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3 results for Office Specialist in Phoenix, AZ

Office Manager

Scottsdale, AZ
onsite
Temporary / Contract
28 - 32 USD / Hourly
We are looking for an organized and proactive Office Manager to support daily operations and serve as the primary front office contact for the team. This Long-term Contract position combines office coordination, vendor and subcontractor compliance, and employee support to help the business run efficiently. The role also works closely with operational leaders and corporate partners to keep communication, documentation, and administrative processes on track. Responsibilities:• Oversee day-to-day office activities, maintain an orderly workplace, and coordinate the purchase and tracking of supplies and administrative resources.• Provide front desk coverage by managing incoming communication, directing inquiries appropriately, and supporting local leaders with a wide range of administrative needs.• Review subcontractor and vendor records to confirm required documents are complete, including insurance materials, tax forms, agreements, and safety-related paperwork, before work begins.• Support payment controls by verifying compliance status prior to releasing checks and withholding disbursements when documentation is incomplete.• Coordinate new employee administration, collect onboarding forms, and help ensure weekly time submissions are accurate and delivered on schedule for payroll processing.• Manage warranty and maintenance requests by documenting homeowner concerns, assigning issues to the appropriate team members, monitoring progress, and following up on resolution status.• Maintain clear and organized records for office administration, compliance files, accounting support activities, and warranty case history for future reference.
2026-09-02T00:00:00Z

Operations Specialist

Scottsdale, AZ
onsite
Temporary / Contract
28 - 36 USD / Hourly
We are looking for an Operations Specialist to support fleet and inventory activities in Scottsdale, Arizona. This Contract to hire position focuses on maintaining accurate equipment records, coordinating inventory-related updates, and helping teams manage day-to-day operational needs across logistics functions. The role works closely with internal departments and external partners to improve visibility, support fulfillment activity, and keep fleet operations running smoothly through timely communication and reliable reporting. Responsibilities:• Maintain and reconcile equipment inventory information across multiple locations to support accurate asset visibility throughout the network.• Review operational records and assist with audits to identify discrepancies, correct data issues, and strengthen inventory accuracy.• Support equipment availability planning by tracking fleet activity and helping coordinate inventory allocation based on business needs.• Communicate operational priorities, inventory updates, and status changes with internal teams, customers, and service partners.• Assist with equipment fulfillment tasks such as release coordination, delivery follow-up, decal tracking, and related service updates.• Monitor chassis movement activity, investigate transaction exceptions, and work with appropriate teams to resolve data integrity issues.• Prepare operational reports and performance summaries that help leadership evaluate inventory trends and fleet utilization.• Track lease start and end activity and provide timely updates to operations, commercial, and customer-facing teams.• Support asset disposition efforts, including sale and scrap activity, while ensuring fleet records remain current and accurate.
2026-08-20T00:00:00Z

Document Preparation Specialist

Phoenix, AZ
onsite
Temporary / Contract
25.65 - 29.7 USD / Hourly
Robert Half Legal is seeking a detail-oriented Document Preparation Specialist to support its in-house legal team by completing and processing templated legal documents. This is an administrative role, no legal experience, license, or degree is required. The ideal candidate has excellent attention to detail, strong data entry accuracy, and the ability to follow precise instructions and formatting standards. All documents are prepared using established templates under the review of attorneys, paralegals, or legal department staff. Responsibilities:<ul><li>Complete and populate legal document templates (letters, notices, forms, and pleadings) using account and case information provided by the legal team.</li><li>Accurately enter and verify data from account records, intake forms, or case files into document templates and internal systems.</li><li>Proofread completed documents for accuracy, formatting, and completeness before routing for attorney or paralegal review.</li><li>Track document status and queues; flag missing or inconsistent information and follow up with legal or collections staff to obtain it.</li><li>Organize and file completed documents, both physical and electronic, according to department naming and filing conventions.</li><li>Prepare documents for mailing, e-filing submission, or internal routing as directed by legal staff.</li><li>Maintain and update document templates as directed; flag formatting inconsistencies or errors to the legal team.</li><li>Maintain strict confidentiality of sensitive account, customer, and legal information.</li><li>Support the legal team with other general administrative and clerical tasks as needed.</li></ul>
2026-09-10T00:00:00Z