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15 results for Medical Administrative Assistant in Philadelphia, PA
- Princeton, NJ
- onsite
- Temporary / Contract
- 18 - 21 USD / Hourly
- We are looking for a Medical Receptionist to support daily front desk operations for a healthcare office in New Jersey. This long-term contract position is ideal for someone who creates a welcoming patient experience while managing appointments, records, and insurance-related administrative tasks. The role requires strong communication, attention to detail, and the ability to keep the office running smoothly in a fast-paced medical setting.<br><br>Responsibilities:<br>• Welcome patients and visitors with a courteous, detail-oriented approach and provide front desk assistance throughout the day.<br>• Answer incoming calls, route messages or transfers to the appropriate staff members, and respond to routine inquiries clearly and efficiently.<br>• Coordinate patient appointments based on office instructions and communicate any forms or documents needed before visits.<br>• Confirm demographic and insurance details, update patient records, and ensure files remain accurate and organized.<br>• Prepare charts, documentation, and other materials ahead of scheduled appointments to support efficient patient flow.<br>• Gather insurance information and required paperwork for billing purposes and follow up when additional details are needed.<br>• Receive patient payments, post transactions accurately, and help arrange payment plans when appropriate.<br>• Maintain financial logs and other front office records with a high level of accuracy and confidentiality.<br>• Monitor inventory levels for office supplies and place orders to keep the reception area and administrative functions fully supported.<br>• Assist with additional administrative or front office duties as needed to support daily clinic operations.
- 2026-11-10T00:00:00Z
- Philadelphia, PA
- onsite
- Permanent / Full Time
- 85000 - 110000 USD / Yearly
- We are looking for an experienced Medical Malpractice Paralegal to join a litigation team in Philadelphia, Pennsylvania. This role supports attorneys handling sophisticated medical malpractice and liability defense matters from initial filing through trial and resolution. The ideal candidate brings strong case management abilities, excellent document analysis skills, and the ability to keep multiple deadlines and deliverables moving in a fast-paced law firm environment.<br><br>Responsibilities:<br>• Oversee litigation files through each phase of the matter, ensuring documents, deadlines, and case activity are accurately maintained from opening to final disposition.<br>• Partner with attorneys to prepare pleadings, discovery materials, motion packages, and other filings needed to advance medical malpractice defense cases.<br>• Create, organize, and track written discovery, including assembling responses and supporting documentation for production.<br>• Examine medical records, deposition testimony, expert information, and related case materials to prepare concise summaries and issue-focused analyses.<br>• Communicate with clients, healthcare providers, retained experts, and outside parties to gather information and coordinate case-related activities.<br>• Assemble exhibits, witness materials, binders, and other supporting documents for depositions, hearings, mediations, and trial proceedings.<br>• Maintain litigation calendars and monitor procedural deadlines so attorneys remain informed of upcoming requirements and court dates.<br>• Perform legal and factual research to support strategy development, motion practice, and case evaluation.<br>• Prepare medical chronologies, damages summaries, and other case reports that help attorneys assess facts and present defensible positions.<br>• Assist with document management, electronic discovery tasks, and broader litigation support projects across active matters.
