies and regulations.

Office Manager We are offering a contract to permanent employment opportunity for an Office Manager in Phoenix, Arizona. The individual will be instrumental in managing the daily administrative tasks of the office, providing support to business leaders, and assisting with accounting and vendor compliance. Responsibilities • Oversee the first point of contact for incoming calls and visitors, ensuring a warm and detail oriented reception. • Efficiently manage office supplies inventory and procurement to maintain adequate stocks. • Handle general office organization, ensuring a well-structured and efficient work environment. • Offer support to divisional business leaders, aiding their business operations. • Assist in company-wide communication and correspondence as needed, promoting seamless information flow. • Monitor warranty or maintenance calls and direct them to the appropriate person within the division, ensuring prompt resolution. • Set up new vendor accounts, including completing credit applications, to expand our vendor network. • Act as the primary liaison between local accounting needs and corporate accounting, ensuring alignment and accuracy. • Ensure all subcontractors meet compliance requirements before initiating work, maintaining a high standard of service. • Oversee onboarding of new personnel, including processing new permanent paperwork, ensuring a smooth transition for new hires. • Maintain a strong working relationship with divisional business leaders, providing necessary administrative support. • Communicate compliance and accounting-related requirements effectively with subcontractors and vendors, promoting transparency. • Receive and document all warranty or maintenance claims from homeowners, ensuring all issues are properly logged. • Assign claims to the appropriate divisional team member for resolution, promoting efficiency and customer satisfaction. • Track the progress of each claim and ensure timely responses, maintaining high standards of customer service. • Ensure all warranty issues are documented and resolved in compliance with company policies, upholding the reputation of the business.

Bookkeeper Robert Half is seeking a Bookkeeper in the Central Valley for a family owned and operated Arizona based client! As an integral part of the team, your role will encompass a wide array of responsibilities, including handling accounts payable and receivable, bank reconciliations, and Payroll. Your meticulous attention to detail and ability to wear many hats will be put to good use in ensuring the smooth operation of our client's financial department. Responsibilities• Efficiently oversee all banking activity, including intercompany transfers• Oversee and manage accounts payable and receivable• Conduct regular bank reconciliations to ensure financial accuracy• Perform account reconciliations• Maintain meticulous financial records • Manage Payroll, commissions and expense reimbursements • Manage payroll tax deductions and garnishments to ensure employee compensation is handled accurately and promptly• Maintain Credit Line, aging reviews and A/R Reporting • Manage company credit card & vehicle accounts• Assist in month-end close procedures to ensure timely reporting• Utilize QuickBooks for financial reporting and record-keeping.

Full Charge Bookkeeper We are offering a permanent employment opportunity for a Full Charge Bookkeeper in Scottsdale, Arizona. This role is in the financial services industry and will be primarily remote. As a Full Charge Bookkeeper, you will be expected to maintain the company's financial records post clean-up, as well as handle weekly bill payments and payroll for a small team. Responsibilities: • Utilizing accounting software systems to maintain accurate financial records.• Reconciling all accounts to the general ledger.• Ensuring the general ledger is accurate and up-to-date.• Managing weekly bill payments to maintain cash flow.• Overseeing payroll processes for a team of three employees.• Utilizing Microsoft Excel for various accounting functions.• Managing accounts payable and accounts receivable.• Performing annual budgeting and cash flow analysis tasks.• Utilizing QuickBooks and other computerized accounting systems.• Collaborating with a third-party firm to ensure a smooth transition post clean-up.

