We are looking for a detail-oriented and customer-focused Receptionist to join our team in Houston, Texas. In this long-term contract position, you will play a vital role in ensuring smooth daily operations by managing front desk responsibilities, handling mail, and providing excellent service to clients. This role requires strong multitasking abilities and a commitment to maintaining an attentive and welcoming office environment.<br><br>Responsibilities:<br>• Greet visitors and clients with a friendly and attentive demeanor, ensuring a positive experience.<br>• Manage a multi-line phone system, answering inbound calls and directing them appropriately.<br>• Provide accurate information to callers and address inquiries effectively.<br>• Handle mail operations, including receiving deliveries, sorting mail, and covering mail clerk duties during breaks.<br>• Process financial transactions such as cash and checks electronically for tax assessments.<br>• Maintain office inventory, ensuring supplies are adequately stocked and organized.<br>• Assist with customer service tasks, ensuring client needs are met promptly and efficiently.<br>• Collaborate with team members to ensure smooth workflow and communication.<br>• Uphold the security and confidentiality of sensitive office and client information.
Our client is hiring a Receptionist / Administrative Assistant and is responsible for overseeing all activities at the front desk, providing a welcoming and professional point of contact for all visitors while delivering high-quality administrative support across departments. <br><br>Key Responsibilities:<br>Oversee the front desk and lobby to ensure an organized, friendly environment.<br>Greet and direct visitors, vendors, and contractors, maintaining appropriate documentation and access per security guidelines.<br>Manage incoming calls and distribute them appropriately.<br>Organize, file, and digitize various records and documents.<br>Support correspondence, schedule meetings, manage calendars, and assist with general administrative duties as assigned.<br>Coordinate onsite events, meetings, and lunches as needed.<br>Distribute incoming and outgoing mail and handle courier requests.<br>Maintain and restock office supplies and printer/copier stock.<br>Assist the Marketing Manager with all aspects of conference and event logistics, including:<br>Ordering and coordinating materials, collateral, and giveaway shipments for offsite events.<br>Arranging event locations, communicating with vendors, and managing shipping and return of event materials.<br>Ensuring deadlines and requirements for all shipping and event logistics are met proactively.<br>Supporting the creation and distribution of presentation materials.<br>Organizing returned event items for storage.<br>Provide administrative support across departments as needed.<br>Promote and uphold our commitment to Environmental, Health, Safety, and Security standards.<br>Complete additional duties as assigned by management.<br><br>Qualifications:<br>High School diploma or equivalent required.<br>Minimum of three years of administrative support experience.<br>Strong organizational and communication skills.<br>Proficiency in Microsoft Word; experience with PowerPoint and Excel preferred.<br>Positive, customer-focused attitude.
<p>Our client is seeking a professional and polished <strong>Receptionist</strong> to join their team immediately. This is a highly visible, front-facing role serving as the ambassador of the office. The ideal candidate will deliver a high-touch, VIP-level experience for visitors and executives while supporting daily office operations, meetings, and facilities needs.</p><p>This is a temp-to-hire opportunity with long-term potential. The schedule is fully in-office, Monday through Friday, 8:30 AM – 5:30 PM.</p><p><br></p><p>Key Responsibilities</p><ul><li>Greet and assist visitors, clients, and vendors; manage lobby traffic and incoming calls</li><li>Coordinate meeting logistics, conference room scheduling, and event support</li><li>Partner with IT to ensure conference room AV readiness</li><li>Sort and distribute mail; manage outgoing shipments and courier requests</li><li>Maintain office, kitchen, and conference room supplies and cleanliness</li><li>Perform light facilities support (stocking supplies, unloading dishwasher, general tidiness)</li><li>Coordinate daily employee lunches and assist with internal engagement events</li><li>Provide general administrative support and assist with ad hoc projects</li></ul><p><br></p>
