We are looking for a detail-oriented Administrative Assistant to join our team in Chandler, Arizona. This Contract-to-permanent role offers an excellent opportunity to work within the construction and legal industries, supporting critical administrative functions. The ideal candidate will bring strong organizational skills, the ability to multitask, and a keen eye for detail to manage contracts and legal documentation effectively.<br><br>Responsibilities:<br>• Prepare, review, and organize contracts and bid documentation with precision.<br>• Manage administrative tasks related to construction projects, including document tracking and updates.<br>• Communicate effectively with internal teams and external clients to address inquiries and provide support.<br>• Perform data entry and maintain accurate records for legal and construction-related projects.<br>• Assist with office organization during a move, ensuring smooth transitions and unpacking processes.<br>• Collaborate with team members to ensure consistency and accuracy in documentation.<br>• Conduct grammar and sentence structure checks to ensure compliance with legal standards.<br>• Support inbound communication by answering calls and directing inquiries appropriately.<br>• Participate in team interviews and coordination meetings to align on administrative priorities.<br>• Maintain confidentiality and professionalism when handling sensitive information.
<p>We are seeking a detail-oriented and proactive <strong>Administrative Assistant</strong> to join our team in the Phoenix area. This role will provide essential administrative support to ensure the smooth operation of day-to-day tasks. The ideal candidate is highly organized, has excellent communication skills, and thrives in a fast-paced work environment. This is a <strong>temp-to-hire position</strong>, offering the opportunity for long-term employment with growth potential.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Provide administrative assistance to leadership, including scheduling meetings, handling correspondence, and managing calendars.</li><li>Prepare and process documents, reports, and presentations using <strong>MS Office Suite</strong> (Word, Excel, PowerPoint, Outlook).</li><li>Maintain accurate records, organize files, and ensure data integrity.</li><li>Coordinate office activities, including liaising with vendors and managing supplies.</li><li>Perform reception duties such as greeting visitors, answering phone calls, and directing inquiries.</li><li>Assist with basic project management tasks, such as tracking deadlines and monitoring progress on assigned initiatives.</li><li>Support other administrative functions as needed to ensure office efficiency.</li></ul><p><br></p>
We are looking for a skilled and proactive Executive Assistant to provide high-level support to a fast-paced real estate development executive team. As a trusted partner, you will manage day-to-day activities, communications, and special projects to ensure the leadership team can focus on strategic priorities. This is a Contract position based in Scottsdale, Arizona.<br><br>Responsibilities:<br>• Manage complex calendars and schedules, ensuring seamless coordination of meetings, events, and appointments.<br>• Organize travel arrangements, including booking flights, accommodations, and preparing itineraries for domestic trips.<br>• Prepare and review meeting materials, agendas, and follow-up documentation to support executive operations.<br>• Draft, edit, and proofread correspondence, presentations, and reports with a high level of accuracy.<br>• Assist in preparing materials for corporate and investor relations, including assembling presentations and taking meeting minutes.<br>• Monitor project deadlines, track key deliverables, and follow up on outstanding tasks to ensure completion.<br>• Maintain organized records of contracts, budgets, and other project-related documentation.<br>• Oversee expense reporting, ensuring timely and accurate submission in line with company policies.<br>• Coordinate company events, managing logistics, vendor relations, and budgets to deliver successful outcomes.<br>• Facilitate communication between the executive team and internal or external stakeholders, ensuring professionalism and discretion.
We are looking for a proactive and detail-oriented Office Assistant to join our team in Scottsdale, Arizona. This Contract-to-Permanent position offers an excellent opportunity to contribute to daily office operations while ensuring smooth communication and organization. The ideal candidate will bring strong organizational skills and a customer-focused approach to their work.<br><br>Responsibilities:<br>• Greet visitors and provide receptionist support by answering incoming calls and directing inquiries appropriately.<br>• Organize and scan documents to maintain a digital filing system for quick and efficient access.<br>• Perform general clerical tasks such as data entry, scheduling, and maintaining office supplies.<br>• Assist with day-to-day administrative duties to ensure seamless office operations.<br>• Process and distribute incoming and outgoing correspondence in a timely manner.<br>• Support team members with additional administrative tasks as needed.<br>• Ensure the reception area and common office spaces are tidy and well-maintained.
