<p>Robert Half is currently working a client on their search for an Office Administrator with experience working in a public accounting firm. This candidate will oversee day-to-day administrative tasks, coordinating office activities and providing HR support. Duties for this role will consist of: sorting and distributing incoming and outgoing mail and packages, drafting and sending internal office communications, calendar management, preparing tax return packages for signature, maintaining electronic and hard copy files, coordinating office maintenance and repairs, assisting with basic bookkeeping transactions, processing payroll/timecards, conducting phone screens and maintaining the upkeep/cleanliness of the office. The ideal Office Administrator for this role should have outstanding communication and interpersonal skills, excellent organizational skills, and strong multi-tasking capabilities. </p><p><br></p><p>· Coordinate office tasks</p><p>· Greet and assist visitors</p><p>· Order office supplies</p><p>· Maintain client records</p><p>· Calendar Management</p><p>· Process incoming mail and packages</p><p>· Answer and direct incoming calls</p><p>· Draft email and written correspondence</p><p>· Assist with billing and bookkeeping activities</p>
<p>Robert Half is partnering with a respected local organization to find a detail-oriented Administrative Assistant. In this vital role, you will provide daily administrative support to ensure efficient office operations and a positive workplace environment.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Manage calendars, coordinate meetings, and schedule appointments for staff</li><li>Prepare and edit correspondence, reports, and presentations</li><li>Maintain organized filing systems (physical and electronic)</li><li>Answer and direct incoming calls, respond to inquiries, and greet visitors</li><li>Process invoices, track expenses, and order office supplies</li><li>Assist with basic HR and payroll documentation as needed</li><li>Provide general support to managers and team members</li></ul>
<p>We are looking for a detail-oriented Administrative Assistant to join our team. This long-term contract position offers a hybrid work schedule, combining onsite and remote work. The role involves providing extensive administrative support across multiple teams, ensuring smooth operations and efficient coordination within the department.</p><p><br></p><p>Responsibilities:</p><p>• Coordinate bi-weekly payroll processing for hourly employees, ensuring accuracy and adherence to pay schedules.</p><p>• Develop and maintain monthly desk schedules and calendars for team operations.</p><p>• Create and manage work schedules for hourly employees to meet departmental needs.</p><p>• Send out agency interest forms and maintain updated records in Salesforce during placement processes.</p><p>• Track and update practicum placement documentation, including Employment Based Agreements and Affiliation Agreements.</p><p>• Organize and maintain statistical data after each semester, ensuring records are updated.</p><p>• Prepare training documents, payment memos, and materials for technical assistance programs.</p><p>• Facilitate the distribution of certificates, track attendance, and manage program procedures.</p><p>• Communicate with program participants using prepared templates and assist in developing outreach materials.</p><p>• Support purchasing and documentation processes for training initiatives.</p>
<p>We are looking for a detail-oriented Administrative Assistant to support our team during the busy tax season. This Contract position, offers an excellent opportunity to contribute to a CPA firm's operations by managing and organizing critical tax-related documents. The role requires someone with strong organizational skills, a high level of confidentiality, and familiarity with document scanning software.</p><p><br></p><p>Responsibilities:</p><p>• Process and handle a large volume of tax-related documents with accuracy and efficiency.</p><p>• Scan and save files while maintaining a well-organized digital filing system.</p><p>• Coordinate and prepare tax documents for review by tax preparers.</p><p>• Assemble finalized tax documents for distribution to clients.</p><p>• Download and manage files from various sources to ensure accessibility.</p><p>• Draft and send correspondence to clients in a thorough and accurate manner.</p><p>• Uphold strict confidentiality standards when dealing with sensitive information.</p><p>• Utilize SurePrep or similar scanning software to upload and extract data from scanned documents.</p><p>• Adhere to a business casual dress code and work Monday through Friday during standard business hours.</p>
