2 Results for Office Specialist Jobs in Phoenix, AZ

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Office Services Manager

Phoenix, AZ
onsite
Permanent / Full Time
90000 - 110000 USD / Yearly
We are looking for an experienced Office Services Manager to support the day-to-day operations of a bankruptcy practice in Phoenix, Arizona. This role blends administrative leadership, practice coordination, financial oversight, and cross-functional collaboration to help attorneys and staff deliver high-quality client service. The ideal candidate brings strong organizational judgment, legal operations knowledge, and the ability to manage multiple priorities in a service-focused environment. Responsibilities: • Oversee the daily administrative rhythm of the bankruptcy practice, ensuring meetings, schedules, communications, and follow-up activities remain organized and on track. • Guide the client intake and matter opening process by coordinating screenings, conflict checks, and file setup in alignment with firm procedures. • Provide operational support for case activity, including assistance with legal documents, information gathering, and electronic court filings when needed. • Support the financial management of the practice by helping with budgets, expense monitoring, billing coordination, and matter-related administration. • Maintain visibility over deadlines, recurring deliverables, and strategic initiatives to help the group meet business and client service objectives. • Monitor practice-related systems such as Best Case and ECFx, helping maintain proper usage, compliance, and data accuracy. • Partner with marketing efforts by organizing campaigns, client development events, directory submissions, and other business development activities. • Prepare and distribute practice reports covering areas such as productivity, financial performance, staffing, and matter status for leadership review. • Coordinate team meetings, develop agendas, document important outcomes, and follow through on assigned action items. • Act as a central point of contact with departments such as accounting, human resources, marketing, information technology, and training while handling confidential matters with discretion.
2026-09-22T00:00:00Z

Legal Secretary

Phoenix, AZ
onsite
Temporary / Contract
30 - 36 USD / Hourly
We are looking for a skilled Legal Secretary to support attorneys and legal staff in a busy office. This Long-term Contract position requires someone who is detail oriented and can manage competing priorities, handle sensitive information with discretion, and provide dependable administrative and legal support in a fast-moving environment. The ideal candidate brings strong organizational ability, sound judgment, and a service-oriented approach to working with internal teams and external clients. Responsibilities: • Manage attorney calendars, coordinate meetings, and arrange conference rooms with appropriate technology, hospitality, and facility support. • Prepare, format, proofread, and revise legal documents, including transcription from dictation and comparison of document versions when needed. • Maintain organized client and matter records in both electronic and paper formats, working with records personnel to update and retrieve files accurately. • Process conflict check requests, assist with opening new clients and matters, and support matter administration in accordance with firm procedures. • Enter attorney time promptly, submit expense reports and check requests, and assist with billing review and invoice preparation in coordination with accounting. • Coordinate travel plans and develop detailed itineraries for assigned attorneys and legal staff. • Support court and legal filing activities, including e-filing and other filing-related administrative tasks. • Conduct basic legal research and gather relevant case law, statutes, regulations, and related materials from multiple jurisdictions. • Collaborate with attorneys, administrative colleagues, and shared services teams to meet deadlines, balance workload demands, and provide high-quality support. • Assist with event coordination and provide detail-oriented support during matters involving confidential or sensitive discussions.
2026-09-30T00:00:00Z

2 results for Office Specialist in Phoenix, AZ