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8 results for Project Assistantcoordinator in Philadelphia, PA

Project Manager

Collegeville, PA
onsite
Permanent / Full Time
0 - 0 USD / Yearly
Terrific opportunity for a Project Manager with proven experience managing multiple projects simultaneously. This Project Manager will lead the success of multiple projects by identifying resources and budgets, developing secure/detailed project plans, defining project scopes, clinching deadlines, identify and analyze project risks, allocating resources efficiently to ensure project success, and maintaining vendor relationships. The ideal candidate for this role should be tech savvy, have excellent leadership skills, strong verbal and written communication skills, and thorough organization skills. How you will make an impact· Oversee daily project activities· Create project plans and programs· Perform project analysis· Identify and secure project budgets· Prepare project estimates· Manage multiple projects scopes simultaneously· Provide progress reports as needed· Resolve issues, conflicts, and discrepancies· Mentor and train project team
2026-08-17T00:00:00Z

Project Manager

North Brunswick, NJ
onsite
Permanent / Full Time
90000 - 135000 USD / Yearly
We are looking for a Project Manager to coordinate office furniture projects from early planning through final completion in North Brunswick, New Jersey. This position partners closely with the sales team during the pre-award phase and then assumes day-to-day ownership once work is approved. The ideal candidate brings strong organizational ability, confidence interpreting design drawings, and a practical understanding of furniture installations and client service in a fast-paced, on-site environment. Responsibilities:• Oversee multiple active projects at once, balancing timelines, priorities, and deliverables across a varied portfolio of assignments.• Collaborate with the sales team during the initial stages of client engagements to help shape project scope, requirements, and execution plans.• Take full ownership of projects after contract approval, guiding coordination, scheduling, and follow-through from kickoff to completion.• Review and interpret design drawings accurately to support planning, communication, and execution throughout each project.• Serve as a central point of coordination among internal teams, clients, and field resources to keep work progressing smoothly.• Visit project sites periodically to monitor status, confirm quality, and address issues that may affect schedule or customer expectations.• Maintain organized project documentation, track updates, and ensure key details are communicated clearly to stakeholders.• Support office operations as needed, including administrative coordination, supply oversight, and basic accounts payable or front-desk-related tasks.Benefits:Medical, PTO
2026-09-01T00:00:00Z

Administrative Coordinator

Delran, NJ
onsite
Permanent / Full Time
45000 - 55000 USD / Yearly
Robert Half is looking for a Administrative Coordinator to support operations by keeping projects organized, documented, and moving efficiently from kickoff through closeout at our client in South Jersey. This Administrative Coordinator position plays a central role in coordinating schedules, maintaining project records, and assisting project teams with the administrative details that keep field and vendor activity on track. The ideal candidate brings strong organizational skills, construction-related coordination experience, and comfort working with project software and financial documentation. Responsibilities:<ul><li>Coordinate support services for projects, including scheduling vendors, equipment, and site services as needed.</li><li>Maintain organized project files, documentation, and databases to ensure accurate and up-to-date records.</li><li>Collect and distribute project updates, reports, safety documentation, inspection records, and meeting notes.</li><li>Assist with permit processing, tracking, and closeout documentation.</li><li>Prepare project correspondence, submittals, and job startup materials for project teams.</li><li>Schedule and coordinate required inspections with manufacturers and regulatory agencies.</li><li>Track punch list items and support project closeout activities.</li><li>Identify opportunities to improve processes and support operational efficiency.</li><li>Collaborate with project managers, field teams, and internal departments to ensure smooth project execution.</li></ul>
2026-08-28T00:00:00Z

Office Assistant

Philadelphia, PA
onsite
Temporary / Contract
19 - 20 USD / Hourly
We are looking for an Office Assistant to join our team for a contract position. This role will provide day-to-day administrative support across several departments while helping organize and evaluate physical records as part of a large-scale document digitization effort. The ideal Office Assistant candidate is comfortable handling clerical tasks, managing incoming calls, and working closely with department leaders to ensure files are reviewed, retained, digitized, or securely discarded as appropriate. What you get to do every single day:• Provide administrative assistance to multiple departments by organizing records, preparing documents, and supporting daily office operations.• Review paper files and historical documents in coordination with department managers to identify materials that must be preserved or converted to digital format.• Scan, index, and upload documents accurately to support ongoing record digitization activities.• Sort files for retention, digitization, or secure shredding based on departmental guidance and established procedures.• Answer inbound calls, greet visitors as needed, and direct inquiries to the appropriate staff members in an organized manner.• Perform general clerical duties such as filing, data entry, document preparation, and maintaining orderly record storage areas.• Help track project progress by maintaining clear documentation of reviewed files and completed scanning work.
2026-09-10T00:00:00Z