<p>40,000 - 60,000</p><p><br></p><p>benefits:</p><ul><li>Paid holidays</li><li>Paid time off </li></ul><p><strong>Responsibilities</strong></p><ul><li>Manage phone calls, emails, and correspondence.</li><li>Schedule meetings and maintain calendars.</li><li>Prepare and process invoices, expense reports, and purchase orders.</li><li>Assist with bookkeeping tasks using QuickBooks (preferred).</li><li>Maintain accurate records and filing systems.</li><li>Support team with general administrative tasks.</li></ul><p><br></p>
<p>We are looking for a Development Coordinator to support our client's fundraising, donor engagement, and special events efforts. This role is responsible for maintaining accurate donor records, supporting fundraising campaigns, assisting with donor communications, and providing logistical support for events and grant activities. </p>
<p>Robert Half has teamed up with a thriving, financial services client on their search for a thorough, Risk Manager with proven experience conducting risk assessments. As the Risk Manager, you will access the company’s risk exposure and identify mitigating risks within the organization as well as conduct thorough scenario analyses to understand the impact of identified risks on the organization, collaborate with internal departments on the company’s risk profile, oversee compliance, assist with special projects on model risk management, and support the operational risk management team as needed. The ideal candidate for this role should have prior experience in risk management, compliance or related fields.</p><p><br></p><p>The duties as a Risk Manager are:</p><p>· Performing a risk assessment: Analyzing current risks and identifying potential risks that are affecting the company</p><p>· Performing a risk evaluation: Evaluating the organization’s previous handling of risks, and comparing potential risks with criteria set out by the company such as costs and legal requirements</p><p>· Establishing the level of risk the company are willing to take</p><p>· Preparing risk management and insurance budgets</p><p>· POC for internal departments regarding risk exposure</p><p>· Implementing health and safety measures, and purchasing insurance</p><p>· Conduct policy and compliance audits</p><p>· Maintaining records of insurance policies and claims</p><p>· Reviewing any new major contracts or internal business proposals</p><p>· Building risk awareness amongst staff by providing support and training within the company</p>
We are looking for an Oracle Technical Architect Manager to lead and oversee critical technical projects in Hammonton, New Jersey. This role involves driving the design, development, and integration of Oracle Cloud solutions while fostering collaboration within the team and with clients. If you thrive in a dynamic environment and are passionate about delivering impactful technology solutions, we encourage you to apply.<br><br>Responsibilities:<br>• Lead all phases of the software development lifecycle, including design, deployment, and ongoing application support.<br>• Design and implement integration architectures for cloud and hybrid environments to address complex technical challenges.<br>• Utilize Oracle Integration Cloud components such as Integrations, Adapters, Visual Builder, B2B, Business Insights, and Process Cloud to deliver effective solutions.<br>• Create detailed technical specifications and integration strategy documents to ensure alignment with business objectives.<br>• Develop technical designs for integrations between systems using Oracle PaaS and related technologies.<br>• Oversee team performance, providing mentorship, conducting appraisals, and fostering a positive team culture.<br>• Collaborate with clients to build strong relationships and deliver exceptional experiences.<br>• Participate in the preparation of client proposals and contribute to strategies for winning new business.<br>• Stay updated on Oracle Cloud trends and advancements, incorporating them into project solutions.<br>• Ensure integration security and compliance with Oracle offerings and standards.