<p>We are looking for a skilled Commercial Litigation Paralegal with at least five years of experience in Arizona to join our mid-sized law firm client's dynamic team in Mesa, Arizona. This hybrid role offers the opportunity to work on a variety of challenging legal cases while providing support to attorneys in a fast-paced and detail-oriented environment. If you have a passion for meticulous work and thrive in a collaborative setting, we encourage you to apply.</p><p><br></p><p>Responsibilities:</p><p>• Prepare and organize legal documents, including pleadings, briefs, and discovery materials.</p><p>• Conduct thorough research and gather information relevant to cases, utilizing legal databases and resources.</p><p>• Manage case files and ensure all documentation is up-to-date and easily accessible.</p><p>• Coordinate and maintain attorneys' calendars, including scheduling court dates, meetings, and deadlines.</p><p>• Monitor and manage billing functions, ensuring accuracy and timely submission of invoices.</p><p>• Utilize case management software to track progress and manage case-related data efficiently.</p><p>• Assist in claim administration by reviewing and processing claims in compliance with legal guidelines.</p><p>• Communicate effectively with clients, attorneys, and court personnel to facilitate case progression.</p><p>• Support attorneys during court proceedings and depositions by preparing materials and taking notes as needed.</p>
<p>We are looking for a dedicated Administrative Coordinator to join our Residential Real Estate team on a contract basis in Scottsdale, Arizona. This position involves managing relocation referrals and supporting the operational needs of the department. The ideal candidate is highly organized, tech-savvy, and passionate about delivering excellent service to both clients and agents.</p><p><br></p><p>Responsibilities:</p><p>• Handle inbound and outbound referral processes, ensuring accurate data entry and tracking throughout the referral lifecycle.</p><p>• Conduct initial counseling calls with incoming buyer referrals and maintain precise and timely communication.</p><p>• Collaborate with the Relocation Director to assign referrals and follow up on their progress.</p><p>• Process outbound referral payments and maintain accurate financial records.</p><p>• Troubleshoot and resolve issues to ensure successful outcomes for referrals.</p><p>• Utilize various systems and tools, including eRelocation and Google Workspace, to manage tasks efficiently.</p><p>• Prepare reports and maintain compliance with referral and financial tracking requirements.</p><p>• Work both independently and as part of a team to meet department goals and deadlines.</p>
<p>We are looking for an experienced Personal Injury Trial Paralegal to join our mid-sized law firm client's dedicated team in Phoenix, Arizona. This role requires a detail-oriented individual with a strong background in litigation and trial preparation, particularly in Plaintiff's personal injury cases. If you thrive in a dynamic and collaborative environment, this position offers the opportunity to contribute to impactful cases involving product liability, premises liability, wrongful death, and similar areas. FileVine experience preferred.</p><p><br></p><p>Responsibilities:</p><p>• Coordinate all aspects of trial preparation, including creating visual aids, models, and mockups to support case presentations.</p><p>• Manage civil litigation processes, ensuring accuracy and compliance with legal requirements.</p><p>• Draft and organize legal documents, pleadings, and discovery materials related to personal injury cases.</p><p>• Collaborate with attorneys to develop case strategies and provide comprehensive support during trial proceedings.</p><p>• Maintain and organize case files, ensuring all relevant information is easily accessible.</p><p>• Conduct thorough research on case law, statutes, and regulations to support litigation efforts.</p><p>• Communicate with clients and witnesses to gather essential information and provide updates on case progress.</p><p>• Utilize FileVine or similar case management software to track deadlines, documentation, and case details.</p><p>• Assist in wrongful death, product liability, and premises liability cases, providing specialized expertise.</p><p>• Coordinate mock trials and other pre-trial activities to ensure readiness for courtroom proceedings.</p>