- 2026-11-11T00:00:00Z
- King of Prussia, PA
- onsite
- Temporary / Contract
- 28 - 32 USD / Hourly
- <p>We are seeking an experienced <strong>Office Manager</strong> to support daily office operations within a growing consulting environment in <strong>King of Prussia, PA</strong>. This fully onsite opportunity is ideal for a proactive professional who thrives in a fast-paced office setting and enjoys serving as a key resource for employees, leadership, clients, vendors, and visitors. The role combines office management, executive support, event coordination, onboarding, and administrative operations to help maintain an organized, professional, and welcoming workplace.</p><p><br></p><p><strong>Responsibilities:</strong></p><ul><li>Serve as the primary point of contact for employees, clients, vendors, candidates, and visitors, creating a professional and welcoming office environment.</li><li>Independently manage daily office operations, ensuring the office remains organized, efficient, and fully supported.</li><li>Coordinate calendars, meetings, conference room scheduling, travel arrangements, and executive logistics for office leadership.</li><li>Facilitate new hire onboarding activities, including scheduling, welcome materials, and onboarding coordination.</li><li>Organize client meetings, lunch-and-learns, team events, and catering to support collaboration and engagement.</li><li>Maintain office readiness by overseeing supplies, equipment, common areas, parking programs, mail distribution, shipping, and facilities-related needs.</li><li>Track office expenses, assist with budget reconciliation, and support expense reporting processes.</li><li>Prepare presentations, reports, correspondence, and other client-facing documents using Microsoft Office applications.</li><li>Serve as a liaison between the local office and corporate departments while supporting office policies and emergency action plans.</li><li>Proactively identify operational needs, resolve routine issues, and ensure the office runs smoothly with minimal supervision.</li><li>Utilize systems such as Workday, Concur, SharePoint, and Microsoft Office tools to support office operations and administrative processes.</li></ul>
- 2026-11-11T00:00:00Z
- Allentown, PA
- onsite
- Temporary / Contract
- 22 - 26 USD / Hourly
- <p>Robert Half is seeking a reliable and organized <strong>Administrative Assistant</strong> to support daily office operations and help ensure an efficient work environment. This role is responsible for handling administrative tasks, coordinating schedules, managing communications, maintaining records, and providing general support to teams and leadership. The ideal candidate is detail-oriented, professional, and able to manage multiple priorities in a fast-paced setting.</p><p><br></p><p><strong>Responsibilities</strong></p><ul><li>Provide day-to-day administrative support to departments, managers, or leadership</li><li>Answer phones, respond to emails, and direct inquiries to the appropriate team members</li><li>Schedule meetings, manage calendars, and coordinate appointments</li><li>Prepare correspondence, reports, presentations, and other documents</li><li>Maintain filing systems, records, and office documents accurately and confidentially</li><li>Order office supplies and help support general office organization</li><li>Assist with data entry, tracking information, and updating internal systems</li><li>Coordinate travel arrangements, meeting logistics, and other administrative details as needed</li><li>Greet visitors and provide professional front-office support when required</li><li>Support special projects and perform other administrative duties as assigned</li></ul><p><br></p>
- 2026-11-13T00:00:00Z
- Marlboro, NJ
- onsite
- Permanent / Full Time
- 40000 - 50000 USD / Yearly
- <p>benefits:</p><ul><li>medical</li><li>dental</li><li>vision</li><li>paid time off</li></ul><p><br></p><p>Responsibilities:</p><p>• Monitor administrative workflows and follow established procedures to keep tasks on track.• Answer incoming calls, direct inquiries appropriately, and provide courteous assistance to callers and visitors.</p><p>• Greet guests professionally and help create a positive and organized reception experience.</p><p>• Enter, update, and maintain records with accuracy while supporting general document management tasks.</p><p>• Prepare, organize, and file administrative materials so information remains accessible and well structured.</p><p>• Assist with scheduling, correspondence, and routine coordination duties for the department.</p><p>• Manage front desk and administrative support activities to help ensure smooth day-to-day operations.</p><p><br></p><p><br></p>
- 2026-11-11T00:00:00Z
- Woodbridge, NJ
- onsite
- Temporary / Contract
- 23.75 - 27.5 USD / Hourly