<p>We are looking for a detail-oriented and organized General Office Clerk in Wyomissing, Pennsylvania. This is a contract position where your primary focus will be on handling sensitive documents and performing general administrative tasks with precision and efficiency. The role involves working with various office systems and requires a commitment to maintaining accuracy in all aspects of document management.</p><p><br></p><p>Responsibilities:</p><p>• Print and assemble document packets accurately, ensuring proper organization for both client and government copies.</p><p>• Retrieve necessary documents from the document management system and prepare them for distribution.</p><p>• Manage the mailing process, including printing address labels and utilizing office mail systems.</p><p>• Utilize specialized software tools for document management and editing.</p><p>• Maintain meticulous attention to detail when handling sensitive materials.</p><p>• Support additional administrative tasks as needed, demonstrating flexibility and reliability.</p><p>• Ensure all printed and mailed documents adhere to organizational standards.</p>
We are looking for a detail-oriented Estate Administrative Assistant to join our legal team in Allentown, Pennsylvania. In this role, you will provide essential support for estate and trust administration processes, ensuring smooth operations and excellent client service. The ideal candidate will thrive in a fast-paced environment and demonstrate strong organizational and communication skills.<br><br>Responsibilities:<br>• Prepare, revise, and format legal documents and correspondence related to estates and trusts.<br>• Maintain accurate client files and records, ensuring all information is up-to-date and organized.<br>• Monitor deadlines and manage calendars for attorneys and paralegals to ensure timely completion of tasks.<br>• Handle billing processes, including time entry and tracking expenses.<br>• Facilitate communication with clients, courts, and financial institutions to address inquiries and resolve issues.<br>• Assist with estate and trust administration tasks, including gathering necessary documents and conducting follow-ups.
<p>We are looking for a detail-oriented and organized Office Clerk to join our team. This long-term contract position requires excellent multitasking abilities and a proactive approach to clerical and administrative tasks. The ideal candidate will thrive in a fast-paced environment and possess strong communication skills.</p><p><br></p><p>Responsibilities:</p><p>• Provide administrative support to the Office Manager and General Manager by updating customer requests and handling changes.</p><p>• Manage incoming and outgoing mail, ensuring timely sorting and distribution.</p><p>• Prepare and maintain outgoing customer orders for the transportation department.</p><p>• Keep accurate records of customer requests and invoices in the database.</p><p>• Assist with special projects using Microsoft Office applications.</p><p>• Monitor and replenish inventory of office supplies and equipment as needed.</p><p>• Act as a liaison between Plant Managers, drivers, and employees for effective communication.</p><p>• Perform data entry, adjust customer orders, and maintain daily filing systems.</p><p>• Support billing functions and correspondence tasks with high attention to detail.</p><p>• Handle additional clerical duties as assigned to meet operational needs</p>
<p>State of the art company seeks an Admin/Project Assistant with human resources expertise. In this role, you will assist with data entry, drafting email correspondence, proofreading and formatting internal documents, assisting with maintaining vendor records, overseeing meeting coordination, assisting with providing human resource support, reconcile vendor invoicing, processing expense reports, maintaining office inventory, and assist with software troubleshooting as needed. In this Admin/Project Assistant role, you will keep aligned with compliance by following general accounting policies and procedures. We are looking for someone with excellent multitasking abilities and high attention to detail.</p><p><br></p><p>Responsibilities </p><p>· Assist with administrative support</p><p>· Data Entry/Scanning/Phones</p><p>· Organize office operations and procedures</p><p>· New Hire Onboarding Preparation</p><p>· Internal and external office events</p><p>· Building strong vendor relationships</p><p>· Maintain internal file/record keeping system</p><p>· Calendar Management</p><p>· Handle incoming and outgoing mail/packages</p><p>· Assist with marketing projects as needed</p>