<p>We are looking for a detail-oriented and welcoming Receptionist to join our team on a contract basis in Houston, TX. This role is ideal for someone who is committed to delivering exceptional customer service while managing a variety of hospitality and administrative responsibilities. You will play a key role in ensuring smooth operations and creating a positive experience for guests and team members.</p><p><br></p><p>Responsibilities:</p><p>• Greet and assist guests with a courteous and guest-focused demeanor, ensuring they feel welcomed.</p><p>• Provide high-quality customer service and guide visitors through the check-in process.</p><p>• Manage the badging process using related software and ensure accuracy.</p><p>• Escort guests through the building as needed and assist in setting up meeting spaces.</p><p>• Maintain and restock hospitality areas, including preparing coffee and ensuring cleanliness.</p><p>• Handle reprographics tasks such as creating books, pitch decks, and coil-bound materials.</p><p>• Perform printing, scanning, and copying tasks with attention to detail and quality control.</p><p>• Collaborate with clients to run proof samples and confirm approvals before final printing.</p><p>• Ask questions and work collaboratively to resolve uncertainties and improve processes.</p><p>• Stay proactive and organized, anticipating needs to ensure seamless operations.</p>
<p>We are looking for an experienced Customer Service Representative to join our team in Houston, TX. This long-term contract position requires a detail-oriented individual with strong communication and organizational skills to manage a variety of customer-focused tasks and logistics operations. The ideal candidate will have extensive experience in customer service and be committed to delivering high-quality support that drives satisfaction and efficiency.</p><p><br></p><p>Responsibilities:</p><p>• Provide exceptional customer support through effective communication and problem-solving.</p><p>• Manage and coordinate logistics operations to ensure smooth processes and timely resolutions.</p><p>• Address customer inquiries and complaints while maintaining a positive and detail-oriented demeanor.</p><p>• Collaborate with internal teams to streamline procedures and enhance customer satisfaction.</p><p>• Conduct research to resolve issues related to billing, claims, and revenue accounting.</p><p>• Oversee hiring and onboarding processes for new team members, ensuring adherence to company policies.</p><p>• Monitor customer feedback and implement strategies to improve service and public relations.</p><p>• Utilize CRM tools to track and manage customer interactions and maintain accurate records.</p><p>• Coordinate with suppliers and business units to optimize workflows and address concerns.</p><p>• Handle risk management and expense account procedures in compliance with company standards.</p>
We are looking for a detail-oriented Front Desk Coordinator to join our team in Houston, Texas. In this Contract to permanent position, you will play a crucial role in ensuring smooth daily operations, supporting office needs, and maintaining a welcoming environment for staff and visitors. This role offers an excellent opportunity to work within the Oil & Gas industry while contributing to administrative and front desk responsibilities.<br><br>Responsibilities:<br>• Maintain the cleanliness and organization of the lobby and conference rooms, ensuring they are always presentable.<br>• Coordinate conference room bookings, meetings, lunches, and other office reservations.<br>• Manage, monitor, and update the postage meter, including overseeing the reserve account and ordering preprinted envelopes.<br>• Facilitate business card orders and ensure copier and plotter supplies are stocked with paper, ink, and toner.<br>• Handle daily mail sorting and distribution, oversee outgoing mail, and arrange courier services as needed.<br>• Prepare FedEx packages and shipping labels, and manage FedEx supplies and inventory.<br>• Organize shredding bin services and greet visitors in the lobby as directed.<br>• Assist with ordering service awards and responding to reasonable staff requests approved by leadership.<br>• Issue and track building access cards and parking passes, and submit building maintenance requests.<br>• Process weekly and monthly check mailings and deposit refund and reimbursement checks to the bank.
<p>We are looking for a skilled and dedicated Customer Service Representative to join our team in Houston, Texas. In this long-term contract role, you will play a key part in supporting logistics operations and ensuring the highest level of customer satisfaction. If you excel in managing processes, coordinating resources, and fostering positive relationships, this opportunity is perfect for you.</p><p><br></p><p>Responsibilities:</p><p>• Deliver exceptional customer service by addressing inquiries, resolving complaints, and maintaining client satisfaction.</p><p>• Coordinate logistics processes, ensuring smooth communication between suppliers, customers, and internal teams.</p><p>• Oversee billing functions and revenue accounting tasks to guarantee accuracy and compliance.</p><p>• Conduct research to identify solutions and improve business operations.</p><p>• Train and onboard new team members, ensuring they are well-versed in company policies and procedures.</p><p>• Manage claim administration and risk management activities to minimize disruptions.</p><p>• Collaborate with business units to align operations with organizational goals.</p><p>• Handle public relations efforts to enhance the company’s reputation and client relationships.</p><p>• Monitor and evaluate staffing needs, ensuring adequate resources are available to meet demands.</p><p>• Support commission and expense account functions to maintain financial efficiency.</p>