- <p>We are looking for an Administrative Assistant to support daily business operations and provide dependable coordination for leadership. This Long-term Contract position is ideal for someone who thrives in a fast-moving office setting, keeps information organized, and communicates effectively across teams. The role involves managing schedules, handling documentation, arranging travel, and assisting with office, purchasing, and employee support activities with a high level of accuracy and discretion.</p><p><br></p><p>Responsibilities:</p><p>• Oversee leadership calendars by scheduling appointments, adjusting priorities, and keeping meeting details current.</p><p>• Coordinate internal meetings by securing space, preparing materials, and confirming logistics with attendees.</p><p>• Create, organize, scan, and distribute business documents while maintaining accurate electronic filing systems.</p><p>• Support reporting and administrative projects by updating spreadsheets, presentations, and other routine records.</p><p>• Arrange business travel plans, including transportation and lodging, and prepare supporting travel documentation.</p><p>• Assist with expense submissions, reimbursement records, and the collection of receipts for proper tracking.</p><p>• Help manage purchasing paperwork by preparing requisitions, submitting payment-related documents, and monitoring approval progress.</p><p>• Process invoices and follow up with internal partners to help ensure timely completion of procurement and payment tasks.</p><p>• Provide administrative support for time-off tracking, attendance documentation, onboarding coordination, and other personnel-related records while protecting confidential information.</p>
- 2026-11-12T00:00:00Z
- Newark, DE
- onsite
- Temporary / Contract
- 21 - 21 USD / Hourly
- <p>We are looking for an <strong>Administrative Assistant</strong> to support academic and operational activities in Newark, Delaware. This Long-term Contract position is fully onsite and offers the opportunity to play a central role in student support, faculty coordination, event logistics, and administrative recordkeeping. The ideal candidate will bring strong organizational skills, sound judgment, and the ability to manage multiple priorities in a fast-paced educational environment.</p><p><br></p><p><strong>Responsibilities:</strong></p><p>• Coordinate student supply requests and help ensure essential program materials, identification badges, and branded items are prepared and distributed on time.</p><p>• Provide administrative support for orientation activities by helping organize logistics, materials, schedules, and participant communication.</p><p>• Develop and format presentations, reports, and other documents to support faculty, program leadership, and departmental initiatives.</p><p>• Prepare and process state-related credentialing documentation while maintaining accurate licensure and employment records.</p><p>• Support faculty with administrative tasks such as drafting guest lecturer agreements, proofreading written materials, and assembling correspondence or academic documents.</p><p>• Oversee exam proctoring operations at the Christiana campus and organize proctor coverage for both Christiana and Glenside locations.</p><p>• Compile and maintain survey and evaluation information from lectures to assist with program review and continuous improvement efforts.</p><p>• Track and update preceptor credentials, including board certifications, licenses, and curriculum vitae, to help maintain compliance and readiness.</p><p>• Respond to questions from students, faculty, and visitors by providing information, locating needed materials, and assisting with general office support activities.</p>
- 2026-11-10T00:00:00Z
- Oldwick, NJ
- onsite
- Permanent / Full Time
- 55000 - 60000 USD / Yearly
- Our client in the Oldwick area is looking to permanent an Administrative Assistant! This role is in office Monday-Friday 8:45-5pm. It is paying between $55-60k base salary depending on experience. Benefits include: Medical & Dental Insurance 401(k): with company match PTO: 15 days total (including 5 NJ sick days) Paid Holidays: 6 federal holidays What You’ll Do Executive Support Manage the President’s calendar, meetings, and scheduling priorities Draft and respond to emails on behalf of the President Coordinate travel arrangements, meetings, and other executive logistics Help prioritize and manage day-to-day administrative needs Marketing & Business Development Proofread and format proposals, presentations, and other marketing materials Assist with special projects and marketing initiatives Learn and utilize AI tools to improve efficiency and support marketing efforts Client Experience Schedule client meetings and coordinate meeting logistics Prepare conference rooms, welcome boards, refreshments, and meeting materials Ensure technology and presentation materials are ready for client meetings Help create a detail oriented and welcoming experience for clients and visitors Office Administration Answer phones and greet visitors Order office, kitchen, and other supplies Run occasional business errands Coordinate office lunches, celebrations, and team activities Help maintain a clean, organized, and detail oriented office environment Team & Project Support Proofread documents and communications for accuracy and professionalism Identify opportunities to improve processes and efficiency Assist with projects and other administrative needs as they arise Take ownership and pride in producing quality work and supporting the overall team <br> Why This Opportunity? If you’re someone who gets bored doing the same thing every day and enjoys being the go-to person who keeps things moving, this could be a great fit. You’ll have the opportunity to work closely with leadership, gain exposure to marketing and business development, learn new technology and AI tools, and make a meaningful impact within a small team.