<p>We are offering a unique opportunity for a personal/business administrator for the CEO/President in a start-up environment in the Plymouth Meeting Pennsylvania area. The role is will be based in a dynamic and fast-paced workplace working for a demanding CEO.</p><p><br></p><p><br></p><p><br></p><p>Responsibilities:</p><p><br></p><p><br></p><p><br></p><p>• Managing complex and detailed travel plans, itineraries, and agendas</p><p><br></p><p>• Maintaining the executive's calendar, scheduling appointments, and coordinating meetings</p><p><br></p><p>• Anticipating the needs of the executive and staying one step ahead in planning and organizing</p><p><br></p><p>• Managing and prioritizing incoming communications, including emails, phone calls, and correspondence</p><p><br></p><p>• Preparing and editing reports, presentations, and other documents as needed</p><p><br></p><p>• Handling confidential information with discretion and professionalism</p><p><br></p><p>• Coordinating special projects and events as required</p><p><br></p><p>• Assisting in personal tasks and errands for the executive to ensure their schedule runs smoothly</p><p><br></p><p>• Supporting sales activities by preparing sales documents, tracking leads, and managing customer relationships</p><p><br></p><p>• Performing other administrative tasks to support the daily operations of the start-up companies</p><p><br></p><p>• Minimum of 3 years of experience in an Accounting Clerk role or similar position</p><p><br></p><p>• Proficiency in data entry </p><p><br></p><p>• Advanced skills in Microsoft Excel </p><p><br></p><p>• Familiarity with Google Suite, including Google Docs and Google Calendar</p><p><br></p><p>• Experience in managing personal errands </p><p><br></p><p>• Previous work experience in start-ups is preferred </p><p><br></p><p>• Ability to manage meeting schedules and schedule appointments </p><p><br></p><p>• Experience in booking and arranging travel, including flight, hotel, and transportation arrangements </p><p><br></p><p>• Strong organizational skills and ability to prioritize tasks efficiently </p><p><br></p><p>• Excellent communication and interpersonal skills </p><p><br></p><p>• High attention to detail and accuracy in work </p><p><br></p><p>• Ability to handle sensitive and confidential information with discretion </p><p><br></p><p>• Bachelor's degree in Accounting, Finance, or related field is preferred</p>
<p>Wilmington Delaware firm is looking to staff a dynamic and highly organized Executive Administrative Assistant to support their executive team and ensure the smooth operation of the office. As the Executive Assistant/ Office Admin, you will provide general office support, manage calendars and schedule appointments, own the travel coordinator process, maintain and update client files, receive and sort incoming mail/deliveries, assist with basic accounting tasks as needed, greet visitors, and assist with ad hoc projects. The ideal candidate for this role should have excellent communication and interpersonal skills and be proficient with Microsoft Office Suite applications.</p><p><br></p><p>Primary Responsibilities</p><p>· Oversee office supply inventory</p><p>· Process client invoices</p><p>· Calendar Management</p><p>· Monitor expenses</p><p>· Answer incoming phone calls</p><p>· Draft email correspondence and create presentations</p><p>· POC to outside vendors</p><p>· Identify areas for process improvements</p><p>· Maintain petty cash</p><p>· Provide reports to management</p>
<p>We have partnered with one of our stable clients on their search for a highly organized Executive Assistant to support their executive team and ensure the smooth operation of the office. As the Executive Assistant, you will provide general office support, manage calendars and schedule appointments, own the travel coordinator process, maintain and update client files, receive and sort incoming mail/deliveries, assist with basic accounting tasks as needed, greet visitors, and assist with ad hoc projects. The ideal candidate for this role should have excellent communication and interpersonal skills and be proficient with Microsoft Office Suite applications.</p><p><br></p><p>Primary Responsibilities</p><p>· Manage and maintain executives’ schedules, appointments, and travel arrangements</p><p>· Prepare and edit internal/external correspondence, reports, and presentations</p><p>· Handle confidential documents </p><p>· Primary POC between executives and internal/external stakeholders</p><p>· Assess financial reports</p><p>· Perform general office duties such as ordering supplies and maintaining office organization </p><p>· Assist in the preparation of board materials, executive reports, and strategic documents</p><p>· Track, audit and reconcile expense reports and budgets</p><p>· Answering incoming phone calls</p><p>· Identify areas for process improvements</p>