Accounts Payable Clerk Robert Half is seeking an Accounts Payable Specialist with a minimum of 3 years of experience using Sage Intacct. This role is responsible for managing the accounts payable process, ensuring accurate and timely processing of invoices, maintaining vendor relationships, and supporting month-end close activities. Experience with Sage Intacct is a must, as this will be a key component of the role. Key Responsibilities: Invoice Processing: Review, code, and process a high volume of invoices in compliance with company policies and vendor terms.Sage Intacct Expertise: Accurately enter invoices into Sage Intacct, ensuring proper account classification and timely payment processing.Reconciliations: Perform regular account reconciliations, resolve discrepancies, and ensure alignment with general ledger accounts.Vendor Management: Maintain positive relationships with vendors by addressing inquiries, resolving issues, and ensuring timely payments.Payment Processing: Prepare and process check runs, ACH payments, and wire transfers in accordance with established schedules.Expense Reports: Review and process employee expense reports, ensuring compliance with company policies.Audit Support: Provide support for internal and external audits, including documentation and reconciliation of transactions.Process Improvement: Collaborate with the accounting team to identify opportunities for process efficiencies, system enhancements, and best practices.Month-End Close: Assist with month-end close procedures, including preparation of journal entries related to accounts payable.

Bookkeeper We are offering an exciting opportunity for a Bookkeeper in Phoenix, Arizona. As part of the team, you'll be working in a dynamic environment where you'll be in charge of various accounting tasks, ensuring the financial health and transparency of the business. Responsibilities: • Assisting with the processing of payrolls for various clients, ensuring timely and accurate delivery. • Utilizing QuickBooks software for various tasks including but not limited to data entry, account reconciliation, and month-end close. • Demonstrating a clear understanding of accounting principles, including debits and credits, to accurately record financial transactions. • Preparing financial statements, including Profit & Loss and Balance Sheets, to provide a clear view of the company's financial status. • Handling Accounts Payable (AP) and Accounts Receivable (AR) management, ensuring all transactions are accurately recorded and any discrepancies are quickly resolved. • Performing bank reconciliations to ensure financial records are accurate and up-to-date. • Utilizing Microsoft Excel for various tasks, including data analysis and reporting. • Assisting with tax-related tasks as needed, ensuring compliance with all relevant tax laws and regulations. • Ensuring data entry tasks are completed accurately and efficiently, maintaining the integrity of the company's financial data. • Executing the month-end close process, ensuring all financial data is accurate and up-to-date.

Full Charge Bookkeeper We are offering an exciting opportunity for a Full Charge Bookkeeper in the commercial property management industry, based in Phoenix, Arizona. This role is crucial in maintaining detailed financial records and contributing to the overall financial wellbeing of our properties. Responsibilities: • Efficiently process transactions related to accounts payable and accounts receivable • Manage the billing and collections from tenants • Maintain and reconcile bank statements regularly • Track and record expenses and income related to properties • Assist in the production of financial statements and reports • Support the closing processes at the end of each month and year • Provide administrative support to the accounting department as required • Ensure all activities are compliant with company policies and relevant regulations • Occasionally assist with payroll processing when needed • Utilize accounting software systems, Microsoft Excel, and Great Plains for various accounting functions.

Bookkeeper We are offering a permanent employment opportunity for a Bookkeeper at our manufacturing plant located in Surprise, Arizona. In this role, you will be expected to perform a variety of accounting and bookkeeping duties according to established policies and procedures. Responsibilities: • Accurately and efficiently process customer credit applications • Maintain accurate records of customer credit • Resolve any customer inquiries in a timely and detail oriented manner • Monitor customer accounts and take proactive measures when necessary • Ensure the accurate and timely management of all accounts payable and receivable • Perform bank reconciliations on a regular basis • Manage invoicing procedures and ensure all invoices are sent out on time • Oversee inventory management and make adjustments as necessary • Maintain the general ledger and ensure all entries are accurate • Utilize QuickBooks Enterprise for data entry and other accounting tasks.