- 2026-10-15T00:00:00Z
- Philadelphia, PA
- onsite
- Permanent / Full Time
- 155000 - 185000 USD / Yearly
- <p>Our client a major law firm with 15+ offices is currently looking for a skilled and dedicated Medical Malpractice Associate Attorney to join the Professional Liability team in Philadelphia, Pennsylvania. This role offers an exciting opportunity to represent healthcare providers, hospitals, and physicians in complex medical malpractice cases. The ideal candidate will thrive in a fast-paced environment and demonstrate expertise in all phases of litigation.</p><p><br></p><p>Interested candidates who want to be considered immediately should reach out to Kevin Ross with Robert Half in Philadelphia. </p><p><br></p><p>Responsibilities:</p><p>• Represent clients in complex medical malpractice cases, including hospitals, physicians, and healthcare providers.</p><p>• Draft and file legal pleadings, motions, and other documents with accuracy and attention to detail.</p><p>• Manage discovery processes, including preparing and responding to requests and conducting depositions.</p><p>• Collaborate with expert witnesses to strengthen case strategies and provide thorough trial preparation.</p><p>• Prepare clients and witnesses for depositions, trial testimony, and arbitration.</p><p>• Participate in settlement negotiations, mediation, and other alternative dispute resolution processes.</p><p>• Conduct legal and medical research to support case preparation and strategy.</p><p>• Handle all aspects of case management independently, ensuring timely progress and resolution.</p><p>• Advocate for clients during jury trials, arbitrations, and other proceedings.</p><p>• Assist in developing risk management strategies related to peer review privilege and confidentiality concerns for healthcare institutions.</p>
- 2026-11-11T00:00:00Z
- King of Prussia, PA
- onsite
- Permanent / Full Time
- 0 - 0 USD / Yearly
- <p>Non-Profit client located in the King of Prussia/Wayne, PA area is looking to hire a tech savvy Executive Administrative Assistant with proven experience supporting c-suite executives. As the Executive Administrative Assistant, you will provide general office support, manage calendars and schedule appointments, own the travel coordinator process, draft meeting notes, maintain and update client files, assist with grant submissions, receive and sort incoming mail/deliveries, assist with basic accounting tasks as needed, greet visitors, and assist with ad hoc projects. The ideal candidate for this role should have excellent communication and interpersonal skills and be proficient with Microsoft Office Suite applications.</p><p> </p><p>Primary Responsibilities</p><p>· Provide comprehensive administrative and organizational support to C-Suite executives</p><p>· Manage calendars, meetings, correspondence, documents, and other day-to-day administrative needs</p><p>· Anticipate leadership needs and proactively prepare materials, information, and follow-up items</p><p>· Coordinate meetings and assist with scheduling across multiple internal and external stakeholders</p><p>· Prepare, format, edit, and organize presentations, reports, correspondence, and other executive-level materials</p><p>· Maintain accurate records and ensure important deadlines, commitments, and follow-up items remain on track</p><p>· Communicate professionally with internal teams, external partners, community organizations, and other stakeholders</p><p>· Handle sensitive and confidential information with discretion</p><p>· Assist with special projects, events, conferences, and other initiatives as needed</p>
- 2026-11-03T00:00:00Z
- Philadelphia, PA
- onsite
- Temporary / Contract
- 21 - 25 USD / Hourly
- We are looking for a detail-oriented Medical Accounts Receivable Specialist to support a fast-paced business office in Philadelphia, Pennsylvania. This Contract position is ideal for someone with experience managing payment posting, account reconciliation, and follow-up on outstanding balances within a healthcare setting. The role focuses on maintaining accurate financial records, applying payments promptly, and helping ensure timely reimbursement from commercial payers.<br><br>Responsibilities:<br>• Post insurance and patient payments accurately and update account records in a timely manner.<br>• Review remittance details, reconcile cash activity, and resolve discrepancies affecting account balances.<br>• Monitor outstanding receivables and conduct follow-up with commercial payers to accelerate collections.<br>• Support billing-related processes by verifying charges, identifying payment variances, and escalating issues when needed.<br>• Apply cash receipts to the appropriate accounts while maintaining accuracy across high transaction volumes.<br>• Investigate underpayments, denials, or unapplied cash and take appropriate action to support account resolution.