<p>We are looking for an experienced Executive Assistant to join our team in Wayne, Pennsylvania. In this contract-to-permanent position, you will provide high-level administrative support to executives, ensuring smooth day-to-day operations within the healthcare industry. This opportunity offers room for growth and collaboration within a supportive team environment.</p><p><br></p><p>Responsibilities:</p><p>• Manage executives’ calendars, including scheduling meetings and appointments.</p><p>• Coordinate domestic and international travel arrangements, ensuring all logistics are handled efficiently.</p><p>• Prepare materials for executive meetings, including agendas, reports, and presentations.</p><p>• Act as a liaison between executives and internal teams, promoting clear communication.</p><p>• Handle confidential information with discretion and professionalism.</p><p>• Organize and maintain records, files, and documentation for easy access.</p><p>• Facilitate virtual meetings using platforms like Zoom and ensure technical readiness.</p><p>• Provide expense management support using tools like Concur.</p><p>• Assist with special projects and initiatives as directed by executives.</p><p>• Support a team of Executive Assistants in collaborative tasks and shared responsibilities.</p>
Job Title: Executive Assistant to President — On-Site (Delaware)<br><br>Company: Confidential Technology & Services Company<br><br>Location: Delaware — On-site<br><br>Employment Type: Full-time, Exempt (Salary), $70,000 - $110,000/Year<br><br>Keys: 8+ years of experience providing senior executive support + Project Management, experience in technology environment a plus.<br><br><br><br>About the Role<br><br><br><br>We are seeking a seasoned Executive Assistant to support the President of a fast-moving technology and services organization. This role is a high-impact, hands-on partner to the President and will combine tactical calendar and travel management with strategic project coordination, cross-functional program oversight, and confidential communications support. You’ll translate executive priorities into clear action across the business and ensure timely follow-through.<br><br><br><br>What You’ll Do<br><br><br><br>Manage the President’s complex calendar and commitments with strategic prioritization.<br>Arrange domestic and international travel logistics and itineraries.<br>Prepare comprehensive briefing materials, meeting agendas, and decision frameworks.<br>Attend key meetings; capture decisions, action items, owners, and deadlines; and provide real-time executive summaries.<br>Serve as the President’s eyes and ears across the organization — identify trends, risks, and opportunities and proactively escalate issues with proposed solutions.<br>Maintain a centralized action tracking system and follow up to ensure commitments are completed.<br>Coordinate cross-departmental projects, especially those involving IT, engineering, platform operations, and technology partnerships.<br>Handle sensitive and confidential information with discretion and professionalism.<br><br><br>What We’re Looking For<br><br><br><br>8+ years of experience providing senior executive support.<br>Proven ability to manage complex, ambiguous situations with minimal supervision.<br>Exceptional written and verbal communication skills; able to synthesize complex information for diverse audiences.<br>Strong project/program management skills — comfortable tracking multiple initiatives and driving accountability.<br>Advanced proficiency in Microsoft Office (PowerPoint, Excel, Word).<br>Excellent organizational skills and ability to manage competing priorities.<br>Strong interpersonal presence; ability to build credibility and influence across all levels.<br><br><br>Preferred<br><br><br><br>Experience supporting a Group President, CEO, or similarly senior leader.<br>Background in financial services or technology organizations.<br>Familiarity with collaborative/productivity tools such as Slack, Jira/Shortcut, Figma, and Salesforce.<br><br><br>Why Join Us<br><br><br><br>Be a core partner to senior leadership at a technology-focused organization.<br>High-visibility role with meaningful impact on strategy and execution.<br>Collaborative, fast-paced environment where initiative and ownership are rewarded.<br><br><br>Equal Opportunity<br><br><br><br>We are an equal opportunity employer and welcome applicants from all backgrounds. Reasonable accommodations are available for candidates with disabilities.<br><br><br><br>How to Apply<br><br><br><br>Please submit your resume and a brief cover letter highlighting relevant executive support and program management experience via LinkedIn Easy Apply or to the contact method listed on this posting.