Office Assistant

Schnecksville, PA
onsite
Temporary / Contract
19 - 21 USD / Hourly
Are you organized, detail-oriented, and enjoy keeping an office running smoothly? We're seeking a reliable Office Assistant to support daily operations. This is an excellent opportunity for someone who thrives in a fast-paced environment, enjoys administrative work, and takes pride in keeping information accurate, organized, and on track. What You'll Do:<ul><li>Coordinate and schedule interviews, manage calendars, and ensure seamless communication with candidates and staff.</li><li>Maintain accurate records through data entry, document updates, and information management.</li><li>Prepare, organize, and process invoices while tracking important documentation.</li><li>Provide administrative and clerical support, including filing, scanning, and document organization.</li><li>Manage electronic and paper records to ensure easy access and efficient retrieval.</li><li>Answer and direct incoming calls professionally while assisting with office inquiries.</li><li>Support front desk and reception functions as needed to help keep daily operations running smoothly.</li></ul>
2026-09-10T00:00:00Z

Office Assistant

Philadelphia, PA
onsite
Temporary / Contract
19 - 20 USD / Hourly
We are looking for a detail-oriented Office Assistant to join a contract position supporting administrative and records management activities located in the Greater Philadelphia Region. This role will assist multiple departments with organizing, reviewing, and preparing physical documents for retention, digitization, or secure disposal. The ideal Office Assistant candidate is comfortable handling high volumes of files, completing clerical tasks accurately, and providing dependable front-office support when needed. Here’s how you’ll contribute each day: • Review paper files and archived documents across departments to identify materials that should be retained, digitized, or destroyed based on guidance from department leaders.• Scan and organize approved records into digital formats while maintaining accuracy, consistency, and document integrity.• Perform general clerical support such as filing, sorting, labeling, and preparing documents for processing.• Coordinate with managers and staff to clarify document handling requirements and ensure records are routed appropriately.• Support office operations by answering inbound calls and assisting with basic receptionist coverage as needed.• Maintain an orderly workspace and track progress on document review and digitization assignments.• Handle sensitive information with discretion and follow established procedures for records management and secure shredding.
2026-09-10T00:00:00Z

Project Manager II

Philadelphia, PA
remote
Temporary / Contract
35 - 40 USD / Hourly
Project Manager IILocation: Remote, supporting EST HoursDuration: Through 8/29/2027 We are seeking a Project Manager to support a large-scale organizational transformation initiative. This role will focus on process documentation, business readiness, project coordination, operational standardization, and stakeholder communication. The ideal candidate is highly organized, detail-oriented, and experienced managing cross-functional workstreams in a complex enterprise environment. Responsibilities:<ul><li>Lead the inventory, creation, maintenance, and enhancement of process documentation related to transition activities.</li><li>Partner with business stakeholders and subject matter experts to document current-state and future-state processes.</li><li>Develop process flows, standard operating procedures (SOPs), work instructions, operational runbooks, and checklists.</li><li>Maintain documentation repositories and enforce version control standards.</li><li>Identify documentation gaps, process dependencies, and opportunities for process optimization and standardization.</li><li>Support knowledge transfer initiatives and operational readiness efforts.</li><li>Assist with project planning, scheduling, resource coordination, and execution across multiple workstreams.</li><li>Track project milestones, deliverables, risks, issues, and dependencies.</li><li>Facilitate project meetings, prepare agendas, document meeting notes, and manage action items.</li><li>Create and distribute project status reports for stakeholders and leadership teams.</li><li>Monitor project timelines and proactively identify, escalate, and mitigate risks that could impact delivery.</li><li>Maintain project artifacts, including project plans, RAID logs, decision logs, and communication plans.</li><li>Coordinate follow-up activities to ensure deliverables and action items remain on schedule.</li><li>Serve as a liaison between business, technology, finance, HR, payroll, vendors, and other functional teams.</li><li>Gather requirements, document decisions, and communicate project updates to stakeholders.</li><li>Support change management and organizational readiness activities.</li></ul>
2026-08-25T00:00:00Z

Operations/Administrative Coordinator

Avondale, PA
onsite
Permanent / Full Time
0 - 0 USD / Yearly
We have partnered with a growing nonprofit on their search for a detail-oriented/tech savvy Operations/Administrative Coordinator who can thrive in a fast-moving environment wearing multiple hats! This candidate will perform administrative tasks, assist with project management, liaison between the operations & billing departments, manage calendars, oversee travel arrangements, draft internal and external communication/correspondence, and maintain company invoices, bills, and operational documentation. The ideal Operations/Administrative Coordinator for this role should have outstanding multi-tasking abilities, professional written and verbal communication skills, and the ability to multitask. Primary Responsibilities· General administrative support· Manage internal record keeping system· Identify inefficiencies· Prepare financial reports· Assist with project management· Oversee Compliance· Plan and organize meetings and activities· Resolve customer inquiries· Design and implement process improvements· Assist billing department as needed
2026-08-17T00:00:00Z