- 2026-11-10T00:00:00Z
- Philadelphia, PA
- onsite
- Permanent / Full Time
- 70000 - 85000 USD / Yearly
- We are looking for a detail-oriented Legal Assistant to support a busy legal team in Philadelphia, Pennsylvania. This role focuses on keeping case materials organized, managing court-related filings, and helping attorneys stay on top of deadlines and documentation. The ideal candidate brings prior experience in civil litigation support and is comfortable handling multiple priorities in a fast-paced legal environment.<br><br>Responsibilities:<br>• Prepare, review, and submit legal documents through electronic filing systems while ensuring accuracy and compliance with court requirements.<br>• Coordinate attorney calendars by tracking hearings, filing deadlines, meetings, and other case-related commitments.<br>• Maintain organized case files, correspondence, and supporting records to ensure materials are accessible and current.<br>• Assist with civil litigation matters by supporting document preparation, case tracking, and procedural follow-up.<br>• Communicate with courts, clients, and internal staff regarding filing status, scheduling updates, and case logistics.<br>• Monitor upcoming deadlines and take proactive steps to help the legal team meet procedural and administrative requirements.<br>• Support the preparation of court filings and related documents for timely submission in the appropriate jurisdiction.
- 2026-11-11T00:00:00Z
- Wilmington, DE
- onsite
- Permanent / Full Time
- 70000 - 85000 USD / Yearly
- <p>Our client is seeking dedicated Legal Assistant to join a rockstar team in Wilmington, Delaware. This role offers an excellent opportunity to support attorneys and clients in a collaborative and fast-paced environment. The ideal candidate will possess strong organizational skills, a proactive mindset, and the ability to efficiently handle multiple priorities while maintaining professionalism. A terrific opportunity to join an international law firm operating at the highest caliber. </p><p><br></p><p>If you are interested in being considered immediately, please reach out to Kevin Ross at Robert Half in Philadelphia. </p><p><br></p><p>Responsibilities:</p><p>• Prepare, revise, and finalize legal documents, correspondence, and case-related materials with accuracy and attention to detail.</p><p>• Organize and maintain both physical and electronic legal files to ensure accessibility and accuracy.</p><p>• Manage case-related tasks such as updating databases, tracking documentation, and coordinating the delivery of executed materials.</p><p>• Serve as a liaison between attorneys, clients, opposing counsel, and courts, ensuring clear communication and professionalism.</p><p>• Handle administrative responsibilities including attorney time tracking, expense reporting, and travel arrangements.</p><p>• Collaborate with paralegals, coordinators, and other team members to provide comprehensive legal support.</p><p>• Assist with overflow work and special projects, applying problem-solving skills and adaptability.</p><p>• Utilize e-filing systems and calendaring tools to manage deadlines and ensure compliance.</p><p>• Format and edit documents for consistency and adherence to firm standards.</p>
- 2026-11-11T00:00:00Z
- Wilmington, DE
- onsite
- Permanent / Full Time
- 80000 - 110000 USD / Yearly
- <p>Our client an established national law firm is seeking an experienced Legal Assistant to support attorneys within its Corporate & Securities Practice Group. This is an excellent opportunity for a proactive legal administrative professional looking to join a sophisticated corporate practice.</p><p><br></p><p>Interested candidates should reach out to Kevin Ross with Robert Half in Philadelphia for immediate consideration. </p><p><br></p>
- 2026-11-13T00:00:00Z
- Conshohocken, PA
- remote
- Permanent / Full Time
- 90000 - 120000 USD / Yearly
- <p>Our Client is currently seeking a fully remote Corporate Legal Assistant for a established financial services organization seeking to support its Chief Legal Officer (CLO) and Legal Department.</p><p>This is a high-visibility opportunity for someone who enjoys working directly with senior leadership, managing competing priorities, and supporting corporate legal operations.</p><p><br></p><p>Candidates with applicable experience should reach out to Kevin Ross with Robert Half in Philadelphia for immediate consideration. </p><p><br></p>
- 2026-11-13T00:00:00Z