<p>Robert Half is assisting a prominent local organization in the search for an Executive Assistant to support C-suite executives in a visible, fast-paced environment. This pivotal role is suited for professionals who thrive under pressure, anticipate needs, and demonstrate unmatched organizational acumen and discretion.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Manage the day-to-day operations of the executive office, including complex scheduling, meeting planning, and calendar management across multiple time zones.</li><li>Organize domestic and international travel, preparing detailed itineraries, managing expenses, and addressing last-minute changes or challenges.</li><li>Prepare, edit, and proofread a wide variety of highly sensitive documents, reports, and board-level presentations.</li><li>Serve as a liaison, fostering seamless communication between senior leadership, staff, clients, and external partners.</li><li>Coordinate logistics for board and leadership meetings, including venue reservations, catering, technology setup, and distribution of confidential materials.</li><li>Track action items, monitor project deadlines, and proactively flag critical priorities or upcoming commitments.</li><li>Conduct research, compile data, and support workflow automation and process improvement initiatives as directed by executives.</li><li>Handle all tasks with diplomacy, respect, and the utmost confidentiality.</li></ul>
<p>Financial Services company seeks an Executive Assistant with prior experience working within a financial institution supporting executives. This Executive Assistant will provide a high-level of administrative support while preparing correspondence/reports/presentations, maintaining executive schedules, screening and prioritizing emails/calls/requests, managing expense reports, coordinating logistics for meetings/events/conferences, and supporting project management efforts by tracking deadlines, deliverables, and progress. The ideal candidate for this role should have proven experience supporting basic accounting activities, outstanding organizational and interpersonal skills, excellent time management abilities and have advanced knowledge of Microsoft Office Suite applications.</p><p> </p><p>What you get to do daily</p><p>· Coordinate executive communications</p><p>· Prepare internal and external corporate documents</p><p>· Calendar Management</p><p>· Prepare weekly reports</p><p>· Draft meeting agendas</p><p>· Distribute incoming mail/packages</p><p>· Travel Arrangements</p><p>· Order and maintain inventory of office supplies</p><p>· Assist with property management activities</p><p>· Benefit Administration</p><p>· Assist with accounts payable/receivable transactions</p><p>· Special errands as needed</p>
<p>Our client in the New Providence area is looking for an experienced Executive Assistant to support their C-Suite executives. This role is on-site, Monday-Friday and is requiring a minimum of 4 years+ of executive assistant experience. This role requires impeccable attention to detail, strong instincts for anticipating needs, and the ability to manage both verbally expressed requests and the unspoken priorities that keep our executives moving efficiently.</p><p><br></p><p>Salary is 90,000 - 95,000.</p><p><br></p><p>Benefits include health insurance, 401k, and PTO.</p><p><br></p><p>Key Responsibilities</p><p>• Anticipate needs and manage both spoken and unspoken requests with sound judgment and discretion.</p><p>• Oversee complex calendar management, ensuring accuracy, prioritization, and seamless scheduling.</p><p>• Coordinate travel arrangements, including itineraries, accommodations, and logistics.</p><p>• Prepare, track, and submit expense reports with accuracy and timeliness.</p><p>• Maintain oversight of email correspondence, ensuring key communications are flagged, drafted, or responded to promptly.</p><p>• Create and support PowerPoint presentations and other executive-level materials.</p><p>• Manage incoming mail, including scanning, organizing, and routing documents appropriately.</p><p>• Demonstrate quick reaction time and a proactive approach to solving issues before they arise.</p>
<p>Corporate Governance Secretary</p><p><br></p><p>We are seeking a detail-oriented and highly organized Corporate Governance Secretary to support the legal and executive teams in ensuring compliance with corporate governance requirements and maintaining accurate records. This role will play a key part in facilitating board operations, regulatory filings, and corporate recordkeeping, while also providing financial and administrative support.</p><p><br></p><p>Key Responsibilities:</p><p><br></p><ul><li>Prepare and maintain corporate records, board minutes, resolutions, and statutory filings in accordance with governance standards and regulatory requirements.</li><li>Draft, review, and process governance-related documents, corporate policies, amendments, and correspondence with directors, officers, and outside counsel.</li><li>Manage trust and escrow account activity, including reconciliations, reporting, and coordination with accounting and tax functions.</li><li>Manage administrative governance functions, including preparation of board materials, shareholder communications, mailings, and records management.</li><li>Act as a liaison between the board of directors, executive leadership, and external stakeholders to ensure timely flow of information and compliance with governance obligations.</li></ul>