Accounts Payable Clerk We are seeking a detail-oriented and organized Accounts Payable (AP) Clerk to assist our client on a contract basis, this role is available in Phoenix, AZ 85023. The role will focus on performing essential AP functions while providing excellent communication with vendors and ensuring accurate and timely invoice processing. The AP Clerk will support the accounts payable process through vendor management, correspondence, and transactional responsibilities. Key Responsibilities: Vendor Communication:<ul><li>Serve as the primary point of contact for vendor inquiries, ensuring prompt and professional responses to emails and phone calls.</li><li>Address payment status inquiries, resolve discrepancies, and provide necessary updates to vendors.</li></ul>Invoice Processing:<ul><li>Accurately process vendor invoices, including verifying details and ensuring proper documentation is received.</li><li>Match invoices to purchase orders or receipts as applicable, and ensure compliance with company policies.</li></ul>Email Management:<ul><li>Monitor and manage the accounts payable inbox, responding to inquiries and routing messages to the appropriate team members when necessary.</li><li>Maintain a high level of organization within email communications to track and follow up on pending requests.</li></ul>Basic Accounts Payable Functions:<ul><li>Ensure the timely and accurate coding and entry of invoices into the accounting system.</li><li>Collaborate with team members to support the AP team’s goals and deadlines.</li><li>Review and address invoice status issues, such as duplicates or missing approvals.</li></ul>Compliance and Accuracy:<ul><li>Adhere to company policies and industry regulations related to accounts payable.</li><li>Assist in preparing documentation for audits or other internal reviews.</li></ul>

Accounts Payable Clerk We are searching for an Accounts Payable Clerk to join our team in Phoenix, Arizona. This role is integral to our operations within the industry, where you will be tasked with managing and processing vendor invoices, maintaining accurate records, and ensuring efficient communication with vendors. Responsibilities include: • Accurately processing vendor invoices, with a keen eye for any discount terms included. • Establishing new vendors in the accounting system, which involves collecting W-9 forms. • Thoroughly reviewing purchase orders, statements, and invoices to confirm the amounts owed. • Efficiently responding to vendor inquiries, and resolving discrepancies in billings and payments. • Ensuring the appropriate approval for invoices and expense reports. • Processing payment methods including ACH, wire transfers, and physical checks. • Maintaining both unpaid and paid invoice files in an organized manner. • Utilizing skills in account reconciliation, data entry, and various software such as Microsoft Excel, QuickBooks, Oracle, and SAP.

Accounting Clerk We are inviting applications for the position of an Accounting Clerk in the bustling city of Tempe, Arizona. As part of our team, you will be entrusted with the responsibility of managing financial records, validating the precision and promptness of accounts, and providing support to our accounting department's daily tasks. Responsibilities • Accountable for the accurate and timely entry of financial transactions into accounting software like QuickBooks, Oracle, and SAP. • Maintain and update accounting records, spreadsheets, and ledgers to ensure all records are precise and up-to-date. • Process invoices and manage outgoing payments along with entering customer invoices into the accounting software system. • Support with AIA billing and tracking of statement of values, while keeping a check on overdue accounts. • Regularly reconcile bank statements and balance sheets, ensuring the correct matching of accounts and reporting any discrepancies. • Aid in the closing processes of both month-end and year-end. • Prepare financial reports and summaries and assist in audits by providing the necessary documents and reports. • Respond to inquiries related to accounting processes or billing concerns and provide general support to the accounting team. • Maintain an organized filing system for accounting records and ensure all accounting procedures comply with company policies and regulations. • Use Microsoft Excel for data handling and analysis tasks, including maintaining records and creating financial reports.

Accounts Receivable Clerk Robert Half is in search of an Accounts Receivable Clerk to join one of our prestigious Fortune 50 healthcare clients. The ideal Accounts Receivable Clerk will be located in Arizona. As an Accounts Receivable Clerk, you will be tasked with handling overdue invoices and payments, ensuring compliance with regulations, and liaising with business and attorneys. This role offers a long term contract employment opportunity. Apply to be an Accounts Receivable Clerk today! Responsibilities:<ul><li>Processing and tracking business-to-business transactions and payments</li><li>Conducting research on outstanding accounts via outbound contact</li><li>Following up with attorneys to resolve statements</li><li>Outstanding invoices and payments</li></ul>